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Home My WebLink About01282025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 28, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of January 9, and January 14, 2025 2. OPENING OF BIDS A. Cleveland Rd. & Portage Ave. Traffic Signal Improvements - Project No. 123- 063R 1. Funding: PR- 00035802 3. OPENING OF QUOTATIONS A. 2025 Tree Planting – Project No. 125-011 1. Funding: PR-00038782 4. OPENING OF QUALIFICATIONS A. SBFD & MLK Solar Guaranteed Energy Savings Contract (GESC) – Project No. 125-008 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2024 Electric Vehicle Supply Equipment (EVSE) Installations – Project No. 124- 052 1. Company: Barnes Concepts, LLC 2. Amount: $49,325 3. Funding: PR-00037570 B. WWTP Aeration Area Lighting – Project No. 124-067 1. Company: K2 Power Solutions, Inc. 2. Amount: $22,000 3. Funding: PR-00038419 6. CHANGE ORDERS A. Raclin Murphy Encore Center – Project No. 123-056 1. Company: Larson-Danielson Construction Company, Inc. 2. Change Order No.: 2 3. Increase Amount: $21,377.26 4. Percent of Increase: 0.14% 5. Revised Contract Amount: $15,223,377.26 6. Funding: PO-0032487 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 28, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. PROJECT COMPLETION AFFIDAVITS A. 2024 Thermoplastic Striping – Project No. 124-025 1. Company: CE Hughes Milling, Inc., DBA The Air Marking Co. 2. Final Contract Amount: $16,704 3. Funding: PO-0033936 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Potawatomi Park Improvements – Pool House Demolition – Project No. 124- 023A 1. Title Sheet 2. Funding: PR-00038793 9. RESOLUTIONS A. Resolution No. 01-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Detective Brian Kendall’s Firearm B. Resolution No. 02-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Detective Gary Hasbrook’s Firearm C. Resolution No. 03-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Unfit and /or Obsolete Property 1. Description: Public Information Officer/Paramedic Suzie Krill’s Helmet and Boots D. Resolution No. 04-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Unfit and /or Obsolete Property 1. Description: Firefighter Timothy Enright’s Helmet and Boots E. Resolution No. 05-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Unfit and /or Obsolete Property 1. Description: Captain Christian Rose’s Helmet and Boots F. Resolution No. 06-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Unfit and /or Obsolete Property 1. Description: Firefighter Brett McVoy’s Helmet and Boots CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 28, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 G. Resolution No. 07-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Unfit and /or Obsolete Property 1. Description: Firefighter Ron Simons’ Helmet and Boots H. Resolution No. 08-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Unfit and /or Obsolete Property 1. Description: Captain Rick Bourdon’s Helmet and Boots 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. License Agreement – Fraternal Order of Police Lodge No. 36 1. Description: Three Year (3) Lease for use of Property Located at 23527 State Road 23, South Bend for Training Purposes 2. Amount: First Year $47,500, Second Year $55,000, Third Year $62,500 B. Amendment No. 1 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: PFAS Minimization Follow-up Bench Testing Project No. 124- 056 2. Amount: $126,574; New Adjusted Total: $226,437 3. Funding: PR-00038798 C. Guaranteed Energy Savings Contract - Ameresco 1. Description: Request for Award for Qualifications for Guaranteed Energy Savings Contract for the Olive Water Treatment Plant Solar Project No. 124- 050 2. Amount: Highest Scoring Contractor D. Ratify Emergency Contract – Premium Concrete Services 1. Description: Repair Street/Brick Work at Rex St. & Ashland Ave. Due to Water Main Line Break 2. Amount: $3,870 3. Funding: PO-0035806 E. Ratify Emergency Contract – Premium Concrete Services 1. Description: Repair Street/Brick Work at Park Ave. & Lamonte Terrace Due to Water Main Line Break 2. Amount: $6,800 3. Funding: PO-0035808 F. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Survey Work for the Riverfront West Urban Neighborhood Development Project No. 121-067 2. Amount: $141,700 3. Funding: PR-00038526 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 28, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: February First Fridays a) Date/Times: February 7, 2025/1:00 p.m. to 11:00 p.m. b) Location: Jefferson Blvd. between the Parking Garage entrance & Michigan St. c) Favorable Recommendations B. Licenses 1. Type: New Public Parking Facility a) Applicant: LAZ Parking Midwest b) Location: 401 E. Colfax Ave. & 430 E. LaSalle Ave. c) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: Bradley Co. – St. Joseph Station a) Location: 300 N. Michigan St. b) Description: Blade Sign c) Favorable Recommendations 2. Applicant: South Bend PD/Flock Group Inc. DBA Flock Safety a) Locations: McKinley Ave. & Hickory Rd; Freemont Park; Diamond Ave. & Portage Ave.; Portage Ave. & Angela Blvd. b) Description: Four (4) Solar Powered License Plate Reader Cameras c) Favorable Recommendations Subject to that the Equipment will not Interfere with or Block Existing Signage on Poles, and All Maintenance is to be Handled by Flock. The Freemont Location is an AEP Pole and will need to be addressed with AEP 12. STREET/ALLEY VACATIONS A. Applicant: Charles Boros 1. Location: North/South Alley between 1411 & 1413 W. Western Ave. 2. Purpose: Use as a Driveway 3. Unfavorable Recommendations and Does Not Meet Two (2) of the I.C. 36-7- 3-13 Criteria CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 28, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 13. RATIFY BONDS A. Contractor Bonds 1. Clark Construction & Concrete, Released effective December 20, 2024 B. Occupancy Bonds 1. M&J Electric Plus Inc., Approved effective December 12, 2024 2. Moving Smiles, Inc. & Two Men and a Truck, Released effective February 18, 2025 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0097556; GBLN-0097680; GBLN-0097864 a) Date: 01/06/2025 b) Amount: $767,600.06 2. Claim No.: GBLN-0097682 a) Date: 01/07/2025 b) Amount: $3,701,821.26 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.