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Home My WebLink AboutAward Bid - Beacon Health Parking Lot Proj No 123-076A - Indiana Earth Inc1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 14, 2025 Mr. Mark Osler Indiana Earth, Inc. 10343 McKinley Hwy. Osceola, IN 46561 Earth92incksbc global.net RE: Award Bid — Beacon Health Parking Lot — Project No. 123-076A Dear Mr. Osler: At its January 14, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $2,367,090. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 28, 2025 to my attention for Board of Public Works approval at hhorvath(a),southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 14, 2025 Mr. Nick Gurbick Gibson -Lewis, LLC 1001 W. I Ph Street Mishawaka, IN 46544 ngurbickkgl.nceusa.com RE: Bid Award — Beacon Health Parking Lot — Project No. 123-076A Dear Mr. Gurbick: At its January 14, 2025, meeting, the Board of Public Works awarded the above referenced bid to Indiana Earth, Inc. in the amount of $2,367,090. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 14, 2025 Mr. Jacob k. Kwilasz Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 gvanparskrieth-rile,, RE: Bid Award — Beacon Health Parking Lot — Project No. 123-076A Dear Mr. Kwilasz: At its January 14, 2025, meeting, the Board of Public Works awarded the above referenced bid to Indiana Earth, Inc. in the amount of $2,367,090. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou �4,ouTH��d INTER -OFFICE MEMORANDUM i; y`A°L DEPARTMENT OF PUBLIC WORKS x ` k DIVISION OF ENGINEERING 1Sfi5 TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Award Bid - Project No. 123-076A Beacon Health Parking Lot DATE: 01 /06/2025 On December 10, 2024, the Board of Public Works opened and read bids for the above project. The Base Bid is a Lump Sum bid for a new 300-space parking lot to be constructed where the South Bend Medical Foundation building is currently being demolished. The scope also includes modifications to Navarre Street to close off to through traffic. Navarre Street is private and owned by the hospital. Unit Prices were also solicited as follows: Item No. Description Indiana Earth Price Gibson Lewis Price Rieth Riley Price Units 1 Removalof Unsuitable Materials $ 35.00 $ 40.00 $ 48.50 Per CYS 2 Removalof Suitable Materials $ 26.00 $ 30.00 $ 45.00 Per CYS 3 Remove and Hauloff HMA $ 25.00 $ 30.00 $ 42.00 Per CYS 41 Remove and Hauloff Concrete Sidewalk $ 0.65 $ 0.75 $ 3.75 Per SF 5 Remove and Hauloff Concrete Curb/Gutter $ 9.00 $ 10.00 1 $ 13.50 Per LF 6 Fuel TankRemovaL Removed via Addendum 7 Concrete ADA Ramp $ 1,400.00 $ 1,750.00 $ 1,650.00 Per EA 8 Concrete Curb and Gutter $ 48.00 $ 39.00 $ 36.43 Per LF 9 Concrete Sidewalk (incl. aggregate) $ 9.00 $ 7.50 $ 65.45 Per SF 10 Concrete Pavement - Heavy Duty $ 12.00 $ 12.00 $ 12.55 Per SF 11 Concrete Pavement - HeavyDuty- Stamped $ 12.00 $ 225.00 $ 18.50 Per SF 12 HMASurface $ 120.00 $ 120.00 $ 114.13 PerTON 13 HMA Intermediate $ 120.00 $ 110.00 $ 98.58 PerTON 14 HMABase $ 120.00 $ 115.00 $ 104.39 PerTON 15 #53Aggregate $ 37.00 $ 40.00 $ 55.25 PerTON 16 #8Stone $ 65.00 $ 70.00 $ 82.50 PerTON 17 #2Stone $ 50.00 $ 55.00 1 $ 95.50 IPerT0N The three base bids are as follows: Contractor Base Bid Indiana Earth, Inc. $2,367,090 Gibson -Lewis, LLC $2,633,500 Rieth-Riley Construction Co. $2,748,341.61 Page 1 of 2 The low bid from Indiana Earth is complete and responsive. Indiana Earth met both the M/WBE goals and are prequalified as a Responsible Bidder for the City of South Bend. I recommend award of the Base Bid for Beacon Health Parking Lot to Indiana Earth, in the amount of $2,367,090. Funding is available through PR-00037200. Page 2 of 2 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Beacon Health Parking Lot, 530 N. Lafayette Blvd. South Bend, IN Project No. 123-076A For Bids Due 10 December 2024 PART I (Must be completed for all bids. Please type or print) Date: Z2- � - aw!z Bidder (Firm): Address: / City/State/Zip: �Sll IQ,.�/A/ �G��%� Telephone Number: (,<7' �) G'� -(d41 frk Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Beacon Health Parking Lot as described in the documents. the City of South Bend, Indiana, in accordance with plans and specifications prepared by: American Structurepoint, Inc. and dated 11/13/2024 for the sum of (enter the Total Bid as shown on the Proposal) wo4110oA.11-rr uSIA651 Six�� ,�eVeP auS-J- /v/rrt�+ ($131e7,070 , ®b ) (Enter sum of Total Base Bid plus Altern tes shown on Proposal) (Numerical) ,Cb The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a se arate hm t. By /J Signature (Printed Name of Person Signing) The above bid is accepted this Subject to the following conditions: ACCEPTANCE day of BOARD OF PUB CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vl�4 Elizabeth A. Maradik, President Gfs�Cit, t Gary A. Gilot, Member Version 07/19/2023 Murray L. Miller, Member 2 7�t Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: January 14, 2025 99, BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 14th Day of January, 2025, by and between Indiana Earth., Inc., (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 123-076A DESCRIPTION: BEACON HEALTH PARKING LOT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $2,367,090 FUNDING: PR-00037200 The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of January, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA INDIANA EARTH, INC. BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member �� i Joseph R. Molnar, Vice President Btreeaanaa Micou, Member Attest: Theresa M. Heffner, Clerk Date: January 14, 2025 Printed Name Signature BID/PROPOSAL CITY OF SOUTH BEND Project Name: Beacon Health Parking Lot Project Number: 123-076A For Bids Due: 10 December 2024 ContractorName: �ar BASE BID Item Description Quantity Unit Unit Price Total Amount No. 1 Beacon Health Parking Lot as 1 LSUM /�/� Q �� described in the documents. r BASE BID TOTAL UNIT PRICES The unit costs herein quoted are to apply to additions or deductions to the contract. The following Unit prices are for the cost of the material installed, unless noted otherwise. The unit prices shall Include all incidental items, such as use of tools, scaffolding, equipment, contractor's overhead and Profit, taxes, insurance, etc. All quantities will be determined by measurements in place. The right is reserved to reject any and all unit prices if the cost is considered excessive. Item No. Description Price Units Removal of Unsuitable Materials (as determined by testing 1 agency); which includes cost of excavation, loading, hauling $ 3 oQ Per CYS and offsite disposal Removal of Suitable Materials (as determined by testing 2 agency); which includes cost of excavation, loading, hauling disposal $ a r �O Per CYS and offsite Removal and haul off of existing HMA pavement; including 3 subbase $ �� Per CYS 4 Removal and haul off of existing concrete sidewalk; including $ Per subbase / SF 5 Removal and haul off of existing concrete curb and gutter `` $ l?, Per LF 6 Fuel Tank Removal and Disposal; includes concrete $ _�� Per enclosure_ EA 7 Concrete ADA Ramp $1 �W too Per EA 8 Concrete Curb and Gutter $ �' Per LF 9 Concrete Sidewalk (includes aggregate subbase) $ �, Per SF Q(� Version 07/19/2023 Contractor's Bid for Public Works - 8 BID/PROPOSAL CITY OF SOUTH BEND Project Name: Beacon Health Parking Lot Project Number: 123-076A For Bids Due: 10 December 2024 Contractor Name:-;r- 11 jQ 10 Concrete Pavement - Heavy Duty (includes aggregate $ Per subbase) /� QQ SF Concrete Pavement - Heavy Duty Decorative Stamped 11 (includes aggregate subbase) $ 00 Per 12 HMA Surface (9.5 mm) $16?e, Per TON 13 HMA Intermediate Base (19.0 mm) $ /,&I, Per TON 14 HMA Base (25.0 mm) $ Per ,4,0 TON 15 Compacted Aggregate, INDOT #53 Stone $ - Too Per TON 16 Compacted Aggregate, INDOT #8 Stone $ /„,5r-, 00 Per TON 17 Compacted Aggregate, INDOT #2 Stone $ ic'o " m Per TON Bidder (Firm). .7/ d,/GI[ ) a �A Address: &O 3z13 1* k,,* City/State/Zip:a-_M l Telephone Number: By �j (Signature) (Printed Name of Person Signing) Version 07/19/2023 Contractor's Bid for Public Works - 9 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 07/19/2023 Contractor's Bid for Public Works - 5 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that Version 07/19/2023 Contractor's Bid for Public Works - 6 violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of 9620 , 20 ?• Contractor/Bidder ¢iEm) Signature of Contractor/Bidd* or Its Agent Dte Printed Name and Title Subscribed and sworn to before me this �d day of�..�6A , 20? q My Commission Expires S' 31" wO 'er- °"-<� Notary Public County of Residence :J , S6 a" 1 ROXANNE LAURENE ALF ORD ... P�m�':, Notary Public, stato of Indi:;n j SEAL.. "" St. Joseph County %*. ; Commission Number NP0741524 My Commission Expiros May 31, 2030 Version 07/19/2023 Contractor's Bid for Public Works - 7 1 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 123-076A Projj�e//ct Name: Beacon Health P Bidder: (,�jGx/1G1 ,/4r)q, Total Bid Amount: MBE Goal: 2.6% Page of_ _ Name &Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Ken�� ve � ��A �� v� 7`-/—Y7Gr� �) iV Gk 1/1 �� S� r3`� z.610 Submitted by:'! d,51r'_Ar-,�1r�,�� Print Name Signature Date ***Goals should be calculated based on the Base Bid only.*** This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It Version 07/19/2023 Contractor's Bid for Public Works - 10 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 123-076A Project Name: Beacon Health Parking Loth,"530 NN1.�Lyafayette Blvd. South Bend, IN Bidder: %n�iQA� A Q Total Bid Amount: �, _ (l /,r / r WBE Goal: 5.1 % Page_t_of_L_ Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal JJ �/ Submitted by: j4,1 /) U S/t(� Print Name Signature Date ***Goals should be calculated based on the Base Bid only.*** Version 07/19/2023 Contractor's Bid for Public Works - 11 J54,a BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 01/06/2025 Name Zach Hurst Department DPW BPW Date 01/14/2025 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Information Indiana Earth ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ ❑ MBE Completed E-Verify Form Attached ❑ Yes No Beacon Health Parking Lot 123-076A River West DA TIF PR-00037200 7,090 Terms of Contract Lump Sum Purpose/Description Request to award bid to construct new parking where South Bend Medical Foundation is being demolished. Project will also close vacated Navarre St. tc through traffic. For Change Orders Onl Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: