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Home My WebLink About01142025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of December 17, 2024 2. APPROVE REVISED 2025 BOARD OF PUBLIC WORKS MEETING SCHEDULE 3. OPENING OF QUOTATIONS A. WWTP Aeration Area Lighting – Project No. 124-067 1. Funding: PR-00038419 4. AWARD BIDS AND APPROVE CONTRACTS A. Momentum Site Improvements Rebid– Project No. 124-018R 1. Company: Premium Concrete Services 2. Amount: $463,623; Base Bid plus Alternate 1 3. Funding: PR-00036154 B. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth, Inc. 2. Amount: $2,367,090 3. Funding: PR-00037200 C. SBFD Central Fire Station Roofing Replacement – Project No. R124-032A 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $696,812; Base Bid A 3. Funding: PR-00035507 D. Public Works Service Center Roofing Replacement – Project No. R124-032B 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $898,812 3. Funding: PR-00033345 5. REJECTION OF BIDS/QUOTATIONS A. Byer’s Softball Complex 2024 Improvements – Project No. 123-072 1. Description: Bids not Meeting MWBE Goals nor Making a Good Faith Effort, and Exceeding Available Budget 2. Title Sheet 3. Request to Re-Advertise 4. Funding: PR-00036709 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. CHANGE ORDERS A. 2024 Curb & Sidewalk Program, Division 4 – Project No. 124-009 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1(Final) 3. Increase Amount: $13,861.81 4. Percent of Increase: 20% 5. Total Percent of Increase: 20% 6. Revised Contract Amount/Completion Date: $82,607.11; May 2, 2025 7. Funding: PO-0032685 B. Leeper Ave. Bridge Repairs Deck Replacement – Project No. 124-008 1. Company: Milestone Contractors North L.P. 2. Change Order No.: 1 3. Increase Amount: $7,134.25; Additional Seventy-Three (73) Days 4. Percent of Increase: 1.35% 5. Revised Contract Amount/Completion Date: $537,257.55; January 24, 2025 6. Funding: PO-0033849 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. South Well Field Water Treatment Plant and Distribution System Improvements – Contract B - Watermain – Project No. 117-059B 1. Company: C&E Excavating Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($35,798.28) 4. Percent of Decrease: (2.21%) 5. Total Percent of Change: (0.76%) 6. Final Contract Amount: $1,584,808.37 7. Funding: PO-0027554 8. PROJECT COMPLETION AFFIDAVITS A. LaSalle Avenue Streetscape – Project No. 122-013R 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $6,025,155.26 3. Funding: PO-0023705 B. 2023 Curb & Sidewalk Program, Divisions A - E – Project No. 123-001 1. Company: Premium Concrete Services 2. Final Contract Amount: $956,974.57 3. Funding: PO-0025774; PO-0025752; PO-0025807; PO-0025751; PO- 0026219 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 C. Riverside Shoulder Repair – Project No. 124-059 1. Company: Acorn Landscaping LLC 2. Final Contract Amount: $17,569 3. Funding: PO-0033905 D. Fire Station No. 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction, Inc. 2. Final Contract Amount: $4,087,535.70 3. Funding: PO-0026318 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Mishawaka Avenue Streetscape – Project No. 124-072 1. Title Sheet 2. Funding: PR-00037195 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Owner-Engineer Agreement – United Consulting 1. Description: Additional Engineering Services to Prepare the State Revolving Fund Preliminary Engineering Report for Improvements at the Edison Water Treatment Plant Project No. 123-167 2. Amount: $39,200; New Adjusted Total: $1,140,200 3. Funding: PO-0032687 B. Professional Services Agreement – K.W. Garner Consulting & Design 1. Description: Consulting Services for the Walker Field Shelterhouse Restoration Project 2025 through the 2025 Division of Historic Preservation and Archaeology Grant Project No. 123-058 2. Amount: NTE $5,000 (Hourly) 3. Funding: PR-00038359 C. Amendment No. 5 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Additional Services for the Madison Lifestyle District to add in a Traffic Impact Study to Promote Improvements for the Main Street/Marion Street Intersection Project No. 123-074 2. Amount: $59,400; New Adjusted Total: $728,710 3. Funding: PO-0029313 D. Land Authorization Agreement – Venues, Parks & Arts 1. Description: Authorization for VPA to use BPW Properties for Urban Tree Nurseries CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 E. Amendment – Larson-Danielson Construction Company 1. Description: Finalizes Full GMP for Four Winds Field Renovation and Expansion Project No. 123-046 2. Amount: $28,236,556 3. Funding: PR-00026706 F. Agreement Extension – Republic Services of Indiana, L.P. 1. Description: Extension of Disposal Agreement Setting Per Ton Tipping Fee for Solid Waste & Street Sweepings for Two (2) Additional Years 2. PR-00038320 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Martin Luther King Jr. Celebration a) Date/Times: January 20, 2025; 12:30 p.m. to 1:00 p.m. b) Location: W. Jefferson Blvd. between Lafayette Blvd. & Martin Luther King Jr. Blvd. c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. Revision of Current No Parking Signs – Eight (8) No Parking Signs Fri 10PM – Sat 3AM, Sat 10PM – Sun 3AM 1. Location(s): a) North Side of Rupel St. between Johnson St. & College St. b) All Criteria Met 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Amazon Data Services Inc. 1. Location: 31100 Edison Road, New Carlisle 14. RATIFY BONDS A. Excavation Bonds 1. Accudig Excavating LLC, Approved effective December 16, 2024 B. Occupancy Bonds 1. Accudig Excavating LLC, Approved effective December 16, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JANUARY 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0095803 a) Date: 12/10/2024 b) Amount: $4,269,097.89 2. Claim No.: GBLN-0095747; GBLN-0096191; GBLN-0096196 a) Date: 12/12/2024 b) Amount: $92,327.48 3. Claim No.: GBLN-0096371 a) Date: 12/17/2024 c) Amount: $2,806,787.39 4. Claim No.: GBLN-0096685; GBLN-0096696 a) Date: 12/20/2024 b) Amount: $1,392,847.67 5. Claim No.: GBLN-0096992 a) Date: 12/23/2024 b) Amount: $3,424,291.15 6. Claim No.: GBLN-0097188; GBLN-0097252; GBLN-0097274 a) Date: 12/31/2024 b) Amount: $2,074,833.95 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.