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Home My WebLink About01092025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 9, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Access Agreement – Redevelopment Commission & Studebaker Administration QOZB 1. Description: Agreement giving the Board of Public Works Access to the Studebaker Administration Building for the Abatement of Environmental Concerns within the Building 2. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of December 17, 2024 3. APPROVE REVISED 2025 BOARD OF PUBLIC WORKS MEETING SCHEDULE 4. OPENING OF QUOTATIONS A. WWTP Aeration Area Lighting – Project No. 124-067 1. Funding: PR-00038419 5. AWARD BIDS AND APPROVE CONTRACTS A. Momentum Site Improvements Rebid– Project No. 124-018R 1. Company: Premium Concrete Services 2. Amount: $463,623; Base Bid plus Alternate 1 3. Funding: PR-00036154 B. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth, Inc. 2. Amount: $2,367,090 3. Funding: PR-00037200 C. SBFD Central Fire Station Roofing Replacement – Project No. R124-032A 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $696,812; Base Bid A 3. Funding: PR-00035507 D. Public Works Service Center Roofing Replacement – Project No. R124-032B 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $898,812 3. Funding: PR-00033345 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 9, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2024 Electric Vehicle Supply Equipment (EVSE) Installations – Project No. 124- 052 1. Company: Barnes Concepts, LLC 2. Amount: $49,325 3. Funding: PR-00037570 7. REJECTION OF BIDS/QUOTATIONS A. Byer’s Softball Complex 2024 Improvements – Project No. 123-072 1. Description: Bids not Meeting MWBE Goals nor Making a Good Faith Effort, and Exceeding Available Budget 2. Title Sheet 3. Request to Re-Advertise 4. Funding: PR-00036709 8. CHANGE ORDERS A. 2024 Curb & Sidewalk Program, Division 4 – Project No. 124-009 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1(Final) 3. Increase Amount: $13,861.81 4. Percent of Increase: 20% 5. Total Percent of Increase: 20% 6. Revised Contract Amount/Completion Date: $82,607.11; May 2, 2025 7. Funding: PO-0032685 B. Leeper Ave. Bridge Repairs Deck Replacement – Project No. 124-008 1. Company: Milestone Contractors North L.P. 2. Change Order No.: 1 3. Increase Amount: $7,134.25; Additional Seventy-Three (73) Days 4. Percent of Increase: 1.35% 5. Revised Contract Amount/Completion Date: $537,257.55; January 24, 2025 6. Funding: PO-0033849 9. PROJECT COMPLETION AFFIDAVITS A. LaSalle Avenue Streetscape – Project No. 122-013R 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $6,025,155.26 3. Funding: PO-0023705 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 9, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 B. 2023 Curb & Sidewalk Program, Divisions A - E – Project No. 123-001 1. Company: Premium Concrete Services 2. Final Contract Amount: $956,974.57 3. Funding: PO-0025774; PO-0025752; PO-0025807; PO-0025751; PO- 0026219 C. Riverside Shoulder Repair – Project No. 124-059 1. Company: Acorn Landscaping LLC 2. Final Contract Amount: $17,569 3. Funding: PO-0033905 D. Fire Station No. 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction, Inc. 2. Final Contract Amount: $4,087,535.70 3. Funding: PO-0026318 E. South Well Field Water Treatment Plant and Distribution System Improvements – Contract B - Watermain – Project No. 117-059B 1. Company: C&E Excavating, Inc. 2. Final Contract Amount: $1,620,606.65 3. Funding: PO-0027554 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Mishawaka Avenue Streetscape – Project No. 124-072 1. Title Sheet 2. Funding: PR-00037195 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Owner-Engineer Agreement – United Consulting 1. Description: Additional Engineering Services to Prepare the State Revolving Fund Preliminary Engineering Report for Improvements at the Edison Water Treatment Plant Project No. 123-167 2. Amount: $39,200; New Adjusted Total: $1,140,200 3. Funding: PO-0032687 B. Professional Services Agreement – K.W. Garner Consulting & Design 1. Description: Consulting Services for the Walker Field Shelterhouse Restoration Project 2025 through the 2025 Division of Historic Preservation and Archaeology Grant Project No. 123-058 2. Amount: NTE $5,000 (Hourly) 3. Funding: PR-00038359 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 9, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 C. Amendment No. 5 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Additional Services for the Madison Lifestyle District to add in a Traffic Impact Study to Promote Improvements for the Main Street/Marion Street Intersection Project No. 123-074 2. Amount: $59,400; New Adjusted Total: $728,710 3. Funding: PO-0029313 D. Professional Services Agreement – Troyer Group 1. Description: Design & Engineering Support for Three (3) City of South Bend Urban Tree Nurseries 2. Amount: NTE $30,000 3. Funding: PR-00036447 E. Amendment – Larson-Danielson Construction Company 1. Description: Finalizes Full GMP for Four Winds Field Renovation and Expansion Project No. 123-046 2. Amount: 3. Funding: PR-00026706 12. TRAFFIC CONTROL DEVICES A. Revision of Current No Parking Signs – Eight (8) No Parking Signs Fri 10PM – Sat 3AM, Sat 10PM – Sun 3AM 1. Location(s): a) North Side of Rupel St. between Johnson St. & College St. b) All Criteria Met 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Amazon Data Services Inc. 1. Location: 31100 Edison Road, New Carlisle 14. RATIFY BONDS A. Excavation Bonds 1. Accudig Excavating LLC, Approved effective December 16, 2024 B. Occupancy Bonds 1. Accudig Excavating LLC, Approved effective December 16, 2024 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0095803 a) Date: 12/10/2024 b) Amount: $4,269,097.89 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 9, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 2. Claim No.: GBLN-0095747; GBLN-0096191; GBLN-0096196 a) Date: 12/12/2024 b) Amount: $92,327.48 3. Claim No.: GBLN-0096371 a) Date: 12/17/2024 c) Amount: $2,806,787.39 4. Claim No.: GBLN-0096685; GBLN-0096696 a) Date: 12/20/2024 b) Amount: $1,392,847.67 5. Claim No.: GBLN-0096992 a) Date: 12/23/2024 b) Amount: $3,424,291.15 6. Claim No.: GBLN-0097188; GBLN-0097252; GBLN-0097274 a) Date: 12/31/2024 b) Amount: $2,074,833.95 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.