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HomeMy WebLinkAbout2 Minutes 4-25-13 MeetingSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING April 25, 2013 9:30 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Donald Alford Sr., Secretary Mr. Greg Downes Ms. Valerie Schey Mr. John Stancati Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. David Relos, Economic Development Specialist Mr. Jitin Kain, Economic Development Specialist Others Present: Mr. Scott Ford, Executive Director Mr. Chris Fielding, Assistant Executive Director Mr. Chris Dressel Ms. Angela McCaslin Ms. Mo Miller Mr. Cecil Eastman Mr. Rick Doolittle, Cressy & Everett Mr. Conrad Damian Mr. Joseph Shabazz 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Thursday, March 28, 2013 Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Thursday, March 28, 2013 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 3. APPROVAL OF CLAIMS 324 AIRPORT AEDA BSA LifeStructures All Phase Electric Supply Faegre Baker Daniels Hull & Associates, Inc 9,661.50 112,260.24 16,970.00 5,270.00 Selge Construction Co. Inc. 180,514.56 Cressy & Everett Management Corp 19,733.89 Jones Petrie Rafinski 12,211.26 Plews Shadley Racher & Braun LLP 86.00 420 FUND TIF DISTRICT -SBCDA GENERAL South Bend Tribune 71.78 Carl Walker 615.00 Derrick Faulkens 1,494.09 John R. & Jennifer L. Griffin 3,000.00 Rose Pest Solutions 105.00 Cressy & Everett Management Corp 595.50 CB Richard Ellis SB 600.92 South Bend Water Works 40.00 Ignition Park Phase 1B Union Station Tech Center Legal Services Extended General Consulting / MW & SVP Install & RWP Prep Ignition Park Ignition Park Ph 1B Bosch Management Erskine Corridor Environmental Notice For Bidders Wayne St. Parking Garage Facade Snow Removal Conceptual Design Former Wells Fargo PI aza LaSalle Hotel College Football Hall of Fame Management Fee LaSalle Hotel 325 S Lafayette Blvd 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT The Troyer Group 1,192.50 SB- Facade Studies Skyway Memorial B Warner, Bank & MarMain Holladay Construction Group, LLC 21,150.00 Memorial Hospital Facade 430 FUND SOUTH SIDE DEVELOPMENT TIF AREA #1 DLZ 15,508.00 Lawson - Fisher Associates 350.35 Wendy's of Ft. Wayne, Inc. 26,400.00 Jones Petrie Rafinski Norco Pipe Line Company, LP 12,211.26 6,199.10 Ireland Rd Right of Way Acquisition So. Main St. to Lafayette Boulevard Connector Purchase of Right of Way for Main St. /Lafayette Connector from Ireland /Chippewa Ivy Tower Erskine Pond Pipe Removal 432 TIF SSDA #3 - ERSKINE VILLAGE Faegre Baker Daniels 470.00 Legal Services $ 446 710.95 2 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 Upon a motion by Mr. Downes, seconded by Ms. Schey and unanimously carried, the Commission approved the Claims submitted April 25, 2013. 4. COMMUNICATIONS A. Communication from Joseph Shabazz of Progressive Urban Industries regarding the sale or grant of real property. To: South Bend Redevelopment Commission From: Joseph Tillman, P. U.I. Re: The sale or grant of real property Greetings, It has come to our attention that the Redevelopment Company is selling or granting property to CDC's without following the letter of the law. According to IC 36 -7 -14 -22.2 the Commission has the following responsibilities: "...Sec. 22.2, (a) The commission may sell or grant, at no cost, title to real property to an urban enterprise association for the purpose of developing the real property if the following requirements are met: (1) The urban enterprise association has incorporated as a nonprofit corporation under IC5- 28-15-14(b)(3). (2) The parcel of property to be sold or granted is located entirely within the enterprise zone for which the urban enterprise association was created under IC 5- 28- 15 -13. (3) The urban enterprise association agrees to cause development on the parcel ofproperty within a specified period that may not exceed five (5) years from the date of the sale or grant. (4) The urban enterprise association agrees to rehabilitate or otherwise develop the property in a manner that is similar to and consistent with the use of the other properties in the enterprise zone. (b) The commission may see or grant, at no cost, title to real property to a community development corporation (as defined in IC 4- 4 -28 -2) for the purpose ofproviding low or moderate income housing or other development that will benefit or serve low or moderate income families if the following requirements are met: (1) The community development has as a major corporate purpose and function the provision of housing for low and moderate income families within the geographic area in which the parcel of real property is located. (2) The community development corporation agrees to cause development that will serve or benefit low or moderate income families on the parcel of real property within a specific period, which may not exceed five (5) years from the date of the sale or grant. (3) The community development corporation agrees that the community development corporation and each applicant, recipient, contractor, or subcontractor undertaking work in connection with the real property will: (A) use lower income project area residents as trainees and as employees; and (B) contract for work with business concerns located in the project area or owned in substantial part South Bend Redevelopment Commission Regular Meeting —April 25, 2013 by persons residing in the project area; to the greatest extent feasible, as determined under the standards specified in 24 CFR 135... " The Commission recently devised a property to the South Bend Heritage Foundation for the rehabilitation into senior housing. We are aware of at least one Section 3 eligible (category 3) person for attempted to gain employment at the site without success. This appears to be at variance with the statute. The statute state that "to the greatest extent feasible " low and very low- income persons should be employed or contracted with. This is not the first time this has occurred. A whole section of our community is suffering due to the Commission's unwillingness to follow the law. Please be advised that in the controlling case precedent the court stated the meaning of "to the greatest extent feasible " Ramirez, Leal & Co. v. City Demonstration Agency, 549 F. 2d 97— Court of Appeals, 9'h Circuit 1976 ...They were required, to the "greatest extent feasible, " to contract with Ramirez. This is strong language. It does not give the City officials the "broad discretion" that the trial court concluded that it does. We think that "greatest extent" means what it says, the maximum, and that the defendants were therefore obliged to take every affirmative action that they could properly take to make the award to Ramirez... Please do not take your responsibility lightly, to do so would create a basin for litigation. Yours sincerely, Joseph Shabazz Progressive Urban Industries Mr. Meteiver noted that the Commission is conscious of the requirements of this particular statute and we do comply with the requirements when it's necessary. In reviewing the terms of the Rushton project, neither the Commission nor the city has ever held title to the Rushton. Indiana Landmarks Foundation (ILF) acquired the property and then conveyed it to South Bend Heritage Foundation which is doing the rehab. The statute by its very terms does not apply to the Rushton project because the city never held title to the property. The Commission did commit TIF funds in the sum of $322,300 towards assistance in rehabilitating the project, however. The statute would apply typically in situations where the Commission or the city has acquired title through a property tax sale or purchase of tax certificates from the county, which generally are acquired at little or no cost. In no particular situation did the CDC acquire the property from the city or the Commission. Mr. Varner asked if this statute applies to all properties owned by the City of South Bend, or just those that are acquired under these circumstances. Mr. Meteiver responded that it will apply to any property that Commission owns and is transferring it at no cost to the CDC. 11 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 Mr. Inks noted that the Redevelopment Commission has used this structure in deals before, such as the renovation for the Hansel Center. The Commission took ownership of the property for a period of time to do our work. The City had ownership for a short time to use some Block Grant funds for it. Then ultimately it was transferred to the University of Notre Dame, for the completion of the project and their expenditure of funds. Even on the Rushton project as part of the initial structuring consideration, the Commission discussed doing something similar, where it it would be transferred to the Redevelopment Commission for the use of our funds, then to South Bend Heritage or Historic Landmarks. However, we did not follow that structure. The Commission used a different mechanism to put TIF funds into the project. Therefore, the statute does not apply. Ms. Schey asked whether Indiana Landmarks currently owns the property. Mr. Meteiver responded that they did own the property, but then transferred it to South Bend Heritage. Ms. Shey asked where the funding for this project is coming from. Mr. Meteiver responded that there were a number of private grants that were secured for the rehabilitation, plus the TIF money from the Commission. Mr. Relos noted that the funding primarily comes from the Federal Historic Tax Credits and State Historic Tax Credits. Ms. Schey asked whether South Bend Heritage's management of the project is what determines whether the law cited applies. Mr. Meteiver responded that in this particular statute, ownership is what controls. In order for this statute to have any application to a project, the city or Commission must own the property and must transfer it to the CDC at no cost. Ms. Schey asked if Mr. Shabazz could have an opportunity to speak. Mr. Meteiver responded that the Commission does not have a public comment period. There is no privilege of the floor. Mr. Varner asked that for the sake of clarification if there are grants or tax credits, those rules are applied; the person who is administrating the project, is it their responsibility to see that the money is being used properly. Mr. Meteiver responded that it is. The Commission has a disbursement agreement with South Bend Heritage Foundation. When they spend funds, we disburse funds to them based on the disbursement agreement. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. South Bend Central Development Area (1) Resolution No. 3136 regarding the disposition of certain personal property and matters related thereto. (LaSalle Hotel furniture) Mr. Relos noted that in 2010 the Commission approved the removal of excess furniture and a general clean-out of the Hotel LaSalle. This improved the sanitary condition of the hotel, and allows interested parties to see the actual size of the rooms. When the clean-out occurred, certain items were not removed, including miscellaneous dining room style chairs 5 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 and benches. Because DTSB holds public events in their lobby area, this furniture could be put to active use as seating for those events. DTSB has agreed to accept this furniture. Staff requests approval of Resolution No. 3136. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 3136 regarding the disposition of certain personal property and matters related thereto (LaSalle Hotel furniture) to DTSB. (2) Notice of Intent to exercise Lease Option for 410 W. Monroe (Gates Service Center) Mr. Relos noted that as part of the January 2012 final acquisition of the downtown Gates Campus properties, the Commission assumed the lease for the Gates Service Center located at 410 W. Monroe. The rent for this property is $60,000 per year, or $5,000 per month. The lease is for an initial five year term, expiring July 31, 2013. The lease grants the Lessee an option for three two year renewals. Gates would like to renew this lease, and has given notice of this intent. Upon a motion by Mr. Alford, seconded by Ms. Schey and unanimously carried, the Commission acknowledged receipt of the Notice of Intent to exercise Lease Option for 410 W. Monroe (Gates Service Center) (3) Notice of Intent to exercise Lease Option for 205 W. Western (Gates Used Car Lot) Mr. Relos noted that as part of the January 2012 final acquisition of the downtown Gates Campus properties, the Commission also assumed the lease for the Gates Used Car Lot at 205 W. Western. The rent for this property is $30,321.60 per year, or $2,526.80 per month. The lease is for an initial five year term, expiring July 31, 2013. This lease grants the Lessee an option for three two year renewals. Gates would like to renew this lease, and has given notice of this intent. Upon a motion by Mr. Alford, seconded by Ms. Schey and unanimously carried, the Commission acknowledged receipt of the Notice of Intent to exercise Lease Option for 205 W. Western (Gates Used Car Lot). (4) Amendment to Proposal for Professional Services related to Memorial Hospital Area Fagade Improvements Mr. Relos noted on May 31, 2012, the Commission approved a professional services agreement with The Troyer Group for the spec documentation, bidding, and construction administration for the removal and replacement of new windows on the south and west sides of the Skyway Building, which is attached to Memorial Hospital via the Skyway Bridge. This agreement was for a not -to- exceed amount of $7,000 (proposal range was $5,000 - $7,000 with reimbursables). South Bend Redevelopment Commission Regular Meeting —April 25, 2013 When the proposal was submitted by Troyer, it was thought the windows project would coincide with the Skyway Bridge project. Because of delays in being able to start the windows project (occupancy of certain floors, weather, etc.), the two projects will not be running concurrently. Because of delay, we need to increase the original Troyer agreement. The amount of this increase is $10,000, taking the total to a not -to- exceed of $17,000. Construction cost for the windows project is $302,100, making this new agreement amount 5.6 %, which is below the industry standard of 10 %. Staff requests approval of this amended professional service proposal in the not -to- exceed amount of $17,000. Ms. Jones asked whether the delay has anything to do with the discovery of the mold in the skyway. Mr. Relos responded that it does. Ms. Jones asked since The Troyer Group had not anticipated this, remediation is part of the repair. Mr. Relos responded that when they were doing a mock up on the first window and began removing the vinyl interior wallpapering, they discovered the mold. Since then, they have been doing quite an extensive research throughout the building to see the full extent of the mold. They are now going through a testing phase of the entire building which will be handled separately from our contracts. Mr. Downes asked when the bridge project is expected to be done. Mr. Relos responded they are planning on it being finished soon. They were able to work on the interior of the bridge during the winter season. The big delay this spring has been the EFIS exterior which cannot be installed temperatures are at least 40 degrees at night. Upon a motion by Mr. Varner, seconded by Ms. Schey and unanimously carried, the Commission approved the Amendment to Proposal for Professional Services related to Memorial Hospital Area Fagade Improvements. (5) Ratification of Letter of Authorization for president of Silver Hawks to file petition for variances for Coveleski signs. Mr. Inks noted that there is a sign that has been put up on the synagogue /team store does not meet the sign ordinance. There are also some banners that will be framed in on the main entrance into the building that are outside the sign ordinances as well. The letter is authorization for Joe Hart, the President of Silver Hawks, on behalf of the Redevelopment Commission, to request the variances for the signs. Ms. Jones noted that authorization was to sign the petition. Ultimately, the Board of Zoning Appeals makes the decision on the variance. South Bend Redevelopment Commission Regular Meeting —April 25, 2013 Mr. Inks noted that it is the staff's intent to dispose of property that is not available for development, such as the synagogue / "team store ". We intend to transfer it to the Park Department. Eventually all of the land surrounding the Coveleski Park (same block) that the Redevelopment Commission owns will be transferred to Parks. These types of actions should be infrequent in the future. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission ratified the Letter of Authorization for president of Silver Hawks to file petition for variances for Coveleski signs. B. Airport Economic Development Area (1) Amendment to Temporary Use and License Agreement with Unity Gardens @ LaSalle Square. Mr. Relos noted that on February 28, 2013, the Commission was presented with an update on the Unity Gardens at La Salle Square, and was asked to consider amending the Agreement with Unity Gardens to include the following: • Extend the agreement from 5 years to 15 (keeping in place its termination rights) • Allow electricity to be brought in to the site • Increase the maximum relocation costs from $10,000 to $20,000, dependent on two quotes. The Commission directed legal counsel to draft the revised document. Also requested was consideration to fund a possible shortfall to bring electricity to the site. Unity Gardens has secured the donation of a $15,000 solar system from Innovateous Solar, $20,000 from the Pokagon Band, $20,000 in supplies and labor from Herrman and Goetz, as well as many other donations. Outstanding items are costs associated with the installation of the solar structure and bringing electricity to the growing hoop itself. Unity Gardens requests a not -to- exceed amount of $1,400 to fund these remaining items. This amended Agreement incorporates the three changes mentioned above. Staff requests approval of this Amendment to Temporary Use and License Agreement, and a not -to- exceed amount of $1,400 to fund the electrical functionality of the site. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved the Amendment to Temporary Use and License Agreement with Unity Gardens @ LaSalle Square at a not -to- exceed amount of $1,400. (2) Staff report on rezoning Lots 4P, 4Q and 411 in Blackthorn Corporation Park. Mr. Dressel noted that on behalf of Cressy and Everett, staff is requesting authorization to file with the Area Plan Commission for a rezoning of Lots 4P, 4Q, and 4R of the Park Minor South Bend Redevelopment Commission Regular Meeting —April 25, 2013 Sub. The rezoning request includes a change in use from "LI" Light Industrial to "O" Office. Per Article 3.5 of the Blackthorn Corporate Park Declaration of Protective Covenants and Restrictions, owners of more than 5% of the corporate park must seek authorization from the Redevelopment Commission before proceeding with the property rezoning process. As a courtesy, the Board of Directors of the Blackthorn Owners Association has been notified of this action. The Commission's listing agent, Cressy and Everett/Grubb & Ellis, has requested the rezoning. They have an option agreement with the Commission for the property. The new zoning would allow for: 1. Consistency with the assigned use designation of Support Office/Research for the lots in question within the Corporate Park Covenants & Restrictions. 2. Greater development opportunities in "O" Office. Staff requests Commission authorization for Cressy and Everett to begin rezoning process. Mr. Rick Doolittle, Cressy and Everett, noted that a year ago Cressy entered into a contract with Divita for a medical renal care facility in Blackthorn. That was the first fresh activity they've had in Blackthorn since they became the Commission's listing agent. It has stimulated a lot of interesting activity throughout the park, including another medical facility. Cressy and Everett has also had interest expressed from a regional financial group that is considering relocation of their headquarters. They have identified one of these three sites as being their first choice. While talking with these interested parties, Mr. Doolittle represented that those properties were zoned "O," because he thought all the lots in Blackthorn were zoned for office. He apologized for the oversight, but asked the Commission to authorize the rezoning so that they might secure these developments. Ms. Jones asked whether there are other areas in Blackthorn that are zoned as "LI ", or will this rule out light industrial as an option in the corporate park. Mr. Doolittle responded that if the office developments don't work out and there is an opportunity for a light industrial, then he'll be back to the Commission to have it changed. However, the decisions that are being considered now will require office zoning. Once the decisions are made, these companies will need to move quickly. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission authorized Grubb & Ellis /Cressy & Everett to proceed with a petition for rezoning Lots 4P, 4Q and 4R (otherwise known as Lots 6, 7 & 8) in Blackthorn Corporation Park. C. West Washington - Chapin Development Area There was no business in the West Washington- Chapin Development Area. South Bend Redevelopment Commission Regular Meeting — Apri125, 2013 D. South Side Development Area There was no business in the South Side Development Area. E. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. F. Douglas Road Development Area There was no business in the Douglas Road Development Area. G. Other (1) Resolution No. 3134 authorizing the Executive Director of the Department of Community Investment to approve and execute plats and conduct other administrative acts on behalf of the City of South Bend, Indiana, Department of Redevelopment. (2013 -2) Mr. Inks noted that this is something the Redevelopment Commission does at the beginning of the year. Currently, he (Mr. Inks) is authorized to sign on behalf of the Commission; however, since he is leaving city employment, it is necessary to change the person authorized to sign documents. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 3134 authorizing the Executive Director of the Department of Community Investment to approve and execute plats and conduct other administrative acts on behalf of the City of South Bend, Indiana, Department of Redevelopment. (2013 -2) (2) Agreement for Services with the Civil City of South Bend for legal services related to redevelopment activities for 2013. Mr. Inks noted that this administrative agreement is ordinarily done at the beginning of the year. It seems to have been overlooked. The agreement is for the Commission to reimburse the city for Mr. Meteiver's time. It is a means of transferring some of the TIF funds back to the city's General Fund. Upon a motion by Mr. Downes, seconded by Ms. Schey and unanimously carried, the Commission approved the Agreement for Services with the Civil City of South Bend for legal services related to redevelopment activities for 2013. (3) Resolution No. 3137 commending Donald E. Inks for extraordinary services to the South Bend Redevelopment Commission. Ms. Jones read Resolution No. 3137 in its entirety: 10 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 RESOLUTION NO. 3137 A RESOLUTION COMMENDING DONALD E. INKS FOR EXTRAORDINARY SERVICE TO THE SOUTHBEND REDEVELOPMENT COMMISSION WHEREAS, Donald E. Inks has been an employee of the City of South Bend since 1981, and in his thirty-one years of public service Don served as Director of Redevelopment for thirteen years; and WHEREAS, during his time with the city Don has had leadership roles in the areas of business assistance, tax abatement, public finance and economic development; and WHEREAS, Don was responsible for establishment of the Douglas Road Economic Development Area, the Northeast Neighborhood Development Area, the Northeast Neighborhood Residential TIF district, and for combining the Sample -Ewing Development Area with the Airport Economic Development Area; and WHEREAS, Don played a leading role in negotiating through the details of many important projects such as AJ Wright, the Renaissance District, Data Realty, the South Bend Career Academy, and Eddy Street Commons; and WHEREAS, Don played a key role in securing a Certified Technology Park designation for Ignition Park and Innovation Park; and WHEREAS, Don's creative approach to funding resulted in a development plan to reconstruct Douglas Road from SR 23 to the Mishawaka city limits; and WHEREAS, Don oversaw development of numerous projects such as South Bend Chocolate Cafe, WNIT, Coveleski Park, Environmental Health Labs, Portage Prairie, Huttsfield Square, Tire Rack, Gibbs Wire, Tech Data, Innovation Park, Erskine Plaza, Erskine Commons, Ireland Road improvements, Main- Lafayette Corridor, Oliver Plow Industrial Park, the KeyBank renovation, East Race Townhomes and River Race Town Homes, the Veterans Administration Clinic, Memorial Home Care, Brown Mackie College, and renovation of the former Natatorium, Hansel Center, and American Bank & Trust Place; and WHEREAS, Don has always been patient and a steady, reliable source of objective information and facts and figures that have allowed the Commission to make sound decisions without the sometimes emotional reaction to what is politically popular at the time; and 11 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 WHEREAS, Don has never forgotten the public that he serves, giving unselfishly of his time for the betterment of the community with no concern for individual honor or recognition; and WHEREAS, Don has decided the time is right to pursue other endeavors including the restoration of his home and fishing on Bogart Lake and is now retiring from his position with the Department of Community Investment; NOW, THEREFORE, BE IT RESOLVED that the South Bend Redevelopment Commission hereby recognizes Donald E. Inks for his extraordinary commitment and distinguished service to the South Bend Redevelopment Commission and the City of South Bend; thanks him for the outstanding contributions he has made; and declares it will sincerely miss his diligent work and his presence at future meetings. ADOPTED at a meeting of the South Bend Redevelopment Commission held on April 25, 2013, at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. Ms. Jones noted that Mr. Inks has been sitting to her right for many years. Throughout those years there have been times when she was unsure of an item on the agenda. Mr. Inks would always have the answer as well as the history of the item and would explain it clearly and concisely. Mr. Varner commented on the demeanor of a person who would allow the city to assign him an e -mail address beginning with "dinks." He congratulated Mr. Inks and said the commendations were well deserved. Mr. Alford noted congratulated Mr. Inks on his decision to retire and for allowing Ms. Jones to look good all these years. Mr, Downes noted that Mr. Inks was steady hand will be missed. Mr. Downes also very much appreciated Mr. Inks wise council over the years. Mr. Stancati noted that he could will remember all of the time that he and Mr. Inks served on the Redevelopment Commission Board as well as the Board of Public Works. Mr. Inks did a great job in serving both. He said, "Thank You." Ms. Schey noted that she appreciated Mr. Inks willingness for helping her understand situations, giving history, facts, and figures in the short time she was on the City Council and the Redevelopment Commission board. You will be missed by many. Mr. Ford noted that on behalf of Redevelopment staff and the Department of Community Investment, we extend our gratitude and "Thank You" for everything you've done over your entire body of work, which is obviously extensive. Anyone should be so lucky to come into an organization and find someone of the integrity and presence that Mr. Inks has. Mr. Ford also noted that he was incredibly blessed to have spent his first year in the Community 12 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 Investment Department with Mr. Inks. It didn't take Mr. Ford long to discover why Mr. Inks had the two most comfortable chairs in the city, in his office, and this is due to people coming quite frequently to seek council. This was not limited to those from the Department of Community Investment, but from other departments in the building as well. Mr. Inks' two hobbies outside of Redevelopment are fishing and fine carpentry; these two hobbies illustrate the virtues of that Mr. Inks has: attention to detail, his integrity, a sense of craft, and an extreme amount of patience. This has made him absolutely superb as a professional and role model for us all. Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 3137 commending Donald E. Inks for extraordinary services to the South Bend Redevelopment Commission. Mr. Inks noted that he enjoyed the list of items on Resolution No. 3137 which included not only large and small projects, but also projects that were very successful, moderately successful, and not successful. This is the reality when doing economic development; one may strike out once or twice. He also liked hearing of projects that he had a larger role in as well as a much smaller role. When he reads through the projects listed on Resolution No. 3137, he thinks of the primary people involved, such as Bill Schalliol and Dave Relos, etc. Other people in the department primarily worked on these projects and he listened to them and presented an occasional idea. This is very much a team work effort to get these projects finished. H. Ratification of Services Contracts Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission ratified the Services Contracts. 7. PROGRESS REPORTS A. Other 13 Commission Service Contract Staff Role in Contractor provided Amount Member Transaction 36 properties in Sisposition Meridian Title $100 each Relos the Southeast Title Work $3,600 Triangle total (area bounded by Sample, High and the railroad) Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission ratified the Services Contracts. 7. PROGRESS REPORTS A. Other 13 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 (1) Fellows Street Update Improvement Project Mr. Kain noted that on April 18, 2013, a public meeting was held for the residents of Fellows St. The majority of the residents did attend to hear the progress on the Fellows StAreland Rd. intersection. INDOT informed us that the project they are currently working on has been delayed, so their anticipated completion time of June has been moved to later this year. The Fellows St. acquisition process has begun, which includes one full acquisition, some partial acquisitions, and some construction easements. The acquisition process will take approximately 4 -6 months. Therefore, the construction of the Fellows St. and Ireland Rd. intersection will not happen this year, but in spring 2014. The drainage solution which many of the residents complained about will be addressed through pervious pavement, allowing the water to drain directly into the ground. There will be a small retention pond on the northwest corner of Fellows and Ireland. It will be a dry pond which will accumulate a maximum of12 -24 inches of water. All of these issues were communicated in meeting with the residents of Fellows St. and had a very positive outcome. The only concern that was expressed was the wish for an additional stop sign on Fellows St. and Walter. The city engineer said that stop signs are driven by traffic count and the traffic counts there do not warrant an additional stop sign. Beyond that the meeting was a positive one. Mr. Kam noted that 2 of the traffic calming solutions will be implemented this year: one being the 3 -way stop sign and the second being the parking striping. Mr. Downes asked if once INDOT is finished with their construction, are we planning to do future traffic counts to make sure the estimates we based our decisions on are correct. Mr. Kain responded we will be working with MACOG who does the traffic counts, to give us both a baseline count and a count after the new road is opened. We will continue to monitor the count occasionally. (2) Call for Offers Mr. Inks noted that there are two calls for offers that are currently out. One will be returned Friday, April 24 and the other to be returned on Wednesday, May 01. Also the Commission is in the process of putting the finishing touches on a Request for Proposal (RFP) for an accelerator building at Ignition Park. 8. NEXT COMMISSION MEETING The Next Regular Meeting of the Redevelopment Commission is scheduled for May 16, 2013 at 9:30 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Vamer made a motion that the meeting be adjourned, Ms. Schey seconded. The meeting was adjourned at 10:20 a.m. 14 South Bend Redevelopment Commission Regular Meeting —April 25, 2013 Scott C. Ford, Executive Director IIVI Marcia I. Jones, President