HomeMy WebLinkAboutChange Order No. 1 2024 Thermoplastic Striping Proj No 124-025 - CE Hughes, The Air Marking
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2024
Ms. Caroline Hughes
CE Hughes Milling Inc., DBA The Air Marking Co.
1544 N. SR25
Rochester, IN 46975
caroline@airmarking.com
RE: Change Order No. 1 – 2024 Thermoplastic Striping – Project No. 124-025
Dear Ms. Hughes:
At its December 17, 2024 meeting, the Board of Public Works approved the above
referenced Change Order be increased by $4,314, bringing the revised contract amount to
$16,704.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/hh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Lidya Abreha
Project Engineer, Division of Engineering
SUBJECT: Award: 124-025 2024 Thermoplastic Striping
DATE: December 9th, 2024
Change Order No. 2 for the subject project is a $4,314.00 (34.82%) change to the contract.
This change order is a scope addition to accommodate length adjustment for thermoplastic striping
of roundabouts at the intersection of Portage Ave & Lathrop St and at the intersection of Portage
Ave & Boland Dr. The change order also includes additional cost incurred due to errors and
omissions - specifically in understanding of use of pay item per arrow vs arrowhead.
Here is a breakdown of the changes to the contract:
• Original Contract Price: $12,390.00
•Change Order: $4,314 (34.82%)
•New Total: $16,704
**$4,314.00 (CO #1)
Budget is available for this change.
Please respond with any questions (EXT 5961).
DATE:PROJECT NO:PROJECT NAME:CONTRACT DATE:CHANGE ORDER NO:
C ITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
11/26/2024 124-025Thermoplastic Striping9/24/2024 1 (Final) SUBJECT OF CHANGE ORDER:PCR #1-Errors and Omissions -Line Length Adjustments PCR
#2-Design change -Arrow Removal PCR #3-Errors and
Omissions -Additional Arrows
All items completed substantially as planned.
See attached Comparison of Estimate for overruns and underruns.
The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order By this Change Order, the project amount is
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time
Extension of date/time by previous change orders
Date/time extension by this change order
New completion date/time
[xllncreased
Ooecreased
11/18/2024
O days
O days
11/18/2024
$ ___ 1_2,,__3_90_._oo_ $ _____ o-=-·-=-oo-=-
$ ___ 1_2,,_3_90_._oo_
$ 4,314.00 ------'---$ 16,704.00 ------'---34.82 %
34.82 %
C CONTRAC�k0-: RECOMMENDED FOR APPROVAL
�
CE Hughes Milling, Inc., OBA The Air
Marking Co.
Company Name
1544 N SR 25
Address
Rochester, IN 46975
City, State, Zip
CONSTRUCTION MANAGER
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Member
Member
Joseph R. Molnar, Vice President
Briana Micou, Member
Attest: Theresa M. Heffner, Clerk
Date: ---------December 17, 2024
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/09/2024
Name Lidya Abreha
Department Public
Works
BPW Date 12/17/2024 Phone Extension 5961
Required Prior to Submittal to Board
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name CE Hughes Milling, Inc, DBA The Air Marking Co.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2024 Thermoplastic Striping
Project Number PROJ00000402 (PR-34249)
Funding Source Local Road & Street
Account No. 251-423002 & 251-431000
Amount Change: $4,314.00; Revised Amount: $16,704.00
Terms of Contract
Purpose/Description Change order No. 1 adds cost for striping length adjustments from original
scope of work as well as errors & omissions
For Change Orders Only
Amount of Increase
Decrease
$ 4,314.00
($ )
Previous Amount $ 12,390.00
Current Percent of Change:
Increase
Decrease
34.82%
( %)
New Amount $ 16,704.00
Total Percent of Change:
Increase
Decrease
34.82%
( %)
Time Extension Amount:
New Completion Date: