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Home My WebLink AboutReject and Rebid- Cleveland and Portage Traffic Signal Improvements Proj No 123-063 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 17, 2024 Ms. Johanna Plank Hawk Enterprises, Inc. 1850 E. North St. Crown Point, IN 46307 caylee@hawk-inc.com RE: Rejection of Bids – Cleveland Rd. & Portage Ave. Traffic Signal Improvements – Project No. 123-063 Dear Ms. Plank: At its December 17, 2024 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to not meeting the MWBE goals nor making a good faith effort. This project will be advertised at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 17, 2024 Mr. Scott Kirkpatrick Michiana Contracting, Inc. 7843 Lilac Road Plymouth, IN 46563 skirkpatrick@michianacontracting.com RE: Rejection of Bids – Cleveland Rd. & Portage Ave. Signal Improvements – Project No. 123-063 Dear Mr. Kirkpatrick: At its December 17, 2024 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to exceeding the budget. This project will be advertised at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Board of Public Works Theresa Heffner, Clerk FROM: Leslie Biek, P.E., Assistant City Engineer SUBJECT: Cleveland Rd and Portage Ave Traffic Signal Improvements PN 123-063; PROJ 548 DATE: 12/10/2024 On November 12, 2024 the board opened and read into record two (2) bids for the above referenced project. The bid results are as follows: Base Bid Hawk Enterprises, Inc. $237,467.00 Michiana Contracting, Inc. $331,920.00 Upon review of the bid package, it is recommended the Board of Public Works reject all bids due the low bidder not meeting MWBE goals nor making a good faith effort and the next lowest bidder for exceeding the available budget and re-bid in accordance with IC 36-1-12-4. The project will be readvertised on 1/10 and 1/17/2025 and bids will be due at the 1/28/2025 Board of Public Works meeting. Thank you for your consideration of this request. December 17, 2024 BID TABULATION #123-063BASE BIDItem No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1MOBILIZATION/DEMOBILIZATION 1 LSUM $ 7,300.00 $ 7,300.00 $ 20,148.00 $ 20,148.00 $ 16,298.00 $ 16,298.00 2MAINTENANCE OF TRAFFIC 1 LSUM $ 5,000.00 $ 5,000.00 $ 17,051.00 $ 17,051.00 $ 28,000.00 $ 28,000.00 3SIDEWALK, CONCRETE, REMOVE 40 SYS $ 50.00 $ 2,000.00 $ 105.00 $ 4,200.00 $ 185.00 $ 7,400.00 4CURBING, CONCRETE, REMOVE8LFT $ 100.00 $ 800.00 $ 105.00 $ 840.00 $ 160.00 $ 1,280.00 5EXISTING TRAFFIC SIGNAL SYSTEM, REMOVE1LSUM $ 3,000.00 $ 3,000.00 $ 4,801.00 $ 4,801.00 $ 5,500.00 $ 5,500.00 6RECONSTRUCTED STRUCTURE, HANDHOLE1EACH $ 500.00 $ 500.00 $ 1,456.00 $ 1,456.00 $ 2,806.00 $ 2,806.00 718' ALUMINUM TRUSS MAST ARM2EACH $ 2,000.00 $ 4,000.00 $ 2,776.00 $ 5,552.00 $ 5,000.00 $ 10,000.00 8HEMISPHERICAL CAMERA DETECTION SYSTEM2EACH $ 50,000.00 $ 100,000.00 $ 19,824.00 $ 39,648.00 $ 30,000.00 $ 60,000.00 93-SECTION LED TRAFFIC SIGNAL HEAD W/BACKPLATE8EACH $ 1,000.00 $ 8,000.00 $ 1,266.00 $ 10,128.00 $ 1,250.00 $ 10,000.00 103-SECTION LED TRAFFIC SIGNAL HEAD W/BACKPLATE, LEFT TURN1EACH $ 1,000.00 $ 1,000.00 $ 2,256.00 $ 2,256.00 $ 1,250.00 $ 1,250.00 115-SECTION LED TRAFFIC SIGNAL HEAD W/BACKPLATE, LEFT TURN3EACH $ 2,000.00 $ 6,000.00 $ 2,176.00 $ 6,528.00 $ 2,000.00 $ 6,000.00 12WALK/DON'T WALK SYMBOL INDICATOR W/COUNTDOWN AND PEDESTRIAN PUSH BUTTON ASSEMBLY4EACH $ 3,000.00 $ 12,000.00 $ 3,105.00 $ 12,420.00 $ 2,500.00 $ 10,000.00 13TRAFFIC SIGNAL CABLE1LSUM $ 1,000.00 $ 1,000.00 $ 20,301.00 $ 20,301.00 $ 17,000.00 $ 17,000.00 14DISCONNECT HANGER4EACH $ 500.00 $ 2,000.00 $ 926.00 $ 3,704.00 $ 400.00 $ 1,600.00 15TS 2, TYPE 2 CONTROLLER CABINET 1EACH $ 20,000.00 $ 20,000.00 $ 27,866.00 $ 27,866.00 $ 43,000.00 $ 43,000.00 16SINGLE METER SERVICE POINT CABINET AND FOUNDATION1EACH $ 9,000.00 $ 9,000.00 $ 14,994.00 $ 14,994.00 $ 28,000.00 $ 28,000.00 17SPAN, CATANARY, AND TETHER CABLE1LSUM $ 2,000.00 $ 2,000.00 $ 19,004.00 $ 19,004.00 $ 33,000.00 $ 33,000.00 18TRAFFIC SIGNAL CONDUIT, 3"60LFT $ 20.00 $ 1,200.00 $ 41.00 $ 2,460.00 $ 66.60 $ 3,996.00 19REFLECTIVE SHEET SIGN, W/LEGEND, SPAN MOUNT 115 SFT $ 16.00 $ 1,840.00 $ 46.00 $ 5,290.00 $ 150.00 $ 17,250.00 20SIDEWALK, 5" CONCRETE16SYS $ 75.00 $ 1,200.00 $ 200.00 $ 3,200.00 $ 390.00 $ 6,240.00 21CURB RAMP, 6" CONCRETE22SYS $ 300.00 $ 6,600.00 $ 435.00 $ 9,570.00 $ 520.00 $ 11,440.00 22CIRN. CPMCRETE. STANDARD 20"18LFT $ 40.00 $ 720.00 $ 125.00 $ 2,250.00 $ 170.00 $ 3,060.00 23CURB, CONCRETE, MODIFIED40LFT $ 50.00 $ 2,000.00 $ 95.00 $ 3,800.00 $ 220.00 $ 8,800.00 +10% CONTINGENCY $ 19,716.00 Base Bid Total $ 216,876.00 $ 237,467.00 $ 331,920.00 Mark Wilson, Professional EngineerProject No.123-063 Cleveland Road at Portage Avenue Traffic Signal ImprovementsMichiana Contracting, Inc.Engineer's Estimate Hawk Enterprises, Inc.I hereby certify that the above truly and accurately represents bids received for this project on November 12, 2024.J:\Projects\2024 Projects\2024-01333 Cleveland-Portage Traffic Signal Improvement\14_Bidding\Bid Tabulation\Bid Tabulation 2024-01333COSB Cleveland Portage Traffic Signal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/10/2024 Name Leslie Biek, PE Department PW BPW Date 12/17/2024 Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Cleveland Rd and Portage Ave Traffic Signal Improvements Project Number 123-063 Funding Source PR 35802 Account No. 251-436010 Amount Terms of Contract Purpose/Description Reject and readvertise: Traffic Signal improvements at Portage and Cleveland Intersection. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: