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HomeMy WebLinkAboutOpening of Proposals - CMc for Madison Lifestyle New Parking Garage Proj No 123-074 - GarmongMadison Lifestyle District Phase I Parking Garage CMc City of South Bend Garmong Construction’s Response to Request for Proposals (RFP) for CMc Services December 17, 2024 City of South Bend Board of Public Works 227 W. Jefferson Blvd., 13th Floor South Bend, IN 46601 Re: Proposal for Construction Manager as Constructor (CMc) Services – Madison Lifestyle District Phase I Parking Garage Dear Members of the Selection Committee, The Madison Lifestyle District Parking Garage is a transformative project for South Bend, blending infrastructure with innovation to support housing, commerce, and healthcare. This parking structure will serve as the backbone for the City’s vision, and its success relies on efficient construction, strategic cost management, and a commitment to longevity. Garmong Construction is proud to offer our expertise to help South Bend realize this vision.Our team brings decades of experience managing complex projects like the Madison Lifestyle District, where every decision must balance immediate needs with long-term value. For this parking garage, we will employ value-driven preconstruction strategies, including rigorous cost analysis and lifecycle evaluations, to guide material and system selections that minimize operational costs over time. When constructing the Hamilton County Parking Garage in Noblesville, IN, we implemented similar strategies to deliver a facility that met budget goals while reducing long-term maintenance expenses. Collaboration and precision are at the core of our approach. The Madison Lifestyle District’s integration with surrounding developments requires seamless coordination among stakeholders, contractors, and designers. Garmong has demonstrated this capability in projects like the Martin Luther King Jr. Dream Center in South Bend, where our proactive communication ensured smooth project execution and a facility built to serve the community for generations. For this project, we will focus on aligning every detail of the garage construction with the City’s broader development goals, delivering a structure that exceeds expectations both functionally and aesthetically. The City’s commitment to sustainability and longevity resonates deeply with our values. By leveraging durable materials, energy-efficient systems, and comprehensive maintenance plans, we aim to create a parking structure that not only supports South Bend’s current needs but also remains a vital asset for decades. Our team’s experience managing multi-phase, high-impact projects positions us to deliver the Madison Lifestyle District Parking Garage on time and within budget while achieving these critical goals. We are excited about the opportunity to partner with South Bend to deliver a facility that reflects the City’s dedication to excellence and innovation. Thank you for considering Garmong Construction. We look forward to working together to create an enduring legacy for the Madison Lifestyle District. Respectfully, Paul Okeson, President| 317.682.1001 | pokeson@garmong.net Garmong Construction, Indianapolis Office | 5988 N Michigan Rd, Indianapolis, IN 46228 2City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction TABLE OF CONTENTS Firm Background Project Team Project Experience Project Approach MBE and WBE Participation Project Costs Non-collusion Non-Debarment Affidavit Non-Iran Form Certificate of Insurance & Bonding Building Communities Since 1923 3City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction A. Briefly summarize your firm’s mission, core lines of business, history, and structure. Founded in 1923, and guided by 4th generation leadership, Garmong specializes in construction management for both public and private sector clients. We have offices in Indianapolis, Terre Haute, Evansville, and Fort Wayne, Indiana. Garmong has a vast resume of experience with municipal clients throughout Indiana, including projects for entities such as the Cities of South Bend, Indianapolis, and Evansville, as well as the Counties of Hamilton, Jackson, and Hendricks. In addition to municipal experience, we have intimate knowledge of delivering successful projects using the CMc delivery method including the Terre Haute Convention Center, Martin Luther King Jr. Dream Center, Monon on Main Development, Rose-Hall, Indiana State University, and the Vigo County School Corporation, among others. Garmong ranked three times within the past five years as one of the Top 25 fastest growing companies by the Indianapolis Business Journal. Additionally, over the past decade, Indiana University has recognized a Garmong company on four separate occasions with the Kelley School of Business Top 100 Growth Award, Garmong was presented with the 2008 Governor’s Half Century Award for longevity and community service and was recognized as a finalist in the Indiana Companies to Watch program presented by the Indiana Economic Development Corporation, its Small Business Development Centers and Purdue University. B. Please indicate the size of your firm and volume of annual projects. Garmong has160 full-time employees and handles an annual volume of projects valued at approximately $200 million. C. Please list any awards or relevant industry certifications. Garmong has ranked three times within the past five years as one of the Top 25 fastest growing companies by the Indianapolis Business Journal. Additionally, Garmong made the 2024 list for Best Places to Work in Indiana. Garmong was also presented with the 2024 Governor’s Century Award for longevity and community service and was recognized as a finalist in the Indiana Companies to Watch program presented by the Indiana Economic Development Corporation, its Small Business Development Centers, and Purdue University. FIRM BACKGROUND 4City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction Paul Okeson Principal-in-Charge Josh Springer Project Manager Jim Donaldson Project Superintendent Derek Vogel Project Executive Rochelle Gardner Director of Preconstruction Mitch Hannum Vice President PROJECT TEAM 5City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction * Projects completed during previous employment. PAUL OKESON PRINCIPAL-IN-CHARGE Professional Experience | As President of Garmong Construction, Paul focuses on developing and maintaining client relationships, government affairs, revenue generation and corporate structure. In addition to 20 years of business expertise, Paul possesses intimate knowledge and experience in state and local government. Project Experience Education B.A. College of Arts and Sciences Indiana University (IPFW) ROCHELLE GARDNER DIRECTOR OF PRECONSTRUCTION Professional Experience | With over 30 years in construction, Rochelle offers extensive expertise in design decisions, evaluations, and value engineering, ensuring projects are efficient and cost-effective. She excels in scheduling and constructibility reviews, working closely with the project team. Rochelle’s comprehensive skills make her an invaluable asset to any construction project. Project Experience Purdue University West Lafayette, IN• Discovery Learning Center• Math-Science Data Center• Math-Sciences Classroom Addition• Brees Lobby Expansion Sacred Heart Church Clinton, IN Maryland Community Church Terre Haute, IN Vincennes School Corporation Vincennes, IN• Franklin Elementary• Riley Elementary• Vigo Elementary• Tecumseh-Harrison Elementary Union Hospital Clinton Remodel Clinton, IN Education A.S. Architectural Tech B.S. Construction Mgmt Indiana State University Governor Mitch Daniels Administration - 2005 Secretary of State, Todd E. Rokita Chief of Staff/ Deputy Secretary Indiana Election Commission Chair 2019-Present Indianapolis Chamber Board 2016-Present City of Indianapolis Chief of Staff Ballard Administration State of Indiana PROJECT TEAM 6City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction DEREK VOGEL PROJECT EXECUTIVE Professional Experience | Derek has over 12 years of experience in the construction industry. As part of his responsibilities, he will provide leadership to the project team. This entails overseeing and coordinating all aspects related to construction, project management, and project administration deliverables. Derek’s extensive knowledge and guidance will ensure that each project is effectively managed and executed, adhering to industry standards and meeting client expectations. Project Experience GM Warren Tech Center* Warren, MI General Motors Assembly Plant* Fort Wayne, IN DMAX Facility* Brookville, OH IFCo Fertilizer Plant* Wever, IA Eclipse Wind Farm* Adair, IA Marathon Refinery* Detroit, MI Martin Luther King Jr. Dream Center South Bend, IN Education B.S. Civil Engineering North Dakota State University MITCH HANNUM VICE PRESIDENT Professional Experience | Mitch has over 13 years of experience in the construction industry. He will provide leadership to the project team for all construction, project management, and project administration from inception through completion. Key aspects such as budgeting, scheduling, resource allocation, and timeline assessment fall under their purview. Project Experience Hamilton County Parking Garage Noblesville, IN CJC Parking Garages Indianapolis, IN IU Health South Support Parking Garage Indianapolis, IN Bloomington Trades District Garage Bloomington, IN Monon & Main Garage Carmel, IN City of Carmel Allied & Verterans Way Garages Education B.A. Economics and Management DePauw University PROJECT TEAM * Projects completed during previous employment. 7City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction JIM DONALDSON SUPERINTENDENT Professional Experience | Jim has over 34 years of experience and will provide full-time, onsite supervision, and coordinate day-to-day operations and communication. He ensures the project is built in accordance with drawings and specifications. Project Experience Trinty Commons Apartments* Durham, NC 721 Tucker Street Apartments* Raleigh, NC Arboretum Apartments* Cary, NC Oberlin Court Apartments Phase-II* Raleigh, NC Berkshire Ninth Street Apartments* Durham, NC University Crossing Student Housing* Charlotte, NC Education OSHA 10 OSHA 30 Wayne State University United States Army Corps of Engineers United States Air Force JOSH SPRINGER PROJECT MANAGER Professional Experience | With over 13 years in the construction industry, Josh is an invaluable asset to our team. His expertise lies in a range of key areas, including cost control, estimating, value engineering, systems analysis, quality control, project coordination, project phasing, safety, expediting, purchasing, and scheduling. With his wide-ranging skill set and wealth of experience, Josh willensure project success by effectively managing every aspect from start to finish. Project Experience Taylor University* Upland, IN Indiana Tech Zollner Engineering Renovation and Addition* Fort Wayne, IN Martin Luther King Jr. Dream Center South Bend, IN Parkview Education Center* Fort Wayne, IN Alliance Healthcare Renovation* Fort Wayne, IN Education B.S. Architecture Ball State University M.S. Construction Management Florida International University * Projects completed during previous employment. * Projects completed during previous employment. PROJECT TEAM 8City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction Bloomington Trades District Garage - Bloomington, IN The Madison Lifestyle District Phase I Parking Garage is a key component of a mixed-use development in South Bend, Indiana, featuring a seven-story, 660-space structure supporting surrounding housing and commercial spaces. The City seeks a Construction Manager as Constructor (CMc) to deliver pre-construction, construction, and post-occupancy services within a $20 million budget. The project aims to ensure sustainability, cost efficiency, and community benefit, supporting private developments by Beacon Health System and Great Lakes Capital while aligning with the City’s goals for local labor engagement and long-term value. Reference: Joshua Scism, Senior Project Manager 317-979-9998 | josh@coreplanningstrategies.com Project Cost: $12.3M Martin Luther King Jr. Dream Center - South Bend, IN The Martin Luther King Jr. Dream Center, located in South Bend, Indiana, is a significant project undertaken by Garmong Construction as the Construction Manager. The Dream Center encompasses approximately 42,000 square feet and features a variety of community-oriented spaces. Reference: Patrick Sherman, Project Manager 574-235-5601 | psherman@southbendin.gov Project Cost: $24M Monon on Main Parking Garage- Carmel, IN Garmong Construction served as Construction Manager for this $20M mixed-use development project in downtown Carmel. The three-story, 12,000-square-foot building features an upscale steakhouse; a three- story office building with 17,600 square-feet of office space and 8,000 square- feet of ground level retail space along Main Street; seven townhouses, a park along the Monon Trail and a parking garage. The project is located at the intersection of Main Street and the Monon Trail. Reference: Chuck Lazzara, Manager 317-846-9158 | clazzara@mononandmainllc.com Project Cost: $20M PROJECT EXPERIENCE AND REFERENCES 9City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction Garmong’s philosophy on construction management is simple, “No Surprises.” Our Project Team will use the preconstruction period for discovery and problem solving while focusing on reducing the risks associated with design, budget, and schedule. Garmong’s efforts will also include collaborating with the Project Team to produce a complete and thorough understanding of the entire project, including sequencing, construction means and methods, and the specific requirements each Project Team member is expected to fulfill at every stage of construction. During this period, the opportunity for cost efficiencies and project coordination is the greatest. ESTIMATING > Cost estimating and cost control will be continuous throughout the design process. Our team is prepared to begin preconstruction and fully immerse ourselves in your project. Our team will utilize relevant historical cost data, industry-leading estimating and takeoff software, and subcontractor partnerships to prepare accurate cost estimates. Estimates will be produced at each design phase (schematic, design development, and ultimately the GMP) to ensure that the team understands the project scope and cost at each milestone. Ongoing estimates of design alternates and variations will help the group explore the most cost- effective design/construction solutions. Preconstruction cost control is managed through clear communication with the City of South Bend and the architect team to clearly define the scope of work included in the budget estimate, the preliminary estimates’ assumptions, and control design creep. Garmong will not take a passive role in preconstruction; we will be active team members at every design meeting to keep the City of South Bend, and the architect educated on cost implications as decisions are made. VALUE MANAGEMENT > Value Engineering (VE) options will be recommended for the City of South Bend’s consideration at each cost-estimating milestone described above. Garmong drives value into your project through critical thinking and applying our expertise as builders and not just Construction Managers. After the award of the project to the successful subcontractors, Garmong will solicit voluntary VE ideas for the Design Team and the City of South Bend’s consideration. Let us be very clear, this round of VE is not to get the project into the budget. This round of VE is to drive the project under budget further! This final round of VE has been fruitful on past projects providing our clients with the total value of the CM process without compromising the design intent or performance of the building. Each VE item will be vetted against the following criteria: material availability, speed of construction, life cycle cost considerations, sustainability, and construction cost. NEGOITIATING FINAL CMc CONTRACT > Garmong recommends utilizing the AIA A133 Construction Management Agreement between Owner and Constructor as the form agreement for this project. We can provide the initial draft of the document with an additions and deletions summary for the City’s review. After South Bend has had the opportunity to compile comments, we recommend holding a meeting to review each item and either accept or clarify each section of the document. We believe this meeting is the most productive way to resolve any differences in the interpretation or allocation of risk within the AIA agreement. PROJECT APPROACHPROJECT APPROACHPROJECT APPROACH 10City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction PROJECT APPROACHPROJECT APPROACHPROJECT APPROACH This process can be completed in 10-20 days to draft, review, and resolve the contract. After that process, the agreement would be ready to be approved in a public meeting as State Statute requires. PRE-QUALIFYING FIRST TIER SUBCONTRACTORS > Indiana Code 5-32 allows for the prequalification of subcontractors; however, it does not require it as an absolute, meaning we can pick and choose which packages we want to prequalify subcontractors. Prequalification must be a balance of limiting subcontractors to those who possess the desired qualifications versus not being too specific and limiting competitive bidding. There are many reasons to prequalify subcontractors for a particular bid package: safety, quality, ability to provide specific technologies, etc. Take for instance, a concrete package. This type of work can be performed by an abundance of subcontractors that are more than qualified. Therefore, we would not want to limit the competitive nature of pricing this work by precluding anyone from bidding. Safety and quality can be managed from the field as work progresses, and there’s no specific technology that only a particular subcontractor can provide. On the other hand, for a building controls scope of work, we may want to prequalify subcontractors that can provide a specific manufacturer that would connect to an existing system. There are many reasons to prequalify subcontractors; therefore, it will be imperative that we work with the City of South Bend to understand their needs and desired outcomes from each bid package to apply prequalification standards to each bid package correctly. BID COVERAGE > Creating appropriate bid packages is one of the more critical steps in assuring participation and competition in the public bid process. Garmong has refined its process of bid package creation over the years, utilizing vast amounts of bid results and subcontractor feedback to “right-size” each package. Our approach begins with thinking about the project as though we were a bidder. Next, we ask ourselves how busy the market is? Is this work attractive? Are there bidders willing to satisfy the additional requirements of Indiana public bidding statutes? Garmong is well-versed in public bidding laws and the relationship between IC 5-32 and IC 36-1-12. We will tailor the bid packages to promote regional contractor involvement, which will ultimately increase the competitive nature of the bidding process. Our staff is trained to “fill the gaps” in the contract documents by writing detailed scopes of work that avoid overlaps between bid packages. This minimizes change orders later for missed scope items and avoids costly “double buys.” In addition, our detailed scopes of work will eliminate the need to have the design team prepare separate documents for each bid package and afford us the flexibility to work within the State of Indiana’s purchasing guidelines. After the bidding process has concluded, and with the consent of the City of South Bend, the apparent low and responsible bidders are invited in for post- bid review meetings. The purpose of the conference is to review the project in detail with each selected firm to ensure that they have all of the work covered; the schedule is accounted for; all work rules and local ordinances are recognized, and to assess if the bidder’s price warrants the use of a performance and payment bond. Each scope of work will undergo this type of detailed scrutiny to satisfy all stakeholders of the apparent low bidder’s capacity to fulfill the requirements of the contract documents. 11City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction SAFETY > Garmong’s safety record goes beyond the goal of ensuring that everyone goes home each day injury-free. It also provides you with the peace of mind knowing that our construction hot zone does not pose any risks to our staff and visitors. We boast an EMR of 0.65, highlighting strict adherence to safety procedures and effective risk management practices. Garmong has achieved CCS Certified status, meeting or exceeding national safety standards and demonstrating commitment through achieving at least 50% of Best Practices for both a Safety Program Review (SPRS) and a Home Office Audit, with no OSHA-cited fatalities. Our safety program includes: Enhancing safety culture with daily knowledge assessments for field and office staff using ClickSafety for OSHA microlearning The development of a comprehensive safety plan for each construction site to ensure staff and visitor safety within the construction hot zone Using the SDS Mobile app gives field teams immediate access to OSHA-required Safety Data Sheets (SDS), protecting against chemical exposures Employing a dedicated Safety Consultant or Safety Director to work closely with the Superintendent for safety oversight, including conducting on-site safety audits and providing necessary training. When working on potential occupied renovations, we demand a meticulous, well-coordinated approach to ensure not only the success of the project but also the safety and minimal disruption to the occupants’ daily activities. SAFETY RECORD 2024 2023 2022 EMR 0.60 0.65 0.79 TRIR 0 0 0 DART 0 0 0 LTIR 0 0 0 Total Recordable Cases 0 0 0 Away from Work Cases 0 0 0 Days Away 0 0 0 Transfers/Restrictions 0 0 0 PROJECT APPROACH 12City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction SCHEDULING > Comprehensive planning, systematic scheduling, and careful monitoring of all elements of the work are essential to satisfying project delivery and budget requirements. Using proven techniques to plan and control all complex project activities to effectively manage the project schedule is one of the hallmarks of a Garmong project. Garmong views scheduling as an interactive process facilitated in collaboration with all project stakeholders. Schedules can only be effectively managed if all parties are collectively assembled to discuss, identify, and commit to project activities and milestones. Utilizing this approach, each project stakeholder owns responsibility for achieving the project schedule objectives. At the onset of every project, the Garmong project manager will initiate the meeting with all project stakeholders. In addition to achieving buy-in from the group, the conference’s primary purpose is to establish a master target project schedule. With the target schedule established, the working schedule is then established using the same initial criteria, then evaluated using the target schedule as the benchmark. Scheduled activities will include resource loadings and cost account information relative to each contractor’s bid package. The target schedule shall never be modified; it is the basis for the original plan and will be used to measure against that plan as the project progresses, serving as control data to evaluate performance as the project progresses. SELF-PERFORMANCE > Garmong’s philosophy on self-performance under a CMc contract focuses on the Owner’s best interest. Typically, Garmong does not play on both sides of the project and will not bid on any of the bid packages. A few reasons drive this philosophy. First, our experience suggests that managing the subcontractor market is likely more advantageous than “competing” with them, creating a more collaborative environment on the project. Clarity of our role with you, the Owner, is also key to a well-delivered project. Indeed, our capacity and talents in construction self-performance are available should the City of South Bend desire our participation or ensure proper coverage on any bid package where the marketplace may not be sufficient. In closing, this would be carefully considered only if the project team and the City of South Bend conclude it is in the project’s best interest. CONTINGENCIES> In projects of similar size and delivery to this project, we would expect to see two types of contingency: Design Contingency and Construction Contingency. Design Contingency would be carried by the City of South Bend and would be used for additions in scope to the project not foreseen during the design phase. Construction Contingency, however, would be held by Garmong and would be used for unforeseen gaps in scope due to unclear details on drawings, minor changes that might be made during construction, etc. Construction contingency can vary as the project goes through the design phase, becoming more narrowed as the design gets more detailed. The level of development at each design phase is critical to the refinement of the contingency amount, and each stage can yield different results depending on the design team involved. At each interval in the design phase, and based on our experience and GMP development of similar projects, we would anticipate the following construction contingency amounts for this project: Schematic Design: 7% - 10% Design Development: 5% - 7% Construction Documents: 3% - 5% PROJECT APPROACH 13City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction GUARANTEED MAXIMUM PRICE> Garmong’s recommendation would be to establish a Guaranteed Maximum Price on the basis of Cost plus a Fee. When coupled with an “open-book” accounting practice, a Cost plus GMP allows the City to benefit from a fixed cost, scope of work, and schedule while also gaining transparency into how dollars are being spent not available in other contract arrangements. The Cost plus contract requires the CM to only spend project dollars on costs required to complete the building, and then return 100% of the unspent funds to the City at the complete of the work. Garmong believes that the best time to establish the GMP is after bids are received and bidders are entirely “scoped.” At the beginning of the design cycle, there are high contingency rates to mitigate risk due to the lack of detailed design information and unforeseen market conditions affecting construction costs. As time and the design continues (from left to right), the scope becomes more defined, and the required contingency rates can be reduced, affording more of the total budget towards the project scope rather than mitigating risk. If, for example, a Guaranteed Maximum Price was set during the Design Development phase, the amount of contingency included to mitigate design and market risks might result in the need to cut scope from design to stay within budget. On the other hand, once the bids are received, the contingencies are reduced to their lowest rates allowing more project scope to be included in the total budget. The best value for an Owner to set the Guaranteed Maximum Price after bids are received. At this point in the project life cycle, firm proposals have been received for the Project, and there is no longer the need to mitigate the risk of not having the actual costs. GENERAL CONDITIONS> Our approach to managing the general conditions is centered upon clear definitions and transparency. General conditions reimbursements can sometimes be contentious if there isn’t a clear understanding of expectations. Therefore, at the beginning of the project, Garmong will define the reimbursable budget in a detailed manner and share that information with the Owner and their team. We believe that the CM should provide anything that will be used by multiple tier one contractors. This approach avoids “double-buying” and the added expense of contractor markup for items that many different contractors will use. This would include project management software, job site fencing, dumpsters, restroom facilities, progress cleaning, etc. Any items specific to a single tier one contractor would be written into those contracts. Examples include hoisting, tool/ material storage, surveying/layout, scaffolding, etc. We would also handle the procurement of general conditions by securing multiple quotes to provide the Owner with competitive pricing. PROJECT CLOSEOUT> Project closeout is one of the most critical phases of the construction process. Ultimately, how we finish the project is how we will be remembered. The generation of a punch list is no small task. The City of South Bend, the architect, and Garmong will spend a lot of time walking through the building, ensuring the finished product meets expectations. Garmong believes two critical milestones must happen to make the walk- through productive. The building must be ready to punch. This means not forcing a punch list to happen to maintain a schedule. We want this effort to be a good punch list, not a completion list. Garmong must have completed our punch list before the architect’s punch list. We believe this is a critical step to ensure “obvious” deficiencies are corrected before the walk-through, and the number of actual punch list items is limited. PROJECT APPROACH 14City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction The development and inclusion of companion organizations from diverse backgrounds has been a focus of Garmong Construction over the past several years. Embracing diverse partnerships throughout our 101-year history, a concerted effort to identify firms that have combined talent with varying backgrounds has been a measured deliverable for all our projects in the last decade. In 2022, Garmong delivered an 11.3% average project participation (whether requested from the Owner or not) from diverse business enterprises on both public and private endeavors. For the recent MLK Dream Center project in collaboration with the City of South Bend, Garmong proudly achieved an impressive 15.9% total XBE participation. By partnering with WBE and/or MBE-certified firms, we not only met the project’s rigorous demands but also actively contributed to the growth and success of local small businesses in the South Bend community. This achievement reflects our ongoing commitment to fostering diversity, equity, and inclusion in every project we undertake. Over the past three years, Garmong completed a $12.0M police station in Lawrence, and was able to secure 17% XBE performance. We also secured nearly 54% XBE performance on the $4.0M, CMc-delivered Purdue Brees Academic Center. Given what was the current supply and demand dynamic, this is significant participation that surpasses the ordinance-based goal for the municipality and Purdue’s expectations imposed on campus- based projects, respectively. This was achieved during a different time in the marketplace than we face currently. It would be natural to recite that the labor supply for construction in Indiana (across the country) was at an all time low. Prosperity in the region had allowed both the public and private sectors to forge ahead with new projects to improve communities and grow companies. Unfortunately, the supply of qualified labor was not forthcoming. Because of COVID-19, and its stunning and immediate impact on the economy, the marketplace is constantly shifting. Volatile material pricing and availability, coupled with a labor force struggling to keep pace, requires daily review of an every-moving target. So how do we achieve participation when the winds of the economy bring unpredictability? Let’s discuss the Pre-Qualification option allowed under IC 5-32 for CMc. The Indiana General Assembly, with intention, provided local units of government broad capability to work in concert with the CM to develop desired or prescriptive “pre-qualifications” for subcontract bidders. These can incorporate the strict utilization of XBE/ local contractors, should the Owner desire to do so. Hiring a firm that has been involved with public CMc delivery since the very first project in Indiana is a good first step. Garmong possesses the unique (and verifiable) understanding of IC 5-32 and how to develop these pre-qualifications criteria, in conjunction with you, the Owner, to achieve desired outcomes without compromising the sanctity of the budget. In this way, we can collectively align subcontractors based on their experience and current moment-to-moment capacity with a package that they can qualify for and respond to. The area of general conditions also provides an easy avenue to purchase site supplies (fencing, dumpsters, job trailers, etc.) directly from XBE/local suppliers. Combining these types of efforts may yield success and reliable, reportable outcomes. MBE and WBE Participation 15City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction Garmong Construction is not a registered minority or woman owned business enterprise. However, the concept of inclusion is not new to Garmong. Garmong served as a key partner to the Vigo County School Corporation for the development and implementation of a diversity internship program. This program provides real work experience to minority high school students and creates awareness about the higher education opportunities, as well as career opportunities, that exist in the Wabash Valley. During the six-week, paid internship, we provide our interns with office and field experiences. While Garmong was the first, and only, business to host an intern during the program’s inception years, we have hosted an intern each year since, and are excited to be one of numerous businesses in the community who now participate in this program. In recent years, we have also participated in a similar diversity program through the Indianapolis Public School system. Additionally, as a union contractor that is signatory to the Carpenters, Laborers, and Cement Finishers, our tradespeople join our forces not only as skilled contributors, but as products of the union’s active programs and hiring practices geared toward increasing participation for minorities and women in the construction industry. Of Garmong’s office workforce, 21% of our Project Management group is comprised of professional construction women, and our corporate office staff is comprised of 28% women. We also encourage, and have financially supported in past years, engagement in industry organizations, including the National Association of Women in Construction. Garmong has partnered with a third-party HR consulting company to evaluate our current hiring practices and determine the best methods for increasing diversity in our workforce moving forward. Our goal is to remain a step ahead in our efforts to increase participation and seek opportunities for inclusion of women and minorities in our industry. MBE AND WBE PARTICIPATION 16City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction COST COVERED BY THE OWNER > • Design Fees• State Design Release• Utility Connection Fees• Unsuitable Soil Remediation Costs• Furniture, Fixtures, and Equipment• Low Voltage Cabling• Building Commissioning• LEED Application and Certification Costs PRECONSTRUCTION SERVICES > We propose a $15,000 lump sum amount for all preconstruction activities. This includes attending design meetings, creating a detailed budget, and bidding of completed construction documents. CONSTRUCTION MANAGEMENT FEE > 3.25% Cost of Work ($720,000 for $18,000,000 Project) COST OVERRUNS, DELAYS, AND INCENTIVES > The GMP sets a maximum cost for the project for a specific scope of work and specific schedule. Any cost overruns would be covered by Garmong under the GMP as long as they are not the result of an increase in the scope of the project. The same applies to schedule delays. As long as the schedule delay isn’t out of the control of the CM, or a result of an increase in the scope of the project - Garmong would be responsible for making up the lost time. We have seen project incentives succeed in the past, but each Owner is slightly different. Given that this is a public project, we would not recommend using performance-based incentives. Our goal is to deliver a successful project and be able to add South Bend to our long list of project references. COST CONSTRUCTION WORK > Project Staffing - $640,000 (Based on 12-month Duration) The following items would be reimbursable and included within the GMP: • safety equipement • first aid supplies • handrails and toe boards • opening protection • fire extinguishers • temporary fencing • storage rental • temporary toilets • temporary stairs • temporary enclosures • temporary barricades • project signs • bulletin boards • on-site equipement • printing • telephone expenses • temporary power service• temporary water service• temporary heating service• heating energy charges • temporary heating service • temporary wiring • temporary lighting • regular clean-up • trash dumpsters • dump permit and fees• traffic control • temporary roads • roadway maintenance • job trailer/trailer utilities • material testing • project website, permitting • all other jobsite construction-related miscellaneous expenses excluding construction manager staffing costs PROJECT COSTS 17City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction Non-collusion Non-Debarment Affidavit Non-Iran Form 18City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction 19City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction 20City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction 21City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction Version 8/11/2020 CITY OF SOUTH BEND,JAMES MUELLER,MAYOR BOARD OF PUBLIC WORKS 1316 COUNTY-CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND,INDIANA 46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 TDD 574/ 235-5567 Date:December 4, 2024 To:All Registered Vendors From Theresa Heffner, Clerk, Board of Public Works Subject Addendum Number: 1 Project Name:123-074 Project Number:Madison Lifestyle District –Parking Garage CMc RFP ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by including with your RFP submission. THIS ADDENDUM MAY AFFECT YOUR PROPOSAL. Notes:\ The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Authorized Signature: Date: 12/5/24 Garmong Construction 12/5/24 22City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction Version 8/11/2020 CITY OF SOUTH BEND,JAMES MUELLER,MAYOR BOARD OF PUBLIC WORKS 1316 COUNTY-CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND,INDIANA 46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 TDD 574/ 235-5567 Date:December 12, 2024 To:All Registered Vendors From Theresa Heffner, Clerk, Board of Public Works Subject Addendum Number: 2 Project Name:123-074 Project Number:Madison Lifestyle District –Parking Garage CMc RFP ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by including with your electronic bid submission. THIS ADDENDUM MAY AFFECT YOUR BID. Notes:\ The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Authorized Signature: Date: 12/12/24 Garmong Construction 12/12/24