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Home My WebLink About12102024 Board of Public Works MeetingAGENDA REVIEW SESSION DECEMBER 10, 2024 253 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on December 10, 2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt present. The Acting Board of Public Works Clerk, Hillary Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. RESOLUTIONS Principle Development Planner for DCI, Skip Morrell, was present to address item 8. A: A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Centre Township (Lafayette Falls Extension Annexation Area). Mr. Morrell informed the Board that this was a voluntary annexation proportion of two (2) parcels just south of Lafayette Falls Phase 1 (1), west of US 31 South that is approximately forty-four (44) acres of residentially zoned, vacant land. He noted the intent to divide that land into 111 parcels for single dwelling homes and added there are no public works capital expenditures by the City available off of Griese Lane and water is also available off of Stewart Drive in Griese Lane. He Noted the annexation would include a portion of US 31 S, but continued to be maintained by INDOT and the developer is proposing to construct and pay for about a mile of public roads that will be maintained by the City in the future. Mr. Gilot asked if there was a sewage lift station that was part of the capital and also asked who the developer was. Mr. Morrell answered yes. He added that part of the plan before any development is made will be for them to provide a master utility plan and a full drainage plan. Mr. Morrell also answered that the development is under a LLC named Lafayette Falls, LLC and stated he believed they were working with Allen Edwin Homes. OPENING OF QUOTATIONS Mr. Miller asked about item 3. B.: WWTP Server Room Fire Suppression System. He asked if this had MWBE goals to meet. Board members chimed in that it was a very specialized job and a small quote. Mr. Miller stated he agreed about the specialization and figured the small quote size would prevent it from being divisible. He stated he wanted to avoid the Board opening quotes and then having to reject the quotations only to turn around and requote without MWBE goals. A recent quotation where the Board had to reject and requote without goals was compared to this agenda item. Mr. Gilot asked why the WWTP still had an internal server room that requires special protection when it could be taken over by a third party who has the right environment for that kind of set up. Assistant City Engineer Jacob Klosinski was not available to answer the question, but Director Horvath said he could have him get in touch with Mr. Gilot. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS Attorney Schmidt had information regarding item 6.A.: Snow Route Sign Installation. He stated that they will be closing this project out. There were no goals due to the dollar amount. He noted Demlon, LLC was a minority-owned contractor and has been working aggressively with the Department of Community Investment and the Office of Diversity & Inclusion to quote out the project. Attorney Schmidt noted they had all minority or women-owned responders to the project which was a great success. Attorney Schmidt had information regarding item 7.A.: 2024 Contracted Microsurfacing. He stated that it did not have goals due to the specialized nature of the project. Attorney Schmidt had information regarding item 7.B.: Drewry’s Brewery Cleanup Phase I. He stated that city departments were still investigating if the goals were met. He clarified they appear to be a little shy of meeting the goals, but it is more complicated than that as there are layers to the work being done. He emphasized this item could be tabled for Tuesday if they need more time to investigate. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Attorney Schmidt had information regarding item 9.D.: Professional Services Agreement with HydroDigital, LLC to Operate and Maintain Sensors and Telemetry for the SmartSewer System. He stated that he had hope to still get this on the agenda for Tuesday’s regular meeting. He informed the Board it was work related to the CSO project where they are switching providers from Xylem to HydroDigital, LLC. He noted there were a few legal kinks they were trying to work out before pushing this agreement through for the Board’s approval. REGULAR MEETING DECEMBER 10, 2024 254 PRIVILEGE OF THE FLOOR Project Engineer Patrick Sherman wanted to give a heads up to the Board that recently they had the bid opening for Four Winds Field Phase III. He stated he is planning to bring a GMP to the last meeting of the year. He stated the MWBE goals were looking good for where they are at in the project. Mr. Gilot asked if the project was on schedule and within the budget. Mr. Sherman replied for such a large project, yes, they were very close thanks to rescoping some items like the HVAC. Mr. Gilot asked if they were still evaluating the procurement method and asked if it appears to have given more flexibility to fit the budget and schedule. Director Horvath chimed in and agreed the procurement method allowed for that, but the project didn’t come without difficulties that required adjustments. Board Attorney Michael Schmidt informed the Board an item could be added to the agenda for Tuesday regarding a reapproval of a use agreement between the City and Swing Batter Swing, LLC. In the Spring of 2024, there were a variety of agreements that were updated for the Public Works Board, VPA Board, and the Redevelopment Board as we transfer the asset and the management responsibilities of the asset over through the financing deal. The Use Agreement that would be coming to the Board would extend the use for up to twenty (20) years with the South Bend Cubs and the MLB. The Major League tweaked it, but not in a way that impacts the City’s responsibilities, or the dollars related to it. Lastly, attorney Schmidt emphasized the City and the South Bend Cubs have worked well together and formed a strong working relationship that they hope to see get stronger through the years to benefit both the league and the City. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:51 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member ATTEST: _________________________________ Theresa Heffner, Clerk REGULAR MEETING DECEMBER 10, 2024 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, December 10, 2024, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar (Joined at 9:37 a.m.), and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. December 17, 2024 REGULAR MEETING DECEMBER 10, 2024 255 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on November 21, and November 26, 2024, were approved. VP Molnar was absent for the vote. OPENING OF BIDS – BYER’S SOFTBALL COMPLEX RENOVATIONS – PROJECT NO. 123-071 (PR-00036709) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 max@premiumservices.group Bid was submitted by Mr. Max Yeakey Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid Total $2,902,396 Alternate 1 $151,343 Alternate 2 $56,338 Alternate 3 $85,000 Alternate 4 $44,195 Alternate 5 $136,820 Alternate 6 $223,790 Alternate 7 $22,000 R. YODER CONSTRUCTION INC. 27453 County Road 150 Nappanee, IN 46550 shelly@ryoderconstruction.com Bid was signed by Mr. Jason Yoder Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid Total $2,449,470 Alternate 1 $117,863 Alternate 2 $59,421 Alternate 3 $40,000 Alternate 4 $38,810 Alternate 5 $98,000 Alternate 6 $375,675 Alternate 7 $19,580 HRP CONSTRUCTION CO. 5777 Cleveland Road., P.O. Box 266 South Bend, IN 46624 jeredb@hrpconstruction.com; cindyv@hrpconstruction.com Bid was signed by Mr. Matthew D. Cain Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum Acknowledgements received. REGULAR MEETING DECEMBER 10, 2024 256 BID: Base Bid Total $3,320,059.66 Alternate 1 $105,200 Alternate 2 $60,800.30 Alternate 3 $66,500 Alternate 4 $37,815 Alternate 5 $132,750 Alternate 6 $289,010 Alternate 7 $163,000 Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the above bids were referred to Public Works and VPA for review and recommendation. VP Molnar was absent for the vote. OPENING OF BIDS – 2024 NEIGHBORHOOD SERVICES & ENFORCEMENT DEMOLITIONS – PROJECT NO. 124-051 (PR-00037170) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BASE BID TOTAL: $550,295 RITSCHARD BROS., INC. 1204 W. Sample St. South Bend, IN 46619 rit1204@datacruz.com Bid was signed by Mr. Donald Ritschard, Jr. Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. BASE BID TOTAL: $696,719 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton St., Suite 1 LaPorte, IN 46350 carla@greendemolitioninc.com Bid was signed by Mr. Michael Brough Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. BASE BID TOTAL: $568,300 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and Neighborhood Services for review and recommendation. OPENING OF BIDS – MOMENTUM SITE IMPROVEMENTS – PROJECT NO. 124-018 (PR- 00036154) REGULAR MEETING DECEMBER 10, 2024 257 This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: LARSON DANIELSON CONSTRUCTION CO., INC. 302 Tyler St. LaPorte, IN 46350 mcd@ldconstruction.com Bid was signed by Mr. Brian T. Larson Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. BID: Base Bid Total $486,424.94 Alternate Total $117,064.44 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 max@premiumservices.group Quotation was submitted by Mr. Max Yeakey Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. BID: Base Bid Total $459,873 Alternate Total $138,890 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and Community Investment for review and recommendation. OPENING OF BIDS – BEACON HEALTH NEW PARKING – PROJECT NO. 123-076A (PR- 00037200) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: $2,367,090 GIBSON-LEWIS, LLC 1001 West 11th St. Mishawaka, IN 46544 GHicks@gl.nceusa.com Bid was signed by Mr. Nick Gurbick Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: $2,633,500 REGULAR MEETING DECEMBER 10, 2024 258 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 jkwilasz@rieth-riley.com; Bid was signed by Mr. Jacob Kwilasz Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: $2,748,341.61 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – DEPARTMENT OF PUBLIC WORKS SERVICE CENTER RE- ROOFING – PROJECT NO. R124-032B (PR-00033345) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: SLATILE ROOFING AND SHEET METAL CO., INC. 1703 S. Ironwood Drive South Bend, IN 46613 Ken.hoy@slatile.com Bid was signed by Mr. Gerald Langerot Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid $898,812 Base Bid No Bid HOEKSTRA ROOFING COMPANY 1963 Olmstead Road Kalamazoo, MI 49048 jeff@hoekstraroofing.com Bid was signed by Mr. Tom Lundquist Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid A $620,200 Base Bid B No Bid Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – 2024 ELECTRIC VEHICLE SUPPLY EQUIPMENT (EVSE) INSTALLATION – PROJECT NO. 124-052 (PR-00036757) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MICHIANA CONTRACTING 7843 Lilac Road PO Box 929 Plymouth, IN 46563 REGULAR MEETING DECEMBER 10, 2024 259 skirkpatrick@michianacontracting.com Bid was signed by Mr. Scott Kirkpatrick Non-Collusion, Non-Discrimination Affidavit Form was completed. BID: Base Quote $104,395 BARNES CONCEPTS, LLC. 2214 Teakwood Circle Unit D Highland, IN 46322 antuanbarnes@hotmail.com Bid was signed by Mr. Antuan Barnes Non-Collusion, Non-Discrimination Affidavit Form was NOT completed. QUOTATION: Base Quote $49,325 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works and Community Investment for review and recommendation. OPENING OF QUOTATIONS – WWTP SERVER ROOM FIRE SUPPRESSIONS SYSTEM – PROJECT NO. 124-038 (PR-00035314) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: NO QUOTATIONS RECEIVED OPENING OF PROPOSALS – OLIVE WTP SOLAR GUARANTEED ENERGY SAVINGS CONTRACT (GESC) – PROJECT NO. 124-050 Gemma Staton, Engineering, advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. President Maradik stated the Proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. Attorney Schmidt read the names of the following companies submitting proposals: SCHNEIDER ELECTRIC 6 Commercial Road Huntington, IN 46750 VEREGY 6406 Castleway Ct. Suite #100 Indianapolis, IN 46250 AMERESCO INC. 111 Speen Street, Suite #410 Framingham, MA 01701 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above proposals were referred to the review team for review and recommendation. APPROVE CHANGE ORDER NO. 1 (FINAL) – 2023 CURB & SIDEWALK PROEJCT DIVISION A-E – PROJECT NO. 123-001 (PO-002574: PO-0025752: PO-0025807: PO-0025751: PO-0026219) President Maradik advised that Gemma Staton, Engineering, has submitted change order number 1(Final) on behalf of Premium Concrete Services, indicating the contract amount be decreased by $16,443.43 for a new contract sum, including this change order, in the amount of $956,974.57. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 – CLEVELAND RD. & AMERITECH INTERSECTION IMPROVEMENTS – PROJECT NO. 122-049 (PO-0026602) REGULAR MEETING DECEMBER 10, 2024 260 President Maradik advised that Scott Kreeger, Engineering, has submitted change order number 2 on behalf of Milestone Contractors North, Inc., indicating the contract amount be increased by $31,488.59 for a new contract sum, including this change order, in the amount of $1,463,270.49. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – SNOW ROUTE SIGN INSTALLATION – PROJECT NO. 123-077 (PO-0032222 & PO- 0032223) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 1 (final) on behalf of Demlon LLC, indicating the contract amount be decreased by $1,350 for a new contract sum, including this change order, of $43,650. Also submitted was the project completion affidavit indicating this new final cost of $43,650. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 1 (final) and the project completion affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 CONTRACTED MICROSURFACING – PROJECT NO. 124-049 (PO-0032976) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Asphalt Restoration Services, for the above referenced project, indicating a final cost of $106,804.65. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – DREWRY’S BREWERY CLEANUP PHASE I – PROJECT NO. 119-031C (PO-0030582) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Indiana Earth, Inc., for the above referenced project, indicating a final cost of $447,827.83. Attorney Schmidt advised the board that there was an approved utilization plan that reduced the scope of the project and even though the original goals were not met, the utilization plan was approved. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. ADOPT RESOLUTION NO. 28-2024 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR PROVISION OF SERVICES TO AN ANEXATION AREA IN CENTRE TOWNHIP (LAFAYETTE FALLS LAFAYETTE FALLS EXTENSION ANNEXATION AREA) Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 28-2024 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CENTRE TOWNSHIP (LAFAYETTE FALLS EXTENSION ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in Centre Township, St. Joseph County, Indiana, which is more particularly described at Page 13 of Exhibit “A” attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately 44.6 acres of vacant land, which property is at least 12.5% contiguous to the current City limits, i.e., 59.2% contiguous, generally located south of Lafayette Falls Phase I Annexation Area and west of S U.S.- 31 Highway. It is anticipated that the annexation area will be used primarily for single unit dwellings; and WHEREAS, the development will require a basic level of municipal public services of a non-capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, REGULAR MEETING DECEMBER 10, 2024 261 including street and road construction, street lighting, a sanitary sewer system, a water distribution system, and a storm water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non-capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non-capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non-capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non-capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property described more particularly at Page 13 of Exhibit “A” attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non-capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto and incorporated herein as Exhibit “A”, and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer and water network is available with capacity sufficient to service this area with costs for extensions, any improvements in sewer or water capacity, and a City-approved drainage system to be paid for by the developer, all in compliance with state and local law; that no additional street lighting will be necessary and any future lighting especially of a decorative nature or with underground wiring will be at the developer/owner’s expense; and that no new public streets will be required. Section IV. To the extent required by the City, sidewalks should be provided by the owner/developer along public streets and must comply with the Americans with Disabilities Act (ADA) under the PROWAG standards. Section V. It is required as a condition of annexation that any future alterations to the property meet the City of South Bend’s building and zoning requirements. Adopted the 10th day of December, 2024. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING DECEMBER 10, 2024 262 s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Deed of Dedication Abybend, Inc. Additional Right-of-Way at 4401 S. Michigan St. Project No. DP23-058 NA Molnar / Miller Amendment No. 2 to OEA Abonmarche Consultants, Inc. Additional Design Work to Accommodate Owner Requested Changes, due to Unforeseen Conditions for the DTSB-ND Trail Project No. 122-040 $19,800/ PO-0025863 Molnar / Miller Professional Services Agreement United Consulting Engineering Services for the Safe Route to Schools for Muessel Primary and Holy Cross School Area Project No. 122-006 $157,600/ PR-00037652 Molnar / Miller Amendment No. 2 to OEA M/E Design Services Additional Design Services for Requoting the HVAC Units at the Studebaker Museum Project No. 124-020 $630/ PO-0030281 Molnar / Miller Contract Veregy Guaranteed Energy Savings Contract to Install Solar Energy Generation and Energy Savings Upgrades at the WWTP Project No. 124-015 $2,267,831 PR-00037710 Molnar / Miller Amendment No. 1 to Use Agreement Swing Batter Swing, LLC Use Agreement between Swing Batter Swing, LLC (SB Cubs) and City for Coveleski Stadium NA Molnar / Miller APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: School Zone Signage LOCATION: St. Thomas More Academy – 308 S. Scott Street REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Modway Homes LLC Contractor Approved November 22, 2024 REGULAR MEETING DECEMBER 10, 2024 263 Advanced Engineering Services, Inc. Excavation Released December 7, 2024 Go With the Flo LLC Excavation Approved November 25, 2025 Modway Homes LLC Occupancy Approved November 22, 2024 Go with the Flo LLC Occupancy Approved November 25, 2025 Advanced Engineering Occupancy Released December 7, 2024 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0094459, GBLN-0094643 11/19/2024 $918,827.76 City of South Bend Claims GBLN-0094905, GBLN-0094964 11/26/20024 $6,067,893.07 City of South Bend Claims GBLN-0095199, GBLN-0095214 12/03/2024 $2,655,605.08 City of South Bend Claims GBLN-0095376, GBLN-0095533, GBLN-0095684 12/05/2024 $2,916,788.76 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:09 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member December 17, 2024