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Home My WebLink About12172024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 17, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of December 5, and December 10, 2024 2. ELECTION OF 2025 BOARD OF WORKS PRESIDENT AND VICE PRESIDENT 3. OPENING OF PROPOSALS A. Construction Manager as Constructor (CMc) Services for the Madison Lifestyle District – New Parking Garage – Project No. 123-074 1. Funding: PR-00037200 4. AWARD BIDS AND APPROVE CONTRACTS A. 2024 Neighborhood Services & Enforcement Demolitions – Project No. 124-051 1. Company: Indiana Earth, Inc. 2. Amount: $550,295 3. Funding: PR-00037170 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Studebaker Museum HVAC Replacement – Project No. 124-020 1. Company: Herrman & Goetz 2. Amount: $84,400 3. Funding: PR-00036580 6. REJECTION OF BIDS/QUOTATIONS A. Cleveland Rd. & Portage Ave. Traffic Signal Improvements – Project No. 123- 063 1. Description: Bids not Meeting MWBE Goals nor Making a Good Faith Effort, and Exceeding Available Budget 2. Request to Re-Advertise 3. Funding: PR-00035802 7. CHANGE ORDERS A. 2024 Thermoplastic Striping – Project No. 124-025 1. Company: CE Hughes Milling, Inc. DBA The Air Marking Co. 2. Change Order No.: 1 3. Increase Amount: $4,314 4. Percent of Increase: 34.82% (See Memo) 5. Revised Contract Amount: $16,704 6. Funding: PO-0033936 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 17, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 B. 2024 Curb and Sidewalk Program, Divisions 1, 2, & 3 – Project No. 124-009 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $71,365.40 4. Percent of Increase: 8.5% 5. Revised Contract Amount: $909,146.45 6. Funding: PO-0032684; PO-0032686; PO-0032683 8. PROJECT COMPLETION AFFIDAVITS A. Cleveland Rd. & Ameritech Dr. Intersection Improvements – Project No. 122-049 1. Company: Milestone Contractors North, L.P. 2. Final Contract Amount: $1,463,270.49 3. Funding: PO-0026602 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS A. South Bend Central Fire Station & MLK Dream Center Solar Guaranteed Energy Savings Contract (GESC) – Project No. 125-008 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to Owner-Engineer Agreement – DLZ Indiana, LLC 1. Description: Bidding and Construction Administration Services for Renovation at Byer’s Softball Complex Project No. 123-072 2. Amount: $61,800 3. Funding: PO-0027427 B. Retaining Wall Construction and Maintenance Agreement – HDJ Investments, LLC and R Squared Enterprises LLC 1. Description: Agreement with the Owner and Buyer of 627 South Bend Ave. to Construct a Retaining Wall as Part of the South Bend Ave. and Hill Street Project to Resolve the Grade Difference between the Property and the Public ROW Project No. 122-040B C. Professional Services Agreement – HydroDigital LLC 1. Description: Operate and Maintain Sensors and Telemetry for the Smart Sewer System Project No. 121-081 2. Amount: $472,350 3. Funding: PR-00037780 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 17, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 D. Professional Services Agreement – Troyer Group, Inc. 1. Description: Design Services and Concept Design/Budgeting for the West Washington Greenway Project, Project No. 124-070 2. Amount: $38,100 E. Local Roads and Bridges Matching Grant Agreement – Indiana Department of Transportation 1. Description: 2024 Community Crossings Matching Grant (CCMG) Second Round 50/50 Cost Share for the Road Rehabilitation of Various City Streets Project No. 124-047 2. Amount: $388,250 3. Funding: PR-00036735 F. Wastewater Service Agreement – Amazon Data Services, Inc. 1. Description: Agreement that Defines the Terms of Wastewater Services for the New Data Centers Located in the Indiana Enterprise Center 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Chanukah Menorah Lighting a) Date/Times: December 29, 2024/4:00 p.m. to 6:00 p.m. b) Location: Jon Hunt Plaza in Front of Morris Performing Arts c) Favorable Recommendations 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.