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Home My WebLink About11262024 Board of Public Works MeetingAGENDA REVIEW SESSION NOVEMBER 21, 2024 244 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on November 21, 2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot (Not Present), Murray Miller, Breana Micou, and City Attorney Jenna Throw present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – STUDEBAKER MUSEUM HVAC REPLACEMENT – PROJECT NO. 124-020 (PR-00036580) In a memorandum to the Board, Patrick Sherman requested permission to reject all bids for the above referenced project due to all quotes received not meeting the bidding requirements. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. RESOLUTIONS Assistant City Attorney John Dorbin was present to discuss item 11. A.: Resolution to Establish the 2025 Prime Borrowing Rate for Calculating Installment Payment Amount for Water/Sewer Installation Charge. He noted that the resolution was fairly straight forward on an annualized basis for people that are connecting to water and sewer service. They are committed to making installments to repay that cost over sixty (60) months and they are charged an interest rate that is set for the full sixty (60) months but on an annualized basis. The rate is typically two percent (2%) under the City's prime rate. Historically, or at least in the recent past, we have been setting it at two percent (2%), which results in a zero percent (0%) interest rate for the citizens. VP Molnar asked if there is a difference if you are inside or outside of the city limits. Attorney Dorbin stated not to his knowledge as far as the resolution would affect. VP Molnar added he was assuming most people who fall into installation charges are sometimes out of the city. President Maradik noted that this resolution is just setting the interest rate on their loan, not addressing their cost of services. Attorney Dorbin stated that the legal analysis would be their interest rate, but then of course you could contractually alter it through a compact. AGREEMENTS/CONTRACTS PROPOSALS/ADDENDA Assistant City Attorney John Dorbin was present to discuss item 12. B.: Contract for a Three Year Lease for Human Rights Office Space in the Key Bank Building. He advised that the current lease space is at the Michiana Eye Center and that lease has expired, so we are currently a month to month tenant in holdover status. In late summer/early fall we were negotiating with the current landlord, but also thought it was a wise time to look around and see what else was available within the city and we think we found a much better space for approximately the same price. It is a far larger space with a far greater number of amenities. It has ten (10) offices instead of eight (8). It has two (2) conference rooms instead of one (1), it has semi private bathrooms, and coded access. The most convenient piece is that it is located right next to the new City Hall building. It is in the key bank building, accessible by walkway. It's a three (3) year lease fixed cost of $5,300 per month for the first two (2) years and then stepping up slightly in the third year and then we also have a twenty-four (24) month renewal period at increased rents thereafter if we wish. Mr. Miller asked if the Human Rights Commission would ever be moving into the new City Hall Building. Director of Public Works Eric Horvath advised that they will eventually be moving into the Leighton Building, but we can’t move them for another year because we have an agreement with them and we will have to do renovations. VP Molnar noted the early termination clause because they will likely be there for two (2) years, but maybe a little longer. Mr. Miller asked if there was sufficient parking for residents. Attorney Dorbin advised that the parking is intended to be serviced by one of the parking garages. VP Molnar noted that in the Wayne parking garage, you can go from the garage through to the bank, but he did not know how that would work with the new City Hall. Director Horvath stated that he believes they can get key access to get to the bank. He added that there is street parking as well, but it is competitive. RESOLUTIONS VP Molnar was present to discuss item 11. B.: Resolution to Authorize the Board Vice President to Apply for Rezoning for Board of Public Works Owned Property Through December 31, 2025. REGULAR MEETING NOVEMBER 26, 2024 245 He noted that this is primarily intended for the Drewry’s Brewery Project. The City is contemplating a redevelopment of the site and it is currently zoned industrial. Moving forward, we think sitting it into the neighborhood would be much better as a residential and commercial mix. CHANGE ORDERS Murray Miller was present to ask about item 8. A.: Drewry’s Brewery Cleanup, Phase II – Bottling House Demolition. He wanted to know if this was due to some add on that the city did. Senior Engineer Zach Hurst explained that this was additional scope because we are doing well with the budget we have, so since we have a demolition contractor mobilized to the site, he is going to do some additional work at the northwest corner. There is a small brick building you can see in the photos in the file that’s a little elevated concrete structure, some concrete slabs and foundations, so were just chipping away at a little bit more since we have the funding to do so. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:42 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member REGULAR MEETING NOVEMBER 26, 2024 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, November 21, 2024, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou (Not Present), and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Miller, seconded by Mr. Gilot and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on November 7, and November 12, 2024, were approved. OPENING OF BIDS – SBFD CENTRAL FIRE STATION RE-ROOFING – PROJECT NO. R124-032A (PR-00035507) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: December 10, 2024 REGULAR MEETING NOVEMBER 26, 2024 246 HOEKSTRA ROOFING COMPANY 1963 Olmstead Road Kalamazoo, MI 49048 beau@hoekstraroofing.com Bid was signed by Mr. Tom Lundquist Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid A $729,500 Base Bid B No Bid SLATILE ROOFING AND SHEET METAL CO., INC. 1703 S. Ironwood Drive South Bend, IN 46613 Ken.hoy@slatile.com Bid was signed by Mr. Gerald Langerot Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid $696,812 Base Bid $712,812 MIDLAND ENGINEERING COMPANY, INC. 52369 State Road 933 North South Bend, IN 46637 midland@midlandengineering.com Bid was signed by Mr. Ryan Haas Non-Collusion, Non-Discrimination Affidavit Form was submitted. Five percent (5%) Bid Bond was submitted. Two (2) Forms MWBE-1.0, 2.0 were submitted. One (1) Form MWBE-2.1 was not submitted. Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid A No Bid Base Bid B $905,800 Upon a motion made by Mr. Miller, seconded by Mr. Gilot and carried by roll call, the above bids were referred to Engineering and the Fire Department for review and recommendation. OPENING OF QUOTATIONS – STUDEBAKER MUSEUM HVAC REPLACEMENT – PROJECT NO. 124-020 (PR-00036580) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HERRMAN & GOETZ 3419 N. Home St. Mishawaka, IN 46545 tadams@hgservices.com; jkinnere@hgservices.com Quotation was submitted by Mr. Larry Cripe Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgement received. REGULAR MEETING NOVEMBER 26, 2024 247 QUOTATION: Base Quote $84,400 EDWARD J. WHITE, INC. 1011 S. Michigan St. South Bend, IN 46601 jbucher@jwhiteinc.net Quotation was submitted by Mr. Jeff Bucher, Jr. Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgement received. QUOTATION: Base Quote $98,958 Upon a motion made by Mr. Miller, seconded by Mr. Gilot and carried by roll call, the above quotations were referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT – 2024 COMMUNITY CROSSINGS ROUND 2 – PROJECT NO. 124-047 (PR-00036735) Scott Kreeger, Engineering, advised the Board that on November 12, 2024, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction, Co., Inc., in the amount of $1,035,980. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE PURCHASE AGREEMENT – SALE OF CITY-OWNED PROPERTY – LOT ADJACENT TO 137 S. MEADE ST. Erin Michaels, Department of Community Investments, advised the Board that on November 12, 2024, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Michaels recommended that the Board award the contract to the lowest responsive and responsible bidder, Mr. Carlos Chanon, 137 S. Meade St. in the amount of $1,550, for a total of $1,706, inclusive of the Associated Fees referenced in the enclosed Purchase Agreement. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – STUDEBAKER MUSUEM SKYLIGHT REPLACEMENT – PROJECT NO. 124-019 (PR-00034498) Patrick Sherman, Engineering, advised the Board that on November 12, 2024, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible quoter, Shaffner Heaney and Associates, in the amount of $76,947. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – LOCUST WATER BOOSTER PUMP STATION IMPROVEMENTS – PROJECT NO. 124-058 (PR-00037523) Jacob Klosinski, Engineering, advised the Board that on November 12, 2024, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Engineered Solutions Midwest, Inc., in the amount of $138,223. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – 2024 ELECTRIC VEHICLE SUPPLY EQUIPMENT INSTALLATION – PROJECT NO. 124-052 (PR-00036757) In a memorandum to the Board, Leslie Biek, Engineering requested permission to reject all bids for the above referenced project due to WBE Goals not being met. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. REGULAR MEETING NOVEMBER 26, 2024 248 APPROVE CHANGE ORDER NO. 1 – DREWRY’S BREWERY CLEANUP, PHASE II – BOTTLING HOUSE DEMOLTION – PROJECT NO. 119-031D (PO-0033256) President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 on behalf of Green Demolition Contractors Inc., indicating the contract amount be increased by $150,000 for a new contract sum, including this change order, in the amount of $1,113,600. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO 1. BERCLIFF ESTATES SEWER SEPARATION – PROJECT NO. 122-016C (PO-0028224) President Maradik advised that Rebecca Plantz, Engineering, has submitted change order number 1 on behalf of Milestone Contractors North, L.P., indicating the contract amount be increased by $69,828.30 for a new contract sum, including this change order, in the amount of $732,768.30. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO 1. ND-DTSB TRAIL – NOTRE DAME AVE. – PROJECT NO. 122-040A (PO-0030356) President Maradik advised that Charlotte Brach, Engineering, has submitted change order number 1 on behalf of Milestone Contractors North, L.P., indicating the contract amount be increased by $4,604.95 for a new contract sum, including this change order, in the amount of $5,584,507.45 with an additional six (6) days with a new completion date of October 25,2024. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – JEFFERSON ALLEY REPAIR – PROJECT NO. 124-048 (PO-0033330) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 1 (final) on behalf of Premium Concrete Services, indicating the contract amount be decreased by $9,161.48 for a new contract sum, including this change order, of $27,243.52. Also submitted was the project completion affidavit indicating this new final cost of $27,243.52. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 1 (final) and the project completion affidavit were approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – 2024 BRICK SPOT REPAIR – PROJECT NO. 124-041 (PO-0032076) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 2 (final) on behalf of Acorn Landscaping, LLC, indicating the contract amount be decreased by $11,368 for a new contract sum, including this change order, of $129,085. Also submitted was the project completion affidavit indicating this new final cost of $129,085. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 2 (final) and the project completion affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – NORTHWEST ELEVATED TANK VALVE VAULT COATING – PROJECT NO. 122-018B (PO-0028833) President Maradik advised that Rebecca Plantz, Engineering, has submitted change order number 1 (final) on behalf of Jetco, Ltd., indicating the contract amount be increased by $2,274 for a new contract sum, including this change order, of $48,760. Also submitted was the project completion affidavit indicating this new final cost of $48,760. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 1 (final) and the project completion affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT – FUN F/X DEMOLITION – 100 SAMPLE STREET – PROJECT NO. 123-014R (PO-0030913) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Green Demolition Contractors, Inc., for the above referenced project, indicating a final cost of $550,000. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. ADOPT RESOLUTION NO. 26-2024 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2025 PRIME BORROWING REGULAR MEETING NOVEMBER 26, 2024 249 RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 26-2024 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2025 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE WHEREAS, Section 17-85 of the City of South Bend Municipal Code (the “Municipal Code”) authorizes the Board of Public Works to establish the City’s prime borrowing rate (“Prime Borrowing Rate”) for purposes of determining the interest rate of installment payments of water/sewer installation charges; and WHEREAS, pursuant to Section 17-85 of the Municipal Code, the Board of Public Works is to establish the Prime Borrowing Rate each year for the following calendar year; and WHEREAS, Section 17-85 of the Municipal Code permits a single family residential real property owner to pay water/sewer installation charges by making sixty (60) monthly installment payments with an interest rate two (2) percent below the City’s prime borrowing rate; and WHEREAS, the interest rate at the commencement of a residential owner’s sixty-month payment plan shall remain constant throughout the sixty-month term. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board establishes the Prime Borrowing Rate for calendar year 2025 at a two (2) percent interest rate. 2. The effective date of this Resolution is December 1, 2024. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on November 26, 2024. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 27-2024 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS AUTHORIZING BOARD VICE PRESIDENT TO CONDUCT CERTAIN ADMINISTRATIVE ACTS RELATING TO OWNERSHIP OF BOARD PROPERTY Upon a motion made by Mr. Miller, seconded by Mr. Gilot and carried by roll call with VP Molnar abstaining from vote, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 27-2024 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING BOARD VICE PRESIDENT TO CONDUCT CERTAIN ADMINISTRATIVE ACTS RELATING TO OWNERSHIP OF BOARD PROPERTY REGULAR MEETING NOVEMBER 26, 2024 250 WHEREAS, the City of South Bend, Indiana, Board of Public Works (the “Board”) exists pursuant to Indiana Code Section 36-4-9-5; and WHEREAS, I.C. 36-9-6-3 provides that the Board has custody of all real property owned by the City of South Bend, Indiana (the “City”) and has authority over any work required to improve or repair real property belonging to the City; and WHEREAS, over the preceding years, the Board has acquired certain property for the purposes of redevelopment; and WHEREAS, City staff members have determined that the rezoning of certain Board- owned properties would benefit the residents of South Bend and encourage redevelopment; and WHEREAS, the Board’s Vice President, Joseph Molnar, is familiar with the property owned by the Board; and WHEREAS, the Board desires to expressly authorize the Board Vice President to apply to the South Bend Common Council, on the Board’s behalf, for rezonings of any Board-owned property to encourage redevelopment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board Vice President is authorized to sign and submit, on behalf of the Board, all rezoning applications related to Board-owned property for the purposes of encouraging redevelopment. 2. The Board Vice President’s authority under this Resolution shall expire on December 31, 2025. 3. This Resolution shall be in full force and effect after its adoption. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on November 26, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Murray L. Miller ATTEST: s/ Theresa Heffner, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Professional Services Agreement Abonmarche Consultants, Inc. Develop Preliminary plans and cost estimate for Portage-Elwood Neighborhood Infrastructure to Support application for Indiana Finance Authority low- interest loan $42,100/ PR-00037394 Molnar / Miller Contract Key S.B., LLC Three Year Lease for Human Rights Commissions Office Space in the Key Bank Building Fixed at $5,300 per month for the first two years and $5,618 per Molnar / Miller REGULAR MEETING NOVEMBER 26, 2024 251 month for year three. Amendment No. 4 to Professional Services Agreement American Structurepoint, Inc. Additional Schematic Design Effort and a Phase II Environmental Investigation $40,060/New Adjusted Total $669,310 PO-0029313 Molnar / Miller Professional Services Agreement Pinnacle Engineering, Inc. Provide Engineering Services for the Review of the RIB Generation Process, Instrumentation and Controls at the Wastewater Treatment Plant $9,250/ PR-00037526 Molnar / Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Our Virgin of Guadalupe Procession Street Closure for Special Event December 12, 2024/5:00 p.m. to 6:30 p.m. Ford St. between Kosciuszko St. and S. Olive St. Molnar / Miller March for Life- South Bend 2025 Street Closure for Special Event January 17, 2025/ 11:00 a.m. to 12:00 p.m. E. Jefferson Blvd. between S. Main St. and S. Niles Ave. Molnar / Miller APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: RENEWAL: Handicapped Accessible Parking Space Sign Permit #5 APPLICANT: Gino Catanzarite LOCATION: East side of Lafayette Blvd., North of Jefferson Blvd. REMARKS: All Criteria Met NEW INSTALLATION: School Zone Signage LOCATION(S): St. Thomas More Academy – 312 W. Colfax Ave. Success Academy at the Boys and Girls Club – 502 E. Sample St. Portage School of Leaders – 306 W. Marion St. REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Five Star Concrete & Construction LLC Contractor Approved April 24, 2024 M.M. Construction DBA Carlos Maldonado Excavation Approved November 7, 2024 M.M. Construction DBA Carlos Maldonado Occupancy Approved November 7, 2024 Youna Mechanical, Inc. dba The YMI Group, Inc. Occupancy Approved November 4, 2024 Horizon Construction Group, Inc. Occupancy Approved November 12, 2024 Five Star Concrete & Construction LLC Occupancy Approved April 24, 2024 REGULAR MEETING NOVEMBER 26, 2024 252 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY REDUCED SENIOR TRASH RATE In a memo to the Board, Ms. Kelly Smith, Solid Waste, requested the Board ratify the approval of reduced trash collection rates for the following residents, per Municipal Code 16-6: 1. 3,104 (Total # of Accountholders) as of the 4th Quarter of 2024 In her memo, she stated Water Works customer service staff verified that all the applicants are head of the households and have submitted proof of age sixty-five (65) or older. There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the approval of reduced rates was ratified. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-009342; GBLN- 0093243: GBLN-0093244 11/04/2024 $1,927,619.50 City of South Bend Claims GBLN-0093230 11/05/2024 $3,253,169.12 City of South Bend Claims GBLN-0093734 11/12/2024 $5,066,604.54 City of South Bend Claims GBLN-0093606; GBLN-0094017; GBLN-0094018 11/13/2024 $752,345.77 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR South Bend Resident Jerry Shearer asked if fence permits became a requirement before or after 1980. President Maradik noted that the Board of Public Works does not have any purview over fence permits and referred him to the Building Department or Zoning to get more information. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:58 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member December 10, 2024