HomeMy WebLinkAbout2024-09 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2 Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 9 Cash Reserves Summary
10 - 15 Revenue & Expense Summaries
16- 21 Revenue by Type
22 - 25 Expenditures by Activity
26 - 27 Outstanding Debt
28 - 33 Employee Headcount
Fund Summaries
34 - 55 General Fund
56 - 80 Public Works Funds
81 - 99 Public Safety Funds
100 - 118 Venues, Parks & Arts Funds
119 - 131 Department of Community Investment Funds
132 - 138 Internal Service Funds
139 - 152 Administrative Funds
153 - 170 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Directors of Department Finance
September 30, 2024
Controller's Office
Page # General Fund Page # Venues, Parks & Arts Funds
34 101 General Fund 100 201 Parks & Recreation
101 273 Morris PAC / Palais Royale Marketing
General Fund Departments/Divisions 102 274 Morris PAC Self-Promotion
36 Mayor 103 312 2017 Parks Bond Debt Service
37 Community Initiatives 104 401 Coveleski Stadium Capital
38 Community Police Review Office 105 413 Professional Sports Convention Develop. Area
39 City Clerk 106 416 Morris Performing Arts Center Capital
40 Common Council 107 450 Palais Royale Historic Preservation
41 Controller's Office 108 453 Zoo Bond Capital
42 Human Resources 109 471 2017 Parks Bond Capital
43 Diversity & Inclusion 110 601 Parking Garages
44 Human Rights 111 602 Morris Performing Arts Center Operations
45 Legal Department 112 Morris PAC Historical Budget Summary
46 Engineering 113 670 Century Center
47 Office of Sustainability 114 671 Century Center Capital
48 AmeriCorps Grant Program 115 672 Century Center Energy Conservation Debt Svc
49 Police Department 116 730 City Cemetery
50 Police Crime Lab 117 731 Bowman Cemetery
51 Fire Department 118 757 2015 Parks Bond Debt Service
52 Emergency Medical Services
53 Fire Training Center Dept of Community Investment Funds
54 Morris Performing Arts Center 119 209 Studebaker-Oliver Revitalizing Grants
55 Palais Royale Ballroom 120 210 Economic Development State Grants
121 211 Dept of Community Investment Operating
Public Works Funds 122 212 Dept of Community Investment Grants
56 202 Motor Vehicle Highway 123 219 Unsafe Building
57 266 MVH Restricted 124 221 Rental Units Regulation
58 Motor Vehicle Highway Combined Budget Summary 125 230 Code Enforcement
59 251 Local Road & Street 126 410 Urban Development Action Grant
60 257 LOIT Special Distribution 127 600 Consolidated Building
61 265 Local Road & Bridge Grant 128 754 Industrial Revolving Fund
62 412 Major Moves Construction 129 756 2015 Smart Streets Bond Debt Service
63 455 2021 Infrastructure Bond Capital 130 759 2017 Eddy Street Commons Bond Capital
64 610 Solid Waste Operations 131 760 2017 Eddy Street Commons Bond Debt Service
65 611 Solid Waste Capital
66 620 Water Works Operations Internal Service Funds
67 622 Water Works Capital 132 222 Central Services
68 624 Water Works Customer Deposit 133 224 Central Services Capital
69 625 Water Works Sinking (Debt Service)134 226 Liability Insurance
70 626 Water Works Bond Reserve 135 279 IT / Innovation / 311 Call Center
71 629 Water Works Operations & Maint. Reserve 136 711 Self-Funded Employee Benefits
72 640 Sewer Repair Insurance 137 713 Unemployment Compensation
73 641 Sewage Works Operations 138 714 Parental Leave
74 642 Sewage Works Capital
75 643 Sewage Works Operations & Maint. Reserve Administrative Funds
76 649 Sewage Sinking (Debt Service)139 102 Rainy Day
77 653 Sewage Debt Service Reserve 140 217 Gift, Donation, Bequest
78 654 Sewage Works Customer Deposit 141 227 Loss Recovery
79 655 Project ReLeaf 142 258 Human Rights Federal Grants
80 667 Storm Sewer 143 263 American Rescue Plan
144 American Rescue Plan Budget Summary
Public Safety Funds 145 264 COVID-19 Response
81 216 Police State Seizures 146 404 Local Income Tax - Certified Shares
83 220 Law Enforcement Continuing Education 148 407 Cumulative Capital Improvement
84 249 Local Income Tax - Public Safety 149 408 Local Income Tax - Economic Development
85 278 Take Home Vehicle Police 150 750 Equipment/Vehicle Leasing
86 280 Police Block Grants 151 752 South Bend Redevelopment Authority
87 287 Fire Department Capital 152 755 South Bend Building Corporation
88 288 Emergency Medical Services Operating
89 289 Haz-Mat Redevelopment Commission Controlled Funds
90 291 Indiana River Rescue 153 324 TIF - River West Development Area
91 292 Police Grants 154 422 TIF - West Washington
92 294 Regional Police Academy 155 429 TIF - River East Development Area (NE Dev)
93 295 COPS MORE Grant 156 430 TIF - Southside Development Area #1
94 299 Police Federal Drug Enforcement 157 435 TIF - Douglas Road
95 350 2018 Fire Station #9 Bond Debt Service 158 436 TIF - River East Residential Area (NE Res)
96 451 2018 Fire Station #9 Capital 159 315 Redevelopment Bond - Airport Taxable
97 701 Fire Pension 160 328 Redevelopment Bond - Palais Royale
98 702 Police Pension 161 351 2018 TIF Park Bond Debt Service Reserve
99 705 Police K-9 Unit 162 352 2019 South Shore Double Tracking Bond Debt Svc
163 353 2020 TIF Library Bond Debt Service Reserve
164 433 Redevelopment General
165 439 Certified Technology Park
166 452 2018 TIF Park Bond Capital
167 454 Airport Urban Enterprise Zone
168 456 2023 South Bend Redevelopment Authority
169 457 2024 South Bend Redevelopment Authority
170 458 2024 RDA Bond Proceeds (Four Winds)
September 2024
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for each City fund, as well as individual
departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual revenues, and subtracting actual
expenditures.
#REF!
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated revenue, and subtracting budgeted
expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected and all budgeted expenditures are spent.
Cash Reserves Summary (6 - 9)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash reserve requirements are set for
each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of Managers).
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Century Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
- Debt service reserve funds are required to hold all reserves until the respective debt has been paid in full. The amount is often defined in bond covenants.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash, redevelopment fund cash and civil city fund
cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and the spending down of cash on capital projects. Redevelopment fund cash
accounts will vary based on capital spending on projects in tax increment financing (TIF) funds.
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash balance at different times
throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall. Pooled cash can cover those funds so necessary
expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (10 - 15)
These summaries show the total revenue and expense by fund.
Revenue by Type (16- 21)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (22 - 25)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (26 - 27)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying the debt, and the principal and
interest payments due during the current year.
Employee Headcount (28 - 33)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken down by City fund and by
departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (34 - 170)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an explanation of revenues, expenditures, and
spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report,
please contact the Department of Administration & Finance by calling 311.
City of South Bend
Report of Changes in Cash Balance
January 1, 2024 through September 30, 2024
Beginning 2024 2024 Plus/(Minus) Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2024 Revenue Expenditures Adjustments (Deficit) 9/30/2024 Requirement Reserve Req.
City Controlled Funds
101 General Fund 93,698,543 71,409,062 84,896,769 528,587 (12,959,120) 80,739,423 70,756,000 9,983,423
Special Revenue Funds
102 Rainy Day 11,375,389 323,724 - - 323,724 11,699,113 9,572,816 2,126,297
201 Parks & Recreation 8,884,670 21,655,506 16,291,766 211,975 5,575,715 14,460,385 8,956,846 5,503,539
202 Motor Vehicle Highway 6,272,150 11,054,474 10,496,170 (56,976) 501,327 6,773,477 4,871,726 1,901,751
209 Studebaker-Oliver Revitalizing Grants 652,479 18,509 7,868 3,938 14,579 667,058 - -
210 Economic Development State Grants (134,601) 67,698 - - 67,698 (66,903) - -
211 Dept of Community Investment Operating 396,172 3,131,711 3,601,089 72,863 (396,516) (343) - -
212 Dept of Community Investment Grants 1,212,370 880,678 2,002,740 3,077 (1,118,985) 93,385 - -
216 Police State Seizures 257,001 39,150 - - 39,150 296,151 5,500 290,651
217 Gift, Donation, Bequest 4,416,666 1,937,369 1,941,986 857,695 853,078 5,269,745 - -
218 Police Curfew Violations - - - - - - - -
219 Unsafe Building 900,258 108,449 24,520 - 83,929 984,187 - -
220 Law Enforcement Continuing Education 999,052 421,452 847,233 (6,888) (432,669) 566,383 296,509 269,874
221 Rental Units Regulation 210,001 283,748 121,434 (75,570) 86,744 296,744 - -
227 Loss Recovery 2,174,242 1,016,553 - (150,000) 866,553 3,040,795 - -
230 Code Enforcement (18,294) 3,004,296 3,013,925 13,836 4,207 (14,087) - -
249 Local Income Tax - Public Safety 6,163,397 11,081,129 9,424,413 - 1,656,715 7,820,113 - -
251 Local Road & Street 1,388,435 1,836,654 2,583,842 116,987 (630,201) 758,234 - -
257 LOIT Special Distribution 67,475 1,811 - (4,314) (2,503) 64,972 - -
258 Human Rights Federal Grants 155,014 316,227 180,285 - 135,942 290,956 - -
263 American Rescue Plan 10,144,293 172,162 8,255,895 (28,892) (8,112,625) 2,031,668 - -
264 COVID-19 Response (79,650) 197,789 118,138 - 79,650 - - -
265 Local Road & Bridge Grant 428,020 1,127,445 102,474 - 1,024,971 1,452,991 - -
266 MVH Restricted 848,707 2,414,182 2,350,340 2,953 66,795 915,502 - -
273 Morris PAC / Palais Royale Marketing - - - - - - - -
274 Morris PAC Self-Promotion - - - - - - - -
280 Police Block Grants - - - - - - - -
289 Haz-Mat 32,194 7,153 - (444) 6,709 38,903 2,500 36,403
291 Indiana River Rescue 463,394 117,201 50,483 7,838 74,556 537,950 23,718 514,232
292 Police Grants - - - - - - - -
294 Regional Police Academy - - - - - - - -
295 COPS MORE Grant 20,876 - - - - 20,876 - -
299 Police Federal Drug Enforcement 201,296 66,406 - - 66,406 267,702 12,500 255,202
404 Local Income Tax - Certified Shares 2,042,781 45,121 1,169,914 (14,000) (1,138,793) 903,988 - -
408 Local Income Tax - Economic Development 26,620,483 16,515,998 10,070,587 20,372 6,465,783 33,086,266 17,939,596 15,146,670
410 Urban Development Action Grant 69,114 1,967 - - 1,967 71,081 - -
655 Project ReLeaf 461,511 356,108 265,347 2,852 93,613 555,124 110,189 444,934
705 Police K-9 Unit - - - - - - - -
709 Payroll Clearing (29,612) - - (1,347) (1,347) (30,959) - -
730 City Cemetery 31,507 897 - - 897 32,404 - -
754 Industrial Revolving Fund 3,050,364 517,131 62,242 (43,430) 411,459 3,461,823 - -
Total Special Revenue Funds 90,172,800 78,732,802 72,982,693 932,524 6,682,633 96,855,434 42,191,901 26,599,301
Debt Service Funds
312 2017 Parks Bond Debt Service 153,346 656,569 1,177,990 - (521,421) (368,075) - -
350 2018 Fire Station #9 Bond Debt Service - - 341,331 - (341,331) (341,331) - -
672 Century Center Energy Conservation Debt Svc 32,956 381,450 196,491 - 184,959 217,914 - -
752 South Bend Redevelopment Authority 447,521 4,373,845 5,982,869 - (1,609,023) (1,161,502) (1,161,502) -
755 South Bend Building Corporation 231,285 1,441,855 1,423,193 - 18,663 249,948 249,948 -
756 2015 Smart Streets Bond Debt Service 1,751,219 1,712,570 1,706,394 - 6,176 1,757,395 1,757,395 -
757 2015 Parks Bond Debt Service 558,162 278,039 368,381 - (90,343) 467,819 467,819 -
760 2017 Eddy Street Commons Bond Debt Service 3,668,987 783 - (641) 142 3,669,128 2,500,000 1,169,128
Total Debt Service Funds 6,843,475 8,845,110 11,196,649 (641) (2,352,180) 4,491,296 3,813,660 1,169,128
Capital Funds
287 Fire Department Capital 1,568,458 4,350,639 1,891,900 - 2,458,739 4,027,197 - -
401 Coveleski Stadium Capital 2,799 24 21,613 - (21,589) (18,790) - -
406 Cumulative Capital Development 199,512 392,706 423,541 - (30,834) 168,678 - -
407 Cumulative Capital Improvement 279,499 87,179 56,250 - 30,929 310,428 - -
412 Major Moves Construction 1,602,252 193,184 422,693 120,690 (108,819) 1,493,433 - -
413 Professional Sports Convention Development Area 252,675 4,169,656 147,772 - 4,021,884 4,274,559 - -
416 Morris Performing Arts Center Capital 160,804 231 505,847 299,745 (205,871) (45,067) - -
450 Palais Royale Historic Preservation 128,105 18,279 - - 18,279 146,383 - -
451 2018 Fire Station #9 Bond Capital 329,571 9,379 - - 9,379 338,950 - -
453 Zoo Bond Capital 0 - 0 - (0) - - -
455 2021 Infrastructure Bond Capital 922,516 20,037 276,767 - (256,730) 665,787 - -
471 2017 Parks Bond Capital 1,370,920 31,314 323,087 (148,338) (440,111) 930,809 - -
750 Equipment/Vehicle Leasing - - - - - - - -
759 2017 Eddy Street Commons Bond Capital 25,766 1 - - 1 25,767 - -
Total Capital Funds 6,842,877 9,272,630 4,069,470 272,097 5,475,257 12,318,134 - -
City of South Bend
Report of Changes in Cash Balance
January 1, 2024 through September 30, 2024
Beginning 2024 2024 Plus/(Minus) Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2024 Revenue Expenditures Adjustments (Deficit) 9/30/2024 Requirement Reserve Req.
Enterprise Funds
600 Consolidated Building 2,087,954 2,733,166 1,314,194 404 1,419,376 3,507,331 475,534 3,031,797
601 Parking Garages 553,932 254,074 305,292 (27,345) (78,563) 475,369 331,840 143,528
602 Morris Performing Arts Center Operations 646,796 854,078 1,153,992 (21,714) (321,627) 325,168 180,770 144,398
610 Solid Waste Operations 766,957 6,144,612 6,045,504 (72,675) 26,434 793,391 804,343 (10,952)
611 Solid Waste Capital 2,734,871 3,151,034 3,670,445 - (519,411) 2,215,459 - -
620 Water Works Operations 7,853,450 17,223,736 13,601,868 (286,129) 3,335,740 11,189,189 1,232,327 9,956,863
622 Water Works Capital 6,652,330 417,184 1,300,684 10,679,923 9,796,423 16,448,753 - -
624 Water Works Customer Deposit 1,349,630 38,404 - (1,554) 36,850 1,386,480 1,386,480 -
625 Water Works Sinking (Debt Service)3,665,884 106,739 175,718 (1,222,994) (1,291,973) 2,373,911 - -
626 Water Works Bond Reserve 1,478,046 42,446 - - 42,446 1,520,492 1,520,492 -
629 Water Works Operations & Maintenance Reserve 3,040,120 86,517 - - 86,517 3,126,636 3,576,218 (449,582)
640 Sewer Repair Insurance 1,804,260 583,159 729,755 (4,906) (151,502) 1,652,758 325,450 1,327,309
641 Sewage Works Operations 19,586,870 33,462,765 23,375,817 16,490 10,103,439 29,690,309 2,577,612 27,112,697
642 Sewage Works Capital 12,732,727 625,521 2,467,249 (12,194) (1,853,922) 10,878,804 - -
643 Sewage Works Operations & Maintenance Reserve 5,763,455 164,018 - - 164,018 5,927,473 5,743,694 183,779
649 Sewage Sinking (Debt Service)6,033,296 (310,179) (105,639) - (204,540) 5,828,756 - -
653 Sewage Debt Service Reserve 3,893,415 179,478 (309,416) - 488,894 4,382,309 4,382,309 -
654 Sewage Works Customer Deposit 1,360,670 40,096 - 98,378 138,474 1,499,144 1,499,144 -
667 Storm Sewer 2,163,420 967,241 1,468,521 (37,353) (538,633) 1,624,787 - -
670 Century Center Operations 838,464 3,456,608 3,603,969 104,817 (42,545) 795,919 1,256,955 (461,037)
671 Century Center Capital 1,102,115 162,306 197,550 - (35,244) 1,066,871 800,000 266,871
Total Enterprise Funds 86,108,661 70,383,003 58,995,503 9,213,148 20,600,648 106,709,309 26,093,169 106,709,309
Internal Service Funds
222 Central Services (680,622) 7,938,949 8,510,984 187,596 (384,440) (1,065,062) - -
226 Liability Insurance 6,488,526 3,001,426 2,691,272 33,025 343,179 6,831,705 2,095,452 4,736,254
278 Police Take Home Vehicle 833,591 79,529 - - 79,529 913,121 750,000 163,121
279 IT / Innovation / 311 Call Center 5,506,547 10,109,017 10,022,919 676,989 763,088 6,269,635 - -
711 Self-Funded Employee Benefits 9,628,440 14,242,535 13,888,783 59,632 413,384 10,041,823 5,210,725 4,831,098
713 Unemployment Compensation 45,824 7,130 60,203 - (53,074) (7,250) 20,000 (27,250)
714 Parental Leave 626,913 244,503 53,709 - 190,794 817,708 20,308 797,400
Total Internal Service Funds 22,449,219 35,623,089 35,227,870 957,242 1,352,461 23,801,680 8,096,484 10,500,623
Fiduciary Funds
701 Fire Pension 392,781 3,923,466 2,994,665 (0) 928,800 1,321,582 444,890 876,692
702 Police Pension 506,772 6,066,972 4,558,697 - 1,508,275 2,015,047 589,466 1,425,581
718 State Tax Withholding Fund 322,127 - - (78,398) (78,398) 243,729 243,729 -
725 Morris / Palais Box Office (711,758) - - (162,334) (162,334) (874,092) (874,092) -
726 Police Distributions Payable 983,966 - - (149,608) (149,608) 834,357 834,357 -
Total Fiduciary Funds 1,493,888 9,990,438 7,553,362 (390,341) 2,046,735 3,540,622 1,238,350 2,302,273
Total City Controlled Funds 307,609,463 284,256,133 274,922,315 11,512,616 20,846,434 328,455,897 152,189,563 157,264,057
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 34,088,454 16,091,559 32,549,699 (74,457) (16,532,597) 17,555,857 - -
422 TIF - West Washington 1,883,190 415,801 1,208,357 - (792,555) 1,090,635 - -
429 TIF - River East Development Area (NE Dev)14,630,846 6,990,364 1,907,526 (2,350,175) 2,732,663 17,363,509 - -
430 TIF - Southside Development Area #1 12,834,453 2,145,912 6,836,267 (17,640) (4,707,995) 8,126,458 - -
435 TIF - Douglas Road 604,408 241,691 - - 241,691 846,100 - -
436 TIF - River East Residential Area (NE Res)9,025,377 4,583,055 5,550,024 (5,452) (972,421) 8,052,957 - -
Total Tax Increment Financing Funds 73,066,730 30,468,382 48,051,872 (2,447,724) (20,031,214) 53,035,515 - -
Redevelopment Funds
433 Redevelopment General 3,248,346 2,436,156 1,058,653 8,314 1,385,816 4,634,162 814,211 3,819,951
439 Certified Technology Park 11,621 331 - - 331 11,951 - -
452 2018 TIF Park Bond Capital 2,368,202 40,412 1,977,039 - (1,936,626) 431,575 - -
454 Airport Urban Enterprise Zone 427,896 12,177 - - 12,177 440,074 - -
456 2023 South Bend Redevelopment Authority 28,540,322 838,976 5,184,480 7,271,347 2,925,843 31,466,166 - -
457 2024 South Bend Redevelopment Authority - 24,509,843 2,741,141 (397,409) 21,371,292 21,371,292 - -
458 458 2024 RDA Bond Proceeds (Four Winds)- 45,890,260 572,707 20,000 45,337,553 45,337,553 - -
Total Redevelopment Funds 34,596,387 73,728,154 11,534,019 6,902,251 69,096,386 103,692,773 814,211 3,819,951
Debt Service Funds
315 Airport 2003 Debt Reserve 1,080,323 30,744 - - 30,744 1,111,067 1,111,067 -
328 SBCDA 2003 Debt Reserve 1,806,136 51,399 - - 51,399 1,857,535 1,857,535 -
351 2018 TIF Park Bond Debt Service 1,079,924 30,733 - - 30,733 1,110,657 1,110,657 -
352 2019 South Shore Double Tracking Debt Service 20,074 1,039,003 1,033,625 - 5,378 25,452 25,452 -
353 2020 TIF Library Bond Debt Service Reserve 326,952 12 - - 12 326,965 326,965 -
Total Debt Service Funds 4,313,409 1,151,892 1,033,625 - 118,266 4,431,676 4,431,676 -
Total Redevelopment Commission Funds 111,976,526 105,348,428 60,619,516 4,454,526 49,183,438 161,159,964 5,245,887 3,819,951
Grand Total 419,585,989 389,604,562 335,541,831 15,967,142 70,029,872 489,615,862 157,435,451 161,084,008
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances
Cash Reserves Summary by Fund Status
Cash Actual
Fund Fund Name Cash Outstanding Available Reserve % of
Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy
Under Reserve Requirement
101 General Fund 80,739,423 14,127,380 66,612,043 70,756,000 (4,143,957) 47% Property tax distribution received in June & Dec 50% of Annual expenditures
201 Parks & Recreation 14,460,385 6,809,273 7,651,112 8,956,846 (1,305,734) 21% Slightly under reserve requirement 25% of Annual expenditures
202 Motor Vehicle Highway 6,773,477 3,648,377 3,125,100 4,871,726 (1,746,626) 16% Slightly under reserve requirement 25% of Annual expenditures
610 Solid Waste Operations 793,391 299,423 493,967 804,343 (310,376) 6% Slightly under reserve requirement 10% of Annual expenditures
629 Water Works Operations & Maintenance Reserve 3,126,636 - 3,126,636 3,576,218 (449,582) 15%Subsidy transfer done in February 16.67% of annual operating expenses in Fund
620, net of transfers
670 Century Center Operations 795,919 10,708 785,211 1,256,955 (471,744) 16% Operations continue to rebound from shutdown 25% of Annual expenditures
701 Fire Pension 1,321,582 3,500 1,318,082 444,890 873,192 30% Slightly under reserve requirement 10% of Annual expenditures
702 Police Pension 2,015,047 3,500 2,011,547 589,466 1,422,081 34% Slightly under reserve requirement 10% of Annual expenditures
709 Payroll Clearing (30,959) - (30,959) - (30,959) 0%Clearing accounts temporarily hold transactions until
they are recorded in the respective account No reserve requirement - clearing fund
713 Unemployment Compensation (7,250) - (7,250) 20,000 (27,250) -9% Slightly under reserve requirement 25% of Annual expenditures
Under Reserve Requirement Total 109,987,650$ 24,902,161$ 85,085,489$ 91,276,444$ (6,190,955)$
Meets or Exceeds Requirement
102 Rainy Day 11,699,113 - 11,699,113 9,572,816 2,126,297 4%3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers out
216 Police State Seizures 296,151 - 296,151 5,500 290,651 1346%25% of Annual expenditures
220 Law Enforcement Continuing Education 566,383 57,144 509,239 296,509 212,730 43%25% of Annual expenditures
222 Central Services (1,065,062) 38,515 (1,103,577) - (1,103,577) 100% Charges for services came in under budget No reserve requirement
224 Central Services Capital - - - - - 100%No reserve requirement - Capital fund - spend
down to zero
226 Liability Insurance 6,831,705 233,508 6,598,197 2,095,452 4,502,746 157%50% of Annual expenditures
278 Police Take Home Vehicle 913,121 - 913,121 750,000 163,121 1826%Set dollar amount of $750,000
289 Haz-Mat 38,903 - 38,903 2,500 36,403 389%25% of Annual expenditures
291 Indiana River Rescue 537,950 7,328 530,622 23,718 506,905 559%25% of Annual expenditures
299 Police Federal Drug Enforcement 267,702 - 267,702 12,500 255,202 535%25% of Annual expenditures
315 Airport 2003 Debt Reserve 1,111,067 - 1,111,067 1,111,067 - 100%100% debt service reserve per bond covenants
328 SBCDA 2003 Debt Reserve 1,857,535 - 1,857,535 1,857,535 - 100%100% debt service reserve per bond covenants
351 2018 TIF Park Bond Debt Service 1,110,657 - 1,110,657 1,110,657 - 100% 100% debt service reserve per bond covenants
352 2019 South Shore Double Tracking Debt Service 25,452 - 25,452 25,452 - 100%No reserve requirement
353 2020 TIF Library Bond Debt Service Reserve 326,965 - 326,965 326,965 - 100%100% debt service reserve per bond covenants
404 Local Income Tax - Certified Shares 903,988 172,775 731,214 - 731,214 100%No reserve requirement - Capital fund - spend
down to zero
408 Local Income Tax - Economic Development 33,086,266 4,897,395 28,188,871 17,939,596 10,249,275 79%50% of Annual expenditures
433 Redevelopment General 4,634,162 1,005,844 3,628,318 814,211 2,814,107 111%25% of Annual expenditures
456 2023 South Bend Redevelopment Authority 31,466,166 2,507,360 28,958,805 - 28,958,805 100%No reserve requirement - Bond capital fund -
spend down to zero
457 2024 South Bend Redevelopment Authority 21,371,292 72,470 21,298,822 - 21,298,822 100% No funds drawn on bond against future spending
No reserve requirement - Bond capital fund -
spend down to zero
September 30, 2024
City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances
Cash Reserves Summary by Fund Status
Cash Actual
Fund Fund Name Cash Outstanding Available Reserve % of
Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy
September 30, 2024
458 458 2024 RDA Bond Proceeds (Four Winds) 45,337,553 15,782,656 29,554,897 - 29,554,897 100% No funds drawn on bond against future spending
No reserve requirement - Bond capital fund -
spend down to zero
600 Consolidated Building 3,507,331 777 3,506,554 475,534 3,031,020 184%25% of Annual expenditures
601 Parking Garages 475,369 73,308 402,061 331,840 70,221 30%25% of Annual expenditures
602 Morris Performing Arts Center Operations 325,168 45,850 279,319 180,770 98,549 15%10% of Annual expenditures
620 Water Works Operations 11,189,189 1,177,139 10,012,051 1,232,327 8,779,724 41%5% of Annual expenditures
624 Water Works Customer Deposit 1,386,480 - 1,386,480 1,386,480 - 100%100% cash reserves for customer deposits
626 Water Works Bond Reserve 1,520,492 - 1,520,492 1,520,492 - 100% 100% cash reserves per bond covenants
640 Sewer Repair Insurance 1,652,758 184,533 1,468,225 325,450 1,142,775 113%25% of Annual expenditures
641 Sewage Works Operations 29,690,309 1,432,622 28,257,687 2,577,612 25,680,075 55%5% of Annual expenditures
643 Sewage Works Operations & Maintenance Reserve 5,927,473 - 5,927,473 5,743,694 183,779 17%
16.67% of annual operating expenses in Fund
641, net of transfers
653 Sewage Debt Service Reserve 4,382,309 - 4,382,309 4,382,309 - 100% 100% cash reserves per bond covenants
654 Sewage Works Customer Deposit 1,499,144 - 1,499,144 1,499,144 - 100%100% cash reserves for customer deposits
655 Project ReLeaf 555,124 - 555,124 110,189 444,934 126%25% of Annual expenditures
671 Century Center Capital 1,066,871 50,236 1,016,634 800,000 216,634 293%$800,000 Minimum per Board of Managers
711 Self-Funded Employee Benefits 10,041,823 1,108,465 8,933,358 5,210,725 3,722,633 43%25% of Annual expenditures
714 Parental Leave 817,708 - 817,708 20,308 797,400 322%8% of Annual expenditures - one month
reserve
718 State Tax Withholding Fund 243,729 - 243,729 243,729 - 100% 100% cash reserves - trust & agency funds
725 Morris / Palais Box Office (874,092) - (874,092) (874,092) - 100% 100% cash reserves - trust & agency funds
726 Police Distributions Payable 834,357 - 834,357 834,357 - 100% 100% cash reserves - trust & agency funds
730 City Cemetery 32,404 - 32,404 - 32,404 100% 25% of Annual expenditures
731 Bowman Cemetery 509,748 - 509,748 400,000 109,748 100% $400,000 minimum
752 South Bend Redevelopment Authority (1,161,502) - (1,161,502) (1,161,502) - 100% 100% cash reserves per bond covenants
755 South Bend Building Corporation 249,948 - 249,948 249,948 - 100% 100% cash reserves per bond covenants
756 2015 Smart Streets Bond Debt Service 1,757,395 - 1,757,395 1,757,395 - 100% 100% cash reserves per bond covenants
757 2015 Parks Bond Debt Service 467,819 - 467,819 467,819 - 100% 100% cash reserves per bond covenants
760 2017 Eddy Street Commons Bond Debt Service 3,669,128 - 3,669,128 2,500,000 1,169,128 189% $2,500,000 minimum
Meets or Exceeds Requirement Total 241,083,551$ 28,847,924$ 212,235,627$ 66,159,006$ 146,076,622$
City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances
Cash Reserves Summary by Fund Status
Cash Actual
Fund Fund Name Cash Outstanding Available Reserve % of
Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy
September 30, 2024
No Reserve Requirement
209 Studebaker-Oliver Revitalizing Grants 667,058 74,926 592,132 - 592,132 100%No reserve requirement - Grant fund - spend
down to zero
210 Economic Development State Grants (66,903) 40,263 (107,165) - (107,165) 100% Reimbursed by grant receipts
No reserve requirement - Grant fund - spend
down to zero
211 Dept of Community Investment Operating (343) 330,194 (330,538) - (330,538) 100%Reimbursed through interfund transfers from Fund 408No reserve requirement
212 Dept of Community Investment Grants 93,385 2,163,957 (2,070,572) - (2,070,572) 100% Reimbursed by grant receipts
No reserve requirement - Grant fund - spend
down to zero
217 Gift, Donation, Bequest 5,269,745 4,449,666 820,078 - 820,078 100% No reserve requirement
219 Unsafe Building 984,187 260 983,927 - 983,927 100% No reserve requirement
221 Rental Units Regulation 296,744 - 296,744 - 296,744 100%Reimbursed through interfund transfers from Fund 408No reserve requirement
227 Loss Recovery 3,040,795 - 3,040,795 - 3,040,795 100% No reserve requirement
230 Code Enforcement (14,087) 410,978 (425,065) - (425,065) 100%Reimbursed through interfund transfers from Fund 408No reserve requirement
249 Local Income Tax - Public Safety 7,820,113 - 7,820,113 - 7,820,113 100% No reserve requirement
251 Local Road & Street 758,234 1,422,719 (664,485) - (664,485) 100% 25% of annual expenditures
257 LOIT Special Distribution 64,972 34,535 30,438 - 30,438 100%No reserve requirement - one-time distribution -
spend down to zero
258 Human Rights Federal Grants 290,956 8,648 282,308 - 282,308 100%No reserve requirement - Grant fund - spend
down to zero
263 American Rescue Plan 2,031,668 1,083,656 948,012 - 948,012 100%No reserve requirement - Grant fund - spend
down to zero
264 COVID-19 Response - - - - - 100% To be reimbursed by grant receipts
No reserve requirement - Grant fund - spend
down to zero
265 Local Road & Bridge Grant 1,452,991 1,238,732 214,260 - 214,260 100%Reimbursed through interfund transfer to cover
matching portion
No reserve requirement - Grant fund - spend
down to zero
266 MVH Restricted 915,502 613,383 302,119 - 302,119 100%No reserve requirement
279 IT / Innovation / 311 Call Center 6,269,635 1,418,171 4,851,463 - 4,851,463 100% Reimbursed through interfund allocation No reserve requirement
287 Fire Department Capital 4,027,197 1,716,329 2,310,869 - 2,310,869 100%No reserve requirement - Capital fund - spend
down to zero
295 COPS MORE Grant 20,876 - 20,876 - 20,876 100%No reserve requirement
312 2017 Parks Bond Debt Service (368,075) - (368,075) - (368,075) 100% Property tax distribution received in June & Dec No reserve requirement
324 TIF - River West Development Area 17,555,857 10,629,001 6,926,856 - 6,926,856 100% Property tax distribution received in June & Dec No reserve requirement
350 2018 Fire Station #9 Bond Debt Service (341,331) - (341,331) - (341,331) 100%Receives transfers from Fund 287 for debt services pmtsNo reserve requirement
401 Coveleski Stadium Capital (18,790) 13 (18,803) - (18,803) 100%Revenue based on stadium attendence is received in the fallNo reserve requirement - Capital fund - spend
down to zero
406 Cumulative Capital Development 168,678 - 168,678 - 168,678 100% Property tax distribution received in June & Dec
No reserve requirement - Capital fund - spend
down to zero
407 Cumulative Capital Improvement 310,428 - 310,428 - 310,428 100%No reserve requirement - Capital fund - spend
down to zero
410 Urban Development Action Grant 71,081 - 71,081 - 71,081 100%No reserve requirement - Grant fund - spend
down to zero
412 Major Moves Construction 1,493,433 748,648 744,785 - 744,785 100%No reserve requirement - Capital fund - spend
down to zero
413 Professional Sports Convention Development Area 4,274,559 15,300 4,259,259 - 4,259,259 100%No reserve requirement - Capital fund - spend
down to zero
416 Morris Performing Arts Center Capital (45,067) 7,469,394 (7,514,461) - (7,514,461) 100% No reserve requirement
422 TIF - West Washington 1,090,635 - 1,090,635 - 1,090,635 100% Property tax distribution received in June & Dec No reserve requirement
City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances
Cash Reserves Summary by Fund Status
Cash Actual
Fund Fund Name Cash Outstanding Available Reserve % of
Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy
September 30, 2024
429 TIF - River East Development Area (NE Dev) 17,363,509 5,588,235 11,775,274 - 11,775,274 100% Property tax distribution received in June & Dec No reserve requirement
430 TIF - Southside Development Area #1 8,126,458 1,886,730 6,239,729 - 6,239,729 100% Property tax distribution received in June & Dec No reserve requirement
435 TIF - Douglas Road 846,100 - 846,100 - 846,100 100% Property tax distribution received in June & Dec No reserve requirement
436 TIF - River East Residential Area (NE Res) 8,052,957 559,530 7,493,426 - 7,493,426 100% Property tax distribution received in June & Dec No reserve requirement
439 Certified Technology Park 11,951 - 11,951 - 11,951 100% No reserve requirement
450 Palais Royale Historic Preservation 146,383 - 146,383 - 146,383 100% No reserve requirement
451 2018 Fire Station #9 Bond Capital 338,950 - 338,950 - 338,950 100%No reserve requirement - Bond capital fund -
spend down to zero
453 Zoo Bond Capital - - - - - 100%No reserve requirement - Bond capital fund -
spend down to zero
452 2018 TIF Park Bond Capital 431,575 338,393 93,182 - 93,182 100%No reserve requirement - Bond capital fund -
spend down to zero
454 Airport Urban Enterprise Zone 440,074 - 440,074 - 440,074 100% No reserve requirement
455 2021 Infrastructure Bond Capital 665,787 443,333 222,453 - 222,453 100%No reserve requirement - Bond capital fund -
spend down to zero
471 2017 Parks Bond Capital 930,809 53,042 877,767 - 877,767 100%No reserve requirement - Bond capital fund -
spend down to zero
611 Solid Waste Capital 2,215,459 1,965,676 249,783 - 249,783 100% Receives transfers from Fund 610 as needed
No reserve requirement - Capital fund - spend
down to zero
622 Water Works Capital 16,448,753 2,535,947 13,912,806 - 13,912,806 100% Receives transfers from Fund 620 as needed
No reserve requirement - Capital fund - spend
down to zero
625 Water Works Sinking (Debt Service) 2,373,911 - 2,373,911 - 2,373,911 100% Receives transfers from Fund 620 as needed No reserve requirement
642 Sewage Works Capital 10,878,804 3,837,115 7,041,690 - 7,041,690 100% Receives transfers from Fund 641 as needed
No reserve requirement - Capital fund - spend
down to zero
649 Sewage Sinking (Debt Service) 5,828,756 - 5,828,756 - 5,828,756 100% Receives transfers from Fund 641 as needed No reserve requirement
667 Storm Sewer 1,624,787 195,158 1,429,630 - 1,429,630 100%No reserve requirement - Capital fund - spend
down to zero
672 Century Center Energy Conservation Debt Svc 217,914 - 217,914 - 217,914 100% No reserve requirement
754 Industrial Revolving Fund 3,461,823 26,844 3,434,980 - 3,434,980 100%No City reserve requirement; there are program
requirements
759 2017 Eddy Street Commons Bond Capital 25,767 - 25,767 - 25,767 100%No reserve requirement - Bond capital fund -
spend down to zero
No Reserve Requirement Total 138,544,661$ 51,298,774$ 87,245,886$ -$ 87,245,887$
Total Funds 489,615,862$ 105,048,859$ 384,567,002$ 157,435,451$ 227,131,554$
City of South Bend
Monthly Fund Financials
Revenue Summary
September 30, 2024
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 100,846,600 4,549,645 71,409,062 111,171,535 29,437,538 71%
Special Revenue Funds
102 Rainy Day 224,926 36,869 323,724 321,428 (98,798) 144%
201 Parks & Recreation 23,521,103 839,406 21,655,506 22,800,098 1,865,597 92%
202 Motor Vehicle Highway 16,230,459 943,128 11,054,474 11,049,955 5,175,986 68%
209 Studebaker-Oliver Revitalizing Grants 11,321 2,102 18,509 18,615 (7,188) 163%
210 Economic Development State Grants - - 67,698 85,650 (67,698) 0%
211 Dept of Community Investment Operating 5,141,762 387,981 3,131,711 4,391,340 2,010,051 61%
212 Dept of Community Investment Grants 2,832,655 293,608 880,678 5,574,346 1,951,977 31%
216 Police State Seizures 18,619 2,417 39,150 57,408 (20,531) 210%
217 Gift, Donation, Bequest 7,048,524 17,445 1,937,369 3,652,115 5,111,155 27%
218 Police Curfew Violations - - - - - 0%
219 Unsafe Building 80,884 12,627 108,449 93,390 (27,565) 134%
220 Law Enforcement Continuing Education 540,295 60,543 421,452 994,541 118,842 78%
221 Rental Units Regulation 101,861 21,492 283,748 156,129 (181,887) 279%
227 Loss Recovery 21,226 253,558 1,016,553 1,120,256 (995,327) 4789%
230 Code Enforcement 6,699,800 293,537 3,004,296 3,919,673 3,695,504 45%
249 Local Income Tax - Public Safety 12,060,640 1,025,201 11,081,129 12,868,916 979,511 92%
251 Local Road & Street 6,107,790 192,326 1,836,654 2,320,509 4,271,135 30%
257 LOIT Special Distribution 42 205 1,811 3,388 (1,770) 4363%
258 Human Rights Federal Grants 141,000 231 316,227 35,770 (175,227) 224%
263 American Rescue Plan - 10,833 172,162 180,695 (172,162) 0%
264 COVID-19 Response 75,000 - 197,789 368,404 (122,789) 264%
265 Local Road & Bridge Grant 2,007,369 4,902 1,127,445 1,050,707 879,923 56%
266 MVH Restricted 3,388,148 287,596 2,414,182 3,314,097 973,966 71%
273 Morris PAC / Palais Royale Marketing - - - - - 0%
274 Morris PAC Self-Promotion - - - - - 0%
280 Police Block Grants - - - - - 0%
289 Haz-Mat 5,585 118 7,153 3,285 (1,568) 128%
291 Indiana River Rescue 97,878 1,695 117,201 161,390 (19,322) 120%
294 Regional Police Academy - - - - - 0%
295 COPS MORE Grant - - - 64 - 0%
299 Police Federal Drug Enforcement 82,288 34,690 66,406 158,312 15,882 81%
404 Local Income Tax - Certified Shares - 2,849 45,121 (11,647) (45,121) 0%
408 Local Income Tax - Economic Development 18,116,863 1,560,006 16,515,998 18,464,856 1,600,865 91%
410 Urban Development Action Grant - 224 1,967 8,846 (1,967) 0%
655 Project ReLeaf 463,766 39,884 356,108 473,768 107,658 77%
705 Police K-9 Unit - - - - - 0%
730 City Cemetery 623 102 897 890 (274) 144%
731 Bowman Cemetery 9,800 1,606 14,105 14,005 (4,305) 144%
754 Industrial Revolving Fund 250,514 107,959 517,131 1,136,154 (266,618) 206%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,178,495 - 656,569 1,135,939 521,926 56%
350 2018 Fire Station #9 Bond Debt Service 341,331 - - 342,856 341,331 0%
672 Century Center Energy Conservation Debt Svc 397,127 687 381,450 263,591 15,677 96%
752 South Bend Redevelopment Authority 9,520,501 2,813 4,373,845 (29,257,277) 5,146,656 46%
755 South Bend Building Corporation 1,443,358 212 1,441,855 2,221,495 1,503 100%
756 2015 Smart Streets Bond Debt Service 1,739,780 7 1,712,570 1,714,091 27,211 98%
757 2015 Parks Bond Debt Service 380,132 31,487 278,039 343,596 102,094 73%
760 2017 Eddy Street Commons Bond Debt Service 2,014,786 17 783 1,930,062 2,014,003 0%
Total Debt Service Funds 17,015,511 35,224 8,845,110 (21,305,646) 8,170,401 52%
City of South Bend
Monthly Fund Financials
Revenue Summary
September 30, 2024
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 5,551,825 181,697 4,350,639 3,491,232 1,201,186 78%
401 Coveleski Stadium Capital 25,000 - 24 31,722 24,976 0%
406 Cumulative Capital Development 659,010 794 392,706 629,199 266,304 60%
407 Cumulative Capital Improvement 213,788 1,018 87,179 195,468 126,609 41%
412 Major Moves Construction 290,014 5,078 193,184 785,039 96,830 67%
413 Professional Sports Convention Development Area 9,020,000 13,495 4,169,656 2,070,419 4,850,344 46%
416 Morris Performing Arts Center Capital - 26 231 379,179 (231) 0%
450 Palais Royale Historic Preservation 16,229 1,046 18,279 19,044 (2,049) 113%
451 2018 Fire Station #9 Bond Capital - 1,068 9,379 9,313 (9,379) 0%
453 Zoo Bond Capital - - - 122 - 0%
455 2021 Infrastructure Bond Capital - 2,098 20,037 48,402 (20,037) 0%
457 2024 South Bend Redevelopment Authority 2,480,000 - 24,509,843 - (22,029,843) 988%
458 458 2024 RDA Bond Proceeds (Four Winds) 45,566,002 124,219 45,890,260 - (324,258) 101%
471 2017 Parks Bond Capital - 2,934 31,314 43,384 (31,314) 0%
750 Equipment/Vehicle Leasing - - - - - 0%
759 2017 Eddy Street Commons Bond Capital - 0 1 1 (1) 0%
Total Capital Funds 63,821,868 333,473 79,672,732 7,702,523 (15,850,863) 125%
Enterprise Funds
600 Consolidated Building 1,625,801 458,536 2,733,166 2,175,568 (1,107,365) 168%
601 Parking Garages 1,177,861 21,724 254,074 935,075 923,788 22%
602 Morris Performing Arts Center Operations 1,646,369 54,937 854,078 1,164,076 792,291 52%
610 Solid Waste Operations 7,933,597 731,392 6,144,612 8,184,729 1,788,985 77%
611 Solid Waste Capital 3,309,379 9,090 3,151,034 2,129,987 158,345 95%
620 Water Works Operations 23,485,077 2,385,222 17,223,736 22,350,147 6,261,340 73%
622 Water Works Capital 619,699 67,777 417,184 124,091 202,515 67%
624 Water Works Customer Deposit - 4,380 38,404 38,236 (38,404) 0%
625 Water Works Sinking (Debt Service) 2,793,520 15,506 106,739 2,804,408 2,686,781 4%
626 Water Works Bond Reserve - 4,836 42,446 42,407 (42,446) 0%
629 Water Works Operations & Maintenance Reserve - 9,853 86,517 85,903 (86,517) 0%
640 Sewer Repair Insurance 698,894 64,139 583,159 764,134 115,735 83%
641 Sewage Works Operations 42,337,994 3,908,809 33,462,765 43,471,462 8,875,229 79%
642 Sewage Works Capital 7,662,244 42,838 625,521 32,892,704 7,036,724 8%
643 Sewage Works Operations & Maintenance Reserve - 18,680 164,018 162,855 (164,018) 0%
649 Sewage Sinking (Debt Service) 9,796,969 62,518 (310,179) 9,893,560 10,107,148 -3%
653 Sewage Debt Service Reserve - 18,547 179,478 110,014 (179,478) 0%
654 Sewage Works Customer Deposit - 4,707 40,096 37,039 (40,096) 0%
667 Storm Sewer 1,147,200 107,993 967,241 1,398,803 179,959 84%
670 Century Center Operations 4,696,165 132,481 3,456,608 4,462,846 1,239,557 74%
671 Century Center Capital 22,457 3,362 162,306 528,273 (139,849) 723%
Total Enterprise Funds 108,953,228 8,127,325 70,383,003 133,756,314 38,570,224 65%
Internal Service Funds
222 Central Services 11,823,402 802,995 7,938,949 9,145,812 3,884,453 67%
224 Central Services Capital - - - - - 0%
226 Liability Insurance 3,743,354 375,968 3,001,426 4,248,586 741,928 80%
278 Police Take Home Vehicle 54,276 8,520 79,529 82,259 (25,253) 147%
279 IT / Innovation / 311 Call Center 13,272,781 1,122,719 10,109,017 10,262,996 3,163,764 76%
711 Self-Funded Employee Benefits 21,554,369 1,563,661 14,242,535 18,191,953 7,311,834 66%
713 Unemployment Compensation 93,109 680 7,130 10,467 85,980 8%
714 Parental Leave 306,596 24,971 244,503 298,755 62,093 80%
Total Internal Service Funds 50,847,888 3,899,514 35,623,089 42,240,826 15,224,799 70%
Fiduciary Funds
701 Fire Pension 4,610,839 1,958,697 3,923,466 4,075,547 687,373 85%
702 Police Pension 5,810,432 3,030,169 6,066,972 5,998,908 (256,539) 104%
Total Fiduciary Funds 10,421,271 4,988,866 9,990,438 10,074,455 430,834 96%
Total City Controlled Funds 457,187,107 28,369,184 354,656,235 378,427,360 102,530,868 78%
City of South Bend
Monthly Fund Financials
Revenue Summary
September 30, 2024
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 18,998,141 110,761 16,091,559 21,214,018 2,906,583 85%
422 TIF - West Washington 320,121 3,437 415,801 535,947 (95,680) 130%
429 TIF - River East Development Area (NE Dev) 6,436,806 58,524 6,990,364 6,578,037 (553,558) 109%
430 TIF - Southside Development Area #1 1,953,050 29,019 2,145,912 4,089,697 (192,862) 110%
435 TIF - Douglas Road 180,144 2,666 241,691 245,859 (61,547) 134%
436 TIF - River East Residential Area (NE Res) 6,215,921 25,479 4,583,055 7,385,974 1,632,865 74%
Total Tax Increment Financing Funds 34,104,184 229,888 30,468,382 40,049,531 3,635,801 89%
Redevelopment Funds
433 Redevelopment General 1,990,186 1,607,563 2,436,156 1,654,014 (445,969) 122%
439 Certified Technology Park 230 38 331 328 (101) 144%
452 2018 TIF Park Bond Capital - 1,360 40,412 67,016 (40,412) 0%
454 Airport Urban Enterprise Zone 8,296 1,387 12,177 12,091 (3,881) 147%
456 2023 South Bend Redevelopment Authority Bonds - 88,278 838,976 40,213,563 (838,976) 0%
Total Redevelopment Funds 1,998,712 1,698,626 3,328,052 41,947,011 (1,329,339) 167%
Debt Service Funds
315 Airport 2003 Debt Reserve - 3,501 30,744 30,526 (30,744) 0%
328 SBCDA 2003 Debt Reserve - 5,854 51,399 51,035 (51,399) 0%
351 2018 TIF Park Bond Debt Service 21,353 3,500 30,733 30,515 (9,379) 144%
352 2019 South Shore Double Tracking Debt Service 1,034,027 0 1,039,003 1,035,503 (4,976) 100%
353 2020 TIF Library Bond Debt Service Reserve 6,539 1 12 16 6,527 0%
Total Debt Service Funds 1,061,919 12,857 1,151,892 1,147,595 (89,971) 108%
Total Redevelopment Commission Funds 37,164,815 1,941,370 34,948,326 83,144,138 2,216,489 94%
Grand Total 494,351,921 30,310,554 389,604,562 461,571,497 104,747,357 79%
City of South Bend
Monthly Fund Financials
Expenditure Summary
September 30, 2024
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 141,512,000 7,915,147 84,896,769 109,032,391 14,127,380 42,487,852 70%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 35,827,383 1,607,234 16,291,766 20,209,644 6,809,273 12,726,343 64%
202 Motor Vehicle Highway 19,486,905 533,868 10,496,170 10,677,672 3,648,377 5,342,357 73%
209 Studebaker-Oliver Revitalizing Grants 98,331 3,938 7,868 25,658 74,926 15,538 84%
210 Economic Development State Grants 222,865 - - 144,348 40,263 182,603 18%
211 Dept of Community Investment Operating 5,063,734 435,772 3,601,089 4,015,082 330,194 1,132,450 78%
212 Dept of Community Investment Grants 13,155,475 358,890 2,002,740 4,310,457 2,163,957 8,988,778 32%
216 Police State Seizures 22,000 - - - - 22,000 0%
217 Gift, Donation, Bequest 7,084,559 861,283 1,941,986 147,483 4,449,666 692,907 90%
218 Police Curfew Violations - - - - - - 0%
219 Unsafe Building 24,880 4,015 24,520 17,500 260 100 100%
220 Law Enforcement Continuing Education 1,186,038 39,296 847,233 709,459 57,144 281,661 76%
221 Rental Units Regulation 206,211 9,584 121,434 65,375 - 84,777 59%
227 Loss Recovery 1,500 - - - - 1,500 0%
230 Code Enforcement 7,179,768 290,956 3,013,925 4,396,734 410,978 3,754,865 48%
249 Local Income Tax - Public Safety 10,354,988 1,477,422 9,424,413 9,498,558 - 930,575 91%
251 Local Road & Street 5,088,939 273,100 2,583,842 3,372,745 1,422,719 1,082,378 79%
257 LOIT Special Distribution 54,136 - - 189,096 34,535 19,601 64%
258 Human Rights Federal Grants 268,204 16,449 180,285 196,770 8,648 79,270 70%
263 American Rescue Plan 9,346,451 1,405,823 8,255,895 945,227 1,083,656 6,900 100%
264 COVID-19 Response 122,305 - 118,138 383,405 - 4,166 97%
265 Local Road & Bridge Grant 2,222,695 - 102,474 3,105,996 1,238,732 881,489 60%
266 MVH Restricted 3,595,407 449,711 2,350,340 4,412,010 613,383 631,684 82%
273 Morris PAC / Palais Royale Marketing - - - - - - 0%
274 Morris PAC Self-Promotion - - - - - - 0%
280 Police Block Grants - - - - - - 0%
288 Emergency Medical Services Operating - - - - - - 0%
289 Haz-Mat 10,000 - - - - 10,000 0%
291 Indiana River Rescue 94,871 1,438 50,483 91,052 7,328 37,060 61%
292 Police Grants - - - - - - 0%
294 Regional Police Academy - - - - - - 0%
295 COPS MORE Grant - - - - - - 0%
299 Police Federal Drug Enforcement 50,000 - - 75,609 - 50,000 0%
404 Local Income Tax - Certified Shares 3,513,740 - 1,169,914 14,394,532 172,775 2,171,052 38%
408 Local Income Tax - Economic Development 35,879,192 848,311 10,070,587 15,453,823 4,897,395 20,911,209 42%
410 Urban Development Action Grant - - - 338,253 - - 0%
655 Project ReLeaf 440,757 28,999 265,347 365,307 - 175,410 60%
705 Police K-9 Unit - - - - - - 0%
730 City Cemetery - - - - - - 0%
754 Industrial Revolving Fund 818,232 2,224 62,242 86,377 26,844 729,146 11%
Total Special Revenue Funds 161,419,564 8,648,316 72,982,693 97,628,171 27,491,052 60,945,819 62%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,177,990 - 1,177,990 1,179,165 - - 100%
350 2018 Fire Station #9 Bond Debt Service 341,331 - 341,331 342,856 - - 100%
672 Century Center Energy Conservation Debt Svc 393,388 - 196,491 407,917 - 196,897 50%
752 South Bend Redevelopment Authority 9,515,882 1,350 5,982,869 3,652,309 - 3,533,014 63%
755 South Bend Building Corporation 1,425,193 - 1,423,193 2,202,118 - 2,000 100%
756 2015 Smart Streets Bond Debt Service 1,706,785 - 1,706,394 1,709,319 - 391 100%
757 2015 Parks Bond Debt Service 368,381 - 368,381 375,581 - - 100%
760 2017 Eddy Street Commons Bond Debt Service 1,941,375 - - 1,929,875 - 1,941,375 0%
Total Debt Service Funds 16,870,325 1,350 11,196,649 11,799,140 - 5,673,677 66%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
City of South Bend
Monthly Fund Financials
Expenditure Summary
September 30, 2024
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 6,923,119 - 1,891,900 5,784,893 1,716,329 3,314,890 52%
401 Coveleski Stadium Capital 40,000 - 21,613 33,159 13 18,374 54%
406 Cumulative Capital Development 548,541 41,667 423,541 718,881 - 125,000 77%
407 Cumulative Capital Improvement 245,000 6,250 56,250 275,996 - 188,750 23%
412 Major Moves Construction 1,707,634 218,366 422,693 759,056 748,648 536,293 69%
413 Professional Sports Convention Development Area 4,386,418 - 147,772 3,568,457 15,300 4,223,346 4%
416 Morris Performing Arts Center Capital 8,186,012 299,745 505,847 1,440,954 7,469,394 210,771 97%
450 Palais Royale Historic Preservation 20,000 - - - - 20,000 0%
451 2018 Fire Station #9 Bond Capital - - - - - - 0%
453 Zoo Bond Capital - - 0 4,467,955 - - 0%
455 2021 Infrastructure Bond Capital 723,498 - 276,767 1,236,390 443,333 3,398 100%
458 458 2024 RDA Bond Proceeds (Four Winds) 45,566,002 20,000 572,707 - 15,782,656 29,210,640 36%
471 2017 Parks Bond Capital 834,698 - 323,087 780,322 53,042 458,570 45%
750 Equipment/Vehicle Leasing - - - - - - 0%
759 2017 Eddy Street Commons Bond Capital - - - - - - 0%
Total Capital Funds 69,180,922 586,028 4,642,176 19,066,064 26,228,715 38,310,032 45%
Enterprise Funds
600 Consolidated Building 1,902,137 133,678 1,314,194 2,205,269 777 587,165 69%
601 Parking Garages 1,327,362 60,709 305,292 1,262,212 73,308 948,763 29%
602 Morris Performing Arts Center Operations 1,807,701 106,539 1,153,992 1,413,999 45,850 607,859 66%
610 Solid Waste Operations 8,043,429 513,808 6,045,504 7,616,354 299,423 1,698,502 79%
611 Solid Waste Capital 6,189,714 - 3,670,445 977,143 1,965,676 553,593 91%
620 Water Works Operations 24,646,538 1,388,933 13,601,868 19,134,577 1,177,139 9,867,532 60%
622 Water Works Capital 22,821,059 129,323 1,300,684 4,237,907 2,535,947 18,984,428 17%
624 Water Works Customer Deposit - - - - - - 0%
625 Water Works Sinking (Debt Service) 2,793,520 - 175,718 1,401,675 - 2,617,802 6%
626 Water Works Bond Reserve - - - - - - 0%
629 Water Works Operations & Maintenance Reserve - - - - - - 0%
640 Sewer Repair Insurance 1,301,798 46,974 729,755 925,437 184,533 387,510 70%
641 Sewage Works Operations 51,552,242 1,952,273 23,375,817 37,432,072 1,432,622 26,743,804 48%
642 Sewage Works Capital 22,793,331 100,611 2,467,249 3,417,492 3,837,115 16,488,967 28%
643 Sewage Works Operations & Maintenance Reserve - - - - - - 0%
649 Sewage Sinking (Debt Service) 9,796,969 - (105,639) 7,496,591 - 9,902,607 -1%
653 Sewage Debt Service Reserve - (31,477) (309,416) - - 309,416 0%
654 Sewage Works Customer Deposit - - - - - - 0%
667 Storm Sewer 3,178,875 215,661 1,468,521 676,423 195,158 1,515,197 52%
670 Century Center Operations 5,027,821 60,448 3,603,969 4,128,823 10,708 1,413,144 72%
671 Century Center Capital 346,636 - 197,550 415,617 50,236 98,850 71%
Total Enterprise Funds 163,529,132 4,677,479 58,995,503 92,741,592 11,808,490 92,725,139 43%
Internal Service Funds
222 Central Services 12,048,561 858,549 8,510,984 10,150,004 38,515 3,499,062 71%
224 Central Services Capital - - - - - - 0%
226 Liability Insurance 4,190,903 126,979 2,691,272 3,021,317 233,508 1,266,124 70%
278 Police Take Home Vehicle 50,000 - - 1,040 - 50,000 0%
279 IT / Innovation / 311 Call Center 15,668,493 1,282,332 10,022,919 9,426,505 1,418,171 4,227,402 73%
711 Self-Funded Employee Benefits 20,842,900 1,463,010 13,888,783 19,237,373 1,108,465 5,845,652 72%
713 Unemployment Compensation 80,000 10,400 60,203 77,693 - 19,797 75%
714 Parental Leave 253,846 7,696 53,709 83,396 - 200,137 21%
Total Internal Service Funds 53,134,703 3,748,966 35,227,870 41,997,329 2,798,660 15,108,174 72%
Fiduciary Funds
701 Fire Pension 4,448,896 327,931 2,994,665 4,043,751 3,500 1,450,731 67%
702 Police Pension 5,894,664 510,296 4,558,697 6,110,205 3,500 1,332,467 77%
Total Fiduciary Funds 10,343,560 838,227 7,553,362 10,153,956 7,000 2,783,198 73%
Total City Controlled Funds 615,990,206 26,415,512 275,495,022 382,418,643 82,461,296 258,033,891 58%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
City of South Bend
Monthly Fund Financials
Expenditure Summary
September 30, 2024
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 59,583,267 1,549,401 32,549,699 22,554,045 10,629,001 16,404,568 72%
422 TIF - West Washington 1,208,357 - 1,208,357 99,745 - - 100%
429 TIF - River East Development Area (NE Dev) 11,371,596 68,653 1,907,526 3,834,024 5,588,235 3,875,835 66%
430 TIF - Southside Development Area #1 10,800,912 1,080,363 6,836,267 6,447,977 1,886,730 2,077,915 81%
435 TIF - Douglas Road 423,175 - - - - 423,175 0%
436 TIF - River East Residential Area (NE Res) 7,356,989 21,621 5,550,024 5,236,835 559,530 1,247,434 83%
Total Tax Increment Financing Funds 90,744,295 2,720,038 48,051,872 38,172,627 18,663,496 24,028,927 74%
Redevelopment Funds
433 Redevelopment General 3,256,846 13,492 1,058,653 2,170,909 1,005,844 1,192,349 63%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital 2,315,432 - 1,977,039 7,480 338,393 - 100%
454 Airport Urban Enterprise Zone - - - - - - 0%
456 2023 South Bend Redevelopment Authority 20,831,723 1,778,335 5,184,480 6,815,738 2,507,360 13,139,882 37%
457 2024 South Bend Redevelopment Authority 24,077,187 - 2,741,141 - 72,470 21,263,575 12%
Total Redevelopment Funds 50,481,187 1,791,827 10,961,313 8,994,126 3,924,068 35,595,806 29%
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 - - - - 1,040,462 0%
328 SBCDA 2003 Debt Reserve 1,739,495 - - - - 1,739,495 0%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 1,033,625 - 1,033,625 1,030,125 - - 100%
353 2020 TIF Library Bond Debt Service Reserve - - - 8 - - 0%
Total Debt Service Funds 3,813,582 - 1,033,625 1,030,133 - 2,779,957 27%
Total Redevelopment Commission Funds 145,039,064 4,511,865 60,046,810 48,196,886 22,587,563 62,404,692 57%
Grand Total 761,029,270 30,927,377 335,541,831 430,615,529 105,048,859 320,438,583 58%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
City of South Bend
Revenue by Type Report
Year to Date %
Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Taxes
Property Taxes
Civil City - - - - - 39,061,213 - - - - - - 39,061,213 65,178,717 60%
TIF Districts - - - - - 22,442,791 - - - - - - 22,442,791 30,399,445 74%
Sub Total - - - - - 61,504,003 - - - - - - 61,504,003 95,578,162 64%
Local Income Tax
LIT Certified Shares 1,046,191 1,046,191 1,046,191 1,046,191 2,963,317 1,046,191 1,046,191 1,046,191 1,046,191 - - - 11,332,841 12,554,287 90%
LIT for Economic Development 1,408,039 1,408,039 1,408,039 1,408,039 3,997,247 1,408,039 1,408,039 1,408,039 1,408,039 - - - 15,261,560 17,707,469 86%
LIT for Public Safety 999,049 999,049 999,049 999,049 2,867,143 999,049 999,049 999,049 999,049 - - - 10,859,532 11,988,584 91%
LIT for Redevelopment 0 0 0 0 20 0 0 0 0 - - - 21 100 21%
LIT Additional - Supplemental Distrib - - - - - - - - - - - - - - NA
Sub Total 3,453,278 3,453,278 3,453,278 3,453,278 9,827,726 3,453,278 3,453,278 3,453,278 3,453,278 - - - 37,453,954 42,250,440 89%
Total Taxes 3,453,278 3,453,278 3,453,278 3,453,278 9,827,726 64,957,282 3,453,278 3,453,278 3,453,278 - - - 98,957,957 137,828,602 72%
Intergovernmental Revenue
State Shared Revenue
Auto Excise Tax - - - - - 1,709,215 - - - - - - 1,709,215 3,889,020 44%
Commercial Vehicle Tax - - - - - 489,411 - - - - - - 489,411 927,699 53%
Liquor Excise Tax 44,682 - - - - 37,835 - - - - - - 82,517 70,980 116%
Liquor Gallonage Tax 65,088 - - 54,496 - - 62,516 - - - - - 182,100 252,713 72%
Cigarette Tax - - - - - 101,773 - - - - - - 101,773 236,857 43%
Gasoline Tax 524,882 527,432 538,598 557,968 583,578 528,015 563,471 333,315 570,348 - - - 4,727,604 6,201,482 76%
Wheel Tax 140,469 - 167,569 200,304 186,739 179,993 179,787 290,912 187,109 - - - 1,532,883 2,100,000 73%
PSCDA Tax - 1,276,681 - 944,781 1,864,969 - - - - - - - 4,086,431 9,020,000 45%
State Pension Subsidy - - - - - 4,995,866 - - 4,988,866 - - - 9,984,731 10,400,000 96%
Sub Total 775,121 1,804,113 706,167 1,757,548 2,635,286 8,042,106 805,774 624,227 5,746,323 - - - 22,896,664 33,098,751 69%
Local Government Shared Revenue
Hotel Motel Tax - - - 387,500 1,099,937 - 1,277,388 - - - - - 2,764,825 2,656,437 104%
Grants
Federal Grants 445,870 432,146 105,392 236,915 234,816 28,871 43,436 1,624,867 331,580 - - - 3,483,893 4,232,568 82%
State Grants - - 578,677 - 120,763 - - - 244,746 - - - 944,186 100,000 944%
Sub Total 445,870 432,146 684,069 236,915 355,579 28,871 43,436 1,624,867 576,326 - - - 4,428,079 4,332,568 102%
Other Intergovernmental
Staffing Agreements with County - - - - - 30,000 - - - - - - 30,000 30,000 100%
Local Government Grants 0 - - - - - - - - - - - 0 - NA
Federal Seized Drug 11,138 4,479 4,696 7,496 - 1,000 - 949 34,436 - - - 64,195 80,000 80%
State Seized Drug 6,742 1,080 - 5,027 5,831 8,484 534 2,135 1,488 - - - 31,322 15,000 209%
Sub Total 17,881 5,560 4,696 12,523 5,831 39,484 534 3,084 35,924 - - - 125,517 125,000 100%
Total Intergovernmental Revenue 1,238,871 2,241,818 1,394,933 2,394,486 4,096,632 8,110,462 2,127,131 2,252,178 6,358,573 - - - 30,215,085 40,212,756 75%
Licenses & Permits
Business
Business Licenses 23,545 27,329 16,703 16,022 9,716 4,777 4,886 3,221 2,079 - - - 108,277 104,025 104%
Taxi Cab Licensing 76 55 - 491 575 21 - 55 359 - - - 1,632 2,500 65%
Sub Total 23,621 27,384 16,703 16,513 10,291 4,798 4,886 3,276 2,438 - - - 109,909 106,525 103%
Nonbusiness
Lawn Parking 135 135 90 90 90 45 1,478 2,794 4,447 - - - 9,304 10,000 93%
Engineering 9,170 13,720 5,135 6,805 22,015 6,605 10,155 23,720 10,995 - - - 108,320 155,582 70%
Right-of-Way Closures - 150 150 475 75 350 475 125 200 - - - 2,000 1,500 133%
Park Food Sales Permit 26 - 53 26 113 116 285 113 - - - - 731 - NA
Fire Dept-Building Plan Review 988 1,731 2,830 1,659 2,048 1,565 1,460 2,482 2,256 - - - 17,019 26,000 65%
Building Department 101,252 145,363 166,368 164,597 678,119 377,347 260,675 296,358 446,521 - - - 2,636,599 1,594,100 165%
SBARC - Pet Licenses 1,235 2,035 2,715 1,810 2,100 1,585 1,715 1,385 2,110 - - - 16,690 37,000 45%
Sub Total 112,807 163,134 177,340 175,462 704,559 387,613 276,243 326,976 466,529 - - - 2,790,663 1,824,182 153%
Total Licenses & Permits 136,427 190,518 194,044 191,975 714,850 392,411 281,129 330,252 468,966 - - - 2,900,572 1,930,707 150%
Period Ending: September 30, 2024
City of South Bend
Revenue by Type Report
Year to Date %
Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Charges for Services
General Government
Plan Commission Charges - - 100 - 300 250 550 750 150 - - - 2,100 4,100 51%
Copies of Public Records - - - - - - - - - - - - - 1,200 0%
Historic Preserv Certificate of Approval 40 160 60 80 340 200 360 160 120 - - - 1,520 2,000 76%
IT Services - - - - - - - - - - - - - - NA
Sub Total 40 160 160 80 640 450 910 910 270 - - - 3,620 7,300 50%
Public Safety
Accident Report Copies 7,095 7,091 6,924 6,416 8,029 7,472 3,815 6,977 6,819 - - - 60,637 85,300 71%
Traffic Signal Maintenance 4,929 990 7,646 15,458 6,870 7,376 16,112 10,066 4,818 - - - 74,266 150,000 50%
EMS Special Event Coverage - 10,839 1,500 54,910 - 7,685 - - 37,610 - - - 112,544 1,060,000 11%
Regional Academy Tuition 6,350 4,100 1,200 - 1,236 - 225 1,750 - - - - 14,861 20,000 74%
River Rescue School Tuition 38,000 23,200 8,000 10,400 (800) 19,900 4,000 - - - - - 102,700 90,000 114%
Fire Training Center Tuition 45,309 - - - - - 24,744 - - - - - 70,054 50,000 140%
Emergency Medical Service 434,664 467,495 343,485 373,207 314,478 388,437 391,188 269,660 315,971 - - - 3,298,584 3,280,000 101%
Medicaid Reimbursements - - - 468,821 - - - - - - - - 468,821 469,580 100%
EMS for County 172,657 172,857 172,457 172,657 172,657 172,657 172,657 175,657 172,657 - - - 1,556,913 2,066,825 75%
Hazmat Charges - 1,745 - - - 4,398 - - - - - - 6,143 5,000 123%
Police Special Event Coverage - - - - - - 1,481 - 12,267 - - - 13,749 15,900 86%
Crime Lab Services 950 788 75 1,463 913 125 950 2,088 - - - - 7,350 10,000 74%
EMS Late Payment Interest - - - - 5 8 - - - - - - 12 15,000 0%
Misc Revenue - - - - - - - - - - - - - 500 0%
Sub Total 709,955 689,104 541,287 1,103,331 503,387 608,057 615,174 466,197 550,143 - - - 5,786,634 7,318,105 79%
Culture & Recreation
Morris Performing Arts Center 44,398 89,262 106,448 125,407 100,644 73,256 43,642 49,543 45,645 - - - 678,245 1,587,871 43%
Palais Royale Ballroom 14,469 7,715 12,200 16,104 12,883 18,020 8,617 10,734 9,276 - - - 110,017 173,234 64%
Parks & Recreation 306,124 157,178 159,002 205,893 384,797 432,698 436,418 460,728 275,831 - - - 2,818,669 2,959,252 95%
Lease of Coveleski Stadium - - - - - - - - - - - - - 25,000 0%
Century Center 201,550 55,490 279,370 169,138 280,067 338,025 114,721 472,275 110,725 - - - 2,021,362 3,228,900 63%
Sub Total 566,541 309,645 557,021 516,543 778,391 861,998 603,398 993,280 441,476 - - - 5,628,293 7,974,257 71%
Highways & Streets
Sale of Signs/Materials - - - - - - - - - - - - - 3,300 0%
Special Events - - - - - - - - - - - - - 12,000 0%
Sub Total - - - - - - - - - - - - - 15,300 0%
Sanitation
Trash Collection/Residential 553,115 566,890 567,179 569,845 571,417 572,332 571,925 571,996 571,833 - - - 5,116,532 6,627,390 77%
Trash Collection/Commercial 11,273 11,590 11,710 11,787 11,877 11,984 12,003 12,034 12,099 - - - 106,356 140,713 76%
Trash Collection/Apt 2 Units 4,599 4,774 4,784 4,759 4,769 4,726 4,726 4,734 4,696 - - - 42,567 58,631 73%
Trash Collection/Apt 3 Units 2,110 2,240 2,166 2,166 2,200 2,189 2,133 2,099 2,133 - - - 19,436 26,970 72%
Trash Collection/Apt 4 Units 2,768 2,883 2,880 2,903 2,923 2,937 2,926 2,944 2,964 - - - 26,126 32,833 80%
Trash Collection/Seniors - - - - - - - (6) - - - - (6) 52,767 0%
Trash Collection/Special Pickup 1,800 2,500 2,580 2,840 2,640 3,140 3,160 2,440 3,160 - - - 24,260 33,768 72%
Trash Collection/Yard Waste Pickup 20 10 30 20 10 - 40 30 10 - - - 170 759 22%
Misc/Additional Trash Totes (78) (324) (119) (398) (327) (685) (166) (379) (182) - - - (2,657) - NA
Misc/Return Trip Customer Error 1,060 670 980 920 1,000 750 1,050 1,430 1,310 - - - 9,170 12,225 75%
Misc/Contamination Fee 100 10 - 365 1,550 1,820 1,315 2,445 2,170 - - - 9,775 3,320 294%
Misc/Tote Replacement Fee 300 600 550 450 646 638 437 1,266 431 - - - 5,317 6,430 83%
Misc/Trash Start Fee 2,394 3,130 3,250 4,170 3,750 3,890 4,020 4,280 4,220 - - - 33,104 49,594 67%
Misc/Yard Waste Totes 96 139 144 120,513 121,956 122,930 123,358 123,961 124,077 - - - 737,174 835,520 88%
Sub Total 579,558 595,112 596,134 720,341 724,410 726,650 726,925 729,275 728,920 - - - 6,127,326 7,880,920 78%
City of South Bend
Revenue by Type Report
Year to Date %
Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Charges for Services
Utilities - Water
Metered Sales/Residential 647,022 674,977 666,739 662,756 687,093 801,822 824,636 857,802 912,586 - - - 6,735,433 9,232,159 73%
Metered Sales/Commercial 192,796 202,383 203,755 205,960 213,301 233,361 238,594 243,925 240,624 - - - 1,974,699 2,930,546 67%
Metered Sales/Industrial 25,663 28,776 28,940 29,095 30,400 35,287 33,821 35,957 34,186 - - - 282,125 560,965 50%
Metered Sales/Multi Family 101,411 104,690 102,976 102,862 105,563 113,900 107,979 113,708 125,102 - - - 978,191 1,400,014 70%
Bulk Sales/Olive St - - - - - - - - - - - - - 8,087 0%
Metered Sales/Institution 10,527 11,462 11,320 11,380 11,829 11,257 12,194 11,716 12,953 - - - 104,637 151,759 69%
Public Fire Protection 219,246 224,763 227,197 227,841 229,439 229,171 229,369 230,722 231,587 - - - 2,049,334 2,949,806 69%
Private Fire Protection 40,563 41,705 41,951 42,050 42,103 42,169 42,444 42,755 42,638 - - - 378,377 554,704 68%
Sales to Public Authorities 30,812 31,927 33,431 34,360 42,288 49,656 51,850 51,076 50,739 - - - 376,138 326,737 115%
Irrigation Sales 98 294 (483) (301) 174,151 241,804 323,293 355,764 395,008 - - - 1,489,628 1,565,306 95%
Other Water/Misc Service 25,046 22,275 25,942 23,258 55,364 37,646 24,470 26,971 47,190 - - - 288,161 537,812 54%
Backflow Prevention Insp. 10,575 17,675 17,275 14,600 14,750 14,875 11,300 12,625 16,400 - - - 130,075 183,931 71%
Water Main Extension - - - - - - - - - - - - - - NA
Rents From Water Property - - - - - - - - - - - - - - NA
Revenue From Cut Off Fees 375 - 1,725 150 525 225 600 600 375 - - - 4,575 5,025 91%
Penalties (Forfeit Disc.) 9,765 7,833 7,508 9,295 8,772 8,877 10,887 9,150 10,584 - - - 82,669 83,415 99%
Water Leak Insurance 88,776 88,686 88,539 88,720 94,999 95,066 95,112 95,208 95,351 - - - 830,457 1,202,845 69%
System Development Fee 4,283 863 1,291 8,558 54,728 3,428 25,872 1,718 3,001 - - - 103,741 210,000 49%
Sub Total 1,406,957 1,458,310 1,458,105 1,460,583 1,765,304 1,918,542 2,032,421 2,089,695 2,218,323 - - - 15,808,241 21,903,109 72%
Utilities - Sewage
Metered Sales/Residential 1,870,114 1,871,723 1,856,064 1,878,839 1,921,483 1,921,306 1,903,518 1,908,177 1,917,451 - - - 17,048,675 21,688,403 79%
Metered Sales/Commercial 655,983 687,408 589,277 741,647 655,783 713,827 618,300 760,367 742,823 - - - 6,165,414 8,194,741 75%
Metered Sales/Industrial 454,204 439,034 363,175 459,659 473,927 511,008 476,148 493,876 559,521 - - - 4,230,552 5,842,543 72%
Metered Sales/Multi Family 267,814 272,266 267,406 288,279 289,157 284,205 279,457 278,745 284,542 - - - 2,511,870 3,409,642 74%
Metered Sales/Institution 28,385 29,460 29,234 29,865 30,462 29,029 29,005 29,106 31,766 - - - 266,313 324,096 82%
Sales to Public Authority 83,071 86,314 88,842 87,040 102,121 109,830 110,734 105,147 117,026 - - - 890,124 1,216,439 73%
Wholesale Meter/New Carlisle - - - - - - - - - - - - - 276,556 0%
Penalties (Forfeit Disc.) 57,122 47,831 44,102 54,953 73,727 55,173 84,023 51,742 59,801 - - - 528,473 590,930 106%
Dumping Fees 2,607 2,299 3,021 4,237 3,971 3,059 4,351 5,035 5,016 - - - 33,596 24,878 135%
Laboratory Service Fees 1,950 - 3,900 1,950 1,950 1,950 920 3,900 - - - - 16,520 1,687 979%
Discharge Permit Fees 1,250 2,000 - 1,500 1,750 2,250 25,750 - 2,100 - - - 36,600 6,187 592%
System Development Fee 11,996 2,080 4,141 19,599 63,910 6,202 135,530 3,111 8,263 - - - 254,831 339,000 75%
Sewage-System Dev Finance Charge - - - - 72,135 2,061 (74,196) - - - - - - - NA
Sewer System Finance Charge - - - - - - - - - - - - - - NA
Sewage-Sewer Extension - - - - - 67 33 33 33 - - - 167 - NA
Sewer Repair Insurance 49,291 49,203 49,122 49,229 49,512 49,401 49,255 49,294 49,386 - - - 443,693 585,295 76%
Sewer Repair Deductible 10,793 10,608 13,896 8,515 10,020 9,459 9,713 9,469 9,613 - - - 92,088 80,800 114%
UAP Assistance Fee 84,036 84,097 84,192 84,368 84,710 84,696 84,679 84,745 84,560 - - - 760,083 902,160 84%
UAP Credit (Contra) (60,336) (60,553) (61,684) (64,517) (66,707) (64,268) (59,257) (60,003) (60,193) - - - (557,518) (902,160) 62%
RINS Credits - - 8,171 8,018 8,189 - - - - - - - 24,378 - NA
Disconnect Program Fee - - - - - - - - - - - - - - NA
Unmetered Sewer Fee 24,062 22,987 23,806 23,743 29,373 24,152 24,429 24,652 24,344 - - - 221,548 - NA
Sub Total 3,542,340 3,546,757 3,366,665 3,676,923 3,805,473 3,743,407 3,702,392 3,747,396 3,836,051 - - - 32,967,405 42,581,197 77%
Utilities - Other
Storm Water Fees 92,626 105,123 101,294 101,450 102,161 102,589 102,282 102,676 102,634 - - - 912,835 1,147,200 80%
Clean Air/ReLeaf (Leaf Pickup) 37,890 37,812 37,759 37,811 37,930 38,054 37,996 38,089 38,083 - - - 341,424 456,126 75%
Sub Total 130,516 142,936 139,053 139,261 140,092 140,643 140,277 140,765 140,717 - - - 1,254,259 1,603,326 78%
Organic Resources
Yard Waste Drop-Off 1,395 3,403 10,793 18,562 18,549 15,260 20,178 20,376 16,239 - - - 124,754 94,528 132%
Mulch/Compost Sales 30 323 4,620 16,345 18,284 5,330 1,299 2,094 1,107 - - - 49,432 62,058 80%
Sub Total 1,425 3,726 15,413 34,907 36,834 20,590 21,477 22,470 17,346 - - - 174,187 156,586 111%
City of South Bend
Revenue by Type Report
Year to Date %
Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Charges for Services
Animal Resource Center
Pet Impound Reclaim Fee 175 265 190 200 235 180 250 145 485 - - - 2,125 6,300 34%
Pet Adoption Fees 1,020 1,865 2,072 1,820 920 1,427 1,169 2,497 1,771 - - - 14,561 25,000 58%
Pick Up Fees 80 80 - 40 - 40 - 40 40 - - - 320 500 64%
Pet Micro Chipping 370 100 420 280 260 195 220 180 500 - - - 2,525 3,600 70%
Vet Expenses 135 10 640 164 306 486 340 220 530 - - - 2,831 3,100 91%
Pet Euthanasia 20 120 80 40 140 20 20 80 260 - - - 780 100 780%
Animal Surrenders 580 660 960 800 780 1,000 1,000 600 840 - - - 7,220 8,000 90%
Cremation 135 375 775 495 195 435 885 - 630 - - - 3,925 2,200 178%
Rabies Specimen Prep 30 - 60 - 60 30 - 90 30 - - - 300 500 60%
Boarding - - 300 - - - - - - - - - 300 1,000 30%
Sub Total 2,545 3,475 5,497 3,839 2,896 3,813 3,884 3,852 5,086 - - - 34,887 50,300 69%
Other
DCI Staff Contracts - 12,500 51,740 64,237 1,250 100,155 158,153 - 103,674 - - - 491,710 1,216,138 40%
Other Misc Charges for Services - - - - - - - - - - - - - - NA
Parking-Garages 61,523 6,931 18,525 23,048 9,946 4,199 16,511 41,361 13,380 - - - 195,423 1,110,288 18%
Parking-Century Center 7,445 12,705 29,820 10,358 10,805 1,850 3,530 7,900 5,815 - - - 90,228 112,200 80%
Central Services-Internal Customers 696,181 801,931 847,577 834,432 887,185 823,842 997,493 842,563 763,651 - - - 7,494,854 11,193,493 67%
Central Services-External Customers 17,345 22,321 18,038 23,872 23,172 36,294 28,000 35,010 23,707 - - - 227,758 405,909 56%
Employee & Employer Assessments 1,501,328 1,489,668 1,507,943 1,492,685 1,487,712 1,480,890 1,486,530 1,506,715 1,487,337 - - - 13,440,808 21,061,140 64%
Sub Total 2,283,821 2,346,057 2,473,642 2,448,633 2,420,069 2,447,229 2,690,217 2,433,550 2,397,564 - - - 21,940,780 35,099,168 63%
Total Charges for Services 9,223,698 9,095,283 9,152,977 10,104,441 10,177,496 10,471,378 10,537,074 10,627,389 10,335,896 - - - 89,725,632 124,589,568 72%
Fines, Forfeitures, & Fees
General
Ordinance Violation - - - - - - - - - - - - - 5,500 0%
Bad Checks Fines - - - 12 - - - 12 - - - - 24 - NA
Collections - 64 - - 650 8,277 257 - 1,288 - - - 10,535 - NA
Court Fees - 1,253 - - 1,869 - - 260 - - - - 3,382 10,600 32%
Plan Commission Application Fee 2,100 2,800 1,700 3,800 1,600 1,000 1,300 3,000 2,400 - - - 19,700 23,250 85%
Zoning Appeals Application Fee 900 1,625 1,425 1,925 950 975 1,725 2,450 1,375 - - - 13,350 11,250 119%
Zoning Admin Fees 1,050 1,270 2,170 1,670 950 1,330 1,500 2,320 2,270 - - - 14,530 13,950 104%
Zoning Admin Fines - - - 38 38 38 38 38 47,464 - - - 47,651 - NA
Tax Abatement Admin Fees 1,446 - 1,829 1,834 150 - 250 2,253 - - - - 7,762 10,000 78%
Test Filling Fees 200 500 450 850 550 600 450 150 450 - - - 4,200 8,000 53%
Econ Dev-CDBG Loan Late Fees - - - - - - - - - - - - - - NA
Sub Total 5,696 7,511 7,574 10,129 6,757 12,219 5,520 10,483 55,246 - - - 121,134 82,550 147%
Code Enforcement
Vacant Bldg Registration - - - 300 - - - - 300 - - - 600 12,900 5%
Landlord Registration Fee 35 55 15 5 25 15 40 55 85 - - - 330 - NA
Rental Unit Safety Fees 10,250 5,750 9,250 16,750 79,250 25,750 9,000 99,450 20,500 - - - 275,950 100,000 276%
Demolition & Boarding 2,162 1,976 1,728 1,562 2,160 730 699 20,660 181 - - - 31,858 45,000 71%
Collections - 278 - - - 2,913 - - - - - - 3,191 12,000 27%
Environmental Violations 7,643 10,486 5,490 7,261 7,361 7,330 17,526 15,629 15,143 - - - 93,870 165,000 57%
Ordinance Violation 2,319 8,038 3,768 7,057 19,946 15,090 4,526 3,274 9,411 - - - 73,430 27,500 267%
Animal Ordinance Violation 1,255 169 1,804 1,150 2,100 226 1,225 156 2,530 - - - 10,616 25,000 42%
Forfeitures-Civil Penalties - - - - - 1,225 - 4,000 - - - - 5,225 117,500 4%
351204 - Fines/Forfeitures/Fees-Forfeitures-Civil PenaltiesForfeitures-Chronic Problem - - - - - - - - - - - - - - NA
Sub Total 23,665 26,751 22,056 34,086 110,842 53,281 33,016 143,224 48,149 - - - 495,070 504,900 98%
Parking
Street Parking Fines 6,480 7,100 5,060 5,050 7,460 5,730 8,860 6,494 7,550 - - - 59,784 60,298 99%
City of South Bend
Revenue by Type Report
Year to Date %
Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Fines, Forfeitures, & Fees
Public Safety
False Alarms Fine 8,267 10,508 1,089 1,909 1,494 1,629 5,008 5,027 8,732 - - - 43,662 84,800 51%
Noise Ordinance - 2,500 - - - - 2,500 50 - - - - 5,050 1,060 476%
Curfew Violation - - 100 - - 25 25 - - - - - 150 212 71%
Chronic Problem Property - - - - - - - - - - - - - - NA
Impound Towing Fees 2,000 840 1,470 663 650 680 920 980 640 - - - 8,843 10,600 83%
Sub Total 10,267 13,848 2,659 2,571 2,144 2,334 8,453 6,057 9,372 - - - 57,705 96,672 60%
Total Fines, Forfeitures, & Fees 46,109 55,210 37,349 51,836 127,202 73,564 55,848 166,258 120,318 - - - 733,694 744,420 99%
Other Income
Miscellaneous Revenue
Miscellaneous Revenue 108,011 (9,877) (1,015) 8,894 353,175 61,937 12,000 2,432,132 156,197 - - - 3,121,454 2,946,019 106%
Sale of Scrap Metal 49 3,594 1,988 3,726 2,512 1,858 2,536 885 2,124 - - - 19,272 19,155 101%
Bond Interest Rebate - - - - - - - - - - - - - 64,132 0%
Origination Fees 1,000 600 - 2,094 - - 4,065 2,500 3,500 - - - 13,759 7,000 197%
Loan Servicing Fees 1,820 14,464 3,515 8,736 13,330 1,423 9,798 13,090 6,342 - - - 72,519 15,000 483%
Sub Total 110,881 8,781 4,488 23,450 369,017 65,218 28,399 2,448,607 168,162 - - - 3,227,003 3,051,306 106%
Bank Account Interest 1,285,281 1,178,725 1,016,107 973,815 660,396 2,074,450 861,314 2,331,284 1,464,808 - - - 11,846,180 3,715,036 319%
Rental of Property 10,895 13,701 6,028 14,066 7,503 17,256 - 14,430 21,828 - - - 105,708 179,671 59%
Donations 2,334 1,496 1,771,797 9,363 698 6,605,724 2,213 101,941 3,196,788 - - - 11,692,353 9,739,560 120%
3rd Party Revenue
Cable TV Franchise Fees - 132,654 - - 128,420 - - 121,079 - - - - 382,153 680,000 56%
Video Franchise Fees - - - 22,959 20,629 - - 19,594 - - - - 63,182 135,000 47%
Sub Total - 132,654 - 22,959 149,049 - - 140,673 - - - - 445,335 815,000 55%
Total Other Income 1,409,390 1,335,357 2,798,420 1,043,653 1,186,662 8,762,648 891,927 5,036,935 4,851,586 - - - 27,316,579 17,500,573 156%
Reimbursements
Miscellaneous Reimbursements 47,925 211,656 3,063 17,072 46,756 120,221 6,268 69,318 146,268 - - - 668,546 26,100 2561%
Insurance Claim 17,943 26,560 43,687 37,029 25,870 50,168 51,059 33,646 57,335 - - - 343,298 46,200 743%
IT Services 66,934 441 972 452 442 350 - - - - - - 69,590 73,764 94%
Travel Reimbursement - - - - - - - - - - - - - 1,400 0%
Lamppost Program - - - 2,750 3,300 1,295 - - - - - - 7,345 8,000 92%
Energy Rebates - - - - - - - - - - - - - 45,000 0%
Repair Reimbursement 120 75 1,041 75 165 75 75 75 225 - - - 1,926 21,200 9%
Salary/Overtime Reimb 7,493 4,749 2,959 5,317 5,437 2,978 - 6,002 4,947 - - - 39,882 350,000 11%
Diesel Tax Rebate 21,587 - - - 3,356 7,217 - 11,659 - - - - 43,820 40,000 110%
Pharmacy Rebates 75,516 72,250 74,738 134,395 72,446 158,032 72,446 72,311 72,784 - - - 804,917 750,000 107%
Morris Advertising Reimbursement - - - - - - - - - - - - - - NA
Sub Total 237,519 315,733 126,459 197,090 157,772 340,336 129,847 193,010 281,558 - - - 1,979,323 1,361,664 145%
Departmental Reimbursements - - - - - - - - - - - - - - NA
Total Reimbursements 237,519 315,733 126,459 197,090 157,772 340,336 129,847 193,010 281,558 - - - 1,979,323 1,361,664 145%
Other Sources
Interfund Transfers & Fixed Cost Allocations
Interfund Transfers In 5,383,659 3,369,609 2,020,591 1,700,951 1,819,780 2,013,060 4,221,492 6,356,592 1,809,420 - - - 28,695,153 73,471,508 39%
PILOT 3,024,351 12,258 12,258 12,258 12,258 12,258 3,024,351 12,258 12,258 - - - 6,134,508 6,024,186 102%
Administration Cost Allocation 793,417 793,417 793,417 793,417 793,417 793,417 793,417 793,417 793,417 - - - 7,140,750 9,521,000 75%
IT Cost Allocation 1,091,691 1,091,691 1,091,691 1,091,691 1,091,691 1,091,691 1,091,691 1,091,691 1,091,691 - - - 9,825,222 13,100,296 75%
Liability Insurance Allocation 303,333 303,333 303,333 303,333 303,333 303,333 303,333 303,333 303,333 - - - 2,729,999 3,639,999 75%
Payroll Cost Allocation 197,090 197,090 197,090 197,090 197,090 197,090 197,090 197,090 197,090 - - - 1,773,808 2,365,077 75%
Facilities Management Allocation 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 - - - 120,000 160,000 75%
Utility Customer Service Mgmt Allocation 134,688 134,688 134,688 134,688 134,688 134,688 134,688 134,688 134,688 - - - 1,212,188 1,616,250 75%
Sub Total 10,941,562 5,915,419 4,566,401 4,246,760 4,365,589 4,558,870 9,779,394 8,902,402 4,355,230 - - - 57,631,627 109,898,316 52%
City of South Bend
Revenue by Type Report
Year to Date %
Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Other Sources
Sale of Assets
Sale of Capital Assets - - - - - - - 248,722 - - - - 248,722 - NA
Sale of Non-Capital Assets - - - - - - - 37,746 - - - - 37,746 - NA
Sale of Property - 8,935 - - - - - 100 - - - - 9,035 - NA
Other Damage Reimbursement - - - - - - - - - - - - - - NA
Vehicle Damage Reimbursement - - - - - - - - - - - - - - NA
Hydrant Damage Reimbursement - 386 - - - - 6,347 371 - - - - 7,104 - NA
Sub Total - 9,321 - - - - 6,347 286,939 - - - - 302,607 - NA
Issuance of Debt
Capital Lease Proceeds - - - - - - 10,159,750 - - - - - 10,159,750 11,928,500 85%
Bond Proceeds - - - (335,958) (414,630) 45,461,383 24,448,523 - - - - - 69,159,318 48,046,002 144%
Premium on Bonds - - - - - - - - - - - - - - NA
Sub Total - - - (335,958) (414,630) 45,461,383 34,608,273 - - - - - 79,319,068 59,974,502 132%
Refunds
Refunds 1,151 3,269 300 778 - 7,451 1,542 1,326 1,511 - - - 17,327 - NA
Specific Stop Loss - - - - - - - - - - - - - 10,000 0%
Utility Receipts Tax Refund - - - - - - - - - - - - - - NA
Sub Total 1,151 3,269 300 778 - 7,451 1,542 1,326 1,511 - - - 17,327 10,000 173%
Other
Sale of Property Held for Resale - - - - - - - - - - - - - - NA
Interfund Loan - Principal Income - 71,390 - - - - - 54,739 - - - - 126,129 126,129 100%
Interfund Loan - Interest Income - 6,679 - - - - - 5,707 - - - - 12,386 12,386 100%
Other Loan - Principal Income 122 231,051 (129,648) (50,949) 49,559 (61,211) (197,732) 118,128 39,573 - - - (1,106) 10,000 -11%
Other Loan - Interest Income 42,326 41,054 37,967 35,590 41,586 38,551 41,831 44,715 44,064 - - - 367,682 152,300 241%
Sub Total 42,448 350,173 (91,681) (15,359) 91,144 (22,661) (155,901) 223,288 83,637 - - - 505,090 300,814 168%
Total Other Sources 10,985,161 6,278,182 4,475,021 3,896,221 4,042,104 50,005,043 44,239,655 9,413,956 4,440,378 - - - 137,775,720 170,183,633 81%
Revenue Total 26,730,453 22,965,379 21,632,481 21,332,980 30,330,444 143,113,122 61,715,890 31,473,258 30,310,554 - - - 389,604,562 494,351,921 79%
City of South Bend
Expenditures by Activity
Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
General Fund
General Government
Mayor 101 91,660 80,469 102,842 74,731 76,355 73,388 76,137 106,342 74,423 - - - 756,347 1,197,172 63%
Community Initiatives 101 - - - - - - - - - - - - - - NA
Community Police Review Office 101 7,591 7,686 10,927 7,686 7,686 7,686 7,686 10,927 7,686 - - - 75,558 100,155 75%
Clerk 101 45,913 39,477 53,497 38,344 50,218 45,957 40,332 50,741 41,666 - - - 406,146 612,854 66%
Common Council 101 32,826 45,894 50,986 37,598 36,005 47,128 59,145 51,937 52,067 - - - 413,585 931,451 44%
Youth Council 101 1,345 327 258 - 505 - 1,515 - 2,736 - - - 6,685 12,000 56%
General City 101 426,770 960,642 1,088,327 1,284,816 1,145,522 986,404 301,849 1,177,375 752,589 - - - 8,124,293 31,423,899 26%
Controller' Office 101 193,693 195,679 276,742 196,179 201,428 327,672 209,315 333,659 224,651 - - - 2,159,018 3,386,011 64%
Human Resources 101 71,705 67,474 89,298 67,986 66,105 66,282 65,833 88,395 65,532 - - - 648,608 939,251 69%
Diversity & Inclusion 101 38,122 35,883 57,094 44,318 78,234 50,115 39,019 46,110 25,677 - - - 414,571 752,583 55%
Human Rights 101 24,945 27,149 53,472 34,997 50,595 33,593 37,368 48,332 51,030 - - - 361,481 596,497 61%
Legal 101 142,839 129,998 187,735 131,589 123,656 127,859 164,572 199,510 142,826 - - - 1,350,584 2,060,312 66%
Engineering 101 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 - - - 4,500,000 6,000,000 75%
Park Maintenance 101 200,127 - 127,505 68,799 69,365 387,446 146,117 118,784 144,577 - - - 1,262,721 2,226,831 57%
Park Capital 101 - - 7,939 - - - - - - - - - 7,939 7,967 100%
Curb & Sidewalk 101 133,333 133,333 133,333 133,333 133,333 133,333 133,333 133,333 133,333 - - - 1,200,000 1,600,000 75%
Street Signals & Lighting 101 109,905 122,287 116,431 112,093 117,829 106,042 117,679 124,095 112,539 - - - 1,038,901 - NA
Streets 101 458,333 458,333 458,333 458,333 458,333 458,333 458,333 458,333 458,333 - - - 4,125,000 5,500,000 75%
Sub Total 2,479,107 2,804,630 3,314,719 3,190,803 3,115,169 3,351,239 2,358,232 3,447,874 2,789,664 - - - 26,851,438 57,346,983 47%
Public Works
Engineering 101 262,558 268,971 398,717 364,303 278,471 366,777 327,040 430,987 277,224 - - - 2,975,046 4,769,887 62%
Sub Total 262,558 268,971 398,717 364,303 278,471 366,777 327,040 430,987 277,224 - - - 2,975,046 4,769,887 62%
Public Safety
Police 101 3,630,157 3,383,135 4,316,870 3,175,863 2,915,024 4,278,942 3,067,131 3,730,006 2,703,751 - - - 31,200,878 45,832,381 68%
Crime Lab 101 67,402 71,260 91,261 72,105 71,732 71,236 74,065 95,007 72,817 - - - 686,886 960,068 72%
Fire 101 2,423,635 2,223,951 3,179,340 2,335,551 2,536,332 2,342,097 2,563,265 2,686,054 1,990,960 - - - 22,281,184 31,230,362 71%
EMS 101 75,351 45,296 69,017 54,338 85,988 29,846 84,333 199,268 55,615 - - - 699,052 1,023,498 68%
Fire Training Center 101 19,938 5,404 10,913 4,228 4,851 7,259 4,733 9,868 5,856 - - - 73,050 80,725 90%
Sub Total 6,216,483 5,729,046 7,667,401 5,642,086 5,613,926 6,729,378 5,793,527 6,720,204 4,828,998 - - - 54,941,049 79,127,033 69%
Community Investment
Sustainability 101 - - - - - - - - - - - - - 33,000 0%
Sub Total - - - - - - - - - - - - - 33,000 0%
Arts & Culture
Morris Performing Arts Center 101 - - - - - - - - - - - - - - NA
Palais Royale Ballroom 101 14,897 18,551 8,810 24,044 11,415 8,731 12,062 11,465 19,260 - - - 129,236 235,098 55%
Sub Total 14,897 18,551 8,810 24,044 11,415 8,731 12,062 11,465 19,260 - - - 129,236 235,098 55%
Total General Fund 8,973,046 8,821,197 11,389,647 9,221,237 9,018,981 10,456,124 8,490,860 10,610,530 7,915,147 - - - 84,896,769 141,512,000 60%
Venues, Parks & Arts
Parks & Recreation
Park Administration 201 82,457 80,520 94,497 111,477 89,631 90,408 92,643 106,289 90,107 - - - 838,029 1,313,653 64%
Park Maintenance 201 717,986 626,628 848,686 598,726 1,188,334 833,493 845,345 955,685 742,857 - - - 7,357,739 13,270,298 55%
Golf Courses 201 96,252 197,483 165,615 167,944 234,833 291,190 286,355 256,021 191,654 - - - 1,887,348 2,954,650 64%
Recreational Experiences 201 183,493 178,750 207,207 147,009 175,475 211,509 263,461 280,149 180,430 - - - 1,827,481 2,656,624 69%
Community Programming 201 91,707 78,531 102,068 82,245 83,930 89,263 142,479 291,846 113,423 - - - 1,075,491 1,942,456 55%
Development & Promotions 201 41,589 50,897 48,870 66,361 45,187 90,800 165,416 105,204 223,405 - - - 837,728 2,460,081 34%
Park Projects & Capital 201 146,658 317,847 152,308 625 32,586 3,584 556,716 5,487 1,264 - - - 1,217,075 9,085,621 13%
Potawatomi Zoo 201 200,285 285 285 285 200,285 285 285 285 285 - - - 402,567 403,422 100%
Park Debt 201 - - - - 4,950 - - - - - - - 4,950 5,500 90%
Machinery & Equipment 201 140,461 68,725 153,178 93,210 99,559 150,286 79,932 (5,803) 63,808 - - - 843,357 1,735,079 49%
Morris Palais Marketing 273 - - - - - - - - - - - - - - NA
Morris PAC Self-Promotion 274 - - - - - - - - - - - - - - NA
Coveleski Stadium Capital 401 - 3,124 13,160 - - - - 5,330 - - - - 21,613 40,000 54%
Professional Sports Convention Dev. Area 413 21,986 78,111 3,000 10,250 11,475 7,650 7,650 7,650 - - - - 147,772 4,386,418 3%
Morris PAC Improvement 416 4,445 - 117,279 - 651 33,403 11,320 39,004 299,745 - - - 505,847 8,186,012 6%
Palais Historic Preservation 450 - - - - - - - - - - - - - 20,000 0%
Morris Performing Arts Center Operations 602 105,695 126,937 149,286 160,850 118,228 120,410 108,767 157,280 106,539 - - - 1,153,992 1,807,701 64%
Sub Total 1,833,014 1,807,837 2,055,438 1,438,982 2,285,124 1,922,281 2,560,368 2,204,428 2,013,518 - - - 18,120,991 50,267,514 36%
Period Ending: September 30, 2024
City of South Bend
Expenditures by Activity
Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Parking Garages
Parking Enforcement 601 34,712 100 - - 50,650 - - - 38,294 - - - 123,756 220,834 56%
Parking General Operations 601 13,392 4,199 4,199 7,600 16,861 4,199 4,438 4,201 12,748 - - - 71,837 126,466 57%
Main Street Garage 601 25,471 8,279 4,255 5,110 17,301 2,007 4,702 2,038 (5,435) - - - 63,729 345,473 18%
Leighton Plaza Garage 601 24,004 9,127 1,944 6,794 (58,994) 1,886 4,054 7,917 7,650 - - - 4,383 347,503 1%
Wayne Street Garage 601 (3,283) 5,098 2,450 5,186 17,415 1,632 4,002 1,636 7,452 - - - 41,587 287,086 14%
Sub Total 94,297 26,803 12,848 24,691 43,234 9,723 17,196 15,791 60,709 - - - 305,292 1,327,362 23%
Century Center
Century Center Operations 670 356,368 312,203 446,857 415,358 610,526 447,070 400,010 555,129 60,448 - - - 3,603,969 5,027,821 72%
Century Center Capital 671 14,053 17,230 44,352 81,682 693 - 39,540 - - - - - 197,550 346,636 57%
Century Center Energy Saving 672 - - - 196,491 - - - - - - - - 196,491 393,388 50%
Sub Total 370,421 329,433 491,208 693,531 611,219 447,070 439,550 555,129 60,448 - - - 3,998,010 5,767,844 69%
Total Venues, Parks & Arts 2,297,732 2,164,073 2,559,494 2,157,204 2,939,577 2,379,074 3,017,115 2,775,348 2,134,675 - - - 22,424,293 57,362,720 39%
Public Safety
Police Department
Police Seizures 216 - - - - - - - - - - - - - 22,000 0%
Curfew Violations 218 - - - - - - - - - - - - - - NA
Law Enforcement Education 220 43,365 184,263 125,244 168,261 92,910 104,077 30,231 59,586 39,296 - - - 847,233 1,186,038 71%
Public Safety Local Income Tax - Police 249 398,269 398,269 597,403 398,269 398,269 398,269 398,269 986,480 738,711 - - - 4,712,207 5,177,494 91%
Police Take Home Vehicle 278 - - - - - - - - - - - - - 50,000 0%
Police Block Grant 280 - - - - - - - - - - - - - - NA
Police Grants 292 - - - - - - - - - - - - - - NA
Police Academy 294 - - - - - - - - - - - - - - NA
COPS MORE Grants 295 - - - - - - - - - - - - - - NA
Drug Enforcement 299 - - - - - - - - - - - - - 50,000 0%
K-9 Unit 705 - - - - - - - - - - - - - - NA
Sub Total 441,634 582,532 722,647 566,530 491,179 502,346 428,500 1,046,065 778,008 - - - 5,559,440 6,485,532 86%
Fire Department
Public Safety Local Income Tax - Fire 249 398,269 398,269 597,403 398,269 398,269 398,269 398,269 986,480 738,711 - - - 4,712,207 5,177,494 91%
Fire Department Capital 287 542,292 31,369 156,255 - 296,465 79,098 575,872 210,549 - - - - 1,891,900 6,923,119 27%
Haz-Mat 289 - - - - - - - - - - - - - 10,000 0%
Indiana River Rescue 291 1,657 4,891 10,419 8,582 12,168 8,214 1,753 1,360 1,438 - - - 50,483 94,871 53%
Sub Total 942,218 434,529 764,077 406,851 706,902 485,581 975,894 1,198,389 740,150 - - - 6,654,590 12,205,483 55%
Total Public Safety 1,383,852 1,017,060 1,486,724 973,381 1,198,081 987,927 1,404,394 2,244,454 1,518,157 - - - 12,214,030 18,691,015 65%
Public Works
Streets
Motor Vehicle Highway 202 1,368,619 900,596 1,226,133 824,182 1,267,567 878,983 2,048,143 1,448,080 533,868 - - - 10,496,170 19,486,905 54%
Local Road & Street 251 284,222 188,112 44,880 84,838 423,571 688,387 156,289 440,442 273,100 - - - 2,583,842 5,088,939 51%
LOIT 2016 Special Distribution 257 - - - - - - - - - - - - - 54,136 0%
Local Road & Bridge Grant 265 - - - - - - - 102,474 - - - - 102,474 2,222,695 5%
MVH Restricted Fund 266 93,995 15,015 65,856 82,469 714,284 472,131 422,699 34,181 449,711 - - - 2,350,340 3,595,407 65%
Major Moves 412 27,082 962 9,153 74 4,102 137,869 1,974 23,110 218,366 - - - 422,693 1,707,634 25%
Project ReLeaf 655 35,341 30,023 28,804 28,833 28,118 28,436 28,265 28,527 28,999 - - - 265,347 440,757 60%
Sub Total 1,809,259 1,134,708 1,374,827 1,020,397 2,437,642 2,205,806 2,657,370 2,076,815 1,504,045 - - - 16,220,867 32,596,474 50%
Solid Waste
Solid Waste Operations 610 1,432,409 606,407 584,306 639,165 554,712 540,457 596,311 577,929 513,808 - - - 6,045,504 8,043,429 75%
Solid Waste Capital 611 1,137,536 - 133,855 504,501 - - 1,760,427 134,126 - - - - 3,670,445 6,189,714 59%
Sub Total 2,569,945 606,407 718,161 1,143,666 554,712 540,457 2,356,738 712,055 513,808 - - - 9,715,949 14,233,144 68%
Water Works
Water Works Operations 620 2,036,035 1,387,228 1,381,681 1,083,924 1,169,708 1,255,469 2,321,186 1,577,705 1,388,933 - - - 13,601,868 24,646,538 55%
Water Works Capital 622 181,448 68,117 190,637 397,075 70,002 61,046 170,789 32,247 129,323 - - - 1,300,684 22,821,059 6%
Water Works Sinking (Debt Service) 625 - - - - 600 142,004 26,964 6,150 - - - - 175,718 2,793,520 6%
Sub Total 2,217,483 1,455,345 1,572,318 1,480,998 1,240,310 1,458,518 2,518,939 1,616,102 1,518,256 - - - 15,078,270 50,261,117 30%
City of South Bend
Expenditures by Activity
Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Wastewater/Sewer/Organic Resources
Sewer Repair Insurance 640 52,954 89,850 173,296 96,497 79,002 81,391 57,889 51,903 46,974 - - - 729,755 1,301,798 56%
Sewer Division 641 512,965 603,617 575,074 535,419 472,979 478,878 535,898 669,945 489,177 - - - 4,873,952 7,821,014 62%
Concrete Crew 641 41,920 52,141 52,751 44,651 34,140 39,540 44,071 43,912 40,004 - - - 393,131 591,620 66%
Wastewater Operations 641 3,681,414 1,644,024 1,428,797 1,066,433 1,560,921 1,200,750 3,425,055 1,383,093 1,329,410 - - - 16,719,898 41,225,118 41%
Organic Resources 641 138,586 139,220 166,485 188,800 277,184 108,712 92,305 183,863 93,682 - - - 1,388,837 1,914,490 73%
Sewage Works Capital 642 110,899 65,258 79,867 272,023 118,961 523,192 512,156 684,281 100,611 - - - 2,467,249 22,793,331 11%
Sewage Works Sinking (Debt Service) 649 (1) 1,300 - (147,096) 100,081 13,220 - (73,142) - - - - (105,639) 9,796,969 -1%
Sewage Debt Service Reserve 653 - - - (188,862) (31,477) - (31,477) (26,123) (31,477) - - - (309,416) - NA
Sub Total 4,538,737 2,595,410 2,476,271 1,867,865 2,611,792 2,445,683 4,635,897 2,917,732 2,068,380 - - - 26,157,766 85,444,340 31%
Storm Water Fees
Storm Sewer Fund 667 5,237 105,028 17,587 594,260 5,734 51,611 376,884 96,519 215,661 - - - 1,468,521 3,178,875 46%
Sub Total 5,237 105,028 17,587 594,260 5,734 51,611 376,884 96,519 215,661 - - - 1,468,521 3,178,875 46%
Total Public Works 11,140,662 5,896,897 6,159,164 6,107,187 6,850,190 6,702,076 12,545,827 7,419,221 5,820,149 - - - 68,641,373 185,713,950 37%
Department of Community Investment
Studebaker/Oliver Revitalizing Grant 209 188 338 - - 750 2,655 - - 3,938 - - - 7,868 98,331 8%
Economic Development State Grants 210 - - - - - - - - - - - - - 222,865 0%
DCI Operating 211 345,962 335,678 502,493 335,877 357,180 402,972 396,797 488,358 435,772 - - - 3,601,089 5,063,734 71%
DCI Grants 212 17,649 47,115 1,023,105 77,748 90,059 59,790 243,037 85,347 358,890 - - - 2,002,740 13,155,475 15%
Unsafe Building 219 2,600 - - 5,665 3,080 1,430 2,730 5,000 4,015 - - - 24,520 24,880 99%
Rental Units Regulation 221 5,215 5,408 17,415 - 31,125 5,733 32,801 14,154 9,584 - - - 121,434 206,211 59%
Neighborhood Services & Enforcement 230 267,227 188,204 290,952 213,226 192,123 192,087 262,275 270,588 188,637 - - - 2,065,319 5,834,539 35%
Animal Resource Center 230 89,335 105,936 121,892 95,997 83,434 128,381 113,430 107,881 102,320 - - - 948,606 1,345,230 71%
UDAG 410 - - - - - - - - - - - - - - NA
Building Dept Operations 600 128,675 126,922 169,788 189,326 131,886 129,642 130,425 173,853 133,678 - - - 1,314,194 1,902,137 69%
Industrial Revolving Fund 754 19,090 3,882 2,118 12,343 2,128 6,057 5,123 9,277 2,224 - - - 62,242 818,232 8%
Total Dept of Community Investment 875,940 813,482 2,127,764 930,182 891,763 928,747 1,186,618 1,154,457 1,239,058 - - - 10,148,012 28,671,632 35%
Capital & Debt Service Funds
2017 Park Bond Debt Service 312 582,258 - - - - - 595,733 - - - - - 1,177,990 1,177,990 100%
2018 Fire Station #9 Debt Service 350 171,491 - - - - - 169,841 - - - - - 341,331 341,331 100%
Local Income Tax - Certified Shares 404 570,758 9,268 4,593 - - 6,338 569,109 9,848 - - - - 1,169,914 3,513,740 33%
Cumulative Capital Development 406 41,667 41,667 41,667 90,207 41,667 41,667 41,667 41,667 41,667 - - - 423,541 548,541 77%
Cumulative Capital Improvement 407 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 - - - 56,250 245,000 23%
Local Income Tax - Economic Develop. 408 1,232,514 1,264,281 (90,155) 2,074,631 585,572 1,632,707 570,777 1,951,949 848,311 - - - 10,070,587 35,879,192 28%
2018 Fire Station #9 Bond Capital 451 - - - - - - - - - - - - - - NA
2022 Zoo Bond Capital 453 0 - - - - - - - - - - - 0 - NA
2021 Infrastructure Bond Capital 455 204,135 - - - 60,000 - - 12,632 - - - - 276,767 723,498 38%
2017 Park Bond Capital 471 267,485 - - - - - 55,602 - - - - - 323,087 834,698 39%
Equipment / Vehicle Leasing 750 - - - - - - - - - - - - - - NA
Redevelopment Authority Debt Service 752 575,500 2,151,078 - - 375,413 - 731,500 2,148,028 1,350 - - - 5,982,869 9,515,882 63%
South Bend Building Corporation 755 - 851,884 - - - - - 571,309 - - - - 1,423,193 1,425,193 100%
2015 Smart Streets Bond Debt Service 756 - 851,534 - 1,650 - - - 853,209 - - - - 1,706,394 1,706,785 100%
2015 Park Bond Debt Service 757 - 185,091 - - - - - 183,291 - - - - 368,381 368,381 100%
2017 Eddy St. Commons Bond Capital 759 - - - - - - - - - - - - - - NA
2017 Eddy St. Commons Bond Debt 760 - - - - - - - - - - - - - 1,941,375 0%
Total Capital & Debt Service 3,652,056 5,361,053 (37,645) 2,172,738 1,068,901 1,686,962 2,740,477 5,778,182 897,578 - - - 23,320,302 58,221,606 40%
Internal Service Funds
Central Services
Equipment Services 222 845,137 842,035 978,517 898,880 844,095 811,175 990,262 893,875 813,201 - - - 7,917,177 10,925,452 72%
Radio Shop 222 17,296 16,880 24,214 18,344 18,355 18,214 18,792 24,677 18,214 - - - 174,987 326,915 54%
Building Maintenance 222 17,691 19,525 30,497 23,552 20,729 14,997 16,175 25,136 15,628 - - - 183,929 327,071 56%
Facilities Management 222 11,345 11,505 14,939 11,505 11,505 11,505 11,505 14,939 11,505 - - - 110,255 152,254 72%
Central Services Capital 222 - 24,712 - 6,541 - 93,382 - - - - - - 124,636 316,869 39%
Subtotal 891,468 914,657 1,048,167 958,823 894,683 949,273 1,036,735 958,628 858,549 - - - 8,510,984 12,048,561 71%
City of South Bend
Expenditures by Activity
Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget
Period Ending: September 30, 2024
Liability Insurance
Business Insurance 226 64,848 18,250 9,220 4,802 - 18,250 1,043,784 18,250 - - - - 1,177,404 1,358,778 87%
Liability Insurance 226 63,207 21,457 25,380 89,359 25,946 36,925 15,312 16,384 55,336 - - - 349,305 1,455,068 24%
Workers Compensation 226 291,936 90,130 101,823 182,659 127,532 120,331 60,210 118,298 71,643 - - - 1,164,562 1,275,288 91%
Catastrophic Events 226 - - - - - - - - - - - - - 101,769 0%
Subtotal 419,991 129,837 136,422 276,820 153,478 175,506 1,119,306 152,932 126,979 - - - 2,691,272 4,190,903 64%
IT / Innovation /311 Call Center 279 1,431,218 732,103 1,220,507 1,223,108 1,012,220 966,362 1,002,241 1,152,827 1,282,332 - - - 10,022,919 15,668,493 64%
Self-Funded Employee Benefits 711 1,333,932 1,318,099 1,885,114 1,190,959 2,274,589 1,246,697 1,631,978 1,544,406 1,463,010 - - - 13,888,783 20,842,900 67%
Unemployment Compensation 713 - 5,360 - 24,976 - - 8,953 10,514 10,400 - - - 60,203 80,000 75%
Parental Leave 714 2,140 6,104 12,951 - 10,724 5,164 - 8,930 7,696 - - - 53,709 253,846 21%
Total Internal Service Funds 4,078,749 3,106,160 4,303,162 3,674,686 4,345,695 3,343,002 4,799,214 3,828,237 3,748,966 - - - 35,227,870 53,084,703 66%
Other
Miscellaneous
Gift, Donation, Bequest 217 - 3,000 - 257 8,864 550,106 516,616 1,860 861,283 - - - 1,941,986 7,084,559 27%
Loss Recovery 227 - - - - - - - - - - - - - 1,500 0%
Human Rights Federal Grants 258 15,127 16,413 20,980 15,099 27,689 19,584 19,920 29,023 16,449 - - - 180,285 268,204 67%
American Rescue Plan 263 1,250,125 1,919,527 1,512,664 25,500 155,089 - 1,977,166 10,000 1,405,823 - - - 8,255,895 9,346,451 88%
COVID-19 Response 264 32,391 14,818 12,463 12,896 45,570 - - - - - - - 118,138 122,305 97%
Sub Total 1,297,643 1,953,759 1,546,108 53,752 237,211 569,690 2,513,703 40,883 2,283,555 - - - 10,496,303 16,823,018 62%
Fiduciary Funds
Fire Pension 701 333,062 333,231 331,889 346,337 328,602 324,500 328,578 340,535 327,931 - - - 2,994,665 4,448,896 67%
Police Pension 702 519,810 505,154 503,032 505,905 502,393 502,401 505,896 503,809 510,296 - - - 4,558,697 5,894,664 77%
Sub Total 852,872 838,385 834,921 852,242 830,996 826,901 834,474 844,344 838,227 - - - 7,553,362 10,343,560 73%
Total Other 2,150,515 2,792,144 2,381,029 905,994 1,068,207 1,396,591 3,348,177 885,228 3,121,782 - - - 18,049,666 27,166,578 66%
Total Civil City 34,552,552 29,972,067 30,369,340 26,142,608 27,381,395 27,880,502 37,532,682 34,695,658 26,395,512 - - - 274,922,315 570,424,204 48%
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
TIF River West Development Area 324 3,078,219 2,056,444 1,374,515 4,833,854 3,847,203 3,697,923 3,494,372 8,617,767 1,549,401 - - - 32,549,699 59,583,267 55%
TIF West Washington 422 68,357 - - - - - 1,140,000 - - - - - 1,208,357 1,208,357 100%
TIF River East Development Area 429 - 216,103 113,885 75,826 10,292 160,344 34,098 1,228,324 68,653 - - - 1,907,526 11,371,596 17%
TIF Southside Development #1 430 1,511,180 347,562 165,324 1,375,984 793,001 1,023,504 537,896 1,453 1,080,363 - - - 6,836,267 10,800,912 63%
TIF Douglas Road 435 - - - - - - - - - - - - - 423,175 0%
TIF River East Residential Area 436 1,833 2,292,601 43,495 519,685 417,253 564,883 359,780 1,328,874 21,621 - - - 5,550,024 7,356,989 75%
Sub Total 4,659,589 4,912,711 1,697,219 6,805,349 5,067,749 5,446,654 5,566,145 11,176,418 2,720,038 - - - 48,051,872 90,744,295 53%
Redevelopment Funds
Redevelopment General 433 404,626 17,720 25,659 34,060 60,481 72,498 428,226 1,890 13,492 - - - 1,058,653 3,256,846 33%
Certified Technology Park 439 - - - - - - - - - - - - - - NA
2018 TIF Park Bond Capital 452 919,772 - - - - 112,353 16,519 928,395 - - - - 1,977,039 2,315,432 85%
Airport Urban Enterprise Zone 454 - - - - - - - - - - - - - - NA
2024 South Bend Redevelopment Authority 457 - - - - - - - 2,741,141 - - - - 2,741,141 24,077,187 11%
2024 RDA Bond Proceeds (Four Winds) 458 - - - - - 552,707 - - 20,000 - - - 572,707 45,566,002 1%
Airport Urban Enterprise Zone 456 75,761 7,522,545 (64,642) (6,325,136) 359,586 699,977 531,320 606,733 1,778,335 - - - 5,184,480 20,831,723 25%
Sub Total 1,400,159 7,540,265 (38,982) (6,291,076) 420,067 1,437,534 976,066 4,278,159 1,811,827 - - - 11,534,019 96,047,189 12%
Debt Service Funds
2019 South Shore Double Tracking Res. 315 - - - - - - - - - - - - - 1,040,462 0%
Airport 2003 Debt Reserve 328 - - - - - - - - - - - - - 1,739,495 0%
SBCDA 2003 Debt Reserve 352 - 516,500 - - - - - 517,125 - - - - 1,033,625 1,033,625 100%
2020 TIF Library Bond Debt Reserve 353 - - - - - - - - - - - - - - NA
Sub Total - 516,500 - - - - - 517,125 - - - - 1,033,625 3,813,582 27%
Total Redevelopment Funds 6,059,748 12,969,476 1,658,237 514,274 5,487,815 6,884,189 6,542,211 15,971,702 4,531,865 - - - 60,619,516 190,605,066 32%
Total Expenditures 40,612,300 42,941,543 32,027,577 26,656,882 32,869,211 34,764,691 44,074,893 50,667,360 30,927,377 - - - 335,541,831 761,029,270 44%
Civil City Debt
Capital Leases
182 2019 Vehicle/Equip Lease #1 2019 N/A 2024 Various Biannual 1,472,985 154,576 - 154,576 1,762 156,338 -
201 2020 Dell Computer Equipment Lease 4 2020 N/A 2024 279 Annual 33,000 7,039 - 7,039 504 7,543 -
202 2020 HP Computer Lease 22 2020 N/A 2024 279 Monthly 39,800 4,520 - 4,520 18 4,537 -
203 2020 VLocker Equipment Lease Purchase 2020 N/A 2025 201 Annual 86,961 36,228 - 13,361 765 14,126 22,866
205 2020 Dell Computer Equipment Lease 5 2020 N/A 2024 279 Annual 11,455 2,443 - 2,443 175 2,618 -
206 2020 HP Computer Lease 23 2020 N/A 2024 279 Monthly 29,652 5,159 - 5,159 52 5,211 -
209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 2,500,869 - 1,243,514 24,318 1,267,832 1,257,355
214 2021 Network Solutions Cisco Infrastructure Lease 2021 N/A 2025 279 Annual 900,000 348,630 - 172,387 7,799 180,186 176,243
216 2021 Dell Computer Equipment Lease 7 2021 N/A 2025 279 Annual 529,046 215,387 - 105,658 8,299 113,957 109,729
217 2021 Dell Computer Equipment Lease 8 2021 N/A 2024 279 Annual 214,222 54,542 - 54,542 2,131 56,672 -
218 2021 Vehicle/Equip Lease #1 2021 N/A 2026 Various Biannual 3,691,270 2,232,823 - 737,099 19,834 756,933 1,495,724
220 2022 IT Networking Equipment Lease 2022 N/A 2026 279 Annual 166,343 96,886 - 31,060 3,803 34,863 65,826
224 2022 Dell Computer Equipment Lease 9 2022 N/A 2025 279 Annual 202,985 101,098 - 48,318 9,337 57,654 52,780
225 2022 Vehicle/Equip Lease 2022 N/A 2027 Various Biannual 8,042,233 5,674,553 - 1,574,254 124,104 1,698,359 4,100,299
226 2022 Dell Computer Equipment Lease 10 2022 N/A 2025 279 Annual 40,567 20,229 - 9,743 1,543 11,286 10,486
228 2023 Dell Computer Equipment Lease 11 2023 N/A 2026 279 Annual 414,528 298,906 - 92,229 23,393 115,622 206,677
229 2023 Dell Computer Equipment Lease 12 2023 N/A 2027 279 Annual 14,136 11,108 - 2,634 394 3,028 8,475
230 2023 Vehicle/Equip Lease 2023 N/A 2028 Various Biannual 6,949,500 6,214,893 - 1,289,575 229,162 1,518,737 4,925,318
234 2024 Vehicle/Equip Lease 2024 N/A 2029 Various Biannual 10,159,750 10,159,750 - 1,092,594 22,253 1,114,847 9,067,156
Total Civil City Capital Lease Debt 39,154,540 28,139,638 - 6,640,704 479,646 7,120,350 21,498,934
Amount
Issued
Debt at
1/1/24
2024
Additions
2024
Principal
2024
Interest
City of South Bend Fiscal Year 2024
Outstanding Debt
Debt
Sched.Debt Instrument
Year of
Issue
Year of
Refinance
Year of
Maturity
Fund
No.
2024 Total
Debt Payments
Debt at
12/31/24Pmts
Amount
Issued
Debt at
1/1/24
2024
Additions
2024
Principal
2024
Interest
City of South Bend Fiscal Year 2024
Outstanding Debt
Debt
Sched.Debt Instrument
Year of
Issue
Year of
Refinance
Year of
Maturity
Fund
No.
2024 Total
Debt Payments
Debt at
12/31/24Pmts
Bonds
69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,365,000 - 340,000 136,650 476,650 2,025,000
80 2020 Sewage Works Revenue Bonds Refunding 2010 2010 2020 2030 649 Biannual 4,830,000 3,465,000 - 440,000 138,600 578,600 3,025,000
99 2012 Water Works Revenue Bonds 2012 N/A 2033 625 Biannual 8,300,000 4,280,000 - 420,000 146,224 566,224 3,860,000
101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 12,985,000 - 1,260,000 328,580 1,588,580 11,725,000
105 2013A Sewage Works Refunding Revenue Bonds 2013 N/A 2024 649 Biannual 14,765,000 715,000 - 715,000 13,871 728,871 -
116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 3,450,000 - 280,000 125,630 405,630 3,170,000
133 2014 St. Joseph County PSAP Revenue Bonds 2014 N/A 2034 408 Monthly 2,657,697 1,447,146 - 152,408 46,907 199,314 1,294,738
141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 3,840,000 - 240,000 128,381 368,381 3,600,000
156 2016 Waterworks Refunding Bonds 2016 N/A 2027 625 Biannual 3,300,000 930,000 - 300,000 27,900 327,900 630,000
163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 22,825,000 - 1,131,375 1,941,375 3,072,750 21,693,625
165 2017 Park District Bonds, Series 2017A-K 2017 N/A 2033 312 Biannual 14,075,000 9,650,000 - 890,000 287,990 1,177,990 8,760,000
168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 3,975,000 - 220,000 121,331 341,331 3,755,000
175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo) 2018 N/A 2034 408 Biannual 3,440,000 2,610,000 - 200,000 126,500 326,500 2,410,000
215 2021 Bldg Corp LIT Lease Rental Revenue Bonds (Infrastructure) 2021 N/A 2036 755 Biannual 7,610,000 6,725,000 - 405,000 235,300 640,300 6,320,000
219 2021 Sewage Works Refunding Revenue Bonds (Ref 2009 & 2011) 2021 N/A 2031 649 Biannual 12,450,000 9,995,000 - 1,200,000 337,350 1,537,350 8,795,000
221 2022 Morris Performing Arts Center Revenue Bonds 2022 N/A 2046 752 Biannual 6,395,000 6,100,000 - 190,000 183,125 373,125 5,910,000
222 2022 Economic Develop Revenue Bonds (Zoo Project) 2022 N/A 2042 755 Biannual 5,715,000 5,380,000 - 225,000 152,263 377,263 5,155,000
227 2023 RDA Lease Rental Revenue Bonds Series A (River West & River East)2023 N/A 2041 752 Biannual 29,155,000 29,155,000 - - 417,078 417,078 29,155,000
235 2023 Sewage Works Revenue Bonds 2023 N/A 2044 649 Biannual 32,150,000 32,150,000 - - 882,571 882,571 32,150,000
238 2024 Water Works Revenue Bonds (SRF) 2024 N/A 2045 625 Biannual 10,713,000 10,713,000 - - 5,318 5,318 10,713,000
Total Civil City Bond Debt 252,039,953 181,640,146 - 11,503,783 5,960,644 17,464,426 170,136,363
Interfund Loan -
84 2013 Major Moves-Triangle Development Interfund Loan 2011 2013 2029 436 Biannual 1,558,050 624,884 - 108,936 11,956 120,892 515,948
85 2013 Major Moves-Eddy Street Commons Interfund Loan 2011 2013 2026 436 Biannual 3,942,529 17,193 - 17,193 430 17,622 0
Total Civil City Interfund Loan Debt 5,500,579 642,076 - 126,129 12,386 138,514 515,948
Loan Payable -
68 2009 Water Works Improvements - State Revolving Fund 2009 N/A 2030 625 Biannual 427,400 170,517 - 26,373 5,746 32,119 144,144
139 2015 Century Center Energy QECB Conservation Bond 2015 N/A 2031 672 Biannual 4,167,897 2,781,851 - 309,315 84,073 393,388 2,472,536
Total Civil City Loan Payable Debt 4,595,297 2,952,368 - 335,688 89,819 425,507 2,616,680
Total Civil City Debt 301,290,369 213,374,228 - 18,606,303 6,542,494 25,148,797 194,767,925
Redevelopment Commission Debt
Capital Leases
13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 376,197 - 183,455 16,545 200,000 192,742
Total Redevelopment Capital Lease Debt 2,510,278 376,197 - 183,455 16,545 200,000 192,742
Revenue Bonds -
5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 1,845,000 - 1,845,000 72,280 1,917,280 -
6 2011A Indiana Bond Bank Special Program Bonds (TIF B) 2003 2011 2024 324 Biannual 14,420,000 1,050,000 - 1,050,000 41,080 1,091,080 -
54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 19,765,000 - 1,750,000 718,231 2,468,231 18,015,000
62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 895,000 - 360,000 24,975 384,975 535,000
135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 18,450,000 - 1,120,000 584,744 1,704,744 17,330,000
169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 8,140,000 - 755,000 238,575 993,575 7,385,000
200 2019 South Shore Double Tracking Bonds 2019 N/A 2030 324 Biannual 7,985,000 5,660,000 - 760,000 273,625 1,033,625 4,900,000
210 2020 TIF Library Bonds 2020 N/A 2037 324 Biannual 4,225,000 3,705,000 - 230,000 92,590 322,590 3,475,000
239 2024A RDA Lease Rental Revenue Bonds (Four Winds Field) 2024 N/A 2044 458 Biannual 44,860,000 44,860,000 - - - - 44,860,000
240 2024B RDA Taxable Lease Rental Revenue Bonds (Madison Lifestyle District)2024 N/A 2041 457 Biannual 24,480,000 24,480,000 - - - - 24,480,000
Total Redevelopment Revenue Bond Debt 193,415,000 128,850,000 - 7,870,000 2,046,100 9,916,100 120,980,000
Total Redevelopment Commission Debt 195,925,278 129,226,197 - 8,053,455 2,062,645 10,116,100 121,172,742
Total Debt 497,215,647 342,600,425 - 26,659,758 8,605,139 35,264,897 315,940,667
City of South Bend
Staffing Headcount
Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
101 - General Fund
Mayor's Office 8 7 7 6 7 7 7 7 7 8
Community Initiatives - - - - - - - - - -
Community Police Review Board 1 1 1 1 1 1 1 1 1 1
City Clerk 4 4 5 4 4 3 2 4 4 4
Common Council 10 9 9 9 9 9 8 9 9 9
Controller's Office 19 21 21 21 21 21 21 20 20 21
Human Resources 7 7 7 7 7 7 7 7 7 7
Diversity & Inclusion 3 3 3 3 3 3 3 2 2 2
Human Rights 4 5 4 4 4 4 4 4 4 4
Legal Department 14 12 12 11 11 12 13 12 13 13
Engineering 29 24 24 24 24 24 26 26 26 26
Police Department 294 290 291 288 288 285 289 296 293 289
Police Crime Lab 7 8 8 8 8 8 8 8 8 8
Fire Department 256 238 247 244 242 244 244 239 239 235
EMS 4 4 4 3 4 4 4 4 4 4
660 633 643 633 633 632 637 639 637 631 - - -
201 - Parks & Recreation
Community Inititatives 8 9 10 10 9 8 9 10 10 9
Administration 5 4 4 4 5 5 5 5 5 5
Maintenance 44 44 43 44 43 44 45 46 46 47
Golf Courses 9 8 8 8 8 6 6 6 7 7
Recreational Experiences 11 11 11 11 10 11 12 12 13 14
Community Programming 16 9 6 6 9 7 8 10 10 10
Development & Promotions 10 7 8 9 7 9 9 8 8 8
103 92 90 92 91 90 94 97 99 100 - - -
202 - Motor Vehicle Highway
Streets/Traffic & Lighting 55 58 56 58 54 56 56 55 54 54
Curb & Sidewalk 8 7 7 7 7 6 8 8 8 7
63 65 63 65 61 62 64 63 62 61 - - -
211 - Dept of Community Investment Operating
Community Investment 26 30 30 29 32 33 33 30 28 29
Historic Preservation 2 1 1 1 1 2 2 2 2 2
Office of Sustainability 2 1 1 1 2 2 2 2 2 2
30 32 32 31 35 37 37 34 32 33 - - -
September 30, 2024
City of South Bend
Staffing Headcount
September 30, 2024
Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
221 - Rental Units Regulation
Rental Unit Inspection - 1 1 - - 1 2 2 2 2
222 - Central Services
Equipment Services 31 26 28 27 27 27 28 28 28 28
Radio Shop 3 2 1 2 2 2 2 2 2 2
Building Maintenance 4 4 4 4 4 4 3 3 3 3
Facilities Management 1 1 1 1 1 1 1 1 1 1
39 33 34 34 34 34 34 34 34 34 - - -
230 - Code Enforcement Fund
Neighborhood Services 38 18 17 15 18 16 18 18 18 19
Animal Resource Center 9 9 10 13 10 10 9 9 8 9
47 27 27 28 28 26 27 27 26 28 - - -
258 - Human Rights Federal Grants
EEOC 1 1 1 1 1 1 1 1 1 1
HUD 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2 - - -
279 - IT / Innovation / 311 Call Center
311 Call Center 15 15 15 15 14 14 15 13 13 15
Innovation & Technology 32 29 30 31 32 32 30 31 31 31
47 44 45 46 46 46 45 44 44 46 - - -
600 - Consolidated Building Fund
Building Department 16 15 16 16 16 16 16 16 16 15
602 - Morris Performing Arts Center Operations
Morris Performing Arts Center 8 7 7 7 7 7 7 7 8 8
610 - Solid Waste
Solid Waste 25 25 25 25 25 25 25 25 24 25
620 - Water Works
Water Works 69 60 60 60 60 59 58 59 59 57
640 - Sewer Insurance
Sewer Repair 2 2 2 2 2 2 2 2 2 2
City of South Bend
Staffing Headcount
September 30, 2024
Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
641 - Sewage Works
Sewers 35 30 31 31 31 31 31 32 32 33
Concrete Crew 4 5 5 4 4 4 3 4 4 4
Wastewater 45 42 41 43 44 43 41 40 38 39
Organic Resources 7 6 7 8 8 7 7 7 7 7
91 83 84 86 87 85 82 83 81 83 - - -
670 - Century Center
Century Center 7 4 4 5 5 5 5 5 5 4
Total Full-Time Employees by Fund 1,209 1,125 1,135 1,132 1,132 1,129 1,137 1,139 1,133 1,131 - - -
Full-Time Staffing Summary by Activity Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
General Government
Mayor's Office 8 7 7 6 7 7 7 7 7 8 - - -
City Clerk 4 4 5 4 4 3 2 4 4 4 - - -
Community Police Review Board 1 1 1 1 1 1 1 1 1 1 - - -
Common Council 10 9 9 9 9 9 8 9 9 9 - - -
Controller's Office 19 21 21 21 21 21 21 20 20 21 - - -
Human Resources 7 7 7 7 7 7 7 7 7 7 - - -
Diversity & Inclusion 3 3 3 3 3 3 3 2 2 2 - - -
Human Rights 6 7 6 6 6 6 6 6 6 6 - - -
Legal Department 14 12 12 11 11 12 13 12 13 13 - - -
Central Services 39 33 34 34 34 34 34 34 34 34 - - -
111 104 105 102 103 103 102 102 103 105 - - -
Public Works
Engineering 29 24 24 24 24 24 26 26 26 26 - - -
Streets & Sewers 104 102 101 102 98 99 100 101 100 100 - - -
Solid Waste 25 25 25 25 25 25 25 25 24 25 - - -
Wastewater 45 42 41 43 44 43 41 40 38 39 - - -
Organic Resources 7 6 7 8 8 7 7 7 7 7 - - -
Water Works 69 60 60 60 60 59 58 59 59 57 - - -
279 259 258 262 259 257 257 258 254 254 - - -
City of South Bend
Staffing Headcount
September 30, 2024
Full-Time Staffing Summary by Activity Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Public Safety
Police - Sworn Officers 232 244 244 244 242 246 247 250 247 244
Police - Civilians 43 47 48 45 47 47 50 50 50 49
Police - Police Recruit 8 7 7 7 7 - - 4 4 4
Fire/EMS - Sworn Firefighters 256 236 235 232 230 232 232 236 236 232
Fire/EMS - Civilians 7 6 7 6 7 7 7 7 7 7
Fire/EMS - Fire Recruits 3 - 9 9 9 9 9 - - -
549 540 550 543 542 541 545 547 544 536 - - -
Venues, Parks & Arts
Parks & Recreation 103 92 90 92 91 90 94 97 99 100 - - -
Morris Performing Arts Center 8 7 7 7 7 7 7 7 8 8 - - -
Century Center 7 4 4 5 5 5 5 5 5 4 - - -
118 103 101 104 103 102 106 109 112 112 - - -
Department of Community Investment
Community Investment 28 31 31 30 33 35 35 32 30 31 - - -
Office of Sustainability 2 1 1 1 2 2 2 2 2 2 - - -
Neighborhood Services 38 19 18 15 18 17 20 20 20 21 - - -
Animal Resource Center 9 9 10 13 10 10 9 9 8 9 - - -
Building Department 16 15 16 16 16 16 16 16 16 15 - - -
93 75 76 75 79 80 82 79 76 78 - - -
Department of Innovation & Technology 47 44 45 46 46 46 45 44 44 46 - - -
Total Full-Time Employees by Activity 1,197 1,125 1,135 1,132 1,132 1,129 1,137 1,139 1,133 1,131 - - -
City of South Bend
Staffing Headcount
September 30, 2024
Part-Time Staffing Summary by Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
101 - General Fund
Human Rights - - - 1 1 - - - -
Engineering 1 1 1 1 1 1 1 1 1
Police Department 22 24 23 23 40 41 39 38 24
Police Crime Lab - - 1 1 1 1 1 1 1
Fire Department 1 1 1 1 1 1 1 1 1
24 26 26 27 44 44 42 41 27 - - -
201 - Parks & Recreation
Commmunity Initiatives 6 6 9 9 9 9 9 7 6
Maintenance 15 14 14 24 31 39 40 39 35
Golf Courses 56 55 54 56 58 66 67 69 71
Recreational Experiences 25 25 24 25 24 25 24 25 23
Community Programming 8 7 7 7 7 8 7 8 9
Development & Promotions - - - - - - - - -
110 107 108 121 129 147 147 148 144 - - -
202 - Motor Vehicle Highway
Streets/Traffic & Lighting 7 7 7 7 7 6 5 5 4
Curb & Sidewalk 1 1 1 1 1 1 1 1 1
8 8 8 8 8 7 6 6 5 - - -
222 - Central Services
Equipment Services 1 1 1 1 - 1 1 1 1
230 - Code Enforcement Fund
Neighborhood Services
Animal Resource Center 1 2 2 2 2 1 1 3 3
1 2 2 2 2 1 1 3 3 - - -
279 - IT / Innovation / 311 Call Center
311 Call Center - - - - 1 - - - - - - -
Innovation & Technology - - - - - 1 1 1 1
602 - Morris Performing Arts Center Operations
Morris Performing Arts Center 23 23 23 23 23 23 23 23 23
620 - Water Works
Water Works - - - - - - - - - - - -
641 - Sewage Works
Sewers 4 3 3 3 2 2 1 1 2
Organic Resources - - - - - 1 1 1 1
4 3 3 3 2 3 2 2 3 - - -
670 - Century Center
Century Center 2 2 2 2 2 2 2 2 2
Total Part-Time Employees by Fund 173 172 173 187 211 229 225 227 209 - - -
City of South Bend
Staffing Headcount
September 30, 2024
Paid Temporary, Seasonal, and Intern Staffing Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
101 - General Fund
Mayor's Office 6 6 6 7 7 9 13 13 17
City Clerk - - - - - 1 - 1 1
Common Council - - - - - 1 - - -
Controller's Office - - - - - 1 1 - -
Legal Department - - - - - 2 2 - -
Engineering - - - - - 5 5 5 5
Police Department - - - - 12 13 14 11 -
6 6 6 7 19 33 36 30 23 - - -
201 - Parks & Recreation
Maintenance 16 16 16 17 17 16 19 17 16
Golf Courses 5 5 3 3 3 2 2 2 2
Recreational Experiences 95 95 93 71 106 141 144 133 112
116 116 112 91 126 159 165 152 130 - - -
202 - Motor Vehicle Highway
Streets/Traffic & Lighting 1 1 1 1 6 7 7 8 6
Curb & Sidewalk - - - - 2 2 2 2 2
1 1 1 1 8 9 9 10 8 - - -
222 - Central Services
Building Maintenance - - - - - - 1 1 1 - - -
279 - IT / Innovation / 311 Call Center
Innovation & Technology 1 1 1 1 2 3 2 1 1
620 - Water Works
Water Works - - - - - 4 4 2 1 - - -
641 - Sewage Works
Sewers 1 1 - - - 5 6 5 4
Wastewater - - - - - 1 1 1 1
1 1 - - - 6 7 6 5 - - -
655 - Project ReLeaf
Leaf Pickup 1 1 1 1 1 1 1 1 1 - - -
Total Paid Temporary, Seasonal, and Intern Staff 126 126 121 101 156 215 225 203 171 - - -
Staffing Summary
Budget
Full-
Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Full Time Staff 1,209 1,125 1,135 1,132 1,132 1,129 1,137 1,139 1,133 1,131 - - -
Part Time Staff 173 172 173 187 211 229 225 227 209 - - -
Temporary / Seasonal 126 126 121 101 156 215 225 203 171 - - -
City Total 1,209 1,424 1,433 1,426 1,420 1,496 1,581 1,589 1,563 1,511 - - -
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name General Fund Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 43,659,873 45,635,698 48,636,181 51,388,740 51,388,740 30,833,079 30,833,079 20,555,661 60%
Local Income Taxes - - 14,189,571 12,554,287 12,554,287 11,332,841 11,332,841 1,221,446 90%
Intergov./ Shared Revenues 4,251,806 2,186,019 4,032,969 4,198,874 4,198,874 2,026,936 2,026,936 2,171,938 48%
Intergov./ Grants 1,482,045 - - - - - - - -
Licenses & Permits 258,054 319,288 219,971 295,607 295,607 242,920 242,920 52,687 82%
Charges for Services 5,286,199 4,838,529 5,630,413 4,350,903 5,350,903 4,281,155 4,281,155 1,069,748 80%
Fines, Forfeitures, and Fees 6,235 4,911 9,045 8,000 8,000 8,684 8,684 (684) 109%
Interest Earnings 290,597 576,610 2,940,561 1,045,310 1,075,188 2,470,241 2,470,241 (1,395,053) 230%
Donations 1,769,377 1,358,100 1,726,912 1,392,500 1,392,500 1,982,977 1,982,977 (590,477) 142%
Other Income 1,238,059 1,352,986 1,400,222 1,296,920 1,296,920 1,193,704 1,193,704 103,216 92%
Interfund Allocation Reimb 9,896,054 10,544,420 10,597,451 11,206,787 11,206,787 8,405,090 8,405,090 2,801,697 75%
Interfund Transfers In 2,727,079 - 13,865,143 575,000 3,878,608 431,250 431,250 3,447,358 11%
PILOT 6,154,321 6,079,325 6,095,594 6,024,186 6,024,186 6,024,186 6,024,186 - 100%
Debt Proceedings - - 1,827,500 2,176,000 2,176,000 2,176,000 2,176,000 - 100%
Total Revenue 77,019,698 72,895,886 111,171,535 96,513,114 100,846,600 71,409,062 - 71,409,062 29,437,537 71%
Expenditures by Subdivisions
Mayor 990,182 993,329 970,586 1,193,725 1,197,172 756,347 122 756,469 440,703 63%
Community Initiatives 857,425 1,310,361 - - - - - - - -
Community Police Review Office 27,206 - 58,461 100,155 100,155 75,558 - 75,558 24,598 75%
City Clerk 633,713 588,712 550,428 672,304 612,854 406,146 4,630 410,776 202,079 67%
Common Council 593,820 552,768 650,968 853,936 931,451 413,585 56,438 470,024 461,427 50%
Youth Council - - - - 12,000 6,685 - 6,685 5,315 56%
General City 4,991,093 8,855,411 11,084,877 1,391,125 31,423,899 8,124,293 11,816,098 19,940,391 11,483,507 63%
Finance 2,111,012 2,138,651 2,594,482 3,264,508 3,386,011 2,159,018 323,576 2,482,594 903,418 73%
Human Resources 651,325 623,506 774,441 940,483 939,251 648,608 - 648,608 290,643 69%
Diversity & Inclusion 546,687 431,572 402,397 657,817 752,583 414,571 8,969 423,540 329,043 56%
Human Rights General 295,679 392,895 325,254 478,419 596,497 361,481 17,499 378,980 217,516 64%
Legal Dept 1,399,494 1,474,439 1,581,443 2,004,061 2,060,312 1,350,584 8,505 1,359,089 701,223 66%
Police General 30,031,479 9,084,025 40,788,073 44,773,849 45,832,381 31,200,878 314,906 31,515,785 14,316,596 69%
Crime Lab 628,676 206,430 837,475 959,994 960,068 686,886 714 687,600 272,468 72%
Police Other - - - - - - - - - -
Fire General 26,373,821 5,925,780 29,914,764 30,953,806 31,230,362 22,281,184 445,590 22,726,774 8,503,589 73%
EMS 1,185,778 1,119,302 1,396,009 1,550,928 1,023,498 699,052 38,077 737,129 286,368 72%
Fire Training Center 32,253 54,797 71,739 64,500 80,725 73,050 - 73,050 7,676 90%
Park Administration - - 5,372,562 6,000,000 6,000,000 4,500,000 - 4,500,000 1,500,000 75%
Park Maintenance - - 1,891,368 1,839,028 2,226,831 1,262,721 960,334 2,223,055 3,775 100%
Repairs & Maint-Other R&M - - 48,047 - 7,967 7,939 - 7,939 28 100%
Morris PAC 1,106,303 643,333 184 - - - - - - -
Palais Royale 149,547 177,972 182,642 234,841 235,098 129,236 11,702 140,938 94,159 60%
Engineering 3,123,492 2,951,893 3,409,584 4,615,002 4,769,887 2,975,046 87,219 3,062,264 1,707,622 64%
Sustainability 90,441 67,037 - - 33,000 - 33,000 33,000 - 100%
AmeriCorps 222,663 - - - - - - - - -
Streets & Sewers - - 3,437,500 5,500,000 5,500,000 4,125,000 - 4,125,000 1,375,000 75%
Curb & Sidewalk - - 1,375,000 1,600,000 1,600,000 1,200,000 - 1,200,000 400,000 75%
Street Signals and Lighting - - 1,314,108 - - 1,038,901 - 1,038,901 (1,038,901) -
Total Expenditures 76,042,091 37,592,214 109,032,391 109,648,482 141,512,000 84,896,769 14,127,380 99,024,149 42,487,852 70%
Expenditures by Type
Personnel
Salaries & Wages 39,865,302 7,304,533 44,671,983 46,909,167 45,198,664 32,147,019 - 32,147,019 13,051,645 71%
Fringe Benefits 13,920,158 2,090,570 17,059,311 21,423,742 21,459,420 13,706,635 - 13,706,635 7,752,785 64%
Other Personnel Costs - - - - - - - - - -
Total Personnel 53,785,460 9,395,103 61,731,294 68,332,909 66,658,085 45,853,654 - 45,853,654 20,804,430 69%
Supplies 2,033,958 2,675,311 2,708,357 3,052,084 3,876,853 2,602,541 204,220 2,806,761 1,070,092 72%
Services & Charges
Professional Services 1,811,607 1,907,475 2,667,148 2,357,135 3,043,404 1,386,970 912,134 2,299,104 744,300 76%
Printing & Advertising 188,451 342,749 205,374 329,453 359,115 132,166 8,291 140,456 218,659 39%
Utilities 654,363 591,906 1,895,474 646,538 646,538 1,480,645 - 1,480,645 (834,107) 229%
Repairs & Maintenance 1,951,940 3,151,159 3,632,029 2,898,719 3,486,266 3,052,977 222,003 3,274,981 211,285 94%
Education & Training 186,351 236,499 220,293 342,000 461,982 235,216 12,266 247,482 214,500 54%
Travel 25,843 53,075 102,967 108,000 171,046 84,643 25,640 110,283 60,763 64%
Grants & Subsidies 390,075 5,450,680 7,117,846 746,451 13,973,241 2,961,294 3,711,110 6,672,404 7,300,837 48%
Other Services & Charges 597,714 2,172,804 4,264,407 2,947,035 7,266,567 3,723,688 1,462,327 5,186,015 2,080,552 71%
Debt Service Principal 145,798 - 193,179 1,782,196 1,782,196 386,357 - 386,357 1,395,839 22%
Debt Service Interest & Fees 1,667 - 6,512 146,498 146,498 13,023 - 13,023 133,475 9%
Total Services & Charges 5,953,810 13,906,347 20,305,229 12,304,025 31,336,853 13,456,979 6,353,770 19,810,750 11,526,103 63%
Operating Expenditures 61,773,229 25,976,761 84,744,880 83,689,018 101,871,790 61,913,174 6,557,991 68,471,165 33,400,625 67%
Capital - 181,068 3,571,224 2,226,000 15,706,062 4,993,087 7,569,389 12,562,477 3,143,585 80%
Bad Debt 649 930 1,016 300 325 1,784 - 1,784 (1,459) 549%
Interfund
Interfund Allocations 9,320,120 9,701,661 9,662,209 10,633,164 10,833,618 8,163,724 - 8,163,724 2,669,894 75%
Interfund Transfers Out 4,948,093 1,731,794 11,053,062 13,100,000 13,100,206 9,825,000 - 9,825,000 3,275,206 75%
Total Interfund 14,268,213 11,433,455 20,715,271 23,733,164 23,933,823 17,988,724 - 17,988,724 5,945,100 75%
Total Expenditures 76,042,091 37,592,214 109,032,391 109,648,482 141,512,000 84,896,769 14,127,380 99,024,149 42,487,851 70%
Net Surplus / (Deficit) 977,607 35,303,672 2,139,144 (13,135,368) (40,665,401) (13,487,707) (27,615,087)
Beginning Cash Balance 54,208,073 53,544,921 54,208,073 54,208,073
Cash Adjustments (1,640,759) (34,640,520) 35,064,235 -
Ending Cash Balance 53,544,921 54,208,073 91,411,452 13,542,673 80,739,423
Cash Reserves Target 38,021,045 18,796,107 54,516,195 70,756,000
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations. The main
source of revenue is property taxes. Secondary sources of revenue include auto and commercial vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes
(PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
50% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name General Fund Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Dept/Division
Mayor 990,182 993,329 970,586 1,193,725 1,197,172 756,347 122 756,469 440,703 63%
Community Initiatives 857,425 1,310,361 - - - - - - - -
Community Police Review Office 27,206 - 58,461 100,155 100,155 75,558 - 75,558 24,598 75%
City Clerk 633,713 588,712 550,428 672,304 612,854 406,146 4,630 410,776 202,079 67%
Common Council 593,820 552,768 650,968 853,936 931,451 413,585 56,438 470,024 461,427 50%
Youth Council - - - - 12,000 6,685 - 6,685 5,315 56%
General City 4,991,093 3,907,318 2,272,466 1,391,125 10,717,680 1,497,869 7,603,135 9,101,004 1,616,676 85%
American Rescue Plan - 4,948,093 8,812,411 - 20,706,219 6,626,424 4,212,963 10,839,387 9,866,832 52%
Finance 2,111,012 2,138,651 2,594,482 3,264,508 3,386,011 2,159,018 323,576 2,482,594 903,418 73%
Human Resources 651,325 623,506 774,441 940,483 939,251 648,608 - 648,608 290,643 69%
Diversity & Inclusion 546,687 431,572 402,397 657,817 752,583 414,571 8,969 423,540 329,043 56%
Human Rights General 295,679 392,895 325,254 478,419 596,497 361,481 17,499 378,980 217,516 64%
Legal Dept 1,399,494 1,474,439 1,581,443 2,004,061 2,060,312 1,350,584 8,505 1,359,089 701,223 66%
Police General 30,031,479 9,084,025 40,788,073 44,773,849 45,832,381 31,200,878 314,906 31,515,785 14,316,596 69%
Crime Lab 628,676 206,430 837,475 959,994 960,068 686,886 714 687,600 272,468 72%
Fire General 26,373,821 5,925,780 29,914,764 30,953,806 31,230,362 22,281,184 445,590 22,726,774 8,503,589 73%
EMS 1,185,778 1,119,302 1,396,009 1,550,928 1,023,498 699,052 38,077 737,129 286,368 72%
Fire Training Center 32,253 54,797 71,739 64,500 80,725 73,050 - 73,050 7,676 90%
Park Administration - - 5,372,562 6,000,000 6,000,000 4,500,000 - 4,500,000 1,500,000 75%
Park Maintenance - - 1,891,368 1,839,028 2,226,831 1,262,721 960,334 2,223,055 3,775 100%
Repairs & Maint-Other R&M - - 48,047 - 7,967 7,939 - 7,939 28 100%
Morris PAC 1,106,303 643,333 184 - - - - - - -
Palais Royale 149,547 177,972 182,642 234,841 235,098 129,236 11,702 140,938 94,159 60%
Engineering 3,123,492 2,951,893 3,409,584 4,615,002 4,769,887 2,975,046 87,219 3,062,264 1,707,622 64%
Sustainability 90,441 67,037 - - 33,000 - 33,000 33,000 - 100%
AmeriCorps 222,663 - - - - - - - - -
Streets & Sewers - - 3,437,500 5,500,000 5,500,000 4,125,000 - 4,125,000 1,375,000 75%
Curb & Sidewalk - - 1,375,000 1,600,000 1,600,000 1,200,000 - 1,200,000 400,000 75%
Street Signals and Lighting - - 1,314,108 - - 1,038,901 - 1,038,901 (1,038,901) -
- - - - - - - - - -
Total Expenditures 76,042,091 37,592,214 109,032,391 109,648,482 141,512,000 84,896,769 14,127,380 99,024,149 42,487,853 70%
NOTE: For more detail, see department and division summary pages that follow.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Department Name Mayor's Office Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 577,992 605,133 565,832 683,897 683,897 442,120 - 442,120 241,777 65%
Fringe Benefits 205,069 203,482 187,410 258,254 258,254 135,040 - 135,040 123,214 52%
Total Personnel 783,061 808,615 753,241 942,151 942,151 577,160 - 577,160 364,991 61%
Supplies 3,888 2,706 3,655 5,500 5,589 2,540 29 2,568 3,021 46%
Services & Charges
Professional Services - - 6,946 7,000 7,000 932 - 932 6,068 13%
Printing & Advertising 43,385 36,431 42,991 46,500 49,773 35,944 93 36,038 13,736 72%
Repairs & Maintenance 650 33 - 300 300 - - - 300 0%
Education & Training 171 25 1,477 1,000 1,084 275 - 275 809 25%
Travel - 474 1,706 5,000 4,625 44 - 44 4,581 1%
Other Services & Charges 1,110 9,304 1,522 1,700 2,075 393 - 393 1,682 19%
Total Services & Charges 45,316 46,268 54,642 61,500 64,857 37,589 93 37,682 27,176 58%
Operating Expenditures 832,264 857,588 811,538 1,009,151 1,012,598 617,289 122 617,411 395,188 61%
Interfund Allocations 157,918 135,741 159,047 184,574 184,574 139,058 - 139,058 45,516 75%
Total Expenditures 990,182 993,329 970,586 1,193,725 1,197,172 756,347 122 756,469 440,704 63%
Department Purpose:
Explanation of Revenue Sources:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City
funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
Personnel - The personnel budget for the Mayor's Office includes wages and benefits for the Mayor and seven (7) full-time staff members, along with a small budget for interns. | Supplies - The
supplies budget includes office supplies and promotional supplies. | Services - Professional services include outside legal services. The Professional Services budget was much higher in 2020 due to a
one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police Department and provide suggestions for policy
improvements.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Community Initiatives Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 218,129 289,438 - - - - - - - -
Fringe Benefits 91,386 123,535 - - - - - - - -
Total Personnel 309,515 412,973 - - - - - - - -
Supplies - - - - - - - - - -
Services & Charges
Professional Services 210,500 351,000 - - - - - - - -
Printing & Advertising 1,410 9,331 - - - - - - - -
Education & Training - 38,737 - - - - - - - -
Travel - 1,775 - - - - - - - -
Grant & Subsidies 336,000 461,250 - - - - - - - -
Other Services & Charges - 143 - - - - - - - -
Total Services & Charges 547,910 862,236 - - - - - - - -
Operating Expenditures 857,425 1,275,209 - - - - - - - -
Interfund Allocations - 35,152 - - - - - - - -
Total Expenditures 857,425 1,310,361 - - - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Personnel - The personnel budget includes the wages and benefits for six (6) full-time employees. In 2020, two new positions were added: GVI (Group Violence Intervention) Program Manager and
Director of Community Initiatives. In 2021, two full-time positions will be transferred from the Recreation Division of the Department of Venues, Parks & Arts (Parks & Recreation Fund #201) to
this division and the positions will be retitled Violence Prevention Coordinator II. In 2022, two full-time positions are being added: one Administrative Assistant II and an additional Violence
Prevention Coordinator. Also, GVI is being renamed Office of Violence Prevention (OVP). | Services - Professional Services include $250,000 for S.A.V.E. (Stand Against Violence Everyday)
through Goodwill, and $23,000 for the National Network for Safe Communities at John Jay College of Criminal Justice provides strategic guidance, technical assistance, and other support for the
City’s efforts to reduce gun violence. Grants & Subsidies includes $350,000 for community programs and partnerships to be determined. In 2022, $25,000 will be added to Printing & Advertising for
promotional activities such as community outreach and grantee events, and $12,500 will be added for training Community Initiatives staff.
This Community Initiatives Division was established within the Mayor's Office in 2020 to centralize the Administration's efforts to respond to the most pressing issues facing the community. This
division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds.
The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Community Police Review Office Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 21,250 - 42,244 70,683 70,683 54,293 - 54,293 16,390 77%
Fringe Benefits 5,956 - 16,101 29,472 29,472 21,105 - 21,105 8,368 72%
Total Personnel 27,206 - 58,345 100,155 100,155 75,397 - 75,397 24,758 75%
Supplies - - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - - -
Repairs & Maintenance - - - - - - - - - -
Machinery & Equipment - - 116 - - 160 - 160 (160) -
Total Services & Charges - - 116 - - 160 - 160 (160) -
Total Expenditures 27,206 - 58,461 100,155 100,155 75,558 - 75,558 24,598 75%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review Board is
composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board.
The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly, impartially and
timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance of the evidence standard; to
identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police recommendations to improve the South Bend Police
Department and reduce incidents of alleged police misconduct.
This division is funded by property tax revenue collected in the General Fund.
This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office, including its
staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon, and dispostions thereof. The
Director shall make quarterly reports to the Common Council and Mayor concerning matters of conduct and recurring issues that are processed by the Review Office. The Director shall also provide
periodic reports and an annual report.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Department Name City Clerk Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 288,911 283,741 274,552 330,520 278,332 206,912 - 206,912 71,420 74%
Fringe Benefits 113,731 89,875 78,663 144,751 118,848 63,480 - 63,480 55,368 53%
Total Personnel 402,642 373,617 353,215 475,271 397,180 270,392 - 270,392 126,788 68%
Supplies 8,089 4,316 9,689 9,500 11,500 7,035 - 7,035 4,465 61%
Services & Charges
Professional Services 15,066 18,448 3,763 30,000 45,000 28,455 394 28,849 16,151 64%
Printing & Advertising 23,705 20,366 39,458 28,500 30,141 14,518 4,236 18,754 11,387 62%
Repairs & Maintenance 6,400 8,778 1,746 5,000 5,000 3,760 - 3,760 1,240 75%
Education & Training 14,250 2,296 3,547 7,500 7,500 1,403 - 1,403 6,097 19%
Travel - - 4,565 7,000 7,000 - - - 7,000 0%
Other Services & Charges 7,635 5,916 8,293 7,500 7,500 3,757 - 3,757 3,743 50%
Bad Debt Expense - 100 (100) - - - - - - -
Total Services & Charges 67,056 55,903 61,271 85,500 102,141 51,893 4,630 56,523 45,618 55%
Operating Expenditures 477,787 433,836 424,175 570,271 510,822 329,320 4,630 333,950 176,871 65%
Interfund Allocations 155,926 154,876 126,253 102,033 102,033 76,826 - 76,826 25,207 75%
Total Expenditures 633,713 588,712 550,428 672,304 612,854 406,146 4,630 410,776 202,078 67%
Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Personnel - The personnel budget for the Clerk's Office includes wages and benefits for the City Clerk and four (4) full-time staff members, along with a small budget for interns. | Supplies - The
supplies budget includes office supplies and law books. | Services - Professional services include outside legal services. Printing and advertising includes $20,000 for required legal notices in the
newspaper to advertise public meetings and $6,500 to renew brochures, letterhead, resident information.
The Clerk's Office is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City
funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Department Name Common Council Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 182,138 203,103 205,665 304,597 362,597 151,395 - 151,395 211,202 42%
Fringe Benefits 95,359 106,163 115,052 214,179 241,203 70,053 - 70,053 171,151 29%
Total Personnel 277,497 309,265 320,717 518,776 603,800 221,447 - 221,447 382,353 37%
Supplies 1,894 2,496 1,893 2,500 5,090 3,939 90 4,029 1,061 79%
Services & Charges
Professional Services 193,211 166,913 230,653 207,000 193,500 112,358 55,070 167,428 26,072 87%
Printing & Advertising 35,048 9,466 15,405 25,000 25,400 15,052 1,200 16,252 9,148 64%
Repairs & Maintenance 24,584 7,340 7,240 5,000 5,000 4,001 - 4,001 999 80%
Education & Training 599 1,557 2,961 7,500 7,500 1,878 - 1,878 5,622 25%
Travel 1,334 4,618 15,508 15,000 15,000 1,413 - 1,413 13,587 9%
Other Services & Charges 4,714 7,583 5,392 10,300 13,300 5,874 78 5,953 7,347 45%
Total Services & Charges 259,491 197,477 277,159 269,800 259,700 140,575 56,348 196,923 62,775 76%
Operating Expenditures 538,882 509,239 599,769 791,076 868,590 365,961 56,438 422,399 446,189 49%
Interfund Allocations 54,938 43,529 51,198 62,861 62,861 47,624 - 47,624 15,236 76%
Total Expenditures 593,820 552,768 650,968 853,936 931,451 413,585 56,438 470,024 461,425 50%
Purpose:
Explanation of Revenue Sources:
The Common Council is the fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is
always our highest priority.
Personnel - The Common Council's budget includes the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2022, the annual council
member's salary will be $20,762. There is also a budget of $44,000 for interns. In 2022, $30,000 will be added to the personnel budget for a part-time Legislative Assistant. | Supplies - There is a small
budget for office supplies. | Services - Professional services include $200k for legal services for the Council.
The Common Council is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other
City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Controller's Office Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,321,367 1,238,276 1,449,697 1,697,019 1,697,019 1,178,278 - 1,178,278 518,741 69%
Fringe Benefits 464,963 430,563 499,994 696,473 696,473 422,521 - 422,521 273,952 61%
Total Personnel 1,786,330 1,668,839 1,949,691 2,393,492 2,393,492 1,600,799 - 1,600,799 792,693 67%
Supplies 8,804 8,278 11,893 17,052 17,059 5,921 910 6,831 10,228 40%
Services & Charges
Professional Services 92,490 257,437 345,764 490,000 612,380 271,494 322,388 593,882 18,498 97%
Printing & Advertising 4,914 2,184 2,860 3,000 3,000 714 - 714 2,286 24%
Repairs & Maintenance 225 202 7,857 2,500 1,268 4,537 - 4,537 (3,269) 358%
Education & Training 4,235 1,504 3,583 15,000 15,349 14,564 - 14,564 784 95%
Travel 1,300 1,784 1,019 9,000 9,000 7,646 - 7,646 1,354 85%
Other Services & Charges 19,228 18,030 15,313 11,585 11,585 9,046 278 9,323 2,262 80%
Total Services & Charges 122,391 281,141 376,395 531,085 652,582 308,001 322,666 630,667 21,915 97%
Operating Expenditures 1,917,524 1,958,259 2,337,978 2,941,629 3,063,133 1,914,721 323,576 2,238,297 824,836 73%
Bad Debt 55 - - - - - - - - -
Interfund Allocations 193,433 180,392 256,504 322,879 322,879 244,296 - 244,296 78,582 76%
Total Expenditures 2,111,012 2,138,651 2,594,482 3,264,508 3,386,011 2,159,018 323,576 2,482,594 903,418 73%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk management. This
budget accounts for the expenditures of the Controller's Office.
Personnel - Includes the wages and benefits for twenty-one (21) full-time employees which include accounts payable, payroll, purchasing, and accounting staff. | Supplies - Includes office supplies. |
Services - Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and the annual financial audit. Education
and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual
comprehensive financial report (ACFR), and legal notices in the newspaper.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Human Resources Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 400,053 348,620 456,149 520,204 520,204 381,872 - 381,872 138,332 73%
Fringe Benefits 148,223 120,229 166,913 213,926 213,926 142,188 - 142,188 71,739 66%
Total Personnel 548,276 468,849 623,062 734,130 734,130 524,059 - 524,059 210,071 71%
Supplies 2,165 7,263 8,124 17,000 17,000 5,411 - 5,411 11,589 32%
Services & Charges
Professional Services - 315 2,115 - 5,000 1,443 - 1,443 3,557 29%
Printing & Advertising 287 1,668 3,487 4,500 4,500 223 - 223 4,277 5%
Repairs & Maintenance 150 450 1,120 - 140 140 - 140 - 100%
Education & Training 1,361 14,363 10,198 35,000 28,628 7,974 - 7,974 20,654 28%
Travel - 2,507 4,109 6,000 6,000 861 - 861 5,139 14%
Other Services & Charges 1,609 3,681 4,206 6,500 6,500 4,711 - 4,711 1,789 72%
Total Services & Charges 3,407 22,984 25,234 52,000 50,768 15,353 - 15,353 35,416 30%
Operating Expenditures 553,847 499,096 656,421 803,130 801,898 544,822 - 544,822 257,076 68%
Interfund Allocations 97,478 124,410 118,020 137,353 137,353 103,786 - 103,786 33,567 76%
Total Expenditures 651,325 623,506 774,441 940,483 939,251 648,608 - 648,608 290,643 69%
Division Purpose:
Explanation of Revenue Sources:
Human Resources oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a great place to
work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture.
Personnel - The personnel budget includes the wages and benefits for eight (8) full-time employees. | Supplies - The supplies budget includes general office supplies and employee ID badges. |
Services - Printing services include the printing of employee handbooks. Other charges & services includes dues & memberships with professional associations, background checks, and City
sponsored events/job fairs.
This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds.
The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 206,014 150,127 165,019 251,412 251,412 157,603 - 157,603 93,809 63%
Fringe Benefits 64,933 36,526 47,264 92,401 92,401 57,114 - 57,114 35,287 62%
Total Personnel 270,948 186,653 212,283 343,813 343,813 214,717 - 214,717 129,096 62%
Supplies 1,486 389 1,854 1,000 3,000 2,469 - 2,469 531 82%
Services & Charges
Professional Services 194,734 156,689 50,000 80,000 147,858 80,417 - 80,417 67,441 54%
Printing & Advertising 1,581 1,960 14,834 8,500 19,651 11,967 544 12,510 7,141 64%
Repairs & Maintenance - - - - - 1,084 - 1,084 (1,084) -
Education & Training 10,780 595 14,297 100,000 74,431 8,369 1,950 10,319 64,112 14%
Travel - 1,862 8,129 10,000 48,326 12,453 6,475 18,927 29,398 39%
Other Services & Charges 3,755 1,155 50 6,000 7,000 1,309 - 1,309 5,691 19%
Machinery & Equipment - - - - - - - - - -
Total Services & Charges 210,850 162,261 87,309 204,500 297,266 115,599 8,969 124,568 172,699 42%
Operating Expenditures 483,283 349,303 301,446 549,313 644,079 332,785 8,969 341,753 302,326 53%
Interfund Allocations 63,404 82,269 100,951 108,504 108,504 81,787 - 81,787 26,717 75%
Total Expenditures 546,687 431,572 402,397 657,817 752,583 414,571 8,969 423,540 329,043 56%
Revenue
Charges for Services - - - - - - - - -
Other Income 500 - - - - - - - -
Donations - - - - - - - - -
Total Revenue 500 - - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development for City services,
funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
This office is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other
City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
2020: Living Cities Inclusive Procurement grant $50,000
2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175)
Personnel - The personnel budget includes the wages and benefits for three (3) full-time employees, along with a budget for interns. | Supplies - There is a small budget for office supplies. |
Services - The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance on
Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the following organizations: ACCA, GARE,
Women's Business Enterprise National Council (WBENC), MidStates MSCS.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Human Rights Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 135,895 196,677 141,006 224,974 290,542 178,933 - 178,933 111,609 62%
Fringe Benefits 55,005 68,742 46,554 104,296 135,763 65,878 - 65,878 69,885 49%
Total Personnel 190,901 265,418 187,560 329,270 426,305 244,812 - 244,812 181,494 57%
Supplies 969 1,980 2,497 3,000 3,000 3,430 - 3,430 (430) 114%
Services & Charges
Professional Services 3,538 - 1,079 3,500 3,500 224 - 224 3,276 6%
Printing & Advertising 407 23,554 2,740 13,500 20,889 16,781 - 16,781 4,108 80%
Repairs & Maintenance 8,151 7,982 6,972 10,000 10,000 6,131 - 6,131 3,869 61%
Education & Training - 1,681 3,496 5,000 8,084 2,956 4,152 7,108 976 88%
Travel - - 12,885 - 6,148 2,874 1,246 4,121 2,027 67%
Other Services & Charges 45,538 44,960 51,739 57,500 61,921 41,300 12,101 53,401 8,520 86%
Total Services & Charges 57,634 78,178 78,910 89,500 110,542 70,267 17,499 87,766 22,776 79%
Operating Expenditures 249,504 345,576 268,968 421,770 539,847 318,509 17,499 336,008 203,840 62%
Interfund Allocations 46,175 47,319 56,286 56,649 56,649 42,972 - 42,972 13,677 76%
Total Expenditures 295,679 392,895 325,254 478,419 596,497 361,481 17,499 378,980 217,517 64%
Revenue
Other Income 30,049 30,659 30,000 30,000 30,000 30,000 30,000 - 100%
Total Revenue 30,049 30,659 30,000 30,000 30,000 30,000 30,000 - 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission (HRC) is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual
orientation or gender identity, nationalities, the disabled, and families with children. The HRC's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is
to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The HRC provides the keys to unlock the doors of discrimination.
This division is funded by property tax revenue collected in the General Fund. This division also receives a small amount of revenue from an agreement with St. Joseph County:
In 2017, the South Bend Human Rights Commission (HRC) entered into an interlocal agreement with St. Joseph County. The continued partnership with St. Joseph County, to investigate
discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC to support the costs associated with the increased caseload. Starting in 2019, as
part of the interlocal agreement, St. Joseph County reimburses the City $30,000 a year to support the HRC.
Note: Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human Rights Federal
Grants Fund (#258).
Personnel - The personnel budget includes the wages and benefits for four (4) full-time employees, along with a budget for one part-time position. Human Rights also has two (2) grant-funded
positions budgeted in the Human Rights Federal Grants Fund (#258) that are not represented in this budget. | Supplies - There is a small budget for office supplies. | Services - Includes office space
rental and maintenance, education & training for staff members, and printing and mailing expenses.
In 2022, the Director of Human Rights position was added back. The Director of Human Rights serves on the senior leadership team of the Office of Diversity and Inclusion and provide strategic
leadership for the administration, operation, and functions of the HRC in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County Human Rights Ordinance. The
director manages staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment, public accommodations, and education.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Department Name Legal Department Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 895,492 952,878 1,042,113 1,225,209 1,212,759 828,564 - 828,564 384,195 68%
Fringe Benefits 291,446 307,331 338,313 436,669 436,669 243,078 - 243,078 193,591 56%
Total Personnel 1,186,938 1,260,209 1,380,426 1,661,878 1,649,428 1,071,642 - 1,071,642 577,786 65%
Supplies 1,515 4,919 3,312 5,000 8,550 5,034 9 5,043 3,507 59%
Services & Charges
Professional Services 9,384 3,780 884 10,000 27,625 27,368 - 27,368 257 99%
Other Professional Services - - 30 - - - - - - -
Printing & Advertising 252 170 - 1,000 1,000 60 100 160 840 16%
Repairs & Maintenance 1,000 - - 700 700 - - - 700 0%
Education & Training 7,108 9,450 17,518 16,000 15,337 5,098 550 5,648 9,689 37%
Travel - 2,583 3,057 10,500 10,500 1,955 2,296 4,251 6,249 40%
Other Services & Charges 18,408 21,798 38,271 26,600 74,788 33,913 5,551 39,464 35,324 53%
Total Services & Charges 36,152 37,781 59,761 64,800 129,951 68,394 8,497 76,891 53,059 59%
Operating Expenditures 1,224,605 1,302,909 1,443,500 1,731,678 1,787,928 1,145,070 8,505 1,153,576 634,352 65%
Bad Debt - - - - - - - - - -
Interfund Allocations 174,889 171,530 137,943 272,384 272,384 205,514 - 205,514 66,870 75%
Total Expenditures 1,399,494 1,474,439 1,581,443 2,004,061 2,060,312 1,350,584 8,505 1,359,089 701,222 66%
Revenue
Charges for Services 91,343 93,627 96,436 99,329 99,329 74,497 74,497 24,832 75%
Other Income - 794 153 - - - - - -
Interfund Allocation Reimb - - - - - - - - -
Total Revenue 91,343 94,421 96,589 99,329 99,329 74,497 74,497 24,832 75%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and
cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City
funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. This department also collects revenue for legal services provided to the South
Bend Redevelopment Commission. The Interfund Allocation Reimbursement was a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for
Assistant City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation.
Personnel - The personnel budget includes the wages and benefits for twelve (12) full-time employees, one part-time employee, and $25k for interns. From 2020 to 2021, the personnel budget
increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position is under the
Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. | Supplies - The supplies budget includes general office
supplies. | Services - Education & training includes funding for professional development and continuing education for the attorneys. Other charges & services includes dues & memberships with
professional associations, postage, and subscriptions to legal research sources.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Engineering Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,731,698 1,734,557 1,910,499 2,392,126 2,396,126 1,593,252 - 1,593,252 802,874 66%
Fringe Benefits 592,477 603,160 630,786 925,462 917,987 512,331 - 512,331 405,656 56%
Total Personnel 2,324,174 2,337,717 2,541,285 3,317,588 3,314,113 2,105,583 - 2,105,583 1,208,530 64%
Supplies 7,128 11,798 141,529 226,472 295,777 112,227 3 112,229 183,548 38%
Services & Charges
Professional Services 192,618 81,144 148,601 271,635 342,355 172,695 70,463 243,158 99,198 71%
Printing & Advertising 5,897 6,215 5,697 8,953 10,255 6,169 320 6,489 3,767 63%
Repairs & Maintenance 5,931 5,623 4,649 27,700 28,500 8,152 - 8,152 20,348 29%
Education & Training 1,157 33,980 23,536 21,000 22,282 17,017 5,239 22,256 26 100%
Travel 3,986 7,452 9,885 15,250 26,290 13,417 5,744 19,161 7,129 73%
Other Services & Charges 11,024 8,069 61,175 96,470 96,355 64,629 5,450 70,079 26,276 73%
Debt Service Principal 4,493 - - - - - - - - -
Debt Service Interest & Fees 51 - - - - - - - - -
Capital Outlay - - 29,380 - - - - - - -
Total Services & Charges 225,158 142,483 282,923 441,008 526,038 282,079 87,216 369,295 156,744 70%
Operating Expenditures 2,556,460 2,491,997 2,965,737 3,985,069 4,135,928 2,499,889 87,219 2,587,108 1,548,822 63%
Bad Debt - - - - 25 25 - 25 - 100%
Interfund Allocations 567,032 459,896 443,847 629,933 633,933 475,132 - 475,132 158,802 75%
Total Expenditures 3,123,492 2,951,893 3,409,584 4,615,002 4,769,887 2,975,046 87,219 3,062,264 1,707,624 64%
Revenue
Licenses & Permits 122,575 177,070 82,125 155,582 155,582 108,320 108,320 47,262 70%
Charges for Services 192,000 196,000 198,000 201,960 201,960 151,470 151,470 50,490 75%
Fines - 24 - - - 12 12 (12) -
Other Income 6,401 12,317 19,868 8,000 8,000 48,264 48,264 (40,264) 603%
Interfund Allocation Reimb 1,449,233 1,514,420 1,567,451 1,685,787 1,685,787 1,264,340 1,264,340 421,447 75%
Total Revenue 1,770,209 1,899,831 1,867,444 2,051,329 2,051,329 1,572,406 1,572,406 478,923 77%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and
This division is funded by property tax revenue collected in the General Fund. It also receives revenue from permits issued and charges for engineering services. Engineering has an Engineering
Service Agreement (ESA) agreement with the Department of Community Investment (DCI). Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages
and benefits for positions that serve other divisions within the Department of Public Works, especially Engineers. These positions are allocated out to the following Public Works divisions: Streets
(Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), Sewage Works Operations Fund (#641).
Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees, one (1) part-time position, and seasonal interns. Personnel changes in 2021 include the
addition of one (1) full-time Engineer II and the elimination of the budget for part-time engineers, leaving budget for one part-time clerical position. | Supplies - The supplies budget includes office
supplies and supplies for engineers to perform field work. | Services - Professional Services include consulting and design services for various Public Works projects.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 45,231 - - - - - - - - -
Fringe Benefits 14,506 - - - - - - - - -
Total Personnel 59,737 - - - - - - - - -
Supplies 534 - - - - - - - -
Services & Charges
Professional Services 5,890 - - - 33,000 - 33,000 33,000 - 100%
Repairs & Maintenance 285 - - - - - - - - -
Education & Training 150 - - - - - - - - -
Other Services & Charges 3,700 - - - - - - - - -
Total Services & Charges 10,025 - - - 33,000 - 33,000 33,000 - 100%
Operating Expenditures 70,295 - - - 33,000 - 33,000 33,000 - 100%
Capital - - - - - - - - - -
Interfund Allocations 20,146 - - - - - - - - -
Total Expenditures 90,441 - - - 33,000 - 33,000 33,000 - 100%
Revenue
Other Income - - - - - - - - -
Total Revenue - - - - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public.
This division was funded by property tax revenue collected in the General Fund.
The Office of Sustainability was a division of the Department of Public Works prior to 2021. In 2021, Sustainability was moved under the Department of Community Investment (DCI) and will be
accounted for in the DCI Fund (#211) beginning in 2022.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 166,836 - - - - - - - - -
Fringe Benefits 28,717 - - - - - - - - -
Total Personnel 195,554 - - - - - - - - -
Supplies 2,903 - - - - - - - - -
Services & Charges
Professional Services 22,862 - - - - - - - - -
Printing & Advertising - - - - - - - - - -
Education & Training - - - - - - - - - -
Travel - - - - - - - - - -
Other Services & Charges 1,345 - - - - - - - - -
Total Services & Charges 24,207 - - - - - - - - -
Total Expenditures 222,663 - - - - - - - - -
Revenue
Intergov./ Grants 184,811 - - - - - - - -
Other Income 379 - - - - - - - -
Interfund Transfers In 120,000 - - - - - - - -
Total Revenue 305,190 - - - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by ten AmeriCorps members. The AmeriCorps
program was overseen by the Office of Sustainability. AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives
and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing for disasters.
This program was funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefited from the AmeriCorps program.
In 2021, the decision was made to discontinue participation in the AmeriCorps Grant Program as the program is duplicative of other initiatives throughout the City, specifically in the Department of
Community Investment (DCI). In 2022, the work the AmeriCorps Program was engaged in will be continued within DCI, primarily within the Engagement & Economic Empowerment,
Neighborhoods, and Sustainability teams accounted for in the DCI Fund (#211).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Department Name Police Department Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 16,370,447 504,324 20,025,388 20,918,393 20,918,393 14,709,193 - 14,709,193 6,209,200 70%
Fringe Benefits 5,728,486 - 7,944,292 9,791,584 9,791,584 6,416,487 - 6,416,487 3,375,098 66%
Total Personnel 22,098,933 504,324 27,969,681 30,709,978 30,709,978 21,125,680 - 21,125,680 9,584,298 69%
Supplies 955,573 1,390,275 1,358,732 1,428,050 1,488,415 1,128,955 31,184 1,160,139 328,276 78%
Services & Charges
Professional Services 495,799 360,416 1,177,704 730,000 942,496 478,475 225,453 703,928 238,568 75%
Printing & Advertising 55,375 204,973 74,591 155,000 156,505 24,099 1,528 25,626 130,879 16%
Utilities 182,655 197,178 215,910 210,000 210,000 165,305 - 165,305 44,695 79%
Repairs & Maintenance 822,096 899,760 1,196,027 1,010,199 1,026,507 886,062 23,705 909,768 116,740 89%
Education & Training 56,136 - 2,076 - - - - - - -
Travel 2,618 573 7,697 250 250 - - - 250 0%
Grants & Subsidies 11,075 21,165 9,970 357,000 257,200 15,335 600 15,935 241,265 6%
Other Services & Charges 344,841 293,980 345,062 394,108 449,334 311,837 (34,952) 276,885 172,449 62%
Debt Service Principal 141,305 - 193,179 1,782,196 1,782,196 386,357 - 386,357 1,395,839 22%
Debt Service Interest & Fees 1,615 - 6,512 146,498 146,498 13,023 - 13,023 133,475 9%
Total Services & Charges 2,113,516 1,978,044 3,228,726 4,785,251 4,970,987 2,280,494 216,333 2,496,827 2,474,160 50%
Operating Expenditures 25,168,022 3,872,642 32,557,138 36,923,278 37,169,379 24,535,129 247,517 24,782,646 12,386,734 67%
Capital - 52,630 3,287,851 2,226,000 3,038,431 2,447,546 67,389 2,514,935 523,496 83%
Bad Debt - - - 300 300 - - - 300 0%
Interfund Allocations 4,863,457 5,158,753 4,943,084 5,624,271 5,624,271 4,218,203 - 4,218,203 1,406,068 75%
Total Expenditures 30,031,479 9,084,025 40,788,073 44,773,849 45,832,381 31,200,878 314,906 31,515,785 14,316,598 69%
Revenue
Intergov./ Grants 210,402 - - - - - - - -
Charges for Services - - - - - - - - -
Other Income 338,317 386,767 505,716 421,900 421,900 255,965 255,965 165,935 61%
Donations - - - 7,500 7,500 - - 7,500 0%
Capital Lease Proceeds - - 1,827,500 2,176,000 2,176,000 2,176,000 2,176,000 - 100%
Total Revenue 548,719 386,767 2,333,216 2,605,400 2,605,400 2,431,965 - 2,431,965 173,435 93%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents.
The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will
improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to
advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units. Other income
includes $320,000 from the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, $7,500 for firearms training of the University of Notre Dame police officers, and
$29,000 from the rental of property. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel
overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). Additionally, in 2021, grant revenue was
received from the Department of Justice to help offset public safety personnel overtime costs related to the COVID-19 pandemic.
Personnel - The personnel budget includes the wages and benefits for 36 full-time civilians and 232 sworn officers, along with a budget for part-time employees and seasonal school crossing guards. A
portion of sworn police officer wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The Department has not been at full
staffing levels for sworn officers for some time due to a shortage of applicants, something many law enforcement agencies are experiencing. | Supplies - The majority of the supplies budget is for fuel
for patrol cars, budgeted at $635k for 2022. Taser purchases are budgeted at $110k per year until 2023. Other supplies budgeted include uniforms, medical & safety supplies, small tools & equipment,
building maintenance supplies, and general office supplies.| Services & Charges - Professional services includes funding to support the St. Joseph County Special Victims Unit, an interlocal
partnership between the St. Joseph County Police Department, Mishawaka Police Department, South Bend Police Department, and St. Joseph County Prosecutor’s Office. Professional services also
includes legal services. Utilities includes the water, electric, and natural gas for the police station. Repairs & maintenance includes $880k for police vehicles, radios, and other equipment, and $85k for
building R&M. Other services & charges includes $210k for telecommunications and data expenses for cell phones, pagers, and body cameras. | Grants & Subsidies - funding for the Police Athletic
League (PAL) Program. | Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. In recent years, the purchase of new patrol cars through capital leases has
been funded by the Local Income Tax Certified Shares Fund (#404).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 346,190 - 465,255 501,800 501,800 369,489 - 369,489 132,311 74%
Fringe Benefits 118,776 - 158,621 204,327 204,327 126,198 - 126,198 78,129 62%
Total Personnel 464,966 - 623,875 706,127 706,127 495,686 - 495,686 210,440 70%
Supplies 15,138 14,951 18,860 17,000 17,074 12,609 714 13,322 3,751 78%
Services & Charges
Professional Services - - - - - - - - - -
Printing & Advertising - - - - - - - - - -
Education & Training - - - - - - - - - -
Travel - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Operating Expenditures 480,105 14,951 642,735 723,127 723,201 508,295 714 509,009 214,191 70%
Interfund Allocations 148,571 191,479 194,740 236,867 236,867 178,591 - 178,591 58,276 75%
Total Expenditures 628,676 206,430 837,475 959,994 960,068 686,886 714 687,600 272,467 72%
Revenue
Charges for Services 26,169 10,844 14,369 10,000 10,000 7,350 7,350 2,650 74%
Total Revenue 26,169 10,844 14,369 10,000 10,000 7,350 7,350 2,650 74%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity determination, expert
testimony, facial recognition.
This division is funded by property tax revenue collected in the General Fund. The Crime Lab offers services to other agencies for a charge. Revenue for services continues to grow but is budgeted
Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians. | Supplies - The supplies budget includes operating supplies for the Crime Lab such as gloves,
special cartridges, ballistic powder, and other specialized supplies. | Interfund Allocations - Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the
Administrative Cost Allocation.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Department Name Fire Department Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 15,905,583 62,956 16,950,271 16,809,343 15,709,343 11,698,960 - 11,698,960 4,010,383 74%
Fringe Benefits 5,621,419 - 6,745,156 8,216,010 8,216,010 5,361,878 - 5,361,878 2,854,132 65%
Total Personnel 21,527,001 62,956 23,695,427 25,025,352 23,925,352 17,060,838 - 17,060,838 6,864,515 71%
Supplies 592,256 900,416 831,842 940,400 1,327,829 869,921 133,205 1,003,126 324,703 76%
Services & Charges
Professional Services 351,832 444,791 666,736 475,000 626,253 183,795 205,366 389,161 237,092 62%
Printing & Advertising 2,040 4,120 3,129 35,000 35,000 2,387 270 2,657 32,343 8%
Utilities 271,750 277,460 259,160 292,000 292,000 196,525 - 196,525 95,475 67%
Repairs & Maintenance 992,999 1,140,770 1,216,441 1,124,000 1,552,707 1,344,247 96,451 1,440,698 112,009 93%
Education & Training 79,268 132,088 133,566 130,000 274,786 172,432 375 172,807 101,979 63%
Travel 12,979 28,512 34,408 30,000 37,909 43,980 9,879 53,859 (15,951) 142%
Other Services & Charges 50,324 54,361 48,795 55,000 115,018 93,542 43 93,585 21,433 81%
Total Services & Charges 1,761,191 2,082,102 2,362,234 2,141,000 2,933,673 2,036,907 312,385 2,349,292 584,380 80%
Operating Expenditures 23,880,448 3,045,474 26,889,503 28,106,752 28,186,855 19,967,666 445,590 20,413,256 7,773,598 72%
Interfund Allocations 2,493,373 2,880,306 3,025,261 2,847,054 3,043,508 2,313,518 - 2,313,518 729,990 76%
Total Expenditures 26,373,821 5,925,780 29,914,764 30,953,806 31,230,362 22,281,184 445,590 22,726,774 8,503,588 73%
Revenue
Charges for Services 340 516 393 1,000 1,000 117 117 883 12%
Intergov./ Grants 94,668 - - - - - - - -
Licenses & Permits 23,137 29,308 24,914 26,000 26,000 17,019 17,019 8,981 65%
Donations - 100 5,000 - - - - - -
Other Income 20,678 24,510 18,823 1,000 1,000 109,019 109,019 (108,019) 10902%
Interfund Transfers In 607,079 - - - - - - - -
Total Revenue 745,902 54,434 49,130 28,000 28,000 126,155 126,155 (98,155) 451%
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The
objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to
safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public
education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective method for providing public safety. The South Bend Fire
Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which give citizens the best chance for positive outcomes and continued quality
of life. Providing the members of the South Bend Fire Department with the latest and best available equipment and training to perform their duties gives them the tools to effect the best possible
outcomes when emergencies occur. The South Bend Fire Department is dedicated to providing expert-level service with an all-hazards approach to public safety.
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. | In 2020, the Fire Department received funds from the
Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an
interfund transfer in from the COVID-19 Response Fund (#264).
Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians and 256 sworn firefighters, along with a small budget of $6k for interns. A portion of sworn
firefighter wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The South Bend Fire Department conducts recruit
academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian recruit positions for 21
weeks. | Supplies - $390k is budgeted for operating supplies including personal protective equipment (PPE), training materials and equipment, and more. $181k is budgeted for fuel for vehicles. |
Services & Charges - Professional services includes elevator and boiler inspections; various testing including physicals for firefighters, divers, and hazmat; and legal services. Utilities includes the
water, electric, and natural gas for the eleven fire stations. Repairs & maintenance includes $770k for vehicles, $125k for radios, $22k for other equipment, and $115k for buildings. | Capital - Fire
Department capital needs are budgeted in the Fire Department Capital Fund (#287). | Accounting Changes - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical
Services to the General Fund. This includes wages & benefits, supplies, and services previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate
budget was impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 621,217 720,000 919,564 978,990 168,990 123,637 - 123,637 45,353 73%
Fringe Benefits 79,326 - 79,700 95,938 95,937 63,758 - 63,758 32,178 66%
Total Personnel 700,543 720,000 999,264 1,074,928 264,927 187,395 - 187,395 77,531 71%
Supplies 387,434 295,674 277,728 357,000 635,134 402,010 38,077 440,088 195,047 69%
Services & Charges
Professional Services 22,033 43,132 26,696 51,000 55,437 29,315 - 29,315 26,121 53%
Printing & Advertising - - - - - - - - - -
Repairs & Maintenance 3,704 2,464 7,638 5,000 5,000 8,882 - 8,882 (3,882) 178%
Education & Training 7,912 199 4,037 4,000 4,000 2,960 - 2,960 1,040 74%
Other Services & Charges 63,559 57,003 79,024 59,000 59,000 66,422 - 66,422 (7,422) 113%
Total Services & Charges 97,208 102,798 117,394 119,000 123,437 107,579 - 107,579 15,857 87%
Operating Expenditures 1,185,184 1,118,472 1,394,386 1,550,928 1,023,498 696,984 38,077 735,062 288,435 72%
Bad Debt 594 830 1,116 - - 1,664 - 1,664 (1,664) -
Interfund Allocations - - 507 - - 404 - 404 (404) -
Total Expenditures 1,185,778 1,119,302 1,396,009 1,550,928 1,023,498 699,052 38,077 737,129 286,367 72%
Revenue
Charges for Services 4,195,362 4,395,365 5,138,527 3,824,580 4,824,580 3,879,961 3,879,961 944,619 80%
Fines, Forfeitures, and Fees 11 12 - - - - - - -
Other Income 588 1,418 7,112 - - 150,782 150,782 (150,782) -
Total Revenue 4,195,961 4,396,795 5,145,639 3,824,580 4,824,580 4,030,743 4,030,743 793,837 84%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Personnel - The personnel budget includes the wages and benefits for four (4) full-time EMS billing personnel. | Supplies - $323k is budgeted for operating supplies for ambulances, $7.4k for small
tools & equipment, and $2k for office supplies. | Services & Charges - Professional services includes collection costs and cleaning services. Utilities includes the water, electric, and natural gas for the
eleven (11) fire stations. Repairs & maintenance includes funding for repairs & maintenance for ambulances and repairs to small equipment. Other charges & services includes credit card processing
fees and postage. | Accounting Changes - Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover
expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General
Fund simplified accounting. Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the
Fire Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Fire Training Center Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Supplies 13,287 16,958 32,351 17,000 33,225 38,066 - 38,066 (4,841) 115%
Services & Charges
Professional Services - 1,929 6,208 2,000 2,000 - - - 2,000 0%
Utilities 18,331 31,665 33,180 35,500 35,500 25,905 - 25,905 9,595 73%
Repairs & Maintenance 635 4,246 - 10,000 10,000 9,079 - 9,079 921 91%
Total Services & Charges 18,966 37,840 39,388 47,500 47,500 34,984 - 34,984 12,516 74%
Operating Expenditures 32,253 54,797 71,739 64,500 80,725 73,050 - 73,050 7,675 90%
Total Expenditures 32,253 54,797 71,739 64,500 80,725 73,050 - 73,050 7,675 90%
Revenue
Charges for Services 0 5,935 52,439 50,000 50,000 70,054 70,054 (20,054) 140%
Other Income - 1,137 - - - - - - -
Total Revenue 0 7,072 52,439 50,000 50,000 70,054 - 70,054 (20,054) 140%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This division was established in 2020 to account for a portion of the costs of the Luther J Taylor Sr. Fire Training Center and associated revenue. Construction of the Training Center was completed in
2014. Prior to that, the South Bend Fire Department would have to find locations for training opportunities, such as using vacant or abandoned houses. The Training Center provided a much needed
resource for the South Bend Fire Department as well as other agencies in the area. Firefighters can practice fighting fires in a controlled environment under different scenarios such as apartment
buildings, businesses, commercial kitchens, and cars. The Training Center also hosts the recruit academy, as well as classes for the South Bend Fire Department and other agencies.
This division is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center. Recruit Academy
and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Training Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also
accounted for in the Fire Training Center budget.
From 2019 through 2021, capital improvements were made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can be seen in the
Fire Station #9 Bond Capital Fund (#451).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 430,859 - - - - - - - - -
Fringe Benefits 200,379 - - - - - - - - -
Total Personnel 631,239 - - - - - - - - -
Supplies 29,271 8,435 - - - - - - - -
Services & Charges
Professional Services 1,650 4,444 - - - - - - - -
Printing & Advertising 14,150 22,310 184 - - - - - - -
Utilities 110,532 - - - - - - - - -
Repairs & Maintenance 61,776 5,816 - - - - - - - -
Education & Training 3,224 25 - - - - - - - -
Travel 3,626 936 - - - - - - - -
Other Services & Charges 12,862 1,367 - - - - - - - -
Total Services & Charges 207,820 34,898 184 - - - - - - -
Operating Expenditures 868,330 43,333 184 - - - - - - -
Interfund
Interfund Allocations 237,973 - - - - - - - - -
Interfund Transfers Out - 600,000 - - - - - - - -
Interfund Total 237,973 600,000 - - - - - - - -
Total Expenditures 1,106,303 643,333 184 - - - - - - -
Revenue
Charges for Services 654,679 - - - - - - - -
Intergov./ Grants 992,163 - - - - - - - -
Other Income 2,864 54,878 - - - - - - -
Interfund Allocation Reimb 86,746 - - - - - - - -
Interfund Transfers In - - - - - - - - -
Total Revenue 1,736,453 54,878 - - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City's
residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of
Venues, Parks & Arts.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' revenues previously accounted for in the General
Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602).
In 2021, the Morris received the Shuttered Venue Operators Grant (SVOG) from the US Small Business Association to help offset the costs from the COVID-19 closure during 2020.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' expenditures previously accounted for in the
General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). $600,000 is budgeted to be transferred to the new fund to establish the fund's
beginning cash balance. The interfund transfer represents the net profit generated by the Morris in recent years, which reverted to the General Fund (#101).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - - - - - - - - -
Fringe Benefits - - - - - - - - - -
Total Personnel - - - - - - - - - -
Supplies 1,626 4,457 4,399 5,610 5,610 2,935 - 2,935 2,675 52%
Services & Charges
Printing & Advertising - - - - - - - - - -
Utilities 71,095 85,604 73,117 109,038 109,038 54,009 - 54,009 55,029 50%
Repairs & Maintenance 23,356 36,062 49,881 63,676 63,933 32,163 8,465 40,628 23,305 64%
Other Services & Charges 8,062 15,839 19,446 21,924 21,924 14,185 3,237 17,422 4,502 79%
Total Services & Charges 102,514 137,506 142,444 194,638 194,895 100,357 11,702 112,059 82,836 57%
Operating Expenditures 104,140 141,963 146,843 200,248 200,505 103,292 11,702 114,994 85,511 57%
Interfund
Interfund Allocations 45,407 36,009 35,799 34,593 34,593 25,944 - 25,944 8,648 75%
Interfund Total 45,407 36,009 35,799 34,593 34,593 25,944 - 25,944 8,648 75%
Total Expenditures 149,547 177,972 182,642 234,841 235,098 129,236 11,702 140,938 94,159 60%
Revenue
Charges for Services 122,575 133,138 128,149 158,734 158,734 95,606 95,606 63,128 60%
Other Income - 4,299 634 - - - - - -
Total Revenue 122,575 137,437 128,783 158,734 158,734 95,606 95,606 63,128 60%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business
events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space and reimbursement from the caterer for utilities and LaSalle Grill
for refuse and recycle service.
As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris Performing Arts
Center budget and one position was eliminated (Administrative Assistant I). The remaining expenses budgeted are for utilities and minor repairs and maintenance of the facility. All utilities are paid
for by the City and will be reimbursed by the caterer.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,204,129 3,134,543 3,274,223 3,174,424 3,174,424 2,380,796 2,380,796 793,628 75%
Intergov./ Grants 123,272 - - - - - - - -
Licenses & Permits 1,975 2,175 2,725 1,500 1,500 2,000 2,000 (500) 133%
Charges for Services 224,847 112,415 89,847 165,300 165,300 74,266 74,266 91,034 45%
Interest Earnings 23,518 52,037 90,854 22,417 22,417 79,360 79,360 (56,943) 354%
Debt Proceeds 890,000 817,500 2,235,000 2,670,000 2,670,000 2,670,000 2,670,000 - 100%
Other Income 41,861 44,405 107,157 29,500 29,500 172,563 172,563 (143,063) 585%
Interfund Allocation Reimb 150,163 187,963 162,650 167,318 167,318 125,489 125,489 41,829 75%
Interfund Transfers In 3,500,000 5,550,000 5,087,500 10,000,000 10,000,000 5,550,000 5,550,000 4,450,000 55%
Total Revenue 8,159,765 9,901,038 11,049,955 16,230,459 16,230,459 11,054,474 11,054,474 5,175,985 68%
Expenditures by Activity
Streets / Traffic & Lighting 8,652,023 7,313,705 8,783,703 13,908,417 16,083,877 9,467,697 2,408,662 11,876,359 4,207,517 74%
Curb & Sidewalk Program 1,320,264 1,507,024 1,893,969 2,911,667 3,403,028 1,028,473 1,239,715 2,268,188 1,134,840 67%
Total Expenditures 9,972,287 8,820,729 10,677,672 16,820,084 19,486,905 10,496,170 3,648,377 14,144,548 5,342,357 73%
Expenditures by Type
Personnel
Salaries & Wages 2,826,835 2,924,195 3,186,475 3,800,903 3,800,903 2,617,862 - 2,617,862 1,183,041 69%
Fringe Benefits 1,168,166 1,203,828 1,297,636 1,713,047 1,703,497 1,053,760 - 1,053,760 649,737 62%
Total Personnel 3,995,001 4,128,023 4,484,111 5,513,950 5,504,400 3,671,622 - 3,671,622 1,832,778 67%
Supplies 898,714 854,478 1,146,446 1,615,391 1,839,318 982,419 133,996 1,116,415 722,903 61%
Services & Charges
Professional Services 389,410 636,199 866,929 1,745,000 2,147,662 228,891 1,229,205 1,458,096 689,566 68%
Printing & Advertising 771 2,422 1,810 2,950 2,950 1,074 - 1,074 1,876 36%
Utilities 41,299 44,781 47,159 64,770 64,770 31,346 - 31,346 33,424 48%
Repairs & Maintenance 637,358 701,876 346,497 984,508 1,118,894 1,026,778 2,808 1,029,587 89,307 92%
Education & Training 2,845 8,291 11,555 30,000 10,050 2,464 7,190 9,654 396 96%
Travel - 5,135 803 25,000 12,000 6,234 4,606 10,840 1,160 90%
Other Services & Charges 102,368 27,988 138,852 156,620 209,120 125,049 1,338 126,387 82,733 60%
Debt Service Principal 874,648 891,039 1,113,112 1,469,371 1,469,371 1,183,488 - 1,183,488 285,883 81%
Debt Service Interest & Fees 39,036 34,928 45,139 201,053 201,053 45,261 - 45,261 155,792 23%
Total Services & Charges 2,087,736 2,352,660 2,571,857 4,679,271 5,235,869 2,650,585 1,245,147 3,895,733 1,340,137 74%
Operating Expenditures 6,981,451 7,335,161 8,202,414 11,808,613 12,579,587 7,304,626 1,379,143 8,683,770 3,895,818 69%
Capital 1,571,080 155,986 1,067,160 3,416,085 5,302,382 1,988,492 2,269,234 4,257,726 1,044,656 80%
Bad Debt - - - - - - - - - -
Interfund Allocations 1,419,756 1,329,582 1,408,098 1,595,386 1,604,936 1,203,052 - 1,203,052 401,884 75%
Total Expenditures 9,972,287 8,820,729 10,677,672 16,820,084 19,486,905 10,496,170 3,648,377 14,144,548 5,342,358 73%
Net Surplus / (Deficit) (1,812,522) 1,080,308 372,283 (589,624) (3,256,446) 558,303 (3,090,074)
Beginning Cash Balance 4,772,416 6,607,820 4,772,416 4,772,416
Cash Adjustments 3,647,926 (2,915,713) (5,144,699) -
Ending Cash Balance 6,607,820 4,772,416 - 1,515,970 6,773,477
Cash Reserves Target 2,493,072 2,205,182 2,669,418 4,871,726
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for a portion of the Streets & Sewers Division's, see operations listed below. Streets & Sewers is a division of the Department of Public Works.
Streets - Repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In 2019, the
crack-sealing program was revived in an effort to mitigate water infiltration through cracks in the street surface. Additionally, Streets maintains around 398 miles of alley surface. Also operating under
Streets is Unit 211, a 24/7 response vehicle that works with the South Bend Police and Fire Departments for emergencies. | Traffic & Lighting - Maintains traffic signs, signals, and city-owned
streetlights. Not only does this office provide traffic control in construction areas for Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Dept to provide traffic control
for special events in the city, setting up traffic control for events. Additionally, it is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. | Curb & Sidewalk - An annual program
to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations to be reviewed by Engineering for bidding as a
public works project.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by
the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed
monthly to the local units based on population and road miles. Tax revenues are not keeping pace with expenses. The City continues to use income tax revenue to support the current level of street
maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404).
Personnel - The personnel budget in this fund includes the wages and benefits of 59 full-time employees and part-time & seasonal workers as well. | Supplies - The supplies budget is for the
procurement of street paving materials and other materials needed to repair and replace street and traffic lights and signs. It also includes operational supplies for the Streets and Traffic & Lighting
operations such as fuel for vehicles, small tools & equipment, uniforms, and office supplies. Road salt is also budgeted in this fund at $350,000 for 2022. | Services - The repair & maintenance budget
includes R&M for vehicles, equipment, and buildings. The professional services budget includes funding for contracted paving of curbs & sidewalks. The utilities budget includes 50% of the costs of
electric, natural gas, and water for the Public Works Service Center. The other 50% is paid for by the Sewers subdivision which is budgeted in the Sewage Works Operations Fund (#641). | Curb &
Sidewalk Program - Seven (7) full-time personnel are budgeted along with a budget for part-time & seasonal workers. As the Common Council wanted to expand the program, three (3) Concrete
Finishers were added to the 2019 budget.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name MVH Restricted Fund Number 266
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,204,129 3,134,543 3,274,223 3,174,424 3,174,424 2,380,796 2,380,796 793,628 75%
Interest Earnings 9,704 23,921 39,874 13,724 13,724 33,386 33,386 (19,661) 243%
Interfund Transfers In - - - 200,000 200,000 - - 200,000 0%
Debt Proceeds - 888,007 - - - - - - -
Total Revenue 3,213,833 4,046,471 3,314,097 3,388,148 3,388,148 2,414,182 2,414,182 973,967 71%
Expenditures by Type
Personnel
Salaries & Wages 247,754 255,141 399,253 506,857 506,857 220,335 - 220,335 286,522 43%
Fringe Benefits 110,873 124,031 183,370 162,914 162,914 104,100 - 104,100 58,814 64%
Total Personnel 358,626 379,172 582,623 669,771 669,771 324,435 - 324,435 345,336 48%
Supplies 1,099,093 2,107,582 1,386,353 1,381,999 1,445,281 1,227,887 73,988 1,301,875 143,406 90%
Services & Charges
Professional Services 249,700 - - - - - - - - -
Repairs & Maintenance 568,445 1,376,423 1,592,715 387,768 1,292,826 610,488 539,395 1,149,884 142,942 89%
Debt Service Principal - 91,621 169,814 173,826 173,826 171,808 - 171,808 2,018 99%
Debt Service Interest & Fees - 2,144 17,716 13,703 13,703 15,721 - 15,721 (2,018) 115%
Total Services & Charges 818,145 1,470,187 1,780,244 575,297 1,480,355 798,018 539,395 1,337,413 142,942 90%
Capital 15,800 184,116 662,791 - - - - - - -
Total Expenditures 2,291,664 4,141,058 4,412,010 2,627,067 3,595,407 2,350,340 613,383 2,963,723 631,684 82%
Net Surplus / (Deficit) 922,169 (94,586) (1,097,914) 761,081 (207,259) 63,842 (549,541)
Beginning Cash Balance 2,042,332 1,126,297 2,042,332 2,042,332
Cash Adjustments (1,838,205) 1,010,622 1,026,651 -
Ending Cash Balance 1,126,297 2,042,332 1,971,069 1,835,074 915,502
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021])
The MVH Restricted Fund was established in 2019 due to a directive from the Indiana State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH
Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political
subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to
MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction,
reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by
the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed
monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction
and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,408,258 6,269,085 6,548,446 6,348,848 6,348,848 4,761,592 4,761,592 1,587,256 75%
Intergov./ Grants 123,272 - - - - - - - -
Licenses & Permits 1,975 2,175 2,725 1,500 1,500 2,000 2,000 (500) 133%
Charges for Services 224,847 112,415 89,847 165,300 165,300 74,266 74,266 91,034 45%
Interest Earnings 33,222 75,958 130,728 36,141 36,141 112,746 112,746 (76,604) 312%
Debt Proceeds 890,000 1,705,507 2,235,000 2,670,000 2,670,000 2,670,000 2,670,000 - 100%
Other Income 41,861 44,405 107,157 29,500 29,500 172,563 172,563 (143,063) 585%
Interfund Allocation Reimb 150,163 187,963 162,650 167,318 167,318 125,489 125,489 41,829 75%
Interfund Transfers In 3,500,000 5,550,000 5,087,500 10,200,000 10,200,000 5,550,000 5,550,000 4,650,000 54%
Total Revenue 11,373,598 13,947,509 14,364,052 19,618,607 19,618,607 13,468,656 13,468,656 6,149,952 69%
Expenditures by Fund
Motor Vehicle Highway (#202) 9,972,287 8,820,729 10,677,672 16,820,084 19,486,905 10,496,170 3,648,377 14,144,548 5,342,357 73%
MVH Restricted (#266) 2,291,664 4,141,058 4,412,010 2,627,067 3,595,407 2,350,340 613,383 2,963,723 631,684 82%
Total Expenditures 12,263,951 12,961,787 15,089,683 19,447,151 23,082,312 12,846,510 4,261,761 17,108,271 5,974,041 74%
Expenditures by Activity
Streets / Traffic & Lighting 10,943,687 11,454,763 13,195,713 16,535,484 19,679,283 11,818,037 3,022,046 14,840,082 4,839,201 75%
Curb & Sidewalk Program 1,320,264 1,507,024 1,893,969 2,911,667 3,403,028 1,028,473 1,239,715 2,268,188 1,134,840 67%
Total Expenditures 12,263,951 12,961,787 15,089,683 19,447,151 23,082,312 12,846,510 4,261,761 17,108,271 5,974,041 74%
Expenditures by Type
Personnel
Salaries & Wages 3,074,589 3,179,336 3,585,728 4,307,760 4,307,760 2,838,197 - 2,838,197 1,469,563 66%
Fringe Benefits 1,279,038 1,327,859 1,481,006 1,875,961 1,866,411 1,157,860 - 1,157,860 708,551 62%
Total Personnel 4,353,627 4,507,195 5,066,734 6,183,721 6,174,171 3,996,057 - 3,996,057 2,178,114 65%
Supplies 1,997,807 2,962,061 2,532,798 2,997,390 3,284,598 2,210,306 207,984 2,418,290 866,308 74%
Services & Charges
Professional Services 639,109 636,199 866,929 1,745,000 2,147,662 228,891 1,229,205 1,458,096 689,566 68%
Printing & Advertising 771 2,422 1,810 2,950 2,950 1,074 - 1,074 1,876 36%
Utilities 41,299 44,781 47,159 64,770 64,770 31,346 - 31,346 33,424 48%
Repairs & Maintenance 1,205,803 2,078,298 1,939,212 1,372,276 2,411,720 1,637,267 542,204 2,179,471 232,250 90%
Education & Training 2,845 8,291 11,555 30,000 10,050 2,464 7,190 9,654 396 96%
Travel - 5,135 803 25,000 12,000 6,234 4,606 10,840 1,160 90%
Other Services & Charges 102,368 27,988 138,852 156,620 209,120 125,049 1,338 126,387 82,733 60%
Debt Service Principal 874,648 982,660 1,282,926 1,643,197 1,643,197 1,355,296 - 1,355,296 287,900 82%
Debt Service Interest & Fees 39,036 37,072 62,855 214,756 214,756 60,982 - 60,982 153,774 28%
Total Services & Charges 2,905,881 3,822,847 4,352,101 5,254,569 6,716,224 3,448,603 1,784,543 5,233,146 1,483,079 78%
Operating Expenditures 9,257,315 11,292,103 11,951,633 14,435,680 16,174,994 9,654,966 1,992,527 11,647,493 4,527,501 72%
Capital 1,586,880 340,102 1,729,951 3,416,085 5,302,382 1,988,492 2,269,234 4,257,726 1,044,656 80%
Bad Debt - - - - - - - - - -
Interfund Allocations 1,419,756 1,329,582 1,408,098 1,595,386 1,604,936 1,203,052 - 1,203,052 401,884 75%
Total Expenditures 12,263,951 12,961,787 15,089,683 19,447,151 23,082,312 12,846,510 4,261,761 17,108,271 5,974,041 74%
Net Surplus / (Deficit) - 985,722 (725,631) 171,456 (3,463,704) 622,145 (3,639,615)
Beginning Cash Balance 6,814,748 7,734,117 6,814,748 6,814,748
Cash Adjustments 919,369 (1,905,091) 1,760,304 -
Ending Cash Balance 7,734,117 6,814,748 7,849,421 3,351,043 7,688,979
Motor Vehicle Highway Budget Summary - Fund 202 & 266
This summary shows the combined Motor Vehicle Highway (MVH) Fund and MVH Restricted Fund. These funds account for a portion of the Streets & Sewers Division's operations including:
Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the Department of Public Works.
For the purposes of reporting to the State of Indiana, these funds are combined; however, their accounting must be kept separate based on the directive put forth by the Indiana State Board of
Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH
Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political
subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to
MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction,
reconstruction, or preservation.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Local Road & Street Fund Number 251
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,939,498 2,003,475 2,040,961 1,952,634 1,952,634 1,498,894 1,498,894 453,740 77%
Intergov./ Grants 670,528 145,348 205,355 115,000 115,000 303,679 303,679 (188,679) 264%
Interest Earnings 18,850 34,259 74,193 40,156 40,156 34,081 34,081 6,075 85%
Other Income - 10,510 - - - - - - -
Interfund Transfers In - - - 4,000,000 4,000,000 - - 4,000,000 0%
Total Revenue 2,628,875 2,193,593 2,320,509 6,107,790 6,107,790 1,836,654 1,836,654 4,271,136 30%
Expenditures by Type
Supplies 367,364 57,542 347,256 400,000 400,000 380,000 - 380,000 20,000 95%
Services & Charges
Professional Services 459,207 690,622 524,598 250,000 1,751,964 616,730 550,011 1,166,740 585,224 67%
Repairs & Maintenance 534,977 125,774 1,717,103 400,000 2,221,891 1,275,274 401,579 1,676,853 545,038 75%
Other Services & Charges 8,202 - - - - - - - - -
Total Services & Charges 1,002,386 816,396 2,241,701 650,000 3,973,855 1,892,004 951,589 2,843,593 1,130,262 72%
Capital 543,198 303,138 783,787 400,000 715,085 311,838 471,130 782,968 (67,884) 109%
Interfund Transfers Out 2,000,000 1,000,000 - 1,000,000 - - - - - -
Total Expenditures 3,912,948 2,177,076 3,372,745 2,450,000 5,088,939 2,583,842 1,422,719 4,006,562 1,082,378 79%
Net Surplus / (Deficit) (1,284,072) 16,517 (1,052,235) 3,657,790 1,018,850 (747,188) (2,169,907)
Beginning Cash Balance 2,349,376 3,632,884 2,349,376 2,349,376
Cash Adjustments 2,567,579 (1,300,024) 1,082,944 -
Ending Cash Balance 3,632,884 2,349,376 2,380,085 3,368,227 758,234
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance, restoration, or
rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare projects; any local costs required
to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment."
This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State,
which takes into account population, road and street mileage and other factors. Gas tax is forecasted conservatively given the changes in the State's distribution formula. This fund also receives
revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress
billing for state approved projects. In 2019, $2.5 million was transferred from the Local Income Tax Economic Development Fund (#408) to cover the cost of 20% local match for the Bendix Drive
Pavement Replacement Project.
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There is no cash
reserve requirement as this is a capital fund so it is spent down on capital projects.
In 2021, the City issued an infrastructure bond to fund city-wide street improvements. As a result, some of the outsourced paving expenses typically budgeted for in this fund were moved to the 2021
Infrastructure Bond Capital Fund (#455).
This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund (#265). The transfer
from this fund was suspended in 2021 and the matching portion was covered by the 2021 Infrastructure Bond Capital Fund (#455) and this fund transferred $2 million to the Motor Vehicle Highway
Fund (#202). In 2022, this fund will resume the $1 million matching transfer to Fund #265.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - - -
Interest Earnings 1,469 3,417 3,388 42 42 1,811 1,811 (1,770) 4363%
Other Income 1,500 - - - - - - - -
Total Revenue 2,969 3,417 3,388 42 42 1,811 1,811 (1,770) 4363%
Expenditures by Type
Services & Charges
Professional Services 3,762 - 184,782 - 1,501 - 704 704 797 47%
Total Services & Charges 3,762 - 184,782 - 1,501 - 704 704 797 47%
Capital 20,166 - 4,314 - 52,636 - 33,831 33,831 18,805 64%
Total Expenditures 23,927 - 189,096 - 54,136 - 34,535 34,535 19,602 64%
Net Surplus / (Deficit) (20,958) 3,417 (185,709) 42 (54,095) 1,811 (32,723)
Beginning Cash Balance 245,630 266,588 245,630 245,630
Cash Adjustments 41,916 (24,375) 188,321 -
Ending Cash Balance 266,588 245,630 248,243 191,536 64,972
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the Indiana State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures.
Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May
2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated once
all funds are spent.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of
Public Works.
Cash Reserves Target
No reserve requirement - one-time
distribution - spend down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 791,072 1,350,100 1,000,000 1,000,000 1,000,000 1,111,750 1,111,750 (111,750) 111%
Interest Earnings 4,832 23,684 50,707 7,369 7,369 15,695 15,695 (8,327) 213%
Other Income - - - - - - - - -
Interfund Transfers In 1,000,000 1,000,000 - 1,000,000 1,000,000 - - 1,000,000 0%
Total Revenue 1,795,904 2,373,784 1,050,707 2,007,369 2,007,369 1,127,445 1,127,445 879,923 56%
Expenditures by Type
Services & Charges
Repairs & Maintenance 2,482,521 594,751 3,105,996 2,000,000 2,222,695 102,474 1,238,732 1,341,206 881,489 60%
Other Services & Charges - - - - - - - - - -
Total Services & Charges 2,482,521 594,751 3,105,996 2,000,000 2,222,695 102,474 1,238,732 1,341,206 881,489 60%
Capital - - - - - - - - - -
Total Expenditures 2,482,521 594,751 3,105,996 2,000,000 2,222,695 102,474 1,238,732 1,341,206 881,489 60%
Net Surplus / (Deficit) (686,618) 1,779,033 (2,055,289) 7,369 (215,327) 1,024,971 (213,761)
Beginning Cash Balance 704,875 1,391,493 704,875 704,875
Cash Adjustments 1,373,235 (2,465,650) 3,827,468 -
Ending Cash Balance 1,391,493 704,875 2,477,054 489,548 1,452,991
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible
projects, per the Indiana State Board of Accounts (SBOA).
Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze
economic development, create jobs, and strengthen local transportation networks. The City is seeking $1 million in grant funding each year.
In February 2017, the City received its first Community Crossings matching grant from INDOT for $1 million.
The City's matching portion is covered by interfund transfers from other City funds. The transfers have come from the following funds: 2017 - $1 million - LOIT 2016 Special Distribution Fund
(#257) | 2018 - $670,000 - LOIT 2016 Special Distribution Fund (#257) | 2019 - $553,253 - Local Road & Street Fund (#251) | 2020 - $1 million - Local Road & Street Fund (#251), $522,365 -
Major Moves Construction Fund (#412) | 2021 - $1 million - 2021 Infrastructure Bonds Fund (#455) | 2022 - $1 million - Local Road & Street Fund (#251)
This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching Grant project includes
pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 84,756 32,517 238,248 - - 9,705 9,705 (9,705) -
Interest Earnings 9,556 26,999 53,463 1,500 1,500 44,965 44,965 (43,466) 2998%
Other Income 493,328 493,328 493,328 138,514 138,514 138,514 138,514 - 100%
Interfund Transfers In - - - 150,000 150,000 - - 150,000 0%
Total Revenue 587,639 552,844 785,039 290,014 290,014 193,184 193,184 96,829 67%
Expenditures by Type
Supplies - - 628,041 350,000 350,002 237,329 112,671 350,000 2 100%
Services & Charges
Professional Services 57,027 217,156 97,521 200,000 596,861 185,364 181,573 366,936 229,925 61%
Repairs & Maintenance - 450,000 - - - - - - - -
Total Services & Charges 57,027 667,156 97,521 200,000 596,861 185,364 181,573 366,936 229,925 61%
Capital 27,855 196,985 33,493 300,000 760,770 - 454,404 454,404 306,366 60%
Interfund Transfers Out - - - - - - - - - -
Total Expenditures 84,882 864,141 759,056 850,000 1,707,634 422,693 748,648 1,171,341 536,293 69%
Net Surplus / (Deficit) 502,758 (311,297) 25,983 (559,986) (1,417,620) (229,508) (978,156)
Beginning Cash Balance 1,889,193 1,386,436 1,889,193 1,889,193
Cash Adjustments (1,005,515) 814,055 (342,876) -
Ending Cash Balance 1,386,436 1,889,193 1,572,300 471,574 1,493,433
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the
Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a member of the
northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make expenditures under IC 36-7.5; (3)
Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-13.1(c)(2)(K)); (4) Matching federal grants for a purpose
described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this section; (6) Providing the county's, city's, or town's contribution to a regional
development authority established under IC 36-7.6-2-3.”
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and
2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source
remaining by 2029. At that time, this fund will be spent down to zero.
For 2021, $450,000 was budgeted for the Streets Division to use for street paving materials. In 2022, internal street paving materials decreased to $350,000. Budgeted for 2022 is $450,000 for
Contracted Paving - as part of the City's Rebuilding our Streets Initiative. Also funded in 2022 is $200,000 Flashing Beacon and $300,000 Guardrail Installation.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2021 Infrastructure Bond Capital Fund Number 455
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 21,221 37,031 48,402 - - 20,037 20,037 (20,037) -
Interfund Transfers In 8,601,026 - - - - - - - -
Total Revenue 8,622,248 37,031 48,402 - - 20,037 20,037 (20,037) -
Expenditures by Type
Capital 3,785,766 1,761,110 1,236,390 - 723,498 276,767 443,333 720,100 3,398 100%
Interfund Transfers Out 1,000,000 - - - - - - - - -
Total Expenditures 4,785,766 1,761,110 1,236,390 - 723,498 276,767 443,333 720,100 3,398 100%
Net Surplus / (Deficit) 3,836,482 (1,724,079) (1,187,989) - (723,498) (256,730) (700,063)
Beginning Cash Balance 3,836,482 - 3,836,482 3,836,482
Cash Adjustments (7,672,963) 5,560,561 (346,483) -
Ending Cash Balance - 3,836,482 2,302,010 3,112,984 665,787
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood infrastructure
projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt service principal and interest to
the bondholders is recorded in the Building Corporation Fund (#755).
The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds and cost
of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund to be used towards the approved
The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. In 2021, $1,000,000 was transferred to the Local Road & Bridge Grant
Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT). In 2022, the Local Road & Street Fund (#251)
will resume the matching transfer.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 6,092,214 6,909,550 7,622,504 7,880,920 7,880,920 6,127,326 6,127,326 1,753,594 78%
Intergov./ Grants - 7,410 8,636 - - - - - -
Interest Earnings 781 3,406 8,323 7,677 7,677 13,576 13,576 (5,899) 177%
Other Income 49,951 63,306 18,231 45,000 45,000 3,710 3,710 41,290 8%
Interfund Transfers In 1,796,371 263,687 527,035 - - - - - -
Total Revenue 7,939,316 7,247,359 8,184,729 7,933,597 7,933,597 6,144,612 6,144,612 1,788,985 77%
Expenditures by Type
Personnel
Salaries & Wages 1,116,262 1,223,746 1,265,563 1,382,125 1,382,125 990,840 - 990,840 391,285 72%
Fringe Benefits 450,803 478,575 526,275 693,522 686,022 408,164 - 408,164 277,858 59%
Total Personnel 1,567,066 1,702,321 1,791,838 2,075,647 2,068,147 1,399,004 - 1,399,004 669,143 68%
Supplies 314,035 434,548 306,830 553,468 553,468 229,686 7,063 236,749 316,720 43%
Services & Charges
Printing & Advertising 4,106 13,059 12,003 5,865 18,236 - - - 18,236 0%
Repairs & Maintenance 1,249,530 1,844,161 1,893,174 1,168,408 1,168,408 1,162,782 - 1,162,782 5,626 100%
Education & Training 17,160 180 4,068 20,000 20,000 132 - 132 19,868 1%
Travel - - - 9,900 9,900 - - - 9,900 0%
Other Services & Charges 1,126,780 1,085,570 1,127,500 1,344,384 1,444,660 1,039,603 292,361 1,331,964 112,696 92%
Debt Service Principal 250,000 - - - - - - - - -
Total Services & Charges 2,647,575 2,942,970 3,036,744 2,548,557 2,661,204 2,202,517 292,361 2,494,878 166,326 94%
Operating Expenditures 4,528,676 5,079,840 5,135,412 5,177,672 5,282,819 3,831,207 299,423 4,130,630 1,152,189 78%
Bad Debt 24,584 670,719 219,772 62,273 171,308 171,512 - 171,512 (204) 100%
Interfund
Interfund Allocations 1,185,129 1,187,501 1,361,480 1,476,423 1,479,923 1,109,785 - 1,109,785 370,138 75%
Interfund Transfers Out 867,967 981,664 899,690 1,109,379 1,109,379 933,000 - 933,000 176,379 84%
Total Interfund 2,053,096 2,169,165 2,261,170 2,585,802 2,589,302 2,042,785 - 2,042,785 546,517 79%
Total Expenditures 6,606,356 7,919,724 7,616,354 7,825,747 8,043,429 6,045,504 299,423 6,344,927 1,698,502 79%
Beginning Cash Balance 906,471 87,032 906,471 906,471
Cash Adjustments (2,152,398) 1,491,803 (1,180,013) -
Ending Cash Balance 87,032 906,471 294,832 796,638 793,391
Cash Reserves Target 660,636 791,972 761,635 804,343
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service. Additional services
available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The most recent rate increases were in 2008
(ordinance no. 9861-08), 2017 (ordinance no. 10400-15), and 2021 (ordinance no. 10797-21).
At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end.
The loan was repaid June 30, 2021.
Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees and a small budget for one (1) part-time employee. Rates for drivers have gone up
significantly. | Supplies - The supplies budget includes fuel for the trash trucks, trash and yard waste totes, uniforms, and other small operating supplies. | Services - The repair & maintenance
budget includes R&M for the trash trucks. The majority of the budget for other charges & services is for landfill costs (approx. $1.2 million budgeted for 2022). Landfill costs have continued to
increase as the volume of trash collected rises year after year. However, the City does not charge residents based on the volume of trash picked up so there is no additional revenue to help offset the
increased costs. The City will continue to look for ways to be more efficient and/or raise more revenue. | Capital - Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are
transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 34 1,516 5,297 - - 18,034 18,034 (18,034) -
Debt Proceeds 758,270 1,559,726 1,225,000 2,200,000 2,200,000 2,200,000 2,200,000 - 100%
Interfund Transfers In 867,967 981,664 899,690 1,109,379 1,109,379 933,000 933,000 176,379 84%
Total Revenue 1,626,271 2,542,907 2,129,987 3,309,379 3,309,379 3,151,034 3,151,034 158,345 95%
Expenditures by Type
Services & Charges
Debt Service Principal 843,122 950,448 928,231 1,015,873 1,015,873 862,168 - 862,168 153,705 85%
Debt Service Interest & Fees 37,977 31,216 48,912 93,507 93,507 44,176 - 44,176 49,331 47%
Total Services & Charges 881,100 981,664 977,143 1,109,379 1,109,379 906,344 - 906,344 203,036 82%
Capital 354,135 758,270 - 2,200,000 5,080,335 2,764,101 1,965,676 4,729,777 350,558 93%
Total Expenditures 1,235,235 1,739,934 977,143 3,309,379 6,189,714 3,670,445 1,965,676 5,636,121 553,594 91%
Net Surplus / (Deficit) 391,036 802,972 1,152,844 - (2,880,335) (519,411) (2,485,087)
Beginning Cash Balance 779,163 388,126 779,163 779,163
Cash Adjustments (782,073) (411,936) (349,980) -
Ending Cash Balance 388,126 779,163 1,582,027 (2,101,172) 2,215,459
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased through capital
leases which are paid off over 5 years.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Debt proceeds are from capital leases. The funds are held by an escrow agent
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds. The
principal and interest expense budgeted is for capital lease payments for the trucks.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 19,423,624 19,141,578 19,884,402 21,693,109 21,693,109 15,704,500 15,704,500 5,988,609 72%
Interest Earnings 28,409 95,051 187,240 83,583 83,583 257,009 257,009 (173,426) 307%
Other Income 23,582 41,395 510,566 18,055 18,055 22,561 22,561 (4,507) 125%
Interfund Allocation Reimb 1,856,424 1,414,701 1,633,074 1,652,888 1,652,888 1,239,666 1,239,666 413,222 75%
Interfund Transfers In 656,984 294,627 134,865 - 37,442 - - 37,442 0%
Total Revenue 21,989,022 20,987,352 22,350,147 23,447,635 23,485,077 17,223,736 17,223,736 6,261,340 73%
Total Expenditures 19,681,182 23,078,188 19,134,577 23,362,337 24,646,538 13,601,868 1,177,139 14,779,007 9,867,532 60%
Expenditures by Type
Personnel
Salaries & Wages 3,192,897 3,497,540 3,777,318 4,085,437 4,085,437 2,808,757 - 2,808,757 1,276,680 69%
Fringe Benefits 1,353,254 1,503,528 1,515,511 1,890,984 1,882,484 1,096,427 - 1,096,427 786,057 58%
Total Personnel 4,546,151 5,001,068 5,292,830 5,976,421 5,967,921 3,905,184 - 3,905,184 2,062,737 65%
Supplies 1,039,704 1,604,334 1,598,311 2,203,203 2,535,144 1,083,621 274,451 1,358,072 1,177,072 54%
Services & Charges
Professional Services 749,968 760,096 872,977 1,493,359 2,073,311 966,180 363,868 1,330,048 743,263 64%
Printing & Advertising 2,029 7,168 2,341 7,373 8,406 2,088 460 2,548 5,858 30%
Utilities 774,893 828,854 893,492 938,051 938,051 648,647 - 648,647 289,405 69%
Repairs & Maintenance 465,164 411,658 402,687 639,177 743,712 332,037 98,447 430,484 313,228 58%
Education & Training 20,142 15,517 22,722 36,704 39,624 5,098 275 5,373 34,251 14%
Travel - - 3,775 23,250 26,028 1,695 5,943 7,638 18,389 29%
Other Services & Charges 2,896,198 2,536,459 2,529,469 3,590,420 3,659,157 2,063,332 433,695 2,497,027 1,162,130 68%
Debt Service Principal 296,671 201,048 - - - - - - - -
Debt Service Interest & Fees 8,064 3,131 - - - - - - - -
Total Services & Charges 5,213,129 4,763,931 4,727,463 6,728,335 7,488,289 4,019,077 902,688 4,921,764 2,566,524 66%
Operating Expenditures 10,798,983 11,369,334 11,618,604 14,907,959 15,991,354 9,007,881 1,177,139 10,185,020 5,806,333 64%
Bad Debt 51,503 1,103,072 303,108 100,000 254,865 279,474 - 279,474 (24,609) 110%
Interfund
Interfund Allocations 2,267,793 2,342,714 2,856,398 3,559,703 3,568,203 2,675,916 - 2,675,916 892,287 75%
PILOT 1,611,201 1,613,639 1,606,468 1,638,597 1,638,597 1,638,597 - 1,638,597 - 100%
Interfund Transfers Out 4,951,702 6,649,430 2,750,000 3,156,078 3,193,520 - - - 3,193,520 0%
Total Interfund 8,830,696 10,605,783 7,212,866 8,354,378 8,400,320 4,314,513 - 4,314,513 4,085,807 51%
Total Expenditures 19,681,182 23,078,188 19,134,577 23,362,337 24,646,538 13,601,868 1,177,139 14,779,007 9,867,531 60%
6,550,457
Net Surplus / (Deficit) 2,307,840 (2,090,837) 3,215,570 85,299 (1,161,462) 3,621,869 2,444,730
Beginning Cash Balance 6,550,457 4,840,727 6,550,457 6,550,457
Cash Adjustments (4,017,570) 3,800,567 (5,007,244) -
Ending Cash Balance 4,840,727 6,550,457 4,758,783 5,388,995 11,189,189
Cash Reserves Target 984,059 1,153,909 956,729 1,232,327
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the revenues and operational expenses of the City-owned water utility. This fund also provides the monies for debt service obligations and capital
improvements through transfer of monies to other water utility funds. The water utility is run by the Water Works Division of the Department of Public Works. Water Works solely utilizes
groundwater to serve more than 112,000 customers. There are nine well fields which can produce water to be treated before making its way to homes and businesses via 550+ miles of water main.
Water Works staff regularly conducts thorough testing on the groundwater before, during and after treatment, as well as throughout the distribution system. Water being distributed meets or exceeds
all drinking water regulations.
The general source of the water utility's revenue comes from the water service that is provided to its customers. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of
the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are
based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. Changes to water rates are subject to approval of the Indiana Utility Regulatory Commission
(IURC). Charges for services revenue forecast assumptions remain conservative. Other Income consists of reimbursements and other miscellaneous type sales. Interfund Allocation Reimbursement
consists of the Utility Customer Service Allocation, which allocates the operational costs of the customer service department to benefiting operations including Sewage Works (Fund #641), Solid
Waste (Fund #610), and Project ReLeaf (Fund #655); and the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of
Public Works. This fund also receives interest earnings from the other water utility funds (#624, 625, 626 and 629) for interest earned on cash balances in those funds that is subsequently transferred to
this fund.
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to
utility billing and collections. | Personnel - The personnel budget includes the wages and benefits for 68 full-time employees, and $86k for part-time and seasonal wages. | Supplies - The supplies
budget includes inventory such as replacement parts for water mains and hydrants, repair & maintenance materials, concrete supplies, water treatment chemicals, laboratory supplies, fuel for vehicles
and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for vehicles,
equipment, buildings, and minor water infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the Water Works Division's facilities and distribution sites.
Professional services include well cleaning, electrical services, large meter testing, evaluation studies, and more. Other charges & services includes $1.1 million for various services associated with the
utility's customer service billing and collections activities such as credit card processing fees, bill production and mailing, and utility billing software charges. Other charges and services also includes
$1.1 million for plumbing contractors for the Water Insurance Service Line Leak Program. | Debt service principal and interest payments are for capital leases used to purchase water meters. The
leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). | Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and
interest payments on bonds, transfers to the Water Works Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund
#629). | Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. | Capital - Water Work's
capital needs are tracked in a separate capital fund (#622). Funds are transferred as needed to cover capital expenditures.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 171,959 251,905 (106,004) 210,000 210,000 103,741 103,741 106,259 49%
Interest Earnings 50,372 153,064 227,703 9,699 9,699 304,243 304,243 (294,544) 3137%
Other Income 11,040 7,084 2,392 - - 9,200 9,200 (9,200) -
Interfund Transfers In 3,373,000 3,971,704 - 400,000 400,000 - - 400,000 0%
Bond Proceeds - - - - - - - - -
Total Revenue 3,606,371 4,383,757 124,091 619,699 619,699 417,184 417,184 202,515 67%
Expenditures by Type
Services & Charges
Professional Services 22,740 42,253 132,973 - 467,551 411,974 55,576 467,551 - 100%
Total Services & Charges 22,740 42,253 132,973 - 467,551 411,974 55,576 467,551 - 100%
Capital 1,511,591 3,271,169 4,104,934 2,521,000 22,353,508 888,710 2,480,370 3,369,080 18,984,428 15%
Bad Debt (428) - - - - - - - - -
Total Expenditures 1,533,903 3,313,423 4,237,907 2,521,000 22,821,059 1,300,684 2,535,947 3,836,631 18,984,428 17%
Net Surplus / (Deficit) 2,072,468 1,070,334 (4,113,816) (1,901,301) (22,201,360) (883,500) (3,419,447)
Beginning Cash Balance 9,672,979 7,652,044 9,672,979 9,672,979
Cash Adjustments (4,093,402) 950,600 5,500,692 -
Ending Cash Balance 7,652,044 9,672,979 11,059,854 (12,528,381) 16,448,753
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2023 Adopted Budget includes:
Equipment: $25,000
• (1) Trailer 20 ' Long for Dump Truck
Vehicles: $462,000
• (1) Tandem Axle Dump Truck - $275,000
• (2) Mini Cargo Vans - $66,000
• (1) Pickup Valve Truck - $65,000
• (2) Hybrid Vehicles - $56,000
Water Mains: $1,900,000
• New Main on Lathrop Street-Bendix Drive to
Portage Avenue - $888,000
• Water main, hydrant, and valve replacement -
$715,000
• New on Trail ROW-Dublin Street to Cripe
Street - $297,000
Water Meter Replacement - $4,000,000
System Renewal Projects- TBD - $2,500,000
Services for Capital Planning - $100,000
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains,
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one-
time capital contribution charged to customers making a new connection to the water system.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 7,493 12,668 38,236 - - 38,404 38,404 (38,404) -
Total Revenue 7,493 12,668 38,236 - - 38,404 38,404 (38,404) -
Expenditures
Interfund Transfers Out 7,493 - - - - - - - - -
Total Expenditures 7,493 - - - - - - - - -
Net Surplus / (Deficit) - 12,668 38,236 - - 38,404 38,404
Beginning Cash Balance 1,279,314 1,263,319 1,279,314 1,279,314
Cash Adjustments (15,996) 3,328 (2,039) -
Ending Cash Balance 1,263,319 1,279,314 1,315,511 1,279,314 1,386,480
Cash Reserves Target 1,263,319 1,279,314 1,315,511 1,279,314
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final
bill.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 620 rather than transferring it.
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to
deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
100% cash reserves for customer deposits
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,818 18,171 54,408 - - 71,938 71,938 (71,938) -
Other Income - - - - - (13,383) (13,383) 13,383 -
Interfund Transfers In 1,508,702 2,662,430 2,750,000 2,756,078 2,793,520 48,184 48,184 2,745,336 2%
Total Revenue 1,511,520 2,680,601 2,804,408 2,756,078 2,793,520 106,739 106,739 2,686,781 4%
Expenditures by Type
Services & Charges
Debt Service Principal 1,093,877 1,248,939 1,045,513 1,729,639 1,729,639 2,198 - 2,198 1,727,441 0%
Debt Service Interest & Fees 417,148 390,368 356,162 1,026,439 1,063,881 173,520 - 173,520 890,361 16%
Total Services & Charges 1,511,025 1,639,307 1,401,675 2,756,078 2,793,520 175,718 - 175,718 2,617,802 6%
Interfund Transfers Out 2,818 - - - - - - - - -
Total Expenditures 1,513,843 1,639,307 1,401,675 2,756,078 2,793,520 175,718 - 175,718 2,617,802 6%
Net Surplus / (Deficit) (2,323) 1,041,294 1,402,734 - - (68,979) (68,979)
Beginning Cash Balance - 2,323 - -
Cash Adjustments 4,647 (1,043,617) 871,054 -
Ending Cash Balance 2,323 - 2,273,787 - 2,373,911
Cash Reserves Target 2,323 - 2,273,787 -
Fund Purpose:
Explanation of Revenue Sources:
This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 620 rather than transferring it.
Current debt includes:
• 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
• 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
• 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
• 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
• 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to
deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,191 13,836 42,407 - - 42,446 42,446 (42,446) -
Total Revenue 8,191 13,836 42,407 - - 42,446 42,446 (42,446) -
Expenditures
Interfund Transfers Out 8,188 - - - - - - - - -
Total Expenditures 8,188 - - - - - - - - -
Net Surplus / (Deficit) 4 13,836 42,407 - - 42,446 42,446
Beginning Cash Balance 1,422,804 1,422,800 1,422,804 1,422,804
Cash Adjustments (7) (13,832) (33,101) -
Ending Cash Balance 1,422,800 1,422,804 1,432,109 1,422,804 1,520,492
Cash Reserves Target 1,422,800 1,422,804 1,432,109 1,422,804
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance.
The debt service reserve amount is used towards the last debt service payment.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 620 rather than transferring it.
Historically, excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). In 2022, the City will change its interest earnings allocation methodology to
deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
100% cash reserves per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Water Works Operations & Maintenance Reserve Fund Number 629
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 17,168 28,377 85,903 - - 86,517 86,517 (86,517) -
Interfund Transfers In - 15,296 - - - - - - -
Total Revenue 17,168 43,673 85,903 - - 86,517 86,517 (86,517) -
Expenditures
Interfund Transfers Out 17,168 - - - - - - - - -
Total Expenditures 17,168 - - - - - - - - -
Net Surplus / (Deficit) - 43,673 85,903 - - 86,517 86,517
Beginning Cash Balance 2,912,652 2,912,652 2,912,652 2,912,652
Cash Adjustments - (43,673) (51,780) -
Ending Cash Balance 2,912,652 2,912,652 2,946,775 2,912,652 3,126,636
Cash Reserves Target 2,455,404 2,738,674 3,576,218 3,576,218
Fund Purpose:
Explanation of Revenue Sources:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection against the risk
of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments.
If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 620 rather than transferring it.
Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Water Works Operations Fund (#620).
In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 697,338 701,488 703,574 666,095 666,095 535,781 535,781 130,314 80%
Interest Earnings 12,053 27,093 54,170 32,799 32,799 47,378 47,378 (14,579) 144%
Other Income - - - - - - - - -
Interfund Transfers In - 48,167 6,390 - - - - - -
Total Revenue 709,391 776,748 764,134 698,894 698,894 583,159 583,159 115,735 83%
Expenditures by Type
Personnel
Salaries & Wages 119,441 119,081 130,097 140,722 140,722 101,733 - 101,733 38,989 72%
Fringe Benefits 52,566 55,024 55,746 61,953 61,528 42,811 - 42,811 18,717 70%
Total Personnel 172,007 174,105 185,844 202,675 202,250 144,544 - 144,544 57,706 71%
Supplies 34,659 42,321 40,016 81,490 121,490 54,924 17,029 71,953 49,537 59%
Services & Charges
Printing & Advertising - - - 200 200 - - - 200 0%
Repairs & Maintenance 422,857 474,934 589,860 651,103 866,863 444,285 167,504 611,789 255,073 71%
Other Services & Charges - - - - - - - - - -
Total Services & Charges 422,857 474,934 589,860 651,303 867,063 444,285 167,504 611,789 255,273 71%
Operating Expenditures 629,522 691,360 815,720 935,468 1,190,802 643,753 184,533 828,286 362,516 70%
Bad Debt 1,891 57,952 8,820 6,500 12,890 12,448 - 12,448 442 97%
Interfund Allocations 91,901 96,195 100,897 97,681 98,106 73,555 - 73,555 24,552 75%
Total Expenditures 723,314 845,507 925,437 1,039,649 1,301,798 729,755 184,533 914,289 387,510 70%
Net Surplus / (Deficit) (13,923) (68,759) (161,304) (340,755) (602,904) (146,596) (331,129)
Beginning Cash Balance 2,003,861 2,052,857 2,003,861 2,003,861
Cash Adjustments 62,919 19,763 109,406 -
Cash Reserves Target 180,829 211,377 231,359 325,450
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021])
This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a monthly charge on City
residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their
lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the
homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
Personnel - The personnel budget includes the wages and benefits for two (2) full-time employees. | Supplies - The supplies budget includes materials, uniforms, and other small operating supplies. |
Services - The repair & maintenance budget includes $400k for outside contracted work and $1,000 for R&M for equipment.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 38,772,010 40,319,532 42,187,751 41,732,688 41,732,688 32,326,602 32,326,602 9,406,086 77%
Interest Earnings 69,545 247,071 568,907 197,277 197,277 689,330 689,330 (492,052) 349%
Other Income 276,595 106,610 68,553 4,600 4,600 144,262 144,262 (139,662) 3136%
Interfund Allocation Reimb 449,895 463,761 461,751 403,429 403,429 302,572 302,572 100,857 75%
Interfund Transfers In 1,697,758 415,513 184,500 - - - - - -
Total Revenue 41,265,804 41,552,487 43,471,462 42,337,994 42,337,994 33,462,765 33,462,765 8,875,229 79%
Expenditures by Division
Sewers 6,803,434 7,807,448 7,048,829 7,574,714 7,821,014 4,873,952 124,304 4,998,255 2,822,759 64%
Concrete Crew 466,063 521,609 562,830 592,720 591,620 393,131 - 393,131 198,490 66%
Wastewater 29,353,258 32,097,845 28,653,161 36,870,058 41,225,118 16,719,898 1,285,344 18,005,242 23,219,876 44%
Organic Resources 1,326,459 1,506,046 1,167,251 1,605,991 1,914,490 1,388,837 22,974 1,411,811 502,679 74%
Total Expenditures 37,949,214 41,932,947 37,432,072 46,643,483 51,552,242 23,375,817 1,432,622 24,808,438 26,743,804 48%
Expenditures by Type
Personnel
Salaries & Wages 4,777,198 4,946,254 5,272,342 6,076,802 6,076,802 4,119,932 - 4,119,932 1,956,871 68%
Fringe Benefits 1,956,552 2,018,844 2,015,847 2,696,013 2,682,513 1,535,925 - 1,535,925 1,146,588 57%
Total Personnel 6,733,749 6,965,098 7,288,190 8,772,815 8,759,315 5,655,856 - 5,655,856 3,103,459 65%
Supplies 1,569,805 2,230,631 2,484,857 3,332,187 3,742,157 1,842,386 300,319 2,142,705 1,599,453 57%
Services & Charges
Professional Services 399,309 590,275 1,065,584 238,164 525,105 155,407 173,143 328,550 196,555 63%
Printing & Advertising 1,623 1,182 4,135 7,083 7,083 1,981 - 1,981 5,102 28%
Utilities 1,160,652 1,267,312 1,337,488 1,508,370 1,508,370 1,035,615 - 1,035,615 472,756 69%
Repairs & Maintenance 1,677,510 1,677,658 1,731,522 2,511,417 3,739,687 2,550,845 154,561 2,705,406 1,034,281 72%
Education & Training 15,176 20,869 34,832 68,623 54,200 29,292 990 30,282 23,918 56%
Travel 356 10,417 14,539 53,147 40,084 19,215 3,880 23,095 16,989 58%
Other Services & Charges 3,157,093 1,889,515 2,636,784 3,607,408 4,125,970 1,579,172 799,729 2,378,901 1,747,069 58%
Debt Service Principal 294,414 188,482 - - - - - - - -
Debt Service Interest & Fees 7,815 2,935 - - - - - - - -
Total Services & Charges 6,713,948 5,648,646 6,824,884 7,994,212 10,000,501 5,371,527 1,132,303 6,503,830 3,496,670 65%
Operating Expenditures 15,017,502 14,844,375 16,597,930 20,099,213 22,501,973 12,869,769 1,432,622 14,302,391 8,199,582 64%
Capital - 20,610 - - - - - - - -
Bad Debt 83,831 1,749,145 423,366 225,000 409,500 360,861 - 360,861 48,639 88%
Interfund
Interfund Allocations 6,312,945 6,081,041 6,148,303 7,136,712 7,158,212 5,365,982 - 5,365,982 1,792,230 75%
PILOT 4,543,120 4,465,686 4,489,126 4,385,589 4,385,589 4,495,911 - 4,495,911 (110,322) 103%
Interfund Transfers Out 11,991,816 14,772,089 9,773,347 14,796,969 17,096,969 283,293 - 283,293 16,813,676 2%
Total Interfund 22,847,881 25,318,816 20,410,776 26,319,270 28,640,770 10,145,186 - 10,145,186 18,495,584 35%
Total Expenditures 37,949,214 41,932,947 37,432,072 46,643,483 51,552,242 23,375,817 1,432,622 24,808,438 26,743,805 48%
Net Surplus / (Deficit) 3,316,590 (380,459) 6,039,390 (4,305,489) (9,214,248) 10,086,949 8,654,327
Beginning Cash Balance 13,825,371 11,466,153 13,825,371 13,825,371
Cash Adjustments 13,825,371 2,739,677 (6,043,699) -
Ending Cash Balance 11,466,153 13,825,371 13,821,063 4,611,123 29,690,309
Cash Reserves Target 1,897,461 2,096,647 1,871,604 2,577,612
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater - Facilitates the collection, treatment, and disposal of wastewater.
Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote
sewage lift stations. | Sewers - Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains
around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of
the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s retention ponds. |
Organic Resources - Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate
adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on
recommendations of a comprehensive utility long-term rate plan commissioned by the City. The ordinance also established the Utility Assistance Program (UAP), to provide discounts to qualifying
low-income customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per month with the option to increase it gradually over the years to support the program
as needed. Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public
Works. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. This fund also
receives interest earnings from the other sewage works funds (#643 & 654) for interest earned on cash balances in those funds that is subsequently transferred to this fund.
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves,
brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 89 full-time employees, and $243k for part-time and seasonal wages. | Supplies - Includes
supplies needed to operate the wastewater treatment plant, such as water treatment chemicals, laboratory supplies, repair & maintenance materials, fuel for vehicles and equipment, hardware supplies
such as small tools & equipment, office supplies, and other small operating supplies. Also includes supplies for sewer repair & maintenance and the operations of Organic Resources. | Services - The
repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor sewer infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the
wastewater treatment plant facilities, organic resources, and 50% of the utilities costs for the Public Works Service Center (utilized by Sewers). The other 50% is paid for by the Streets division which
is budgeted in the Motor Vehicle Highway Fund (#202). Professional services include contract lab analysis and biomonitoring that cannot be completed in-house. Other charges & services includes
contractual services for main line repairs and engineering projects for storm/sanitary sewer system repair/rehab/stabilization. | Debt service principal and interest payments are for capital leases used
to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). | Interfund Transfers Out include transfers to the Sewage Works Sinking
Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures.| Payment in lieu of taxes (PILOT) is transferred to the
General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Works' capital assets. | Capital - Sewage Works' capital needs are tracked in a separate capital fund (#642). Funds
are transferred as needed to cover capital expenditures.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 539,730 106,734 340,467 339,000 339,000 279,208 279,208 59,792 82%
Interest Earnings 87,851 201,511 402,237 23,244 23,244 341,620 341,620 (318,376) 1470%
Other Income 24,656 19,550 - - - 4,692 4,692 (4,692) -
Interfund Transfers In 5,946,370 3,874,147 - 5,000,000 7,300,000 - - 7,300,000 0%
Bond Proceeds - - 32,150,000 - - - - - -
Total Revenue 6,598,607 4,201,942 32,892,704 5,362,244 7,662,244 625,521 - 625,521 7,036,724 8%
Expenditures by Type
Services & Charges
Professional Services - 18,900 1,105,955 500,000 814,968 209,370 154,848 364,218 450,750 55%
Total Services & Charges - 18,900 1,105,955 500,000 814,968 209,370 154,848 364,218 450,750 45%
Capital 6,048,729 3,300,931 2,311,537 7,788,474 21,978,363 2,257,879 3,682,267 5,940,146 16,038,217 27%
Bad Debt (1,031) - - - - - - - - -
Total Expenditures 6,047,698 3,319,831 3,417,492 8,288,474 22,793,331 2,467,249 3,837,115 6,304,364 16,488,967 28%
Net Surplus / (Deficit) 550,908 882,111 29,475,212 (2,926,230) (15,131,086) (1,841,728) (5,678,843)
Beginning Cash Balance 14,359,708 13,821,218 14,359,708 14,359,708
Cash Adjustments (1,089,399) (343,621) (43,834,920) -
Ending Cash Balance 13,821,218 14,359,708 - (771,379) 10,878,804
Cash Reserves Target - - -
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater,
Sewers, Organic Resources, and Concrete Crew.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one-
time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs (renewable identification numbers)
credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a certain volume of renewable fuel or to buy an
equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the
City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation.
2023 Adopted Budget includes:
Capital Equipment
Wastewater:
• (1) Connect Van - $30,000
• (1) Utility Cart - $18,000
• (2) Portable Generators & Trailers - $120,000
Organic Resources:
• (3) Front End Loaders - $310,000
Sewers Division:
• (1) Excavator - $300,000
• (1) Sewer Camera Truck - $425,000
• (1) Truck-4WD/crew cab - $60,000
• (2) Compressors - $30,000
Capital Projects
Wastewater Treatment Plant (WWTP) Upgrades:
• WWTP Plant/Secondary Projects - $5.0 million
• WWTP Secondary Plant Improvements - $1.4 million
• LTCP/CSO Tank Design WWTP - $1.0 million
Sewers:
• Sewer Lining Projects - $2.0 million
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 32,719 53,797 162,855 - - 164,018 164,018 (164,018) -
Interfund Transfers In - - - - - - - - -
Total Revenue 32,719 53,797 162,855 - - 164,018 164,018 (164,018) -
Expenditures
Interfund Transfers Out 32,719 - - - - - - - - -
Total Expenditures 32,719 - - - - - - - - -
Net Surplus / (Deficit) - 53,797 162,855 - - 164,018 164,018
Beginning Cash Balance 5,550,801 5,550,801 5,550,801 5,550,801
Cash Adjustments - (53,797) (127,162) -
Ending Cash Balance 5,550,801 5,550,801 5,586,493 5,550,801 5,927,473
Cash Reserves Target 4,327,098 4,527,715 5,743,694 5,743,694
Fund Purpose:
Explanation of Revenue Sources:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal protection against the
risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments.
If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 641 rather than transferring it.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 19,986 47,494 120,213 - - 169,507 169,507 (169,507) -
Debt Proceeds 14,339,893 - - - - (873,301) (873,301) 873,301 -
Interfund Transfers In 7,845,090 11,107,089 9,773,347 9,796,969 9,796,969 283,293 283,293 9,513,676 3%
PILOT - - - - - 110,322 110,322 (110,322) -
Total Revenue 22,204,969 11,154,583 9,893,560 9,796,969 9,796,969 (310,179) (310,179) 10,107,148 -3%
Expenditures by Type
Services & Charges
Debt Service Principal 20,236,844 6,275,000 6,420,000 7,662,084 7,662,084 - - - 7,662,084 0%
Debt Service Interest & Fees 1,779,749 1,238,373 1,076,591 2,134,885 2,134,885 (105,639) - (105,639) 2,240,523 -5%
Total Services & Charges 22,016,593 7,513,373 7,496,591 9,796,969 9,796,969 (105,639) - (105,639) 9,902,607 -1%
Interfund Transfers Out 1,509,210 - - - - - - - - -
Total Expenditures 23,525,803 7,513,373 7,496,591 9,796,969 9,796,969 (105,639) - (105,639) 9,902,607 -1%
Net Surplus / (Deficit) (1,320,833) 3,641,210 2,396,969 - - (204,540) (204,540)
Beginning Cash Balance - 1,320,833 - -
Cash Adjustments 2,641,667 (4,962,043) 1,234,850 -
Ending Cash Balance 1,320,833 - 3,631,819 - 5,828,756
Cash Reserves Target 1,320,833 - 3,631,819 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest earned on the fund's
cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641).
In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage
Works Revenue Bonds (debt schedule #93). The par amount of the bonds were $12,450,000 with a premium of $1,889,893 a total of $14,339,893. The funds were deposited into this fund to be used
to pay off the 2009 and 2011 debt in December 2021.
Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641).
Current debt includes:
• 2012 Sewage Works Revenue Bonds - final payment December 1, 2032, (debt schedule #101)
• 2013A Sewage Works Revenue Bonds - final payment December 1, 2024 , (debt schedule #105)
• 2015 Sewage Works Revenue Bonds, Refunding 2006 & 2007 - final payment December 1, 2025, (debt schedule #145)
• 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment December 1, 2030, (debt schedule #80)
• 2021 Sewage Works Revenue Bonds, Refunding 2009 & 2011 - final payment December 1, 2031 (debt schedule #219)
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the refunding were
used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in principal and interest over the
remaining life of the bonds.
The 2021 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2009 and 2011 debt. The proceeds from the issuance of the refunding were used to pay off of
the original debt. The payoff was $15.1 million in principal and $323k in interest. The refunding saved the City approximately $3.5 million in principal and interest over the remaining life of the bonds.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 271 36,341 110,014 - - 179,478 179,478 (179,478) -
Interfund Transfers In 1,509,210 - - - - - - - -
Total Revenue 1,509,481 36,341 110,014 - - 179,478 179,478 (179,478) -
Expenditures by Type
Personnel
Salaries & Wages
Fringe Benefits
Total Personnel - - - - - - - - -
Supplies
Services & Charges
Interfund Transfers Out 1,749,971 - - - - - - - - -
- - - - - (309,416) - (309,416) 309,416 -
Total Services & Charges 1,749,971 - - - - (309,416) - (309,416) 309,416 0%
Capital - -
Total Expenditures 1,749,971 - - - - (309,416) - (309,416) 309,416 -
Net Surplus / (Deficit) (240,490) 36,341 110,014 - - 488,894 488,894
Beginning Cash Balance 3,749,760 3,990,250 3,749,760 3,749,760
Cash Adjustments 480,980 (276,832) (85,903) -
Ending Cash Balance 3,990,250 3,749,760 3,773,871 3,749,760 4,382,309
Cash Reserves Target 3,990,250 3,749,760 3,773,871 3,749,760
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash balance is
determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works
Operations Fund (#641).
A new debt service reserve requirement was established for the 2021 Sewage Works Refunding Revenue Bonds (debt schedule #219) in the amount of $1,509,210. This amount was transferred from
the Sewage Works Sinking Fund (#649) in 2021.
The debt service reserve amount is used towards the last debt service payment. Bond principal and interest payments are accounted for in the Sewage Works Sinking Fund (#649).
In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to be used
towards the refunding.
In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage
Works Revenue Bonds (debt schedule #93). The remaining debt service reserve ($1,749,971) for the 2009 and 2011 debt was transferred to the Sewage Works Debt Service Fund #649 to be used
towards the pay off of the debt in December 2021.
Cash Reserves Target
100% cash reserves per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,446 10,905 37,039 - - 40,096 40,096 (40,096) -
Total Revenue 4,446 10,905 37,039 - - 40,096 40,096 (40,096) -
Expenditures
Interfund Transfers Out 4,446 - - - - - - - - -
Total Expenditures 4,446 - - - - - - - - -
Net Surplus / (Deficit) - 10,905 37,039 - - 40,096 40,096
Beginning Cash Balance 903,840 649,073 903,840 903,840
Cash Adjustments (254,768) 243,863 244,562 -
Ending Cash Balance 649,073 903,840 1,185,442 903,840 1,499,144
Cash Reserves Target 649,073 903,840 1,185,442 903,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final
bill.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 641 rather than transferring it.
Historically, interest earned on this fund's cash balance was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to
deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Cash Reserves Target
100% cash reserves for customer deposits
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 466,321 455,212 455,392 456,126 456,126 341,424 341,424 114,702 75%
Interest Earnings 2,322 4,980 13,471 7,640 7,640 14,684 14,684 (7,044) 192%
Interfund Transfers In - 36,158 4,905 - - - - - -
Total Revenue 468,643 496,350 473,768 463,766 463,766 356,108 356,108 107,658 77%
Expenditures by Type
Personnel
Salaries & Wages 40,726 35,920 40,178 83,136 83,136 5,983 - 5,983 77,153 7%
Fringe Benefits 3,115 2,810 3,074 6,360 6,360 458 - 458 5,902 7%
Total Personnel 43,841 38,730 43,252 89,496 89,496 6,441 - 6,441 83,055 7%
Supplies 3,980 6,928 4,380 7,605 7,605 - - - 7,605 0%
Services & Charges
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Operating Expenditures 47,821 45,658 47,632 97,101 97,101 6,441 - 6,441 90,660 7%
Bad Debt 1,793 43,213 6,436 6,500 11,405 9,718 - 9,718 1,687 85%
Interfund
Interfund Allocations 37,736 46,462 36,239 32,252 32,252 24,189 - 24,189 8,063 75%
Interfund Transfers Out 500,000 300,000 275,000 300,000 300,000 225,000 - 225,000 75,000 75%
Total Interfund 537,736 346,462 311,239 332,252 332,252 249,189 - 249,189 83,063 75%
Total Expenditures 587,350 435,333 365,307 435,852 440,757 265,347 - 265,347 175,410 60%
Net Surplus / (Deficit) (118,707) 61,017 108,461 27,914 23,009 90,761 90,761
Beginning Cash Balance 282,057 425,913 282,057 282,057
Cash Adjustments 262,563 (204,873) (37,452) -
Ending Cash Balance 425,913 282,057 353,065 305,066 555,124
Cash Reserves Target 146,838 108,833 91,327 110,189
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called
"Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning
leaves impacts air quality and can cause house/wildfires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine
cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
The personnel budget includes the wages and benefits for the seasonal employees who perform the leaf pick-up work during the fall and spring. Interfund Transfers Out are for supervisory wages,
supplies, fuel, vactor repairs, and other expenses paid for by other funds. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance.
Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division.
In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by
Fund 641. In 2022, the transfer will be made to Fund #202 going forward.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Storm Sewer Fund Number 667
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 1,064,337 1,036,932 1,042,143 1,147,200 1,147,200 912,835 912,835 234,365 80%
Intergov./ Grants 68,000 - 293,000 - - - - - -
Interest Earnings 7,492 22,740 53,355 - - 54,406 54,406 (54,406) -
Other Income - 12,000 - - - - - - -
Interfund Transfers In - 73,642 10,305 - - - - - -
Total Revenue 1,139,829 1,145,315 1,398,803 1,147,200 1,147,200 967,241 967,241 179,959 84%
Expenditures by Type
Services & Charges
Professional Services 74,572 189,476 273,376 250,000 340,528 114,327 94,032 208,359 132,170 61%
Other Services & Charges - - - - - - - - - -
Salaries & Wages - - - 57,000 - - - - - -
Fringe Benefits - - - 27,616 - - - - - -
Total Services & Charges 74,572 189,476 273,376 334,616 340,528 114,327 94,032 208,359 132,170 61%
Capital 436,855 1,217,100 389,687 1,250,000 2,808,042 1,333,095 101,126 1,434,221 1,373,821 51%
Bad Debt 175 84,577 13,360 - 30,305 21,099 - 21,099 9,206 70%
Total Expenditures 511,602 1,491,154 676,423 1,584,616 3,178,875 1,468,521 195,158 1,663,678 1,515,197 52%
Net Surplus / (Deficit) 628,227 (345,839) 722,379 (437,416) (2,031,675) (501,279) (696,437)
Beginning Cash Balance 1,604,154 1,032,916 1,604,154 1,604,154
Cash Adjustments (1,199,466) 917,078 (1,040,841) -
Ending Cash Balance 1,032,916 1,604,154 1,285,693 (427,521) 1,624,787
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and
expense of that revenue on storm water projects.
- The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed
for the collection, control, transport or discharge of stormwater. A storm water utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality
and implementing regulations.
The original storm water fee structure was a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. In August 2021,
the Common Council passed ordinance no. 10797-21 to change the rates. Effective January 1, 2022, the residential flat rate remains $2 per month however the non-residential rate will change as
follows: Tier 1-$5, Tier-2 $8, Tier 3-$10, Tier 4-$16, and Tier 5-$20. The ordinance allows for the storm water rates to increase incrementally from 2022 through 2025.
In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River Enhancement Program Division of Wildlife to be used towards the Northshore Bank
Stabilization Project.
The 2022 budget for stormwater projects include $200,000 for professional services and $824,000 identified for storm sewer projects, drainage projects, downspout disconnection plan and misc.
repairs. In 2021, projects included work on the South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 22,670 23,345 51,127 15,000 15,000 31,322 31,322 (16,322) 209%
Interest Earnings 993 2,551 6,281 3,619 3,619 7,828 7,828 (4,209) 216%
Other Income - - - - - - - - -
Interfund Transfers In 7,636 - - - - - - - -
Total Revenue 31,299 25,897 57,408 18,619 18,619 39,150 39,150 (20,531) 210%
Expenditures by Type
Services & Charges
Education & Training - - - 10,000 10,000 - - - 10,000 0%
Other Services & Charges - - - 12,000 12,000 - - - 12,000 0%
Total Services & Charges - - - 22,000 22,000 - - - 22,000 0%
Capital 71,043 - - - - - - - - -
Total Expenditures 71,043 - - 22,000 22,000 - - - 22,000 0%
Net Surplus / (Deficit) (39,744) 25,897 57,408 (3,381) (3,381) 39,150 39,150
Beginning Cash Balance 173,825 213,569 173,825 173,825
Cash Adjustments 79,488 (65,640) (32,143) -
Ending Cash Balance 213,569 173,825 199,090 170,444 296,151
Cash Reserves Target 17,761 - - 5,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property.
This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of
funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are typically budgeted for law enforcement training and various Police Department expenses. In recent years, the Police Department has used this fund to purchase one to two vehicles
each year. The Police Department has continued to spend down the cash balance in this fund in order to alleviate some of the burden on its operating budget in the General Fund (#101).
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees - 171 - - - - - - -
Interest Earnings 82 8 - - - - - - -
Total Revenue 82 178 - - - - - - -
Expenditures by Type
Interfund Transfers Out - 14,059 - - - - - - - -
Total Expenditures - 14,059 - - - - - - - -
Net Surplus / (Deficit) 82 (13,880) - - - - -
Beginning Cash Balance 13,880 13,799 13,880 13,880
Cash Adjustments (163) 13,962 (13,880) (13,880)
Ending Cash Balance 13,799 13,880 - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash balance.
In recent years, this fund has received very little revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be
discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 41,980 390,016 648,640 300,000 300,000 215,006 215,006 84,994 72%
Charges for Services 115,024 136,492 106,073 120,700 120,700 89,130 89,130 31,570 74%
Fines, Forfeitures, and Fees 89,648 111,666 117,605 107,272 107,272 61,087 61,087 46,185 57%
Interest Earnings 2,229 8,766 20,473 11,263 11,263 18,798 18,798 (7,535) 167%
Donations 500 785 8,400 1,060 1,060 - - 1,060 0%
Other Income 2,970 1,884 93,350 - - 37,432 37,432 (37,432) -
Interfund Transfers In 73,512 218,353 - - - - - - -
Total Revenue 325,862 867,961 994,541 540,295 540,295 421,452 421,452 118,842 78%
Expenditures by Type
Supplies 193,652 198,761 209,080 180,000 415,019 360,505 44,323 404,828 10,191 98%
Services & Charges
Professional Services 188 1,929 13,866 - - 8,809 - 8,809 (8,809) -
Education & Training 131,259 174,565 125,137 175,000 175,520 125,673 2,764 128,438 47,082 73%
Travel 28,840 49,137 39,543 55,000 80,949 66,795 8,099 74,894 6,055 93%
Other Services & Charges 69,045 52,751 20,734 59,250 44,550 8,022 1,957 9,979 34,571 22%
Total Services & Charges 229,333 278,383 199,280 289,250 301,019 209,299 12,820 222,120 78,899 74%
Capital - 26,338 301,100 40,000 470,000 277,429 - 277,429 192,571 59%
Bad Debt - - - - - - - - - -
Interfund Transfers Out - 19,000 - - - - - - - -
Total Expenditures 422,985 522,482 709,459 509,250 1,186,038 847,233 57,144 904,377 281,661 76%
Net Surplus / (Deficit) (97,123) 345,479 285,082 31,045 (645,743) (425,781) (482,925)
Beginning Cash Balance 378,981 483,549 378,981 378,981
Cash Adjustments 201,690 (450,047) 53,679 -
Ending Cash Balance 483,549 378,981 717,743 (266,761) 566,383
Cash Reserves Target 105,746 130,620 177,365 296,509
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021])
This fund was established (ordinance 6974-81) to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports and fines for false alarm and loud noise ordinance violations. Starting in 2022, this fund will receive the following revenue sources previously
accounted for in other police special revenue funds: state and federal grant revenue, charges for services from the enforcement courses offered to other police departments who pay a fee to attend the
training (formerly in Fund #294), impound towing fees (formerly Fund #295), and donations for the Police K-9 unit (formerly in Fund #705). This fund also receives revenue from interest earned on
the fund's cash balance. Previously, this fund received revenue from gun permit application fees; however, a change in State legislation eliminated this revenue source. Effective July 1, 2021, the City of
South Bend and other municipalities can no longer charge a fee for processing gun permit applications. This change negatively impacts the South Bend Police Department as gun permit fees
accounted for $45k-$60k in revenue in this fund annually.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Starting in 2022, this fund will also account for grant related
activities or grant funded purchases previously accounted for in other police special revenue funds.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Local Income Tax - Public Safety Fund Number 249
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 9,391,746 9,168,579 12,690,915 11,988,584 11,988,584 10,859,532 10,859,532 1,129,052 91%
Interest Earnings 25,015 30,151 178,001 72,056 72,056 221,597 221,597 (149,541) 308%
Total Revenue 9,416,761 9,198,730 12,868,916 12,060,640 12,060,640 11,081,129 11,081,129 979,511 92%
Expenditures by Department
Police Department 4,737,560 5,124,420 4,749,279 5,177,494 5,177,494 4,712,207 - 4,712,207 465,287 91%
Fire Department 4,880,453 5,124,420 4,749,279 5,177,494 5,177,494 4,712,207 - 4,712,207 465,287 91%
Total Expenditures 9,618,013 10,248,840 9,498,558 10,354,988 10,354,988 9,424,413 - 9,424,413 930,574 91%
Expenditures by Type
Personnel
Salaries & Wages 7,651,358 10,248,840 9,498,558 10,354,988 10,354,988 9,424,413 - 9,424,413 930,575 91%
Fringe Benefits 1,966,655 - - - - - - - - -
Total Personnel 9,618,013 10,248,840 9,498,558 10,354,988 10,354,988 9,424,413 - 9,424,413 930,575 91%
Total Expenditures 9,618,013 10,248,840 9,498,558 10,354,988 10,354,988 9,424,413 - 9,424,413 930,575 91%
Net Surplus / (Deficit) (201,253) (1,050,110) 3,370,357 1,705,652 1,705,652 1,656,715 1,656,715
Beginning Cash Balance 3,844,465 4,045,717 3,844,465 3,844,465
Cash Adjustments 402,505 848,857 (4,428,821) -
Ending Cash Balance 4,045,717 3,844,465 2,786,001 5,550,117 7,820,113
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel
wages and benefits. (Resolution 3980-09, Indiana Code IC 6-3.6-6-8)
This fund receives the Public Safety portion of the City's Local Income Tax (LIT) revenue distribution. The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely
for the salaries of public safety positions that were formerly paid by property taxes. Local income tax revenue distributions are determined annually by the Indiana Dept of Local Government Finance
(DLGF). Local income tax revenue is distributed by St. Joseph County monthly.
Because this fund can only be used to pay for public safety personnel, the City budgets for the salaries and benefits for as many sworn police officers and firefighters as this fund’s revenue can support.
This reduces the public safety personnel expenses in the General Fund (#101). This fund's cash balance has grown in recent years due to unanticipated supplemental income tax distributions;
therefore, the City plans to spend down the excess cash during 2022.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 14,640 44,220 59,460 40,000 40,000 55,060 55,060 (15,060) 138%
Interest Earnings 4,038 10,132 22,799 14,276 14,276 24,469 24,469 (10,193) 171%
Total Revenue 18,678 54,352 82,259 54,276 54,276 79,529 79,529 (25,253) 147%
Expenditures by Type
Services & Charges
Other Services & Charges 270 - 1,040 50,000 50,000 - - - 50,000 0%
Total Services & Charges 270 - 1,040 50,000 50,000 - - - 50,000 0%
Interfund Transfers Out - - - - - - - - - -
Total Expenditures 270 - 1,040 50,000 50,000 - - - 50,000 0%
Net Surplus / (Deficit) 18,408 54,352 81,219 4,276 4,276 79,529 79,529
Beginning Cash Balance 698,546 681,823 698,546 698,546
Cash Adjustments (35,131) (37,628) (29,288) -
Ending Cash Balance 681,823 698,546 750,477 702,822 913,121
Cash Reserves Target 750,000 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP).
The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for
sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips
below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The City shall use all
monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 24 2 - - - - - - -
Total Revenue 24 2 - - - - - - -
Expenditures by Type
Interfund Transfers Out - 4,165 - - - - - - - -
Total Expenditures - 4,165 - - - - - - - -
Net Surplus / (Deficit) 24 (4,162) - - - - -
Beginning Cash Balance 4,162 4,138 4,162 4,162
Cash Adjustments (49) 4,187 (4,162) (4,162)
Ending Cash Balance 4,138 4,162 - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue.
In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously
accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - 75,000 75,000 - - 75,000 0%
Charges for Services 1,905,360 1,972,044 2,031,836 2,066,825 2,066,825 1,556,913 1,556,913 509,912 75%
Fines, Forfeitures, and Fees 300 47 26 - - - - - -
Interest Earnings 8,474 25,176 29,370 - - 16,332 16,332 (16,332) -
Debt Proceeds 210,000 1,355,000 1,430,000 3,410,000 3,410,000 2,745,000 2,745,000 665,000 80%
Other Income 1,334 35,574 - - - 32,394 32,394 (32,394) -
Interfund Transfers In - - - - - - - - -
Total Revenue 2,125,468 3,387,841 3,491,232 5,551,825 5,551,825 4,350,639 4,350,639 1,201,186 78%
Expenditures by Type
Supplies - - - - - - - - - -
Services & Charges
Debt Service Principal 662,651 833,022 948,939 1,366,196 1,366,196 939,677 - 939,677 426,519 69%
Debt Service Interest & Fees 36,120 29,449 45,632 133,153 133,154 44,256 - 44,256 88,898 33%
Total Services & Charges 698,771 862,471 994,570 1,499,349 1,499,349 983,932 - 983,932 515,417 66%
Capital 1,029,049 671,760 4,037,967 2,895,000 4,676,808 493,968 1,716,329 2,210,297 2,466,511 47%
Interfund Transfers Out 750,306 748,656 752,356 746,961 746,961 414,000 - 414,000 332,961 55%
Total Expenditures 2,478,126 2,282,888 5,784,893 5,141,311 6,923,119 1,891,900 1,716,329 3,608,229 3,314,889 52%
Net Surplus / (Deficit) (352,658) 1,104,953 (2,293,661) 410,514 (1,371,294) 2,458,739 742,410
Beginning Cash Balance 2,758,339 3,111,296 2,758,339 2,758,339
Cash Adjustments 705,616 (1,457,911) 3,392,102 -
Ending Cash Balance 3,111,296 2,758,339 3,856,779 1,387,045 4,027,197
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction
projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds.
In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for
equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims
to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace
necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. | Debt Service - The principal and interest expense budgeted is for capital lease payments
for vehicles and equipment purchased through 5-year capital leases.| Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds:
2013 EMS/Fire Station/Tower Bonds (final payment February 1, 2033, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment January 15, 2038, debt schedule
#168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - - - - - - - - -
Other Income - - - - - - - - -
Total Revenue - - - - - - - - -
Expenditures by Type
Supplies - - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - - -
Repairs & Maintenance - - - - - - - - - -
Education & Training - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Bad Debt - - - - - - - - - -
Interfund Transfers Out 607,079 - - - - - - - - -
Total Expenditures 607,079 - - - - - - - - -
Net Surplus / (Deficit) (607,079) - - - - - -
Beginning Cash Balance - 607,079 - -
Cash Adjustments 1,214,157 (607,079) - -
Ending Cash Balance 607,079 - - - -
Cash Reserves Target - - - -
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical Services
division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General
Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47 firefighters and 4 EMS billing personnel.
Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the
General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Haz-Mat Fund Number 289
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 3,000 2,375 5,000 5,000 6,143 6,143 (1,143) 123%
Interest Earnings 165 403 910 585 585 1,010 1,010 (425) 173%
Other Income - - - - - - - - -
Total Revenue 165 3,403 3,285 5,585 5,585 7,153 7,153 (1,568) 128%
Expenditures by Type
Supplies - 200 - 10,000 10,000 - - - 10,000 0%
Services & Charges
Professional Services - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - - - - - - - - -
Total Expenditures - 200 - 10,000 10,000 - - - 10,000 0%
Net Surplus / (Deficit) 165 3,203 3,285 (4,415) (4,415) 7,153 7,153
Beginning Cash Balance 28,102 27,937 28,102 28,102
Cash Adjustments (330) (3,038) (181) -
Ending Cash Balance 27,937 28,102 31,206 23,688 38,903
Cash Reserves Target - 50 - 2,500
Fund Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies accumulated in this
fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related activities. There are no budgeted
positions in this fund, responses are made by firefighters of the South Bend Fire Department.
By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. Funding is entirely dependent on the number of billable hazardous material responses in any given
calendar year. This fund also receives revenue from interest earned on the fund's cash balance.
In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 94,550 125,805 149,173 90,000 90,000 102,700 102,700 (12,700) 114%
Interest Earnings 1,993 5,011 12,217 7,878 7,878 14,501 14,501 (6,622) 184%
Other Income 1,300 - - - - - - - -
Total Revenue 97,843 130,816 161,390 97,878 97,878 117,201 117,201 (19,322) 120%
Expenditures by Type
Supplies 32,702 59,778 31,093 67,500 70,571 24,859 6,834 31,694 38,877 45%
Services & Charges
Professional Services - - -
Printing & Advertising - - 2,101 1,300 300 - - - 300 0%
Education & Training 13,608 22,179 21,269 10,000 19,000 19,088 - 19,088 (88) 100%
Travel 1,483 - - - - - - - - -
Repairs & Maintenance 4,210 7,796 1,770 13,000 5,000 4,842 - 4,842 158 97%
Other Services & Charges 1,133 575 289 - - 1,694 494 2,188 (2,188) -
Total Services & Charges 20,433 30,550 25,429 24,300 24,300 25,624 494 26,117 (1,818) 107%
Capital - - 34,530 - - - - - - -
Total Expenditures 53,135 90,328 91,052 91,800 94,871 50,483 7,328 57,811 37,059 61%
Net Surplus / (Deficit) 44,708 40,488 70,338 6,078 3,008 66,718 59,390
Beginning Cash Balance 360,311 330,404 360,311 360,311
Cash Adjustments (74,615) (10,580) (41,077) -
Ending Cash Balance 330,404 360,311 389,572 363,319 537,950
Cash Reserves Target 13,284 22,582 22,763 23,718
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
360311.48
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a
year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South
Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its unique "L" shaped dam, and the East Race Waterway.
The East Race Waterway is a 2000' run which winds through the heart of the city. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training
ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as
inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and supplies for river rescue training. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - - -
Total Revenue - - - - - - - - -
Expenditures by Type
Interfund Transfers Out - 26,716 - - - - - - - -
Total Expenditures - 26,716 - - - - - - - -
Net Surplus / (Deficit) - (26,716) - - - - -
Beginning Cash Balance 26,716 26,716 26,716 26,716
Cash Adjustments - 26,716 (26,716) -
Ending Cash Balance 26,716 26,716 - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue.
In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously
accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 19,625 - - - - - - - -
Interest Earnings 819 83 - - - - - - -
Total Revenue 20,444 83 - - - - - - -
Expenditures by Type
Supplies - - - - - - - - - -
Services & Charges
Other Services & Charges 100 - - - - - - - - -
Total Services & Charges 100 - - - - - - - - -
Interfund Transfers Out - 146,411 - - - - - - - -
Total Expenditures 100 146,411 - - - - - - - -
Net Surplus / (Deficit) 20,344 (146,328) - - - - -
Beginning Cash Balance 146,328 125,984 146,328 146,328
Cash Adjustments (40,688) 166,672 (146,328) (146,328)
Ending Cash Balance 125,984 146,328 - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course material and
instructors at the South Bend Police Academy.
This fund received revenue from the enforcement courses offered to other police departments who pay a fee to attend the training.
Expenditures were for seminars, travel, lectures, and career days. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund
will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 103,213 - - - - - - - -
Fines, Forfeitures, and Fees 7,312 - - - - - - - -
Interest Earnings 432 30 64 - - - - - -
Other Income 120 - - - - - - - -
Total Revenue 111,077 30 64 - - - - - -
Expenditures by Type
Supplies 16,331 - - - - - - - - -
Services & Charges
Other Services & Charges 6,214 - - - - - - - - -
Total Services & Charges 6,214 - - - - - - - - -
Capital 116,658 - - - - - - - - -
Interfund Transfers Out - 24,566 - - - - - - - -
Total Expenditures 139,203 24,566 - - - - - - - -
Net Surplus / (Deficit) (28,126) (24,536) 64 - - - -
Beginning Cash Balance 45,349 73,474 45,349 45,349
Cash Adjustments 56,251 (3,589) (24,600) (45,349)
Ending Cash Balance 73,474 45,349 20,813 - 20,876
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department. In recent years,
this fund has also been used to track donations and their associated expenditures.
This fund received revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program. This fund also received revenue from impound towing fees.
Expenditures included grant related activities and grant funded purchases. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and
this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 57,919 98,333 155,023 80,000 80,000 64,195 64,195 15,805 80%
Interest Earnings 192 1,002 3,289 2,288 2,288 2,211 2,211 77 97%
Interfund Transfers In - 19,000 - - - - - - -
Total Revenue 58,110 118,335 158,312 82,288 82,288 66,406 66,406 15,882 81%
Expenditures by Type
Supplies - 34,145 - 50,000 50,000 - - - 50,000 0%
Services & Charges
Professional Services - 9,999 - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - 9,999 - - - - - - - -
Capital - 15,835 75,609 - - - - - - -
Interfund Transfers Out 81,148 - - - - - - - - -
Total Expenditures 81,148 59,979 75,609 50,000 50,000 - - - 50,000 0%
Net Surplus / (Deficit) (23,037) 58,356 82,703 32,288 32,288 66,406 66,406
Beginning Cash Balance 60,237 83,275 60,237 60,237
Cash Adjustments 46,075 (81,393) (24,347) -
Ending Cash Balance 83,275 60,237 118,593 92,525 267,702
Cash Reserves Target 20,287 14,995 18,902 12,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from
Expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 345,306 344,156 342,856 341,331 341,331 - - 341,331 0%
Total Revenue 345,306 344,156 342,856 341,331 341,331 - - 341,331 0%
Expenditures by Type
Services & Charges
Debt Service Principal 205,000 210,000 215,000 220,000 220,000 220,000 - 220,000 - 100%
Debt Service Interest & Fees 140,306 134,156 127,856 121,331 121,331 121,331 - 121,331 - 100%
Total Services & Charges 345,306 344,156 342,856 341,331 341,331 341,331 - 341,331 - 100%
Total Expenditures 345,306 344,156 342,856 341,331 341,331 341,331 - 341,331 - 100%
Net Surplus / (Deficit) - - - - - (341,331) (341,331)
Beginning Cash Balance - - - -
Cash Adjustments - - - -
Ending Cash Balance - - - - (341,331)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt
schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par
amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital
expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1,857 4,397 9,313 - - 9,379 9,379 (9,379) -
Total Revenue 1,857 4,397 9,313 - - 9,379 9,379 (9,379) -
Expenditures by Type
Capital - - - - - - - - - -
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 1,857 4,397 9,313 - - 9,379 9,379
Beginning Cash Balance 316,090 314,233 316,090 316,090
Cash Adjustments (3,714) (2,540) (5,951) -
Ending Cash Balance 314,233 316,090 319,452 316,090 338,950
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of
a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the 2018 Fire Station #9 Bond
Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and
accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square
foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,101,279 4,061,778 4,063,376 4,600,000 4,600,000 3,920,894 3,920,894 679,106 85%
Interest Earnings 1,809 6,207 10,004 10,839 10,839 2,616 2,616 8,223 24%
Other Income - 5,728 2,166 - - (44) (44) 44 -
Total Revenue 4,103,087 4,073,713 4,075,547 4,610,839 4,610,839 3,923,466 3,923,466 687,373 85%
Expenditures by Type
Personnel
Salaries & Wages 4,131,672 4,122,958 4,038,647 4,433,046 4,433,046 2,990,162 - 2,990,162 1,442,884 67%
Total Personnel 4,131,672 4,122,958 4,038,647 4,433,046 4,433,046 2,990,162 - 2,990,162 1,442,884 67%
Supplies - - 93 100 100 - - - 100 0%
Services & Charges
Professional Services 3,500 8,767 3,825 14,000 14,000 3,500 3,500 7,000 7,000 50%
Travel - - - 350 350 - - - 350 0%
Other Services & Charges 1,296 1,182 1,186 1,400 1,400 1,003 - 1,003 397 72%
Total Services & Charges 4,796 9,949 5,011 15,750 15,750 4,503 3,500 8,003 7,747 51%
Total Expenditures 4,136,468 4,132,907 4,043,751 4,448,896 4,448,896 2,994,665 3,500 2,998,165 1,450,731 67%
Net Surplus / (Deficit) (33,381) (59,194) 31,796 161,943 161,943 928,801 925,301
Beginning Cash Balance 420,180 453,561 420,180 420,180
Cash Adjustments 66,762 25,814 (91,898) -
Ending Cash Balance 453,561 420,180 360,078 582,123 1,321,582
Cash Reserves Target 413,647 413,291 404,375 444,890
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the 1925 & 1937 pension plans for retired South Bend firefighters and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to
the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is
waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not
reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 5,950,693 6,010,721 5,984,746 5,800,000 5,800,000 6,063,837 6,063,837 (263,837) 105%
Interest Earnings 2,305 9,558 14,162 8,312 8,312 3,135 3,135 5,178 38%
Other Income 4,119 1,527 - 2,120 2,120 - - 2,120 0%
Total Revenue 5,957,118 6,021,806 5,998,908 5,810,432 5,810,432 6,066,972 6,066,972 (256,539) 104%
Expenditures by Type
Personnel
Salaries & Wages 5,958,435 5,960,160 6,105,589 5,886,264 5,886,264 4,554,365 - 4,554,365 1,331,899 77%
Total Personnel 5,958,435 5,960,160 6,105,589 5,886,264 5,886,264 4,554,365 - 4,554,365 1,331,899 77%
Supplies - - - - - - - - - -
Services & Charges
Professional Services 3,500 3,500 3,500 6,500 7,000 3,500 3,500 7,000 - 100%
Travel - - - 500 - - - - - -
Other Services & Charges 829 999 1,116 1,400 1,400 832 - 832 568 59%
Total Services & Charges 4,329 4,499 4,616 8,400 8,400 4,332 3,500 7,832 568 93%
Total Expenditures 5,962,764 5,964,659 6,110,205 5,894,664 5,894,664 4,558,697 3,500 4,562,197 1,332,467 77%
Net Surplus / (Deficit) (5,646) 57,147 (111,297) (84,232) (84,232) 1,508,275 1,504,775
Beginning Cash Balance 560,923 566,569 560,923 560,923
Cash Adjustments 11,292 (62,793) 166,889 -
Ending Cash Balance 566,569 560,923 616,515 476,691 2,015,047
Cash Reserves Target 596,276 596,466 611,020 589,466
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the 1925 & 1937 pension plans for retired South Bend police officers and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to
the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is
waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is
not reimbursed by the state. Retiree health payments are paid through the regular Police Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 14 1 - - - - - - -
Donations - - - - - - - - -
Total Revenue 14 1 - - - - - - -
Expenditures by Type
Interfund Transfers Out - 2,436 - - - - - - - -
Total Expenditures - 2,436 - - - - - - - -
Net Surplus / (Deficit) 14 (2,435) - - - - -
Beginning Cash Balance 2,435 2,420 2,435 2,435
Cash Adjustments (29) 2,449 (2,435) (2,435)
Ending Cash Balance 2,420 2,435 - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds.
This fund received donations for the Police K-9 unit. In recent years, there have been no donations.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education
Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 10,271,000 10,742,492 11,441,107 12,054,149 12,054,149 7,236,424 7,236,424 4,817,725 60%
Intergov./ Shared Revenues 911,437 427,491 861,197 897,088 897,088 408,517 408,517 488,571 46%
Intergov./ Grants 200,000 - 135,000 - - - - - -
Licenses & Permits 253 348 289 - - 731 731 (731) -
Charges for Services 2,922,965 3,503,012 3,171,541 2,959,252 2,959,252 2,818,669 2,818,669 140,583 95%
Fines, Forfeitures, and Fees 12 24 - - - - - - -
Interest Earnings 20,758 37,004 130,670 59,330 59,330 321,250 321,250 (261,920) 541%
Debt Proceeds - 1,290,000 - 1,172,500 1,172,500 68,750 68,750 1,103,750 6%
Donations 912,899 640,929 1,447,300 294,000 294,000 6,200,000 6,200,000 (5,906,000) 2109%
Other Income 132,135 336,986 240,432 84,784 84,784 101,165 101,165 (16,381) 119%
Interfund Transfers In 1,232,541 119,221 5,372,562 6,000,000 6,000,000 4,500,000 4,500,000 1,500,000 75%
Total Revenue 16,604,000 17,097,508 22,800,098 23,521,103 23,521,103 21,655,506 21,655,506 1,865,597 92%
Expenditures by Division
Community Initiatives - - 1,280,884 1,639,574 1,735,079 843,357 148,975 992,332 742,747 57%
Park Administration 1,528,718 1,068,419 1,000,988 1,274,302 1,319,153 842,979 42,295 885,275 433,878 67%
Park Maintenance 6,987,490 7,955,421 9,494,446 9,646,173 13,270,298 7,357,739 391,860 7,749,599 5,520,699 58%
Golf Courses 1,700,799 1,975,148 2,215,416 2,397,706 2,954,650 1,887,348 26,255 1,913,603 1,041,047 65%
Recreational Experiences 2,683,314 2,294,300 2,376,955 2,636,923 2,656,624 1,827,481 77,938 1,905,420 751,204 72%
Community Programming - 1,219,796 1,331,326 1,942,148 1,942,456 1,075,491 9,464 1,084,955 857,501 56%
Development & Promotions 911,174 1,068,863 1,069,187 1,659,496 2,460,081 837,728 121,482 959,210 1,500,871 39%
Park Projects & Capital 460,817 485,729 838,269 400,000 9,085,621 1,217,075 5,991,004 7,208,079 1,877,542 79%
Potawatomi Zoo 701,965 701,803 602,174 403,422 403,422 402,567 - 402,567 855 100%
Total Expenditures 14,974,277 16,769,479 20,209,644 21,999,744 35,827,383 16,291,766 6,809,273 23,101,040 12,726,344 64%
Expenditures by Type
Personnel
Salaries & Wages 5,799,795 6,158,855 7,098,989 8,069,907 8,176,097 5,668,727 - 5,668,727 2,507,370 69%
Fringe Benefits 2,037,827 2,100,307 2,297,681 3,007,874 2,887,159 1,730,983 - 1,730,983 1,156,176 60%
Total Personnel 7,837,623 8,259,162 9,396,670 11,077,781 11,063,255 7,399,710 - 7,399,710 3,663,546 67%
Supplies 1,372,042 1,591,115 1,611,704 1,839,279 2,027,579 1,339,703 58,950 1,398,652 628,926 69%
Services & Charges
Professional Services 114,458 195,731 565,516 779,706 964,882 547,898 258,309 806,207 158,675 84%
Printing & Advertising 155,635 409,687 631,575 731,687 1,526,972 532,401 124,843 657,243 869,728 43%
Utilities 930,114 942,839 914,400 1,203,300 1,056,365 708,553 - 708,553 347,812 67%
Education & Training 15,827 22,292 96,883 55,100 61,218 21,626 11,877 33,502 27,716 55%
Travel 5,123 19,192 16,085 33,630 52,146 12,604 26,315 38,920 13,226 75%
Grants & Subsidies 715,000 715,000 1,058,200 665,000 665,000 444,426 - 444,426 220,574 67%
Other Services & Charges 565,456 881,498 680,718 919,844 928,076 489,248 81,488 570,736 357,340 61%
Debt Service Principal 452,898 379,954 462,762 326,793 803,209 382,543 - 382,543 420,666 48%
Debt Service Interest & Fees 31,020 23,547 56,745 43,002 118,071 69,598 - 69,598 48,473 59%
Total Services & Charges 3,621,808 4,190,681 5,443,231 5,694,345 7,309,061 3,969,717 668,394 4,638,111 2,670,950 63%
Operating Expenditures 12,831,473 14,040,958 16,451,604 18,611,404 20,399,895 12,709,129 727,344 13,436,473 6,963,422 66%
Capital 474,790 896,973 1,807,647 1,217,508 13,241,721 1,944,522 6,081,930 8,026,452 5,215,269 61%
Bad Debt - 1,100 240 - 160 160 - 160 - 100%5,865,858
Interfund
Interfund Allocations 1,668,015 1,830,448 1,950,153 2,170,831 2,185,606 1,637,955 - 1,637,955 547,651 75%
Interfund Transfers Out - - - - - - - - - -
Total Interfund 1,668,015 1,830,448 1,950,153 2,170,831 2,185,606 1,637,955 - 1,637,955 547,651 75%
Total Expenditures 14,974,277 16,769,479 20,209,644 21,999,744 35,827,383 16,291,766 6,809,273 23,101,040 12,726,342 64%
Net Surplus / (Deficit) 1,629,723 328,028 2,590,454 1,521,360 (12,306,280) 5,363,740 (1,445,534)
Beginning Cash Balance 5,865,858 4,156,004 5,865,858 5,865,858
Cash Adjustments (3,339,577) 1,381,825 (2,232,403) -
Ending Cash Balance 4,156,004 5,865,858 6,223,909 (6,440,422) 14,460,385
Cash Reserves Target 3,743,569 4,192,370 5,052,411 8,956,846
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of the Department of Venues, Parks & Arts (VPA). Its purpose is to provide quality spaces, places, and experiences within the City.
There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreational Experiences, Community Programming, and Development & Promotions.
This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from
charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the
Pokagon Band of the Potawatomi. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. Interfund transfers from the Local Income Tax
Certified Shares Fund (#404) help subsidize operations.
Personnel - From 2021 to 2022, several personnel accounting changes will be made to better assign personnel costs to the divisions for which the employees serve (see the Personnel Summary for
more details). | Accounting Changes - Prior to 2022, the Recreation Division's budget accounted for the activities of recreational experiences and community programming. In 2022, the activities of
community programming will be split out into a separate division budget. Community programming includes the costs for running the City-owned community centers managed by VPA. The
Recreation Division will be renamed Recreational Experiences and its budget will include the costs for operating the O'Brien Fitness Center, Howard Park, along with VPA's athletics and aquatics
activities. | Capital - In 2019 and 2020, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. The
decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 4,983 - - - - - - - -
Interest Earnings 453 43 - - - - - - -
Donations 500 - - - - - - - -
Total Revenue 5,936 43 - - - - - - -
Expenditures by Type
Services & Charges
Printing & Advertising 7,648 - - - - - - - - -
Total Services & Charges 7,648 - - - - - - - - -
Interfund Transfers Out - 74,852 - - - - - - - -
Total Expenditures 7,648 74,852 - - - - - - - -
Net Surplus / (Deficit) (1,712) (74,809) - - - - -
Beginning Cash Balance 74,809 76,521 74,809 74,809
Cash Adjustments 3,423 73,098 (74,809) (74,809)
Ending Cash Balance 76,521 74,809 - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket
envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the
sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this
fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund.
Revenue for this fund was collected through donations and sponsorships. This fund also received revenue from interest earned on the fund's cash balance.
Expenditures were for advertisements and promotional services. The City advertised on the local area digital billboards, but also secured sponsorships to help fund the advertising displayed on them.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Morris PAC Self-Promotion Fund Number 274
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 37,223 - - - - - - - -
Interest Earnings 1,355 150 - - - - - - -
Total Revenue 38,578 150 - - - - - - -
Expenditures by Type
Services & Charges
Printing & Advertising - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Interfund Transfers Out - 264,160 - - - - - - - -
Total Expenditures - 264,160 - - - - - - - -
Net Surplus / (Deficit) 38,578 (264,010) - - - - -
Beginning Cash Balance 264,010 225,432 264,010 264,010
Cash Adjustments (77,156) 302,588 (264,010) (264,010)
Ending Cash Balance 225,432 264,010 - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or self-sponsors.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this
fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund.
This fund received revenue from a ticket surcharge. The ticket surcharge fee is $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC Self-Promotion
Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also received revenue from interest earned on the fund's cash balance.
Expenditures were for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,116,956 1,149,510 1,080,710 1,125,000 1,125,000 625,331 625,331 499,669 56%
Intergov./ Shared Revenues 68,319 32,012 54,790 49,747 49,747 28,897 28,897 20,850 58%
Interest Earnings 500 253 438 3,748 3,748 2,341 2,341 1,407 62%
Total Revenue 1,185,775 1,181,774 1,135,939 1,178,495 1,178,495 656,569 656,569 521,926 56%
Expenditures by Type
Services & Charges
Debt Service Principal 825,000 830,000 865,000 890,000 890,000 890,000 - 890,000 - 100%
Debt Service Interest & Fees 364,190 339,365 314,165 287,990 287,990 287,990 - 287,990 - 100%
Total Services & Charges 1,189,190 1,169,365 1,179,165 1,177,990 1,177,990 1,177,990 - 1,177,990 - 100%
Total Expenditures 1,189,190 1,169,365 1,179,165 1,177,990 1,177,990 1,177,990 - 1,177,990 - 100%
Net Surplus / (Deficit) (3,415) 12,409 (43,226) 505 505 (521,421) (521,421)
Beginning Cash Balance 184,163 187,578 184,163 184,163
Cash Adjustments 6,829 (15,824) 55,635 -
Ending Cash Balance 187,578 184,163 196,572 184,668 (368,075)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond
issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final
payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax.
The bonds are to be repaid over 15 with with debt service payments due on January 15 and July 15 and the final payment due January 15, 2033. Property taxes are assumed to come in to cover the
debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 21,182 31,611 25,000 25,000 - - 25,000 0%
Interest Earnings 58 25 111 - - 24 24 (24) -
Total Revenue 58 21,207 31,722 25,000 25,000 24 24 24,976 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 10,183 17,784 33,159 40,000 40,000 21,613 13 21,626 18,374 54%
Total Services & Charges 10,183 17,784 33,159 40,000 40,000 21,613 13 21,626 18,374 54%
Capital - - - - - - - - - -
Total Expenditures 10,183 17,784 33,159 40,000 40,000 21,613 13 21,626 18,374 54%
Net Surplus / (Deficit) (10,125) 3,422 (1,437) (15,000) (15,000) (21,589) (21,602)
Beginning Cash Balance 814 11,685 814 814
Cash Adjustments 20,995 (14,293) 4,849 -
Ending Cash Balance 11,685 814 4,226 (14,186) (18,790)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is administered by
the Department of Venues, Parks & Arts.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Professional Sports Convention Development Area Fund Number 413
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 775,414 2,082,741 2,055,414 5,000,000 9,020,000 4,086,431 4,086,431 4,933,569 45%
Interest Earnings 218 14,387 15,005 - - 83,225 83,225 (83,225) -
Total Revenue 775,632 2,097,128 2,070,419 5,000,000 9,020,000 4,169,656 4,169,656 4,850,344 46%
Expenditures by Type
Services & Charges
Debt Service Principal - - - 1,337,704 - - - - - -
Debt Service Interest & Fees - - - 1,586,755 - - - - - -
Interfund Transfers Out - - - - 4,020,000 - - - 4,020,000 0%
Total Services & Charges - - - 2,924,460 4,020,000 - - - 4,020,000 0%
Capital - 1,121,352 3,568,457 - 366,418 147,772 15,300 163,072 203,346 45%
Interfund Transfers Out 147,772 15,300 163,072 (163,072) -
Total Expenditures - 1,121,352 3,568,457 2,924,460 4,386,418 147,772 15,300 326,144 4,060,274 7%
Net Surplus / (Deficit) 775,632 975,776 (1,498,038) 2,075,540 4,633,582 4,021,884 (15,300) 3,843,512
Beginning Cash Balance 775,632 - 775,632 775,632
Cash Adjustments (1,551,263) (200,145) 2,188,709 -
Ending Cash Balance - 775,632 1,466,302 5,409,213 4,274,559
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021])
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established in 2021 (Resolution 4917-21) to account for the reinstatement of the Professional Sports Convention Development Area (PSCDA) in downtown South Bend. The PSCDA
was originally established in 1997 (Resolution 2519-97) to fund debt service and improvements at the College Football Hall of Fame. The City received PSCDA tax revenue for the original area from
January 1998 through December 2017. The original PSCDA included the College Football Hall of Fame, Century Center, Four Winds Field at Stanley Coveleski Stadium, Morris Performing Arts
Center, Palais Royale Ballroom, and the Studebaker National Museum. The revised PSCDA expanded the tax area, adding the Aloft Hotel, the Courtyard by Marriott South Bend, Downtown, the
Doubletree Hotel, Howard Park including its Community Center and the Howard Park Public House, and the campus of Indiana University South Bend.
The Indiana Department of Revenue collects a portion of state sales tax and income taxes (covered taxes) generated in the professional sports convention development area (PSCDA). The taxes are
remitted on a monthly basis to St. Joseph County which remits it to the City of South Bend. The maximum amount of covered taxes that may be captured in the PSCDA is $2 million per year per IC
36-7-31.8-10(e). The allocation provisions shall expire July 1, 2041. Because this is a new source of tax revenue, the City is budgeting conservatively at $1.5 million per year.
The PSCDA tax revenue shall be used for capital improvements or financing of capital improvements for any facility that is owned by the City and is used as one of the following: a professional sports
franchise for practice or competitive sporting events, a facility used principally for convention or tourism related events, a museum, a facility used for public attractions of national significance, a
performing arts venue (IC 36-7-31.38-8 (a)(2)).
Initially, the City plans to use the PSCDA to fund capital improvements at Four Winds Field at Coveleski Stadium in downtown South Bend, a baseball stadium for the South Bend Cubs minor league
baseball team.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - - - - - - - - -
Charges for Services 37,223 - - - - - - - -
Interest Earnings 1,057 8,138 307 - - 231 231 (231) -
Reimbursements - - 378,872 - - - - - -
Debt Proceeds - 6,501,890 - - - - - - -
Interfund Transfers In 1,800,000 - - - - - - - -
Total Revenue 1,838,280 6,510,028 379,179 - - 231 231 (231) -
Expenditures by Type
Supplies 14,811 - - - - - - - - -
Services & Charges
Professional Services - 30,000 - - - - - - - -
Printing & Advertising 90 - - - - - - - - -
Repairs & Maintenance - - - - - - - - - -
Debt Service Interest & Fees - 359,274 - - - - - - - -
Total Services & Charges 90 389,274 - - - - - - - -
Capital 113,550 6,810,900 1,440,954 - 8,186,012 505,847 7,469,394 7,975,241 210,771 97%
Total Expenditures 128,451 7,200,174 1,440,954 - 8,186,012 505,847 7,469,394 7,975,241 210,771 97%
Net Surplus / (Deficit) 1,709,829 (690,145) (1,061,775) - (8,186,012) (505,616) (7,975,010)
Beginning Cash Balance 1,912,926 203,098 1,912,926 1,912,926
Cash Adjustments (3,419,657) 2,399,974 516,958 -
Ending Cash Balance 203,098 1,912,926 1,368,110 (6,273,086) (45,067)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris Performing Arts
Center (MPAC).
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is
outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
In 2022, the City issued bonds to fund capital improvement projects at the Morris. The South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2022 were closed on March 2, 2022
with a par amount of $6,395,000 and a premium of $106,890. The net proceeds after bond issuance costs were $6.1 million. The bonds have a net interest rate of 3.064%. The bonds are backed by
hotel/motel tax revenue. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 25 years with the first
debt service payment due on August 1, 2022 and the final payment due on February 1, 2046. Debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund
(#752).
Prior to 2022, this fund received revenue from a ticket surcharge fee of $1.00 per ticket sold at the Morris Performing Arts Center for qualified events (ordinance 9094-00). In 2022, the Morris
Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The ticket surcharge revenue previously deposited into this fund will be moved to
the newly created Morris Performing Arts Center Operations Fund (#602). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
The Morris is celebrating its 100 year anniversary in 2022 and is planning for major renovations consisting of certain energy savings improvements, renovations to the floor and seating, and other
improvements. Funding will be provided by donations to be raised by the Venues, Parks & Arts Foundation. Additionally, the City issued revenue bonds to help fund the capital improvements.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 12,078 14,235 15,594 14,500 14,500 14,411 14,411 89 99%
Interest Earnings 493 1,417 3,450 1,729 1,729 3,868 3,868 (2,139) 224%
Total Revenue 12,571 15,653 19,044 16,229 16,229 18,279 18,279 (2,050) 113%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - 20,000 20,000 - - - 20,000 0%
Total Services & Charges - - - 20,000 20,000 - - - 20,000 0%
Capital - - - - - - - - - -
Total Expenditures - - - 20,000 20,000 - - - 20,000 0%
Net Surplus / (Deficit) 12,571 15,653 19,044 (3,771) (3,771) 18,279 18,279
Beginning Cash Balance 93,481 80,911 93,481 93,481
Cash Adjustments (25,142) (3,082) (3,739) -
Ending Cash Balance 80,911 93,481 108,786 89,711 146,383
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and related facilities.
This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the Palais
(excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance.
Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Zoo Bond Capital Fund Number 453
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 205 122 - - - - - -
Debt Proceeds - 5,891,800 - - - - - - -
Total Revenue - 5,892,006 122 - - - - - -
Expenditures by Type
Services & Charges
Debt Service Interest & Fees - 318,188 - - - - - - - -
Total Services & Charges - 318,188 - - - - - - - -
Capital - 1,105,985 4,467,955 - - 0 - 0 - -
Total Expenditures - 1,424,173 4,467,955 - - 0 - 0 - -
Net Surplus / (Deficit) - 4,467,833 (4,467,833) - - (0) (0)
Beginning Cash Balance - - - -
Cash Adjustments - (4,467,833) 8,935,665 -
Ending Cash Balance - - 4,467,833 - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund accounts for the expenditures of the bond proceeds from the Economic Development Lease Rental Revenue Bonds, Series 2022. The bonds were issued to fund a variety of projects in
furtherance of the Potawatomi Zoo's 30-year master plan. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over
a period of 20 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2042. Debt service payments are tracked in the South Bend Building
Corporation Debt Service Fund (#755).
Previously this fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund capital improvements at the
Zoo, including a modernized visitor center and various deferred maintenance improvements throughout the Zoo. The 2018 bond capital proceeds were fully spent in 2020.
The 2022 Zoo bonds were closed on March 2, 2022 with a par amount of $5,715,000 and a premium of $176,800. The net proceeds after bond issuance costs were $5,550,000. The bonds have a net
interest rate of 2.718%.
The 2018 Zoo bonds were closed on November 1, 2018 with a par amount of $3,440,000 and a premium of $346,189. The net proceeds after bond issuance costs were $3,702,814. The bonds have a
net interest rate of 3.78%.
The 2022 bonds were issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue, including
the following: (i) the renovation, construction and equipping of a new lion habitat to include new rock facade, new fencing and a new visitor viewing area; (ii) the construction, equipping and
furnishing of a new concession and dining facility in the North American portion of the Zoo, permitting visitors to view a newly constructed black bear habitat which will permit the introduction of a
new species for the Zoo; (iii) replacement of the existing corporate and family picnic area with a new covered pavilion along with a new kitchen area and new fencing, pathways and storage areas; (iv)
renovation of the North American animal habitats to meet modern Zoo standards including without limitation the construction and equipping of a new holding barn in the center and the installation
of new fencing and habitat esthetics; and (v) the construction and equipping of a new tiger habitat to meet current accreditation standards for zoos which will include the construction of a new,
modern habitat within a portion of Potawatomi Park land not currently being utilized by the Zoo.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 31,461 45,200 43,384 - - 31,314 31,314 (31,314) -
Total Revenue 31,461 45,200 43,384 - - 31,314 31,314 (31,314) -
Expenditures by Series
Supported by Interest Earned - - - - - - - - - -
Series A - Howard Park - - - - - - - - - -
Series B - St. Louis Street - 21,539 3,881 - 400 - - - 400 0%
Series C - Colfax-Seitz 821,301 189,497 672 - 123 - - - 123 0%
Series D - Howard-Farmers 104,566 - 2,816 - - - - - - -
Series E - Miami-Twyckenham 97,564 8,218 15,000 - 10,000 - - - 10,000 0%
Series F - Seitz Park - 1,085,400 2,565 - 200 - - - 200 0%
Series G - East Race 2,230 543,907 465,962 - 267,485 267,485 - 267,485 - 100%
Series H - Pinhook Park 471,842 26,051 57,555 - 42,068 - 42,067 42,067 1 100%
Series I - Other Park Improv. 66,543 13,778 44,749 - 67,225 55,602 - 55,602 11,624 83%
Series J - Pinhook Connect 127,248 1,263 4,403 - 35,191 - - - 35,191 0%
Series K - Future Projects 3,917 304,899 182,721 - 412,005 - 10,975 10,975 401,030 3%
Total Expenditures 1,695,211 2,194,553 780,322 - 834,698 323,087 53,042 376,129 458,569 45%
Expenditures by Type
Services & Charges
Professional Services - 6,414 - - - - - - - -
Total Services & Charges - 6,414 - - - - - - - -
Capital 1,695,211 2,188,139 780,322 - 834,698 323,087 53,042 376,129 458,570 45%
Total Expenditures 1,695,211 2,194,553 780,322 - 834,698 323,087 53,042 376,129 458,570 45%
Net Surplus / (Deficit) (1,663,750) (2,149,352) (736,938) - (834,698) (291,773) (344,815)
Beginning Cash Balance 4,259,726 5,926,118 4,259,726 4,259,726
Cash Adjustments 3,330,142 482,960 (934,876) -
Ending Cash Balance 5,926,118 4,259,726 2,587,911 3,425,027 930,809
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain improvements in
connection with the MY SB Parks & Trails initiative.
The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the
2017 Parks Bond Debt Service Fund (#312).
The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100.
This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series C - Riverfront
trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to Twyckenham | Series F - Riverfront trail
upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade and bridge | Series H - Pinhook Park pavilion upgrade,
reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security, lighting, and storage - Restrooms modernization & ADA compliance | Series
J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships, and build-outs
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 905,346 778,176 842,422 1,110,288 1,110,288 189,293 189,293 920,995 17%
Fines, Forfeitures, and Fees 45,810 47,241 69,839 57,798 57,798 51,124 51,124 6,674 88%
Interest Earnings 4,803 11,309 22,813 9,775 9,775 13,656 13,656 (3,881) 140%
Other Income 71 3,404 - - - - - - -
Total Revenue 956,029 840,130 935,075 1,177,861 1,177,861 254,074 254,074 923,788 22%
Expenditures by Subdivisions
Parking Enforcement 3,992 607 80,623 233,434 220,834 123,756 1,190 124,946 95,888 57%
Parking General Operations 435,881 406,178 585,441 69,970 126,466 71,837 726 72,563 53,903 57%
Main Street Garage 109,357 180,396 210,216 299,423 345,473 63,729 10,553 74,283 271,190 22%
Leighton Plaza Garage 108,032 164,397 231,288 302,183 347,503 4,383 54,703 59,085 288,417 17%
Wayne Street Garage 67,306 140,760 154,644 298,586 287,086 41,587 6,136 47,723 239,363 17%
Eddy St Commons Garage - - - - - - - - - -
Total Expenditures 724,568 892,339 1,262,212 1,203,596 1,327,362 305,292 73,308 378,599 948,761 29%
Expenditures by Type
Personnel
Other Personnel Costs 172,990 286,156 197,293 - - - - - - -
Total Personnel 172,990 286,156 197,293 - - - - - - -
Supplies 21,389 22,310 29,259 21,564 21,880 2,898 - 2,898 18,981 13%
Services & Charges
Professional Services 164,606 18,974 636,076 906,235 838,635 150,013 63,552 213,565 625,070 25%
Utilities 101,784 101,206 114,917 - 96,300 29,702 - 29,702 66,598 31%
Repairs & Maintenance 63,496 69,498 143,195 1,020 92,770 41,842 8,565 50,408 42,362 54%
Other Services & Charges 24,276 15,787 41,864 27,861 30,761 8,150 1,190 9,340 21,421 30%
Total Services & Charges 354,162 205,465 936,052 935,116 1,058,466 229,706 73,308 303,014 755,451 29%
Operating Expenditures 548,541 513,932 1,162,603 956,680 1,080,346 232,604 73,308 305,912 774,432 28%
Capital 14,248 275,068 - 150,000 150,000 - - - 150,000 0%
Interfund Allocations 161,738 103,285 99,609 96,916 96,916 72,687 - 72,687 24,229 75%
Total Expenditures 724,568 892,339 1,262,212 1,203,596 1,327,362 305,292 73,308 378,599 948,761 29%
Net Surplus / (Deficit) 231,462 (52,209) (327,138) (25,735) (149,500) (51,218) (124,526)
Beginning Cash Balance 907,380 674,268 907,380 907,380
Cash Adjustments (464,574) 285,321 284,719 -
Ending Cash Balance 674,268 907,380 864,961 757,879 475,369
Cash Reserves Target 907,380 223,085 315,553 331,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from the various
parking garages owned by the City of South Bend. There are currently 1,484 stalls.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Revenue dropped in 2020 due to the COVID-19 pandemic and less monthly
parkers as people worked from home. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in parking garage rates and parking
enforcement fines. It was the first increase in 13 years.
Starting in 2021, parking garage operations are under outside contract with ASM Global. Wages and benefits for parking garage employees and supplies for the garages will be paid for by the City
directly rather than through a management fee. | Personnel - Includes the wages and benefits for parking garage employees who are hired and managed by ASM Global. | Supplies - Includes
building R&M supplies, uniforms, small tools & equipment, cleaning supplies, and office supplies. | Services - The professional services budget is for the management contract with ASM. The utilities
budget includes the cost of electric and water for the parking garages. Other services & charges includes elevator permits and credit card processing fees. | Capital - There are many capital
improvement needs. The forecast shows a smaller capital budget than in prior years due to revenue remaining fairly flat. | Interfund Allocation - This fund reimburses the Morris Performing Arts
Center Division (Fund #602) for 100% of costs of wages and benefits for the Manager-Facility Operations position.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Morris Performing Arts Center Operations Fund Number 602
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 1,028,252 988,672 1,587,871 1,587,871 678,245 678,245 909,626 43%
Donations - 8,750 - - - - - - -
Interest Earnings - 9,447 2,954 7,863 7,863 13,080 13,080 (5,218) 166%
Other Income - 58,561 172,449 50,636 50,636 162,753 162,753 (112,117) 321%
Interfund Allocation Reimb - 29,817 - - - - - - -
Interfund Transfers In - 939,012 - - - - - - -
Total Revenue - 2,073,839 1,164,076 1,646,369 1,646,369 854,078 854,078 792,291 52%
Expenditures by Subdivisions
Morris Performing Arts Center - 1,168,404 1,413,999 1,647,070 1,807,701 1,153,992 45,850 1,199,842 607,859 66%
Events Promotion - - - 85,000 - - - - - -
Total Expenditures - 1,168,404 1,413,999 1,732,070 1,807,701 1,153,992 45,850 1,199,842 607,859 66%
Expenditures by Type
Personnel
Salaries & Wages - 401,782 462,227 526,333 579,593 397,149 - 397,149 182,444 69%
Fringe Benefits - 165,552 176,654 236,392 215,192 141,463 - 141,463 73,729 66%
Total Personnel - 567,334 638,881 762,725 794,785 538,612 - 538,612 256,173 68%
Supplies - 25,631 32,647 33,388 81,388 36,799 - 36,799 44,589 45%
Services & Charges
Professional Services - 63,163 61,849 85,000 87,668 63,081 1,536 64,617 23,051 74%
Printing & Advertising - 52,191 74,137 178,637 146,319 43,736 26,577 70,313 76,006 48%
Utilities - 133,765 137,372 163,103 163,103 110,077 - 110,077 53,026 67%
Repairs & Maintenance - 56,533 66,555 110,000 104,068 64,779 13,349 78,128 25,940 75%
Education & Training - 2,413 3,718 4,590 7,084 6,765 125 6,890 194 97%
Travel - 5,775 4,341 6,120 6,120 1,165 3,184 4,349 1,771 71%
Other Services & Charges - 39,255 114,797 92,240 119,698 65,912 1,079 66,991 52,707 56%
Total Services & Charges - 353,095 462,767 639,690 634,060 355,515 45,850 401,365 232,695 63%
Operating Expenditures - 946,060 1,134,295 1,435,803 1,510,233 930,926 45,850 976,776 533,457 65%
Interfund
Interfund Allocations - 222,344 279,705 296,268 297,468 223,066 - 223,066 74,402 75%
Total Interfund - 222,344 279,705 296,268 297,468 223,066 - 223,066 74,402 75%
Total Expenditures - 1,168,404 1,413,999 1,732,070 1,807,701 1,153,992 45,850 1,199,842 607,859 66%
Net Surplus / (Deficit) - 905,436 (249,924) (85,701) (161,332) (299,913) (345,763)
Beginning Cash Balance - - - -
Cash Adjustments - (905,436) 249,924 -
Ending Cash Balance - - - (161,332) 325,168
Cash Reserves Target - 116,840 141,400 180,770
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
10% of Annual expenditures
In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into this newly created enterprise fund. This fund will account for the operating costs of
the Morris Performing Arts Center in downtown South Bend, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an
economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of Venues, Parks & Arts.
This Morris receives revenue from charges for services including facility rental, concessions, ticket handling fees, and more. This fund also receives revenue from a ticket surcharge fee of $3.50 per
ticket sold. Prior to 2022, the ticket surcharge fee was split across three funds: $1.50 was deposited into the General Fund (#101), $1.00 was deposited into the Morris Self-Promotion Fund (#274),
and $1.00 was deposited into the Morris Capital Fund (#416). The Morris receives an Interfund Allocation Reimbursement from the Parking Garage Fund (#601) for 100% of costs of wages and
benefits for the Manager-Facility Operations.
Personnel - The personnel budget includes the wages and benefits for nine (9) full-time employees, and $24k for part-time wages. | Supplies - The supplies budget includes uniforms, cleaning
supplies, repair & maintenance materials, small tools & equipment, and office supplies. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other
general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Morris. The printing & advertising budget is for the promotion of events at the
Morris. Professional services and printing & advertising are budgeted higher in 2022 than usual as the Morris is getting ready to celebrate its 100 year anniversary in 2022. | Capital - The Morris
Performing Arts Center's capital needs are accounted for in the Morris Capital Fund (#416).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Historical Revenue by Fund
General Fund (#101) 1,736,453 54,878 - - - - - - - -
Morris Marketing (#273) 5,936 43 - - - - - - - -
Morris Self-Promotion (#274) 38,578 150 - - - - - - -
Morris Operations Fund (#602) - 2,073,839 1,164,076 1,646,369 1,646,369 854,078 854,078 792,291 52%
Total Revenue 1,780,967 2,128,910 1,164,076 1,646,369 1,646,369 854,078 854,078 792,291 52%
Revenue
Intergov./ Grants 992,163 - - - - - - - -
Charges for Services 696,886 1,028,252 988,672 1,587,871 1,587,871 678,245 678,245 909,626 43%
Interest Earnings 1,808 9,640 2,954 7,863 7,863 13,080 13,080 (5,218) 166%
Donations 500 8,750 - - - - - - -
Other Income 2,864 113,439 172,449 50,636 50,636 162,753 162,753 (112,117) 321%
Interfund Allocation Reimb 86,746 29,817 - - - - - - -
Interfund Transfers In - 939,012 - - - - - - -
Total Revenue 1,780,967 2,128,910 1,164,076 1,646,369 1,646,369 854,078 854,078 792,291 52%
Expenditures by Fund
General Fund (#101) 1,106,303 643,333 184 - - - - - - -
Morris Marketing (#273) 7,648 74,852 - - - - - - - -
Morris Self-Promotion (#274) - 264,160 - - - - - - - -
Morris Operations Fund (#602) - 1,168,404 1,413,999 1,732,070 1,807,701 1,153,992 45,850 1,199,842 607,859 66%
Total Expenditures 1,113,951 2,150,749 1,414,183 1,732,070 1,807,701 1,153,992 45,850 1,199,842 607,859 66%
Expenditures by Type
Personnel
Salaries & Wages 430,859 401,782 462,227 526,333 579,593 397,149 - 397,149 182,444 69%
Fringe Benefits 200,379 165,552 176,654 236,392 215,192 141,463 - 141,463 73,729 66%
Total Personnel 631,239 567,334 638,881 762,725 794,785 538,612 - 538,612 256,173 68%
Supplies 29,271 34,066 32,647 33,388 81,388 36,799 - 36,799 44,589 45%
Services & Charges
Professional Services 1,650 67,607 61,849 85,000 87,668 63,081 1,536 64,617 23,051 74%
Printing & Advertising 21,798 74,502 74,321 178,637 146,319 43,736 26,577 70,313 76,006 48%
Utilities 110,532 133,765 137,372 163,103 163,103 110,077 - 110,077 53,026 67%
Repairs & Maintenance 61,776 62,349 66,555 110,000 104,068 64,779 13,349 78,128 25,940 75%
Education & Training 3,224 2,438 3,718 4,590 7,084 6,765 125 6,890 194 97%
Travel 3,626 6,711 4,341 6,120 6,120 1,165 3,184 4,349 1,771 71%
Other Services & Charges 12,862 40,622 114,797 92,240 119,698 65,912 1,079 66,991 52,707 56%
Total Services & Charges 215,468 387,992 462,951 639,690 634,060 355,515 45,850 401,365 232,695 63%
Interfund
Interfund Allocations 237,973 222,344 279,705 296,268 297,468 223,066 - 223,066 74,402 75%
Interfund Transfers Out - 939,012 - - - - - - - -
Total Interfund 237,973 1,161,356 279,705 296,268 297,468 223,066 - 223,066 74,402 75%
Total Expenditures 1,113,951 2,150,749 1,414,183 1,732,070 1,807,701 1,153,992 45,850 1,199,842 607,859 66%
Net Surplus / (Deficit) 667,016 (21,838) (250,107) (85,701) (161,332) (299,913) (345,763)
Morris Performing Arts Center Historical Budget Summary - Fund 101, 273, 274, & 602
In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into the newly created Morris Operations enterprise fund (#602). Also, the revenue and
expenditures formerly accounted for in the Morris Marketing Fund (#273) and the Morris Self-Promotion Fund (#274) will be moved into the new fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 637,500 1,675,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275,000 - 100%
Charges for Services 1,401,480 3,186,633 3,008,853 3,341,100 3,341,100 2,111,590 2,111,590 1,229,510 63%
Interest Earnings 54 677 8,476 - - 9,456 9,456 (9,456) -
Other Income 5,177 125,315 99,675 8,160 8,160 6,633 6,633 1,527 81%
Interfund Allocation Reimb 67,477 28,827 70,842 71,905 71,905 53,929 53,929 17,976 75%
Total Revenue 2,111,688 5,016,452 4,462,846 4,696,165 4,696,165 3,456,608 3,456,608 1,239,557 74%
Expenditures by Subdivisions
City Operations 1,246,312 1,229,534 1,197,943 1,655,029 1,644,184 1,146,286 10,708 1,156,993 487,190 70%
Food & Beverage Operations 1,702,069 2,874,119 2,930,880 3,012,827 3,383,637 2,457,684 - 2,457,684 925,953 73%
Total Expenditures 2,948,380 4,103,653 4,128,823 4,667,856 5,027,821 3,603,969 10,708 3,614,677 1,413,143 72%
Expenditures by Type
Personnel
Salaries & Wages 350,615 334,824 337,490 499,294 418,494 286,652 - 286,652 131,842 68%
Fringe Benefits 124,970 114,116 112,298 206,006 144,006 96,668 - 96,668 47,337 67%
Other Personnel Costs 730,187 1,113,680 1,241,993 1,227,917 1,369,917 1,162,841 - 1,162,841 207,077 85%
Total Personnel 1,205,772 1,562,621 1,691,781 1,933,217 1,932,417 1,546,161 - 1,546,161 386,256 80%
Supplies 551,277 1,064,660 950,670 1,170,394 1,170,528 714,450 512 714,963 455,565 61%
Services & Charges
Professional Services 107,162 179,143 198,618 102,000 229,826 97,369 - 97,369 132,456 42%
Printing & Advertising 543 - - - - - - - - -
Utilities 348,609 356,068 347,863 439,977 393,662 260,512 - 260,512 133,150 66%
Repairs & Maintenance 71,901 72,081 136,704 112,506 175,146 125,631 10,195 135,827 39,320 78%
Education & Training 428 - 799 200 200 - - - 200 0%
Travel 574 - - - - - - - - -
Insurance 48,906 50,834 73,264 53,040 83,040 47,975 - 47,975 35,065 58%
Other Services & Charges 268,797 476,332 476,549 542,405 563,720 454,461 - 454,461 109,259 81%
Total Services & Charges 846,920 1,134,458 1,233,797 1,250,128 1,445,594 985,949 10,195 996,144 449,450 69%
Operating Expenditures 2,603,968 3,761,739 3,876,248 4,353,739 4,548,539 3,246,560 10,708 3,257,268 1,291,271 72%
Interfund Allocations 247,195 241,226 252,575 206,298 267,208 200,470 - 200,470 66,738 75%
Interfund Transfers Out 97,217 100,688 - 107,819 212,074 156,939 - 156,939 55,135 74%
Total Interfund 344,412 341,914 252,575 314,117 479,282 357,409 - 357,409 121,873 75%
Total Expenditures 2,948,380 4,103,653 4,128,823 4,667,856 5,027,821 3,603,969 10,708 3,614,677 1,413,144 72%
Net Surplus / (Deficit) (836,692) 912,799 334,024 28,309 (331,656) (147,362) (158,069)
Beginning Cash Balance 194,350 1,016,748 194,350 194,350
Cash Adjustments 1,659,091 (1,735,198) 417,555 -
Ending Cash Balance 1,016,748 194,350 945,928 (137,306) 795,919
Cash Reserves Target 737,095 1,025,913 1,032,206 1,256,955
194,349.94
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance operations are
handled by the City. | Personnel - The City's portion of the personnel budget includes the wages and benefits for seven (7) full-time employees, and $48k for part-time wages. These employees are
hired and managed by the City. Other Personnel Costs represents the wages and benefits for ASM Global employees working for the Century Center. | Supplies - The City's portion of the budget
includes supplies needed to maintain the Century Center such as cleaning supplies, repair & maintenance materials, office supplies, and other small operating supplies. ASM Global's portion of the
supplies budget ($1.1 million) includes supplies needed to operate the Century Center for events, such as food & beverage inventory. | Services - The repair & maintenance budget includes HVAC
and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Century Center. | Interfund
Transfers Out include transfers to the Century Center Energy Conservation Debt Service Fund (#672) to fund debt service payments.| Capital - See the Century Center Capital Fund (#671).
Cash Reserves Target
25% of Annual expenditures
This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. The
Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and receptions, plays, and concerts.
This fund receives Hotel/Motel tax, remitted to the City by St. Joseph County, and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years
going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 98 5,748 33,418 22,457 22,457 29,306 29,306 (6,849) 130%
Other Income - - - - - - - - -
Interfund Transfers In - - - - - - - - -
Intergov./ Shared Revenues - - 494,855 - - 133,000 133,000 (133,000) -
Total Revenue 98 5,748 528,273 22,457 22,457 162,306 - 162,306 (139,849) 723%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - 415,617 35,000 346,636 197,550 50,236 247,786 98,850 71%
Total Expenditures - - 415,617 35,000 346,636 197,550 50,236 247,786 98,850 71%
Net Surplus / (Deficit) 98 5,748 112,656 (12,543) (324,179) (35,244) (85,480)
Beginning Cash Balance 983,710 983,612 983,710 983,710
Cash Adjustments (197) (5,650) (109,401) -
Ending Cash Balance 983,612 983,710 986,966 659,532 1,066,871
Cash Reserves Target 800,000 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers may transfer the annual net profit from the Century Center Operations Fund
(#670) into this fund; however, the City does not anticipate transfers in the next few years because revenue is expected to drop significantly for the foreseeable future as a result of less events due to
The Century Center's capital needs are being met by an allocation from the St. Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the
County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Cash Reserves Target
$800,000 Minimum per Board of Managers
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 221,437 221,437 221,437 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 1,574 2,814 5,924 3,739 3,739 3,074 3,074 665 82%
Other Income 89,480 58,178 36,231 64,132 64,132 - - 64,132 0%
Interfund Transfers In 97,217 100,688 - 107,819 107,819 156,939 156,939 (49,120) 146%
Total Revenue 409,708 383,117 263,591 397,127 397,127 381,450 381,450 15,677 96%
Expenditures by Type
Services & Charges
Debt Service Principal 291,274 297,175 313,180 309,315 309,315 153,115 - 153,115 156,200 50%
Debt Service Interest & Fees 115,437 105,192 94,738 84,073 84,073 43,376 - 43,376 40,697 52%
Total Expenditures 406,711 402,367 407,917 393,388 393,388 196,491 - 196,491 196,897 50%
Net Surplus / (Deficit) 2,997 (19,251) (144,326) 3,739 3,739 184,959 184,959
Beginning Cash Balance 196,702 193,705 196,702 196,702
Cash Adjustments (5,994) 22,248 124,587 -
Ending Cash Balance 193,705 196,702 176,962 200,441 217,914
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century
Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel tax revenue from St. Joseph County in the amount of $221,437 per year starting in
2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also receives revenue from interest
The bonds will be paid off over a 15-year period with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name City Cemetery Fund Number 730
Fund Type Special Revenue Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 178 420 890 623 623 897 897 (274) 144%
Other Income - - - - - - - - -
Total Revenue 178 420 890 623 623 897 897 (274) 144%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - - - - - - - - -
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 178 420 890 623 623 897 897
Beginning Cash Balance 30,218 30,041 30,218 30,218
Cash Adjustments (355) (243) (569) -
Ending Cash Balance 30,041 30,218 30,540 30,841 32,404
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this
Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,793 6,613 14,005 9,800 9,800 14,105 14,105 (4,305) 144%
Other Income - - - - - - - - -
Total Revenue 2,793 6,613 14,005 9,800 9,800 14,105 14,105 (4,305) 144%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - - - - - - - - -
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 2,793 6,613 14,005 9,800 9,800 14,105 14,105
Beginning Cash Balance 475,369 472,576 475,369 475,369
Cash Adjustments (5,585) (3,820) (8,949) -
Ending Cash Balance 472,576 475,369 480,425 485,169 509,748
Cash Reserves Target 400,000 400,000 400,000 400,000
Fund Purpose:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing
responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the
transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 47 1,217 5,303 11,751 11,751 4,534 4,534 7,217 39%
Interfund Transfers In 375,986 373,724 338,293 368,381 368,381 273,505 273,505 94,876 74%
Total Revenue 376,033 374,941 343,596 380,132 380,132 278,039 278,039 102,093 73%
Expenditures by Type
Services & Charges
Debt Service Principal 225,000 230,000 240,000 240,000 240,000 240,000 - 240,000 - 100%
Debt Service Interest & Fees 149,381 142,556 135,581 128,381 128,381 128,381 - 128,381 - 100%
Total Expenditures 374,381 372,556 375,581 368,381 368,381 368,381 - 368,381 - 100%
Net Surplus / (Deficit) 1,652 2,385 (31,986) 11,751 11,751 (90,343) (90,343)
Beginning Cash Balance 587,763 586,111 587,763 587,763
Cash Adjustments (3,304) (733) 34,370 -
Ending Cash Balance 586,111 587,763 590,148 599,514 467,819
Cash Reserves Target 586,111 587,763 590,148 599,514
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the bonds were $5,605,000. The debt service
reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. | Capital expenditures of this bond were tracked in the 2015 Parks Bond
Capital Fund (#751). The capital proceeds were fully expended in 2019.
The Local Income Tax Economic Development Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on
August 1, 2035.
Cash Reserves Target
100% cash reserves per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - - -
Interest Earnings 4,318 9,389 18,615 11,320 11,321 18,509 18,509 (7,188) 163%
Other Income - - - - - - - - -
Total Revenue 4,318 9,389 18,615 11,320 11,321 18,509 18,509 (7,188) 163%
Expenditures by Type
Services & Charges
Professional Services 75,182 41,621 25,658 50,000 98,331 7,868 74,926 82,793 15,538 84%
Total Services & Charges 75,182 41,621 25,658 50,000 98,331 7,868 74,926 82,793 15,538 84%
Capital - - - - - - - - - -
Total Expenditures 75,182 41,621 25,658 50,000 98,331 7,868 74,926 82,793 15,538 84%
Net Surplus / (Deficit) (70,864) (32,231) (7,043) (38,680) (87,010) 10,641 (64,284)
Beginning Cash Balance 692,248 763,112 692,248 692,248
Cash Adjustments 141,728 (38,633) (27,345) -
Ending Cash Balance 763,112 692,248 657,860 605,238 667,058
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
692247.88
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year
to year.
The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real
property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a
former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites
throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for
eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community
involvement activities.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. The City also participates in the Indiana Department of
Environmental Management's voluntary remediation program, and will continue using this fund in 2022 for those costs.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 41,015 126,822 85,650 - - 67,698 67,698 (67,698) -
Interest Earnings 160 51 - - - - - - -
Other Income 36,005 - - - - - - - -
Total Revenue 77,180 126,873 85,650 - - 67,698 67,698 (67,698) -
Expenditures by Type
Supplies - 9,000 - - - - - - - -
Services & Charges
Professional Services 438 (46,845) - - 137,695 - 40,263 40,263 97,433 29%
Repairs & Maintenance - 246,637 144,348 - 8,770 - - - 8,770 0%
Debt Service Principal 35,604 - - - - - - - - -
Debt Service Interest & Fees 401 - - - - - - - - -
Grants & Subsidies 41,015 20,845 - - 65,000 - - - 65,000 0%
Other Services & Charges - - - - 11,400 - - - 11,400 0%
Total Services & Charges 77,457 220,637 144,348 - 222,865 - 40,263 40,263 182,603 18%
Total Expenditures 77,457 229,637 144,348 - 222,865 - 40,263 40,263 182,603 18%
Net Surplus / (Deficit) (277) (102,763) (58,698) - (222,865) 67,698 27,436
Beginning Cash Balance 26,876 27,154 26,876 26,876
Cash Adjustments 555 102,485 (44,080) -
Ending Cash Balance 27,154 26,876 (75,903) (195,989) (66,903)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana Development Finance
Authority for a loan for the Indiana Brownfields Program with final payment in 2021. Current expenses are related to the State Lead Grant program.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Dept of Community Investment Operating Fund Number 211
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 9,200 - 229,133 - - - - - -
Charges for Services 1,453,279 691,646 266,888 831,849 831,849 267,263 267,263 564,586 32%
Fines, Forfeitures, and Fees 57,904 70,178 92,005 58,450 58,450 102,993 102,993 (44,543) 176%
Interest Earnings 6,023 3,006 (92) 1,463 1,463 365 365 1,097 25%
Other Income 573 2,750 24,565 - - 39,089 39,089 (39,089) -
Interfund Allocation Reimb 145,765 181,981 - - - - - - -
Interfund Transfers In 500,000 2,570,000 3,778,841 4,250,000 4,250,000 2,722,000 2,722,000 1,528,000 64%
Total Revenue 2,172,743 3,519,561 4,391,340 5,141,762 5,141,762 3,131,711 3,131,711 2,010,051 61%
Expenditures by Type
Personnel
Salaries & Wages 1,779,295 2,080,766 1,854,286 2,230,843 2,230,843 1,839,000 - 1,839,000 391,843 82%
Fringe Benefits 649,973 764,431 831,403 911,401 911,401 614,997 - 614,997 296,404 67%
Total Personnel 2,429,268 2,845,197 2,685,689 3,142,244 3,142,244 2,453,997 - 2,453,997 688,247 78%
Supplies 20,424 33,616 29,510 51,611 53,190 17,816 1,331 19,147 34,043 36%
Services & Charges
Professional Services 196,969 303,797 496,648 459,200 932,074 404,769 315,137 719,906 212,169 77%
Printing & Advertising 4,758 5,797 12,182 23,675 15,942 10,719 1,349 12,067 3,874 76%
Education & Training 14,288 5,447 6,663 23,500 26,475 11,215 3,737 14,952 11,523 56%
Travel 268 7,763 8,342 21,662 23,427 3,746 8,640 12,386 11,041 53%
Repairs & Maintenance 2,822 1,367 1,302 3,895 3,895 996 - 996 2,899 26%
Other Services & Charges 24,660 26,286 16,044 25,550 24,550 62,449 - 62,449 (37,899) 254%
Total Services & Charges 243,765 350,457 541,181 557,482 1,026,363 493,894 328,863 822,757 203,607 80%
Operating Expenditures 2,693,456 3,229,270 3,256,381 3,751,337 4,221,797 2,965,707 330,194 3,295,901 925,897 78%
Bad Debt - - - - - - - - - -
Interfund
Interfund Allocations 652,726 665,860 758,702 841,937 841,937 635,383 - 635,383 206,554 75%
Interfund Transfers Out 50,000 - - - - - - - - -
Total Interfund 702,726 665,860 758,702 841,937 841,937 635,383 - 635,383 206,554 75%
Total Expenditures 3,396,182 3,895,130 4,015,082 4,593,274 5,063,734 3,601,089 330,194 3,931,283 1,132,451 78%
Net Surplus / (Deficit) (1,223,439) (375,569) 376,258 548,488 78,028 (469,379) (799,573)
Beginning Cash Balance 394,125 1,629,498 394,125 394,125
Cash Adjustments 2,458,812 (859,803) (747,087) -
Ending Cash Balance 1,629,498 394,125 23,296 472,153 (343)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger South Bend by
attracting & retaining growing businesses, connecting residents to economic opportunities, and planning for vibrant neighborhoods.
This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). Therefore, there is no cash reserve requirement in this fund as it is supported
by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two Zoning staff
are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600.
In 2021, two new positions were added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security
Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Since 2019 there have been transition efforts to
consolidate the Building and Code Enforcement departments, as well as the division of Sustainability, into DCI. In 2022, those consolidation efforts will be finalized and result in a reorganization of
staff and reporting structures. In addition, several new or expanded initiatives will be added to DCI to facilitate the goals of the American Rescue Plan. Within the new structure there are five teams:
(1) Engagement and Economic Empowerment; (2) Growth and Opportunity: formerly Business Development; (3) Neighborhoods: includes South Bend Animal Resource Center, Neighborhood
Services & Enforcement (formerly the Department of Code Enforcement), Neighborhood Grants, and Neighborhood Health and Housing; (4) Planning: includes Building, Historic Preservation,
Planning, and Zoning; (5) Sustainability. | Note: In 2022, the Sustainability Division will be moved from the General Fund (#101) into this fund as it will now be part of the Department of
Community Investment.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,563,504 2,419,448 5,559,168 2,712,968 2,712,968 871,895 871,895 1,841,073 32%
Fines, Forfeitures, and Fees 500 - - - - - - - -
Other Income 341,376 71,243 15,178 119,687 119,687 8,783 8,783 110,904 7%
Total Revenue 2,905,379 2,490,691 5,574,346 2,832,655 2,832,655 880,678 880,678 1,951,977 31%
Expenditures by Type
Services & Charges
Professional Services 10,343 19,785 - - 229,385 - 39,265 39,265 190,120 17%
Grants & Subsidies 2,801,228 2,804,158 4,310,457 2,832,655 12,926,090 2,002,740 2,124,692 4,127,432 8,798,658 32%
Total Services & Charges 2,811,571 2,823,943 4,310,457 2,832,655 13,155,475 2,002,740 2,163,957 4,166,697 8,988,778 32%
Total Expenditures 2,811,571 2,823,943 4,310,457 2,832,655 13,155,475 2,002,740 2,163,957 4,166,697 8,988,778 32%
Net Surplus / (Deficit) 93,809 (333,251) 1,263,889 - (10,322,820) (1,122,062) (3,286,019)
Beginning Cash Balance 409,818 313,907 409,818 409,818
Cash Adjustments (189,719) 429,162 (1,829,591) -
Ending Cash Balance 313,907 409,818 (155,885) (9,913,002) 93,385
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted for in the COVID-
19 Response Fund (#264).
This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement projects. This
fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living
environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and
for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the
mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell
foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase
and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income.
In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP
using the "prevent or eliminate slums and blight" or "address urgent community development needs" objectives.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 34,066 68,583 68,515 62,900 62,900 82,193 82,193 (19,293) 131%
Interest Earnings 4,812 11,010 24,876 17,984 17,984 26,257 26,257 (8,273) 146%
Other Income - 366 - - - - - - -
Total Revenue 38,879 79,960 93,390 80,884 80,884 108,449 108,449 (27,566) 134%
Expenditures by Type
Supplies - - - - - - - - - -
Services & Charges
Professional Services 25,970 20,000 17,500 23,000 24,880 24,520 260 24,780 100 100%
Other Services & Charges 81,316 - - - - - - - - -
Total Services & Charges 107,286 20,000 17,500 23,000 24,880 24,520 260 24,780 100 100%
Operating Expenditures 107,286 20,000 17,500 23,000 24,880 24,520 260 24,780 100 100%
Bad Debt - - - - - - - - - -
Total Expenditures 107,286 20,000 17,500 23,000 24,880 24,520 260 24,780 100 100%
Net Surplus / (Deficit) (68,407) 59,960 75,890 57,884 56,004 83,929 83,669
Beginning Cash Balance 764,981 832,938 764,981 764,981
Cash Adjustments 136,365 (127,917) (18,580) -
Ending Cash Balance 832,938 764,981 822,291 820,985 984,187
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Neighborhoods Division and shares the same mission to
ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code.
Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-
ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Unsafe Building Fund
is managed by the Neighborhoods Division which facilitates code enforcement activities.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance
bonds, special assessments, and civil penalties.
Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 6,880 45,048 150,899 100,000 100,000 276,280 276,280 (176,280) 276%
Interest Earnings 728 1,596 5,230 1,861 1,861 7,468 7,468 (5,607) 401%
Interfund Transfers In 50,000 70,000 - - - - - - -
Total Revenue 57,608 116,643 156,129 101,861 101,861 283,748 283,748 (181,887) 279%
Expenditures by Type
Personnel
Salaries & Wages 106,421 52,636 42,182 - - 45,646 - 45,646 (45,646) -
Fringe Benefits 52,625 26,263 21,718 - - 14,353 - 14,353 (14,353) -
Total Personnel 159,046 78,899 63,900 - - 59,999 - 59,999 (59,999) -
Supplies 236 - - - - - - - - -
Services & Charges
Professional Services - 985 1,475 54,000 206,211 61,345 - 61,345 144,866 30%
Other Services & Charges - - - - - - - - - -
Total Services & Charges - 985 1,475 54,000 206,211 61,345 - 61,345 144,866 30%
Total Interfund - - - - 90 - - - -
Total Expenditures 159,283 79,884 65,375 54,000 206,211 121,434 - 121,344 84,867 59%
Net Surplus / (Deficit) (101,674) 36,760 90,754 47,861 (104,350) 162,314 162,404
Beginning Cash Balance 87,416 189,090 87,416 87,416
Cash Adjustments 203,349 (138,434) (54,644) -
Ending Cash Balance 189,090 87,416 123,526 (16,934) 296,744
Cash Reserves Target - - - -
Fund Purpose:
RSVP Program:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-19). Both of
these programs are managed by the Neighborhoods Division of the Department of Community Investment (DCI).
Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no
charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly
from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Neighborhood Code Enforcement's costs of the
program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
This budget accounts for the operating costs of the Rental Safety Verification Program (RSVP) | Personnel - The personnel budget includes the wages and benefits for four (4) full-time Code
Inspectors assigned to the program. From 2019 to 2020, two additional Code Inspectors were added to expand the program for a total of four Code Inspectors. | Supplies - The supplies needed for
the RSVP program are minimal and will be paid out of the Code Enforcement Fund (#230) starting in 2022 since many of the supplies are shared within the Neighborhoods Division. | Services -
$54,000 is budgeted for a professional services agreement for temporary housing and security deposits to move tenants if their unit is condemned and the owner doesn't have another unit for the
tenant.
Cash Reserves Target
No reserve requirement
The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than the owner.
This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are incorporated into Chapter 6-
Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection Certificate shall be issued by the Department
authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the property manager (if applicable) is to verify that the rental unit is
safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system, including hot water, heating and ventilation systems, bathroom, toilet facilities, doors,
windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the overall structure in which a rental unit is established.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Rental Units
Regulation Fund is managed by the Neighborhoods Division which facilitates code enforcement activities.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Code Enforcement Fund Number 230
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 43,555 28,750 23,580 37,000 37,000 16,690 16,690 20,310 45%
Charges for Services 47,624 53,545 43,575 50,300 50,300 34,887 34,887 15,413 69%
Fines, Forfeitures, and Fees 411,114 292,490 301,742 342,000 342,000 136,598 136,598 205,402 40%
Interest Earnings 941 1,439 1,261 - - 1,429 1,429 (1,429) -
Debt Proceeds 235,000 500,000 232,000 300,000 300,000 300,000 300,000 - 100%
Other Income 2,998 50,120 19,515 500 500 9,492 9,492 (8,992) 1898%
Interfund Allocation Reimb 34,708 - - - - - - - -
Interfund Transfers In 2,290,000 2,930,968 3,298,000 5,970,000 5,970,000 2,505,200 2,505,200 3,464,800 42%
Total Revenue 3,065,940 3,857,313 3,919,673 6,699,800 6,699,800 3,004,296 3,004,296 3,695,504 45%
Expenditures by Subdivisions
Neighborhood Services 2,420,819 2,843,929 3,247,961 5,376,573 5,834,539 2,065,319 369,643 2,434,961 3,399,578 42%
Animal Resource Center 949,115 941,390 1,148,773 1,232,692 1,345,230 948,606 41,335 989,942 355,288 74%
Total Expenditures 3,369,933 3,785,320 4,396,734 6,609,265 7,179,768 3,013,925 410,978 3,424,903 3,754,866 48%
Expenditures by Type
Personnel
Salaries & Wages 1,410,684 1,341,301 1,808,248 2,728,936 2,728,936 1,093,522 - 1,093,522 1,635,414 40%
Fringe Benefits 575,669 543,091 523,537 1,281,600 1,281,600 420,001 - 420,001 861,599 33%
Total Personnel 1,986,353 1,884,392 2,331,786 4,010,536 4,010,536 1,513,522 - 1,513,522 2,497,013 38%
Supplies 110,837 142,735 212,692 235,347 242,774 128,827 9,750 138,576 104,197 57%
Services & Charges
Professional Services 67,185 64,822 119,532 140,300 220,515 80,024 57,149 137,172 83,342 62%
Printing & Advertising 11,260 19,060 11,387 22,147 22,147 6,712 785 7,497 14,650 34%
Utilities 32,310 35,837 35,422 41,389 41,389 29,527 - 29,527 11,862 71%
Repairs & Maintenance 137,334 232,670 129,650 424,900 473,600 91,004 35,445 126,449 347,151 27%
Education & Training 4,013 5,305 7,627 29,900 30,547 7,088 744 7,832 22,715 26%
Travel 777 1,360 6,641 26,400 27,240 5,430 44 5,474 21,766 20%
Other Services & Charges 112,003 123,694 199,211 146,800 199,417 95,960 39,663 135,622 63,795 68%
Debt Service Principal 90,535 181,470 207,530 243,217 243,217 216,952 - 216,952 26,265 89%
Debt Service Interest & Fees 4,350 5,625 13,571 20,899 20,899 12,495 - 12,495 8,404 60%
Total Services & Charges 459,767 669,841 730,571 1,095,952 1,278,971 545,192 133,829 679,021 599,950 53%
Operating Expenditures 2,556,956 2,696,968 3,275,049 5,341,835 5,532,280 2,187,541 143,578 2,331,119 3,201,160 42%
Bad Debt 15 - 270 - - 420 - 420 (420) -
Interfund Allocations 763,484 767,616 848,209 967,430 967,430 728,169 - 728,169 239,261 75%
Total Expenditures 3,369,933 3,785,320 4,396,734 6,609,265 7,179,768 3,013,925 410,978 3,424,903 3,754,864 48%
Net Surplus / (Deficit) (303,993) 71,993 (477,061) 90,535 (479,968) (9,629) (420,607)
Beginning Cash Balance 497,492 803,572 497,492 497,492
Cash Adjustments 610,073 (378,073) 477,064 -
Ending Cash Balance 803,572 497,492 497,495 17,523 (14,087)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the administrative costs for the Neighborhoods Division along with operational costs such as repair & maintenance of Code Inspector trucks and vehicles used by the NEAT
Crew, and the operational costs of running the Animal Resource Center (SBARC). | Personnel - The personnel budget includes the wages and benefits for twenty (20) full-time Neighborhood
Services employees and nine (9) full-time Animal Resource Center employees, along with a budget for part-time and seasonal/intern wages. | Supplies - Includes uniforms, small tools & equipment
for inspectors, fuel for inspectors' vehicles, medical/safety supplies, and operating supplies for SBARC such as animal feed and cleaning supplies. | Services - Professional services include
environmental testing, Code Hearing Officer, collection costs, and veterinary services for SBARC. Repair & maintenance includes vehicle R&M for inspectors' vehicles, building R&M for SBARC, and
a $225k agreement with the Park Maintenance Division for mowing of properties cited for grass and weeds. Other services & charges includes $400k for landfill dumping fees for illegal dumps and
neighborhood cleanups. Includes four (4) tire disposal amnesty days for neighborhood dumpster and disposal fees ($90k), and trash/litter campaign monthly per six (6) Council districts cleanup
($200k). | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles.
This fund was established in 2020 to account for the activity of the Neighborhoods Division of the Department of Community Investment (DCI). Operating under the Neighborhoods
Division is Neighborhood Code Enforcement (NCE), the South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). NCE upholds and enforces the
ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. SBARC runs the animal resource center (aka animal shelter) and
enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. NEAT works in tandem with NCE to provide services for environmental clean-ups to
homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be
assessed for failure to comply upon notification.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles, and ordinance violations. The South Bend Animal Resource Center
(SBARC) collects revenues from fees for animal shelter activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. SBARC also collects fines it assesses for animal
welfare ordinance violations. These revenues do not cover the expenditures of these activities. The difference is covered by an interfund transfer from the Local Income Tax Economic Development
Fund (#408).
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 172 4,046 8,846 - - 1,967 1,967 (1,967) -
Other Income 18,278 385,577 - - - - - - -
Total Revenue 18,449 389,623 8,846 - - 1,967 1,967 (1,967) -
Expenditures by Type
Services & Charges
Debt Service Principal 24,000 18,000 338,253 - - - - - - -
Other Services & Charges - - -
Total Expenditures 24,000 18,000 338,253 - - - - - - -
Net Surplus / (Deficit) (5,551) 371,623 (329,407) - - 1,967 1,967
Beginning Cash Balance 27,182 32,733 27,182 27,182
Cash Adjustments 11,101 (377,174) 699,742 -
Ending Cash Balance 32,733 27,182 397,517 27,182 71,081
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest
earned on the fund's cash balance.
Currently, this fund is used for the repayment of an interfund loan from the Local Income Tax-Certified Shares Fund (#404) in connection with a downtown hotel/parking garage project. The final
payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to Fund #404 and potentially close this fund rather than
following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at rates less
than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Consolidated Building Fund Number 600
Fund Type Enterprise Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 1,515,351 1,886,287 2,099,002 1,594,100 1,594,100 2,636,599 2,636,599 (1,042,499) 165%
Fines, Forfeitures, and Fees 2,516 5,860 13,890 8,000 8,000 14,735 14,735 (6,735) 184%
Interest Earnings 12,194 28,301 56,845 23,701 23,701 72,887 72,887 (49,185) 308%
Other Income 1,044 2,105 5,831 - - 8,946 8,946 (8,946) -
Capital Lease Proceeds - - - - - - - - -
Total Revenue 1,531,105 1,922,553 2,175,568 1,625,801 1,625,801 2,733,166 2,733,166 (1,107,365) 168%
Expenditures by Type
Personnel
Salaries & Wages 739,269 788,291 830,167 941,465 941,465 673,234 - 673,234 268,231 72%
Fringe Benefits 319,458 343,343 347,728 439,914 440,264 276,939 350 277,289 162,974 63%
Total Personnel 1,058,727 1,131,634 1,177,895 1,381,379 1,381,729 950,173 350 950,523 431,205 69%
Supplies 15,666 25,192 22,819 22,338 22,338 15,954 373 16,327 6,011 73%
Services & Charges
Professional Services - - - 8,000 8,000 - - - 8,000 0%
Printing & Advertising 716 161 - 4,200 4,200 144 54 198 4,002 5%
Education & Training 219 3,413 5,867 6,000 6,000 3,751 - 3,751 2,249 63%
Travel - 9 - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 28,086 27,699 30,349 17,590 17,590 24,387 - 24,387 (6,797) 139%
Other Services & Charges 18,348 28,286 578,003 37,570 37,570 22,276 - 22,276 15,294 59%
Debt Service Principal 43,020 23,593 4,673 - - - - - - -
Debt Service Interest & Fees 1,316 526 49 - - - - - - -
Total Services & Charges 91,705 83,687 618,941 79,360 79,360 50,558 54 50,612 28,748 64%
Operating Expenditures 1,166,098 1,240,513 1,819,655 1,483,077 1,483,427 1,016,685 777 1,017,462 465,964 69%
Capital 49,478 - 29,033 100,000 100,000 57,522 - 57,522 42,479 58%
Bad Debt 100 - - 1,000 1,000 - - - 1,000 0%
Interfund Allocations 339,938 665,210 356,582 317,710 317,710 239,988 - 239,988 77,722 76%
Total Expenditures 1,555,614 1,905,723 2,205,269 1,901,787 1,902,137 1,314,194 777 1,314,971 587,165 69%
Net Surplus / (Deficit) (24,509) 16,830 (29,702) (275,985) (276,335) 1,418,972 1,418,195
Beginning Cash Balance 2,102,372 2,127,056 2,102,372 2,102,372
Cash Adjustments 49,194 (41,514) 39,494 -
Ending Cash Balance 2,127,056 2,102,372 2,112,164 1,826,036 3,507,331
Cash Reserves Target 388,904 476,431 551,317 475,534
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund is operated in
accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. | The Building Department regulates the “built
environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all
properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County. | Note: From 2019 through 2021, the Building Department has transitioned to a team
within the Department of Community Investment (DCI). In 2022, that transition is complete and Building is now part of the DCI Planning team.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and
monitored. Prior to the COVID-19 pandemic, revenue was anticipated to increase based on trends. Due to the unknown nature of economic impacts of COVID-19, permit revenue is budgeted at
2021 anticipated actual levels.
This fund accounts for the operational costs of running the Building Department. | Personnel - The personnel budget includes the wages and benefits for sixteen (16) full-time employees. | Supplies
- Includes fuel for inspectors' vehicles and office supplies. | Services - Repair & maintenance includes vehicle R&M for inspectors' vehicles. | Debt Service - The principal and interest expense
budgeted is for capital lease payments for vehicles. | Capital - Forecasted to purchase one new vehicle per year starting in 2023 in order to replace aging fleet. | Interfund Allocations - In 2022, it is
anticipated that a new permitting system will be sourced and implemented, resulting in a planned spend down of cash reserves. The implementation and software costs for the new permitting system
are budgeted in the IT Department's budget (Fund #279) and allocated back to this fund through the IT interfund allocation.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,658,410 4,749,980 - - - - - - -
Interest Earnings 380 50,529 156,288 78,514 78,514 131,292 131,292 (52,779) 167%
Other Income 300,472 809,701 979,867 172,000 172,000 385,839 385,839 (213,839) 224%
Total Revenue 2,959,263 5,610,209 1,136,154 250,514 250,514 517,131 517,131 (266,618) 206%
Expenditures by Type
Services & Charges
Professional Services 291,043 246,601 48,257 457,738 774,916 26,491 26,844 53,335 721,581 7%
Other Services & Charges 14,830 21,756 38,120 26,298 43,316 35,751 - 35,751 7,565 83%
Grants & Subsidies 2,700,000 4,290,000 - - - - - - - -
Total Services & Charges 3,005,872 4,558,357 86,377 484,036 818,232 62,242 26,844 89,086 729,146 11%
Bad Debt 184,827 - - - - - - - - -
Total Expenditures 3,190,699 4,558,357 86,377 484,036 818,232 62,242 26,844 89,086 729,146 11%
Net Surplus / (Deficit) (231,436) 1,051,853 1,049,778 (233,522) (567,718) 454,889 428,046
Beginning Cash Balance 3,700,843 2,406,914 3,700,843 3,700,843
Cash Adjustments (1,062,492) 242,076 (19,598) -
Ending Cash Balance 2,406,914 3,700,843 4,731,022 3,133,125 3,461,823
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for
administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021and 2022, revenue will be
received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent.
In 2020, the City was awarded a $6.9 million Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run through July
2022.
Expenditures are for legal services and administrative & program fees.
Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the CARES Act, will
include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be reimbursed by the grant.
Cash Reserves Target
No City reserve requirement; there are
program requirements
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 91 91 91 34,996 34,996 70 70 34,926 0%
Interfund Transfers In 1,716,000 1,715,000 1,714,000 1,704,785 1,704,785 1,712,500 1,712,500 (7,715) 100%
Total Revenue 1,716,091 1,715,091 1,714,091 1,739,780 1,739,780 1,712,570 1,712,570 27,211 98%
Expenditures by Type
Services & Charges
Debt Service Principal 1,030,000 1,060,000 1,090,000 1,120,000 1,120,000 1,120,000 - 1,120,000 - 100%
Debt Service Interest & Fees 682,469 651,344 619,319 586,785 586,785 586,394 - 586,394 391 100%
Total Expenditures 1,712,469 1,711,344 1,709,319 1,706,785 1,706,785 1,706,394 - 1,706,394 391 100%
Net Surplus / (Deficit) 3,623 3,748 4,773 32,996 32,996 6,176 6,176
Beginning Cash Balance 1,742,699 1,739,076 1,742,699 1,742,699
Cash Adjustments (7,245) (125) (1,025) -
Ending Cash Balance 1,739,076 1,742,699 1,746,446 1,775,694 1,757,395
Cash Reserves Target 1,739,076 1,742,699 1,746,446 1,775,694
Fund Purpose:
Explanation of Revenue Sources:
This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance held at trustee
bank. The bonds were closed on April 9, 2015 and the par amount was $25 million.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives revenue from
interest earned on the cash balance at the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due February 1, 2037
(debt schedule #135). The debt service reserve amount will be used towards the last debt service payment.
Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1 25,565 1 - - 1 1 (1) -
Total Revenue 1 25,565 1 - - 1 1 (1) -
Expenditures by Type
Capital - - - - - - - - - -
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 1 25,565 1 - - 1 1
Beginning Cash Balance 25,763 25,762 25,763 25,763
Cash Adjustments (3) (25,564) - -
Ending Cash Balance 25,762 25,763 25,764 25,763 25,767
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use
development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from
interest earned on the cash balance at the trustee bank.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons project. Phase
I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help with, among other costs, a parking
garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle multi-level parking garage, a Fairfield Inn & Suites and
an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style
apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery
store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a
new one-story, 13,000-square-foot building across the street. Phase II is a joint effort between the university and Kite Realty.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 184 188 187 73,411 73,411 142 142 73,269 0%
Interfund Transfers In 1,915,979 1,926,375 1,929,875 1,941,375 1,941,375 641 641 1,940,734 0%
Total Revenue 1,916,164 1,926,563 1,930,062 2,014,786 2,014,786 783 783 2,014,003 0%
Expenditures by Type
Services & Charges
Debt Service Principal 475,000 720,000 760,000 810,000 810,000 - - - 810,000 0%
Debt Service Interest & Fees 1,235,875 1,206,375 1,169,875 1,131,375 1,131,375 - - - 1,131,375 0%
Total Expenditures 1,710,875 1,926,375 1,929,875 1,941,375 1,941,375 - - - 1,941,375 0%
Net Surplus / (Deficit) 205,289 188 187 73,411 73,411 783 783
Beginning Cash Balance 3,668,611 3,463,323 3,668,611 3,668,611
Cash Adjustments (410,577) 205,101 - -
Ending Cash Balance 3,463,323 3,668,611 3,668,799 3,742,022 3,669,128
Cash Reserves Target 2,500,000 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds.
This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. In
December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This fund also
The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15, 2037. The bond
was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy
Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 2,711 3,281 2,738 2,500 2,500 1,632 1,632 868 65%
Charges for Services 7,279,944 9,160,143 8,923,201 11,599,402 11,599,402 7,722,612 7,722,612 3,876,790 67%
Interest Earnings 6,268 7,009 78 - - - - - -
Other Income 78,626 115,532 59,794 61,500 61,500 94,705 94,705 (33,205) 154%
Interfund Allocation Reimb 129,585 160,000 160,000 160,000 160,000 120,000 120,000 40,000 75%
Total Revenue 7,497,135 9,445,964 9,145,812 11,823,402 11,823,402 7,938,949 7,938,949 3,884,453 67%
Expenditures by Division
Equipment Services 7,695,353 9,334,778 9,412,885 10,911,772 10,925,452 7,917,177 34,039 7,951,216 2,974,235 73%
Print Shop 2,504 - - - - - - - - -
Radio Shop 207,641 192,096 213,640 326,712 326,915 174,987 4,476 179,463 147,452 55%
Building Maintenance 188,820 173,605 195,423 327,071 327,071 183,929 - 183,929 143,141 56%
Facilities Management 144,897 142,772 159,963 152,254 152,254 110,255 - 110,255 41,999 72%
Capital - 67,785 168,092 154,000 316,869 124,636 - 124,636 192,234 39%
Total Expenditures 8,239,216 9,911,036 10,150,004 11,871,809 12,048,561 8,510,984 38,515 8,549,499 3,499,061 71%
Expenditures by Type
Personnel
Salaries & Wages 1,772,151 1,765,863 1,778,787 2,642,997 2,642,997 1,717,123 - 1,717,123 925,874 65%
Fringe Benefits 758,851 751,937 721,904 1,190,867 1,190,867 647,103 - 647,103 543,764 54%
Total Personnel 2,531,003 2,517,800 2,500,690 3,833,864 3,833,864 2,364,226 - 2,364,226 1,469,638 62%
Supplies 4,782,010 6,392,707 6,543,875 6,913,647 6,915,220 5,309,452 4,935 5,314,387 1,600,834 77%
Services & Charges
Professional Services 12,174 12,641 6,968 12,600 15,570 - 15,569 15,569 1 100%
Printing & Advertising 42 - - - - - - - - -
Utilities 61,782 73,151 68,323 78,963 78,963 46,675 - 46,675 32,288 59%
Repairs & Maintenance 62,344 123,289 279,396 178,200 352,979 163,916 9,061 172,977 180,002 49%
Education & Training 8,696 4,953 4,990 16,050 15,749 6,347 650 6,997 8,752 44%
Travel 51 61 2,342 4,850 2,350 - 3,524 3,524 (1,174) 150%
Other Services & Charges 12,504 13,527 12,570 18,750 18,981 9,225 4,776 14,001 4,980 74%
Debt Service Principal 2,483 8,069 8,254 4,198 4,198 4,198 - 4,198 - 100%
Debt Service Interest & Fees 22 422 237 48 48 48 - 48 - 100%
Total Services & Charges 160,096 236,114 383,080 313,658 488,837 230,409 33,580 263,989 224,849 54%
Capital - 7,239 - 34,000 34,000 21,186 - 21,186 12,814 62%
Interfund
Interfund Allocations 683,462 757,176 722,359 776,640 776,640 585,711 - 585,711 190,928 75%
Interfund Transfers Out 82,645 - - - - - - - - -
Total Interfund 766,107 757,176 722,359 776,640 776,640 585,711 - 585,711 190,928 75%
Total Expenditures 8,239,216 9,911,036 10,150,004 11,871,809 12,048,561 8,510,984 38,515 8,549,499 3,499,063 71%
Net Surplus / (Deficit) (742,081) (465,072) (1,004,193) (48,407) (225,159) (572,035) (610,550)
Beginning Cash Balance 658,666 1,209,079 658,666 658,666
Cash Adjustments 1,292,495 (85,341) 651,305 -
Ending Cash Balance 1,209,079 658,666 305,778 433,507 (1,065,062)
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves,
brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 38 full-time employees, and $26k for part-time and seasonal wages. | Supplies - Includes
the costs of inventory parts that are used for the repair and maintenance of vehicles and equipment for City departments and external customers. Inventory also includes gasoline purchased for use by
City departments, which is then charged back to the departments based on usage. General supplies for Central Services includes cleaning supplies, small tools & equipment, building maintenance
supplies, uniforms, safety supplies, and office supplies. | Services - The repair & maintenance budget includes the cost of R&M for equipment, such as fuel pumps, and general building maintenance
for the Central Services' garages. The utilities budget includes the costs of electric, natural gas, and water for the garages.| Debt Service - The principal and interest expense budgeted is for capital
lease payments for a forklift purchased in 2019, be fully paid off in 2024. | Capital - Prior to 2022, Central Services' capital expenditures were tracked in the Central Services Capital Fund (#224).
However, the capital fund did not have any source of revenue other than the interfund transfers it received from this fund. Therefore, Central Services' capital expenditures will be accounted for in this
fund starting in 2022.
This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and
federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance
oversees the Central Services Division.
Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire
departments). Parts and labor for each work order are charged back to City departments or billed to the external customers. | Building Maintenance provides repair and maintenance services to the
City's facilities. This cost center is partially funded through internal labor rates. | Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue
has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. | Facilities Management is funded by an interfund allocation. | This fund also
receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 40 - - - - - - - -
Other Income 1,472 - - - - - - - -
Interfund Transfers In 82,645 - - - - - - - -
Total Revenue 84,157 - - - - - - - -
Expenditures by Type
Supplies - - - - - - - - - -
Services & Charges
Repairs & Maintenance 17,143 - - - - - - - - -
Debt Service Principal 7,888 - - - - - - - - -
Debt Service Interest & Fees 603 - - - - - - - - -
Total Services & Charges 25,634 - - - - - - - - -
Capital 84,745 - - - - - - - - -
Total Expenditures 110,378 - - - - - - - - -
Net Surplus / (Deficit) (26,221) - - - - - -
Beginning Cash Balance - 26,221 - -
Cash Adjustments 52,442 (26,221) - -
Ending Cash Balance 26,221 - - - -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division.
This fund received transfers from the Central Services Operating Fund (#222) to cover expenditures as needed.
Historically, this fund accounted for the annual maintenance of the CNG stations and radio tower inspections and the debt service principal and interest budget is for the capital lease payments.
However, this fund did not have any source of revenue other than the interfund transfers. Therefore, Central Services' capital expenditures will be accounted for in the Central Services Operating
Fund (#222) starting in 2022 and this fund will be discontinued.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 36,491 79,266 164,629 101,355 101,355 186,369 186,369 (85,014) 184%
Other Income 84,555 741,339 500,956 2,000 2,000 85,058 85,058 (83,058) 4253%
Interfund Allocation Reimb 3,265,000 3,365,000 3,583,000 3,639,999 3,639,999 2,729,999 2,729,999 910,000 75%
Interfund Transfers In - - - - - - - - -
Total Revenue 3,386,046 4,185,605 4,248,586 3,743,354 3,743,354 3,001,426 3,001,426 741,928 80%
Expenditures by Division
Safety/Risk Management 30,947 - - - - - - - - -
Liability Insurance 1,188,510 1,555,388 1,062,020 1,280,000 1,358,778 1,177,404 7,554 1,184,958 173,820 87%
Business Insurance 452,651 2,429,126 872,633 1,085,000 1,455,068 349,305 213,530 562,835 892,233 39%
Workers' Compensation 1,531,310 1,068,632 1,086,164 1,275,000 1,275,288 1,164,562 12,424 1,176,986 98,302 92%
Catastrophic Events 24,884 479 500 - 101,769 - - - 101,769 0%
Total Expenditures 3,228,301 5,053,624 3,021,317 3,640,000 4,190,903 2,691,272 233,508 2,924,780 1,266,124 70%
Expenditures by Type
Personnel
Salaries & Wages - - - - - - - - - -
Fringe Benefits - - - - - - - - - -
Other Personnel Costs 14,052 24,902 29,792 47,000 47,288 32,156 - 32,156 15,132 68%
Total Personnel 14,052 24,902 29,792 47,000 47,288 32,156 - 32,156 15,132 68%
Supplies 2,187 - - - - - - - - -
Services & Charges
Professional Services 334,849 405,364 498,869 223,000 518,351 183,770 213,530 397,300 121,051 77%
Education & Training 2,000 - - - - - - - - -
Travel - - - - - - - - - -
Repairs & Maintenance 4,286 1,710,233 231,043 - - - - - - -
Insurance 2,432,482 2,121,803 2,052,688 2,120,000 2,121,438 2,198,095 19,978 2,218,073 (96,635) 105%
Other Services & Charges 391,938 790,843 208,426 1,250,000 1,402,058 277,251 - 277,251 1,124,807 20%
Total Services & Charges 3,165,555 5,028,243 2,991,026 3,593,000 4,041,847 2,659,116 233,508 2,892,624 1,149,223 72%
Capital 24,884 479 500 - 101,769 - - - 101,769 0%
Interfund
Interfund Allocations 21,624 - - - - - - - - -
Total Interfund 21,624 - - - - - - - - -
Total Expenditures 3,228,301 5,053,624 3,021,317 3,640,000 4,190,903 2,691,272 233,508 2,924,780 1,266,124 70%
Net Surplus / (Deficit) 157,746 (868,019) 1,227,268 103,354 (447,550) 310,155 76,646
Beginning Cash Balance 6,100,867 5,956,858 6,100,867 6,100,867
Cash Adjustments (301,754) 1,012,028 (1,567,362) -
Ending Cash Balance 5,956,858 6,100,867 5,760,773 5,653,317 6,831,705
Cash Reserves Target 1,614,150 2,526,812 1,510,659 2,095,452
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and
provides training once an issue has been identified. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries.
Capital expenditures in 2019 and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage.
In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101).
-- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the position
focuses on liability and workers' comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was transferred to
Human Resources. The Safety & Risk division's supplies and services budget will be fully transferred to Human Resources in 2022.
This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is to set aside
monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs associated with any
claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc. This
fund is managed by the Department of Administration & Finance.
This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various
methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business insurance costs
are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). When this fund has sufficient reserves, allocations to departments may
decrease. Reimbursements from insurance claims are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 9,129,846 9,620,204 9,990,823 13,100,296 13,100,296 9,825,222 9,825,222 3,275,074 75%
Charges for Services 47,379 - 2,602 - - - - - -
Debt Proceeds 900,928 166,343 - - - - - - -
Other Income 111,836 131,610 131,250 73,764 73,764 118,330 118,330 (44,566) 160%
Donations 15,000 181,987 15,000 - 19,000 19,000 19,000 - 100%
Interest Earnings 14,598 53,386 123,322 79,721 79,721 146,466 146,466 (66,744) 184%
Total Revenue 10,219,588 10,153,530 10,262,996 13,253,781 13,272,781 10,109,017 10,109,017 3,163,764 76%
Expenditures by Division
311 Call Center 567,939 637,390 675,189 1,338,942 1,339,369 890,866 55 890,920 448,448 67%
Innovation & Technology 8,264,034 8,398,022 8,751,316 11,708,236 14,329,124 9,132,053 1,418,117 10,550,170 3,778,954 74%
Total Expenditures 8,831,973 9,035,411 9,426,505 13,047,178 15,668,493 10,022,919 1,418,171 11,441,090 4,227,402 73%
Expenditures by Type
Personnel
Salaries & Wages 1,908,602 1,965,182 2,176,973 3,402,749 3,402,749 2,406,428 - 2,406,428 996,321 71%
Fringe Benefits 704,230 711,976 794,161 1,414,429 1,414,429 841,637 - 841,637 572,792 60%
Total Personnel 2,612,832 2,677,158 2,971,134 4,817,178 4,817,178 3,248,065 - 3,248,065 1,569,113 67%
Supplies 714,903 468,930 164,623 663,850 1,330,013 653,698 30,406 684,104 645,909 51%
Services & Charges
Professional Services 510,586 782,666 967,886 646,260 2,211,500 639,320 591,508 1,230,828 980,672 56%
Printing & Advertising 3,277 4,366 6,393 16,500 13,974 8,629 55 8,683 5,290 62%
Repairs & Maintenance 3,646,311 3,802,342 4,116,523 5,840,569 5,910,999 4,489,503 718,803 5,208,306 702,693 88%
Education & Training 33,654 34,682 32,822 67,000 94,983 18,428 375 18,803 76,180 20%
Travel 161 24,829 30,830 35,000 46,738 38,106 9,596 47,702 (964) 102%
Other Services & Charges 292,472 243,852 255,730 77,550 292,407 202,588 - 202,588 89,819 69%
Debt Service Principal 966,528 930,920 817,680 788,983 856,412 653,288 67,429 720,718 135,694 84%
Debt Service Interest & Fees 50,358 65,014 57,489 93,470 93,470 65,840 - 65,840 27,630 70%
Total Services & Charges 5,503,347 5,888,671 6,285,351 7,565,332 9,520,483 6,115,702 1,387,766 7,503,468 2,017,014 79%
Operating Expenditures 8,831,082 9,034,758 9,421,108 13,046,360 15,667,675 10,017,466 1,418,171 11,435,637 4,232,036 73%
Total Interfund 891 653 5,398 818 818 5,453 - 5,453 (4,635) 667%
Total Expenditures 8,831,973 9,035,411 9,426,505 13,047,178 15,668,493 10,022,919 1,418,171 11,441,090 4,227,401 73%
Net Surplus / (Deficit) 1,387,615 1,118,119 836,490 206,603 (2,395,711) 86,098 (1,332,073)
Beginning Cash Balance 3,482,865 2,125,192 3,482,865 3,482,865
Cash Adjustments (2,745,287) 239,554 378,973 -
Ending Cash Balance 2,125,192 3,482,865 4,698,328 1,087,154 6,269,635
Cash Reserves Target - - - -
3482865.1Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics,
Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic
partnerships. The functions within the department include: The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to
contact city departments with inquiries and service requests. | Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user
experience fall under this division. | Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee
intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions. | Infrastructure oversees the Network Infrastructure within the
City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The infrastructure team plans new deployments, maintains all technology infrastructure
inclusive of servers, network devices, wireless network devices, cloud environments, data center, and security; ensuring availability, capacity, and continuity. | Business Analytics acts as liaisons
between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members
provide services including business needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. | Civic
Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they
need to succeed by leveraging connections both internal and external connections.
Personnel - The personnel budget in this fund includes the wages and benefits of 24 full-time employees for Information Technology and 8 full-time employees for the 311 Call Center, along with a
budget for part-time help at the 311 Call Center. In 2022, two positions will be added: one additional Applications Developer and one additional 311 Customer Service Liaison. See the personnel
budget summary for details. | Supplies - The supplies budget includes miscellaneous computer supplies and accessories, along with devices that are not part of the hardware refresh plan. | Services -
The repairs & maintenance budget includes annual software subscription and renewal costs. The professional services budget includes software support and special projects like the SBAcademy.
SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient. |
Debt Service - The principal and interest expense budget is for lease payments for various hardware refresh plans. A hardware refresh means replacing current hardware with the newest version of the
equipment to combat performance and capacity issues. The City leases equipment, such as computers and printers, over a period of 3-5 years. At the end of the lease, the City has the option to return
the equipment to the vendor and get new equipment. The refresh program ensures that City employees are equipped with the most current technology to better serve the City and its residents.
This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including number of 311
calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its budget is fully allocated each year.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 15,742,095 16,151,649 17,264,637 20,632,840 20,632,840 13,155,060 13,155,060 7,477,780 64%
Other Income 1,438,628 868,171 645,958 760,000 760,000 804,917 804,917 (44,917) 106%
Interest Earnings 62,791 153,013 281,357 161,529 161,529 282,558 282,558 (121,029) 175%
Total Revenue 17,243,514 17,172,834 18,191,953 21,554,369 21,554,369 14,242,535 14,242,535 7,311,834 66%
Expenditures by Subdivision
Health Insurance 15,509,012 16,778,282 17,293,498 19,028,374 19,429,517 12,507,537 1,027,873 13,535,411 5,894,106 70%
Workplace Wellness Clinic 1,003,588 349,692 1,862,320 1,193,488 1,275,046 1,268,606 62,724 1,331,330 (56,284) 104%
Employee Wellness 89,896 86,404 81,555 102,233 138,337 112,639 17,868 130,507 7,830 94%
Total Expenditures 16,602,496 17,214,377 19,237,373 20,324,095 20,842,900 13,888,783 1,108,465 14,997,248 5,845,652 72%
Expenditures by Type
Personnel
Other Personnel Costs 14,681,353 16,086,840 16,566,627 18,203,043 18,611,512 12,049,684 845,019 12,894,703 5,716,809 69%
Total Personnel 14,681,353 16,086,840 16,566,627 18,203,043 18,611,512 12,049,684 845,019 12,894,703 5,716,809 69%
Supplies 110,297 49,303 64,176 150,000 207,440 97,352 44,860 142,212 65,228 69%
Services & Charges
Professional Services 1,063,335 460,652 1,993,988 1,222,488 1,275,384 1,312,001 72,734 1,384,735 (109,351) 109%
Printing & Advertising - - - 100 100 - - - 100 0%
Insurance 737,651 613,232 603,954 746,964 746,965 426,234 145,852 572,086 174,879 77%
Other Services & Charges 3,194 4,351 8,628 1,500 1,500 3,513 - 3,513 (2,013) 234%
Total Services & Charges 1,804,180 1,078,234 2,606,570 1,971,052 2,023,949 1,741,747 218,586 1,960,333 63,615 97%
Bad Debt - - - - - - - - - -
Interfund Transfers Out 6,667 - - - - - - - - -
Total Expenditures 16,602,496 17,214,377 19,237,373 20,324,095 20,842,900 13,888,783 1,108,465 14,997,248 5,845,652 72%
Net Surplus / (Deficit) 641,018 (41,543) (1,045,420) 1,230,274 711,469 353,752 (754,714)
Beginning Cash Balance 10,786,414 10,143,060 10,786,414 10,786,414
Ending Cash Balance 10,143,060 10,786,414 10,708,563 11,497,883 10,041,823
Cash Reserves Target 4,150,624 4,303,594 4,809,343 5,210,725
Fund Purpose:
Explanation of Revenue Sources:
10786414.49
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the 2019 budget
process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per
employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and
departments remains affordable while allowing the City to maintain excellent benefits for employees.
This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of this fund is to
set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis,
as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 22,056 77,230 8,305 91,300 91,300 6,409 6,409 84,891 7%
Interest Earnings 69 899 2,161 1,809 1,809 721 721 1,088 40%
Other Income 74,683 - - - - - - - -
Interfund Transfers In 6,667 - - - - - - - -
Total Revenue 103,474 78,129 10,467 93,109 93,109 7,130 7,130 85,979 8%
Expenditures by Type
Personnel
Other Personnel Costs 75,914 24,444 77,693 80,000 80,000 60,203 - 60,203 19,797 75%
Total Expenditures 75,914 24,444 77,693 80,000 80,000 60,203 - 60,203 19,797 75%
Net Surplus / (Deficit) 27,560 53,685 (67,226) 13,109 13,109 (53,074) (53,074)
Beginning Cash Balance - 31,859 - -
Cash Adjustments 4,299 (85,544) 145,105 -
Ending Cash Balance 31,859 - 77,878 13,109 (7,250)
Cash Reserves Target 18,979 6,111 19,423 20,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to the establishment
of this fund, claims were accounted for under individual departments’ operations.
This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance
reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased. As cash reserves fall below levels sufficient
to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's high cash reserves In 2020, the allocation to departments was
resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased substantially due to the
COVID-19 pandemic.
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Parental Leave Fund Number 714
Fund Type Internal Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 248,401 260,138 283,791 297,000 297,000 224,279 224,279 72,721 76%
Interest Earnings 1,125 4,817 14,964 9,596 9,596 20,225 20,225 (10,628) 211%
Total Revenue 249,526 264,956 298,755 306,596 306,596 244,503 244,503 62,093 80%
Expenditures by Type
Personnel
Salaries & Wages 180,337 79,873 83,396 253,846 253,846 53,709 - 53,709 200,137 21%
Total Expenditures 180,337 79,873 83,396 253,846 253,846 53,709 - 53,709 200,137 21%
Net Surplus / (Deficit) 69,189 185,082 215,359 52,750 52,750 190,794 190,794
Beginning Cash Balance 226,711 157,521 226,711 226,711
Cash Adjustments (138,378) (115,893) (31,553) -
Ending Cash Balance 157,521 226,711 410,517 279,461 817,708
Cash Reserves Target 14,427 6,390 6,672 20,308
Fund Purpose:
Explanation of Revenue Sources:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was
developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance
reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2022, the allocation will be 0.35% of
full-time wages.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 64,091 151,774 321,428 224,926 224,926 323,724 323,724 (98,798) 144%
Total Revenue 64,091 151,774 321,428 224,926 224,926 323,724 323,724 (98,798) 144%
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 64,091 151,774 321,428 224,926 224,926 323,724 323,724
Beginning Cash Balance 10,910,077 10,845,986 10,910,077 10,910,077
Cash Adjustments (128,182) (87,683) (11,231,505) -
Ending Cash Balance 10,845,986 10,910,077 - 11,135,004 11,699,113
Cash Reserves Target 8,998,791 8,731,381 9,643 9,572,816
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to meet cash flow
needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant delay in receiving revenue, and
for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds that have cash shortages and the advances must
be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax monies from the
State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was
deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the fund’s cash balance.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers
Cash Reserves Target
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,884 13,750 26,704 15,524 15,524 144,971 144,971 (129,446) 934%
Bloomberg Mayors Challenge 322,000 - - - - - - - -
Human Rights Scholarship Prog. - - 2,450 18,000 18,000 7,240 7,240 10,760 40%
Misc Revenue-Donations from Private Sources - 59,996 49,909 15,000 15,000 15,069 15,069 (69) 100%
Office of Sustainability - - - - - - - - -
Historic Preservation 2,009 63 51 - - 89 89 (89) -
Home Energy Improvements - 105,000 - - - - - - -
Code Enforcement Demolitions - - - - - - - - -
Animal Resource Center Donations 47,599 - - - - - - - -
Pokagon Band Donation 100,000 100,000 100,000 - - - - - -
Public Donation from Private Sources - - 3,473,000 7,000,000 7,000,000 1,770,000 1,770,000 5,230,000 25%
Total Revenue 478,492 278,809 3,652,115 7,048,524 7,048,524 1,937,369 1,937,369 5,111,156 27%
Expenditures by Project
Wayfinding Signage Project 33,500 - - 7,000,000 7,000,000 1,915,754 4,443,576 6,359,330 640,670 91%
Bloomberg Mayors Challenge 323,775 232,795 78,044 - 6,896 - - - 6,896 0%
Human Rights Scholarship Prog. - - 5,856 14,000 14,000 2,971 - 2,971 11,029 21%
Historic Preservation Commiss. - - 266 1,000 1,000 - - - 1,000 0%
Bike Signage - - - 2,500 2,500 - - - 2,500 0%
Electric Vehicle Charging Station - 32,818 24,565 - (1,298) 10,163 (11,460) (1,298) - 100%
Home Energy Improvements 118,377 - - - 11,460 - 11,460 11,460 - 100%
Animal Resource Center 2,910 34,535 38,753 - 50,000 13,098 6,090 19,188 30,812 38%
Code Enforcement Demolitions 2,863 44,425 - - - - - - - -
Pokagon Band Donation - - - - - - - - - -
Total Expenditures 481,425 344,573 147,483 7,017,500 7,084,559 1,941,986 4,449,666 6,391,652 692,907 90%
Expenditures by Type
Supplies - 32,818 8,182 2,500 2,500 - - - 2,500 0%
Services & Charges
Professional Services 360,185 267,330 116,796 7,000,000 7,056,896 1,928,852 4,449,666 6,378,518 678,378 90%
Printing & Advertising - - 4,732 6,000 6,000 2,971 - 2,971 3,029 50%
Repairs & Maintenance 118,377 - 11,460 - - - - - - -
Other Services & Charges 2,863 44,425 - - - - - - - -
Facilities Management - - - - - - - - - -
Total Services & Charges 481,425 311,755 139,302 7,015,000 7,082,059 1,941,986 4,449,666 6,391,652 690,407 90%
Total Expenditures 481,425 344,573 147,483 7,017,500 7,084,559 1,941,986 4,449,666 6,391,652 692,907 90%
Net Surplus / (Deficit) (2,933) (65,765) 3,504,631 31,024 (36,034) (4,617) (4,454,283)
978,522
Beginning Cash Balance 978,522 981,455 978,522 978,522
Cash Adjustments 5,866 62,832 (3,588,396) -
Ending Cash Balance 981,455 978,522 894,757 942,488 5,269,745
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Donation Sources and Uses:
This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or bequests have a
specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they are spent according to the
designated purpose.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable
Trust. They anticipate receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2022) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project
Home Energy Improvements - From 2019 through 2022, the City has received private grants from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used for the
South Bend Green Corps Senior Home Energy Improvements (2019: $125,000; 2020: $100,000; 2022: $70,000). The South Bend Green Corps Senior Home Energy Improvements program assists
seniors 65 years and older with home repairs. The City also received $20,000 from the Florence V. Carroll Charitable Trust to be used for Home Energy Improvements, not restricted to seniors.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized
transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment,
all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-sustaining model.
17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18%
of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant enrollment, etc.). 3% of costs are allocated to media/communications to
support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research
and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will
have developed a sustainable, replicable model for a transportation-as-a-benefit program which will continue to scale across the South Bend region and other similar geographies.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,515 5,761 53,138 21,211 21,226 72,367 72,367 (51,141) 341%
Intergov./State Grants-Health - 634,425 1,067,118 - - 944,186 944,186 (944,186) -
Total Revenue 2,515 640,186 1,120,256 21,211 21,226 1,016,553 1,016,553 (995,327) 4789%
Expenditures by Type
Services & Charges
Professional Services - - - 1,500 1,500 - - - 1,500 0%
Other Services & Charges 69,630 - - - - - - - - -
Total Expenditures 69,630 - - 1,500 1,500 - - - 1,500 0%
Net Surplus / (Deficit) (67,115) 640,186 1,120,256 19,711 19,726 1,016,553 1,016,553
Beginning Cash Balance 414,099 481,214 414,099 414,099
Cash Adjustments 134,229 (707,301) (481,427) -
Ending Cash Balance 481,214 414,099 1,052,929 433,825 3,040,795
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or intangible property. The
monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs of obtaining loss recovery, enhancement
or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City.
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive,
The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated
carbon reconditioning.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Human Rights Federal Grants Fund Number 258
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 162,140 66,260 8,775 54,600 54,600 312,700 312,700 (258,100) 573%
Charges for Services 10,833 1,667 20,000 85,000 85,000 - - 85,000 0%
Interest Earnings 2,417 4,033 6,995 - - 3,527 3,527 (3,527) -
Other Income - - - 1,400 1,400 - - 1,400 0%
Total Revenue 175,390 71,960 35,770 141,000 141,000 316,227 316,227 (175,227) 224%
Expenditures by Subdivision
General 9,928 2,760 - - - - - - - -
EEOC 98,139 98,244 96,673 143,559 143,958 90,286 8,648 98,935 45,024 69%
HUD 126,938 81,278 100,097 124,245 124,245 89,999 - 89,999 34,246 72%
Total Expenditures 235,005 182,282 196,770 267,805 268,204 180,285 8,648 188,933 79,270 70%
Expenditures by Type
Personnel
Salaries & Wages 125,084 108,072 121,381 139,014 139,014 110,040 - 110,040 28,974 79%
Fringe Benefits 38,636 31,431 46,580 58,491 58,491 39,009 - 39,009 19,482 67%
Total Personnel 163,721 139,503 167,962 197,505 197,505 149,048 - 149,048 48,456 75%
Supplies 3,864 824 1,280 2,500 2,500 1,310 - 1,310 1,190 52%
Services & Charges
Professional Services 18,333 21,692 1,667 28,000 28,000 250 - 250 27,750 1%
Printing & Advertising 11,878 9,323 23,500 8,000 8,000 7,861 - 7,861 139 98%
Education & Training 5,178 3,503 - 9,000 9,399 9,675 5,850 15,525 (6,126) 165%
Travel - 7,295 2,068 22,000 22,000 11,891 2,798 14,690 7,310 67%
Other Services & Charges 32,032 141 - 800 800 - - - 800 0%
- - 294 - - 248 - 248 (248) -
Total Services & Charges 67,420 41,955 27,235 67,800 68,199 29,678 8,648 38,326 29,873 56%
Interfund
Interfund Allocations - - 294 - - 248 - 248 (248) -
Interfund Transfers Out - - - - - - - - - -
Total Interfund - - 294 - - 248 - 248 (248) -
Total Expenditures 235,005 182,282 196,770 267,805 268,204 180,285 8,648 188,933 79,271 70%
Net Surplus / (Deficit) (59,614) (110,322) (161,000) (126,805) (127,204) 135,942 127,294
Beginning Cash Balance 426,544 486,159 426,544 426,544
Cash Adjustments 119,229 50,708 49,979 -
Ending Cash Balance 486,159 426,544 315,523 299,341 290,956
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). This fund also
receives revenue from staff contracts.
Expenditures are for the wages and benefits of two (2) full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights Commission's activities
related to fair housing and equal opportunity employment in St. Joseph County.
Other staff and general expenditures for the Human Rights Commission are accounted for in the General Fund #101.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name American Rescue Plan Fund Number 263
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 29,455,024 29,455,024 - - - - - - -
Interest Earnings 81,618 707,757 180,695 - - 172,162 172,162 (172,162) -
Total Revenue 29,536,642 30,162,781 180,695 - - 172,162 172,162 (172,162) -
Expenditures by Type
Personnel
Salaries & Wages - 47,970,065 - - - - - - - -
Total Personnel - 47,970,065 - - - - - - - -
Services & Charges
Grants & Subsidies - - - - - - - - - -
Other Services & Charges - 1,270 - - - - - - - -
Capital - 807,053 945,227 - 9,346,451 8,255,895 1,083,656 9,339,551 6,900 100%
Total Expenditures - 48,778,388 945,227 - 9,346,451 8,255,895 1,083,656 9,339,551 6,900 100%
Net Surplus / (Deficit) 29,536,642 (18,615,607) (764,532) - (9,346,451) (8,083,733) (9,167,389)
Beginning Cash Balance 29,536,642 - 29,536,642 29,536,642
Cash Adjustments (59,073,284) 48,152,249 (17,892,650) -
Ending Cash Balance - 29,536,642 10,879,460 20,190,191 2,031,668
Cash Reserves Target - - - -
29,536,641.85
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
The City's total award amount is $58,910,047, with half of it received in 2021 and the other half to be received in 2022. This fund also receives revenue from interest earned on the fund's cash balance.
ARP Premium Pay: In 2022, the Common Council appropriated $1.91 million for COVID premium pay to essential employees including police officers, firefighters, teamsters, and certain non-
bargainging employees for qualify for premium pay under the rules and regulations of the ARP Act. | Vacant Building Development Financing: $500,000 is budgeted in this fund and $1.5 million
in the General Fund #101 to support small-scale and mission-based developers enter into areas of the City where it is difficult to obtain traditional financing. This fund will act as a credit enhancement
(“loan loss reserve fund”) for these developers for targeted projects that revitalize large, vacant buildings and/or make a commercial investment in the corridors. | Dream Center: The City is
proposing to fund an $11.1 million renovation and upgrade to the Martin Luther King Jr. Center. The new facility will be called the Dream Center at Martin Luther King Jr. Park. This new, world-
class, intergenerational community center will be developed in conjunction with the community, and community feedback will play a large role in deciding what facilities and programming are built at
the Dream Center.
This fund was established in 2021 to track the receipt and expenditure of the funds from the American Rescue Plan Act.
On March 18, 2021, the Indiana State Board of Accounts issued State Examiner Directive 2021-1, which prescribes the accounting procedures for federal assistance received through the ARP Act, and
on May 17, 2021, the United States Department of the Treasury published an interim final rule to describe the requirements on implementing the Coronavirus State Fiscal Recovery Fund and the
Coronavirus Local Fiscal Recovery Fund established under the ARP Act. Both the state and the federal directives recommend the creation of a formal spending plan for the ARP Funds.
In its guidance, the Department of the Treasury outlined four funding objectives for the ARP Funds. In developing
its own plan for spending, the City of South Bend further grouped these four objectives into two main categories of
spending:
Response & Relief
• Support urgent COVID-19 response efforts
• Support immediate economic stabilization for households and businesses
Equitable Recovery
• Replace lost revenue for eligible state, local, territorial, and Tribal governments
• Address systemic public health and economic challenges that have contributed to the inequal impact of the
pandemic
Spending allocated for “Response and Relief” is intended to provide direct, rapid relief to residents and businesses
who have experienced economic or health-related harms related to the pandemic. Spending allocated for “Equitable
Recovery” is intended to rebuild a more equitable economy and community by addressing systemic challenges that
have been present in our community for decades.
In Sections 602(c)(1) and 603(c)(1) of ARPA, Congress provided four eligible
uses of funds:
a) To respond to the public health emergency or its negative economic
impacts, including assistance to households, small businesses, and nonprofits,
or aid to impacted industries such as tourism, travel, and hospitality;
b) To respond to workers performing essential work during the COVID-19
public health emergency by providing premium pay to eligible workers;
c) For the provision of government services to the extent of the reduction in
revenue due to the COVID–19 public health emergency relative to revenues
collected in the most recent full fiscal year prior to the emergency; and
d) To make necessary investments in water, sewer, or broadband
infrastructure
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Fund
General Fund (#101) 4,948,093 8,812,411 10,775,075 - 20,706,219 6,626,424 4,212,963 10,839,387 9,866,832 52%
Solid Waste Operations Fund (#640) - - - - 109,035 - - - 109,035 0%
Water Works Operations Fund (#620) - - - - 134,865 - - - 134,865 0%
Sewer Repair Insurance Fund (#640) - - - - 6,390 - - - 6,390 0%
Sewer Works Operations Fund (#641) - - - - 184,500 - - - 184,500 0%
Project Releaf Fund (#655) - - - - 4,905 - - - 4,905 0%
Storm Sewer Fund (#667) - - - - 10,305 - - - 10,305 0%
American Rescue Plan (#263)- 2,697,983 945,227 - 9,346,451 6,278,728 1,083,656 7,362,385 1,984,066 79%
Total Expenditures by Fund 4,948,093 11,510,393 11,720,302 - 30,502,669 12,905,152 5,296,619 18,201,772 12,300,898 60%
Expenditures by ARP Programs
Strong Neighborhoods
Home Repair Assistance Programs - 4,980 1,440 - 2,493,580 903,461 148,715 1,052,176 1,441,404 42%
Housing Financing - - 121,108 - 2,378,892 381,576 1,550,356 1,931,932 446,960 81%
Home Buying Assistance - 55 - - 999,945 - - - 999,945 0%
Additional Neighborhood Infrastructure - 737,196 1,232,733 - 530,071 195,621 92,177 287,798 242,273 54%
City-wide Comprehensive Plan - 174,195 105,479 - 220,326 29,167 26,503 55,670 164,656 25%
Plan Implementation - 17,000 251,541 - 31,459 - 12,109 12,109 19,350 38%
Land Bank Startup Costs - - 27,390 - 222,610 19,385 525 19,910 202,700 9%
Demolitions (Vacant & Abandoned / Commercial) - 892,419 128,991 - 3,148,589 1,176,609 408,498 1,585,107 1,563,483 50%
Neighborhood Development Assistance - - 0 - 150,000 10,000 58,000 68,000 82,000 45%
Vacant Building Development Financing - - 500,000 - 1,000,000 - 1,000,000 1,000,000 - 100%
Neighborhood Recovery Grants - - 80,000 - 120,000 - - - 120,000 0%
Neighborhood Main Streets (Bike Racks, Trash Cans, etc.) - 16,840 15,644 - 267,516 301,168 44,862 346,030 (78,515) 129%
Athletic Court Repair - 1,009,229 504,772 - 85,999 13,857 72,142 85,999 - 100%
Subtotal - 2,851,915 2,969,099 - 11,648,986 3,030,845 3,413,886 6,444,731 5,204,256 55%
Safe Community for Everyone
Homelessness Strategy Implementation - 200,000 - - - - - - - -
County Partnerships on Homelessness & Mental Health - 1,000,000 5,241,510 - 558,490 1,066,392 5,090 1,071,482 (512,992) 192%
Gun Violence Intervention - 15,668 63,222 - 421,111 77,659 - 77,659 343,452 18%
Public Safety Technology Upgrades - 195,531 814,425 - 488,749 308,222 130,028 438,250 50,499 90%
COVID Response 1,448,093 - - - - - - - - -
COVID Facilities Upgrades - 66,774 209,033 - 1,724,193 1,712,701 - 1,712,701 11,492 99%
ARP Premium Pay - 1,889,660 - - - - - - - -
Subtotal 1,448,093 3,367,632 6,328,189 - 3,192,543 3,164,975 135,118 3,300,092 (107,549) 103%
Robust, Sustainable Infrastructure - Green Infrastructure
Greener Homes - - - - 100,000 100,000 - 100,000 - 100%
Solarize, Switch & Save - 133,500 91,060 - 75,440 - 72,440 72,440 3,000 96%
Commercial Recycling Partnership for CBD’s - - 806 - 74,194 - 198 198 73,996 0%
EV Plan & Deployment - 2,897 85,277 - 61,826 - 105 105 61,721 0%
Distributed Solar/Storage - 150,000 - - 850,000 - - - 850,000 0%
Subtotal - 286,397 177,143 - 1,161,460 100,000 72,743 172,743 988,717 15%
Equitable Access to Opportunity
Small Business Assistance - - 107,366 - 1,642,634 227,271 473,055 700,326 942,307 43%
Utility Relief 3,500,000 1,131,794 868,000 - 450,206 - - - 450,206 0%
Streamlined Assistance - 281,613 133,800 - 184,587 56,299 69,363 125,661 58,925 68%
Opportunity Fund - 54,600 64,434 - 880,966 3,110 - 3,110 877,856 0%
Immigration Support - 63,848 37,500 - 2 - - - 2 0%
Subtotal 3,500,000 1,531,856 1,211,100 - 3,158,394 286,680 542,418 829,098 2,329,296 26%
Youth and Workforce Development
Workforce Development - 152,606 44,645 - 51,399 - 48,799 48,799 2,600 95%
Dream Center - 808,323 945,227 - 9,346,451 6,278,728 1,083,656 7,362,385 1,984,066 79%
Pre-K Centers - 2,511,664 44,898 - 1,943,438 43,924 - 43,924 1,899,514 2%
Subtotal - 3,472,593 1,034,770 - 11,341,287 6,322,652 1,132,455 7,455,107 3,886,180 66%
Total Expenditures by Program 4,948,093 11,510,393 11,720,302 - 30,502,669 12,905,152 5,296,619 18,201,772 12,300,900 60%
American Rescue Plan:
Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and health effects of the COVID-19
pandemic and the resulting, ongoing recession. As a part of this legislation, Congress allocated $350 billion to state, local, territorial and Tribal governments to respond to the pandemic, provide economic relief, and lay
the foundation for a strong and equitable recovery.
The City of South Bend was one of almost 1,200 Metropolitan Cities across the country that received a direct infusion of resources as a result of this Act. The City’s allocation totaled $58,910,047 (the “ARP Funds”).
American Rescue Plan Budget Summary - Fund 101 & 263
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 1,490,275 460,352 368,404 75,000 75,000 197,789 197,789 (122,789) 264%
Other Income 5,000 - - - - - - - -
Interfund Transfers In 1,448,093 - - - - - - - -
Total Revenue 2,943,368 460,352 368,404 75,000 75,000 197,789 197,789 (122,789) 264%
Expenditures by Activity
Mayor's Office - - - - - - - - - -
Common Couuncil - - - - - - - - - -
Administration & Finance 1,000,100 - - - - - - - - -
Public Works (96) - - - - - - - - -
Innovation & Technology 750 - - - - - - - - -
Police Department 28,830 - - - - - - - - -
Fire Department 1,180 - - - - - - - - -
Community Investment 1,959,874 525,002 383,405 - 122,305 118,138 - 118,138 4,166 97%
Venues, Parks & Arts 5,595 - - - - - - - - -
Code Enforcement - - - - - - - - - -
Building Department - - - - - - - - - -
Total Expenditures 2,996,232 525,002 383,405 - 122,305 118,138 - 118,138 4,166 97%
Expenditures by Type
Supplies 18,318 - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - - -
Printing & Advertising - - - - - - - - - -
Repairs & Maintenance - - - - - - - - - -
Grants & Subsidies 1,959,664 525,002 383,405 - 122,305 118,138 - 118,138 4,166 97%
Other Services & Charges 18,250 - - - - - - - - -
Total Services & Charges 1,977,914 525,002 383,405 - 122,305 118,138 - 118,138 4,166 97%
Interfund Transfers Out 1,000,000 - - - - - - - - -
Total Expenditures 2,996,232 525,002 383,405 - 122,305 118,138 - 118,138 4,166 97%
Net Surplus / (Deficit) (52,864) (64,649) (15,001) 75,000 (47,305) 79,650 79,650
Beginning Cash Balance - 53,214 - -
Cash Adjustments 106,078 11,435 (37,920) -
Ending Cash Balance 53,214 - (52,921) (47,305) -
Cash Reserves Target - - - -
=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021])
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD), Community
Development Block Grant (CDBG), and Emergency Solutions Grant (ESG).
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and lost wages.
In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG)
program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at community and economic
development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness
prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required to be spent by July 2022. If any additional special
allocations are awarded to the City, they will be accounted for in this fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Local Income Tax - Certified Shares Fund Number 404
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 13,334,937 9,591,298 - - - - - - -
Interest Earnings 87,126 205,249 (329,900) - - 40,832 40,832 (40,832) -
Debt Proceeds 1,598,000 1,632,000 - - - - - - -
Other Income 246,998 53,680 318,253 - - 4,289 4,289 (4,289) -
Interfund Transfers In 147,786 730,725 - - - - - - -
Total Revenue 15,414,847 12,212,952 (11,647) - - 45,121 45,121 (45,121) -
Expenditures by Activity
General City 3,173,836 1,248,612 13,131,982 - 3,402,510 20,341 72,899 93,240 3,309,270 3%
Legal Dept 2,527 625 - - - - - - - -
Information Technology 28,098 31,365 40,135 - - - - - - -
Police Department 1,826,705 4,030,548 1,138,217 - - 1,138,217 - 1,138,217 (1,138,217) -
Vacant & Abandoned Houses 185,684 338,827 - - - - - - - -
Community Investment 25,880 687,244 - - - - - - - -
Parks & Recreation 1,596,732 1,324,793 84,198 - 11,356 11,356 - 11,356 - 100%
Morris Performing Arts Center 1,800,000 - - - - - - - - -
Light Up South Bend 146,590 158,047 - - 99,875 - 99,875 99,875 - 100%
Streets - 3,750,000 - - - - - - - -
Curb & Sidewalk 1,500,000 1,500,000 - - - - - - - -
Traffic Signals & Street Lighting 1,401,657 1,327,014 - - - - - - - -
Total Expenditures 11,687,709 14,397,074 14,394,532 - 3,513,740 1,169,914 172,775 1,342,688 2,171,053 38%
Expenditures by Type
Supplies 145,595 107,876 - - 99,875 - 99,875 99,875 - 100%
Services & Charges
Professional Services 35,065 87,389 40,135 - 98,901 20,341 72,899 93,240 5,661 94%
Printing & Advertising 24,785 - - - - - - - - -
Utilities 1,401,657 1,327,014 - - - - - - - -
Repairs & Maintenance 565,186 912,701 84,198 - 11,356 11,356 - 11,356 - 100%
Grants & Subsidies 340,711 1,016,129 - - - - - - - -
Other Services & Charges 1,086,776 1,564,276 172 - - - - - - -
Debt Service Interest & Fees 53,009 40,171 58,178 - - 50,475 - 50,475 (50,475) -
Total Services & Charges 5,138,446 6,217,414 1,262,722 - 110,257 1,169,914 72,899 1,242,813 (1,132,557) 1127%
Capital 123,519 2,692,887 - - - - - - - -
Interfund
Interfund Allocations 9,753 9,676 - - - - - - - -
Interfund Transfers Out 6,270,396 5,369,221 13,131,810 - 3,303,608 - - - 3,303,608 0%
Total Interfund 6,280,149 5,378,897 13,131,810 - 3,303,608 - - - 3,303,608 0%
Total Expenditures 11,687,709 14,397,074 14,394,532 - 3,513,740 1,169,914 172,775 1,342,688 2,171,051 38%
Net Surplus / (Deficit) 3,727,138 (2,184,123) (14,406,179) - (3,513,740) (1,124,793) (1,297,567)
18,631,245
Beginning Cash Balance 18,631,245 14,902,237 18,631,245 18,631,245
Cash Adjustments (7,456,146) 5,913,131 12,226,737 -
Ending Cash Balance 14,902,237 18,631,245 16,451,803 15,117,505 903,988
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and
Council. | In 2022, the interfund transfer to the Motor Vehicle Highway Fund (#202) is $3.75 million for street paving & patching and $1.5 million for the curb & sidewalk program. | The City
replaced its 20+ year-old accounting software system. The implementation lasted 18 months, cost about $3 million, and went live on May 1, 2020. An ongoing software support contract is budgeted at
$80k a year. | In 2021, Dept of Community Investment (DCI) activities formerly paid out of this fund were moved into Fund #408 in order to consolidate DCI expenditures. | The City continues
to budget funding for the demolition of vacant & abandoned houses, budgeted in Fund #101 for 2022. | The Dept of Public Works manages the Light Up South Bend program - a partnership
with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to improve safety by adding more street
lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the
neighborhood. | This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art. | Police patrol cars are purchased through 5-year capital leases. The
debt service principal and interest payments are paid by this fund.
This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local income tax revenue is determined annually by the Indiana Dept of Local Government
Finance (DLGF). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund the consolidated
county-wide 911 call center called PSAP (Public Safety Answering Point). As a result, the City's certified shares distribution will be reduced going forward, starting in 2022. Previously, the City paid for
its portion of the operating costs for PSAP out of the Local Income Tax Economic Development Fund (#408). Other Income is principal from an interfund loan (debt schedule #82) being repaid by
the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’ grants and
operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 469,124 492,015 581,307 610,828 610,828 366,379 366,379 244,449 60%
Intergov./ Shared Revenues 41,568 19,615 43,758 45,458 45,458 20,701 20,701 24,757 46%
Interest Earnings 928 2,505 4,133 2,724 2,724 5,626 5,626 (2,901) 207%
Total Revenue 511,620 514,135 629,199 659,010 659,010 392,706 392,706 266,305 60%
Expenditures by Activity
Transfer to Fund 404 - 143,687 458,333 500,000 500,000 375,000 - 375,000 125,000 75%
Police Department 394,767 367,808 260,548 48,541 48,541 48,541 - 48,541 - 100%
Park Capital - - - - - - - - - -
Total Expenditures 394,767 511,495 718,881 548,541 548,541 423,541 - 423,541 125,000 77%
Expenditures by Type
Services & Charges
Debt Service Principal 370,109 353,115 255,412 47,993 47,993 47,993 - 47,993 - 100%
Debt Service Interest & Fees 24,658 14,694 5,136 547 547 547 - 547 - 100%
Total Services & Charges 394,767 367,808 260,548 48,541 48,541 48,541 - 48,541 - 100%
Capital - - - - - - - - - -
Interfund Transfers Out - 143,687 458,333 500,000 500,000 375,000 - 375,000 125,000 75%
Total Expenditures 394,767 511,495 718,881 548,541 548,541 423,541 - 423,541 125,000 77%
Beginning Cash Balance 286,746 169,893 286,746 286,746
Cash Adjustments (233,706) 114,213 91,912 -
Ending Cash Balance 169,893 286,746 288,976 397,215 168,678
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9-
16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special
tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial
vehicle excise tax.
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least
five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle, including the cost of outfitting the vehicle with the necessary equipment. Due to declining cash reserves in this
fund, the police vehicle capital lease-purchases for 2020 through 2023 will be funded by the Local Income Tax Certified Shares Fund (#404). This fund will continue to pay off current leases over that
time and will not take on any new debt until cash reserves can support it in 2024. In 2022, this fund will transfer $143,687 to Fund #404 to help offset the debt service payments paid out of that fund.
2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 207,761 187,765 187,788 186,102 186,102 79,964 79,964 106,138 43%
Interest Earnings 3,682 7,039 7,680 2,686 2,686 7,215 7,215 (4,529) 269%
Other Income 25,000 - - 25,000 25,000 - - 25,000 0%
Total Revenue 236,443 194,804 195,468 213,788 213,788 87,179 87,179 126,609 41%
Expenditures by Activity
Transfer to Fund 404 - 239,341 275,000 75,000 75,000 56,250 - 56,250 18,750 75%
Community Investment - - - - - - - - - -
Park Vehicles & Equipment 262,145 - - - - - - - - -
Venues, Parks & Arts Capital - 246,116 996 170,000 170,000 - - - 170,000 0%
Streets Vehicles & Equipment - - - - - - - - - -
Total Expenditures 262,145 485,457 275,996 245,000 245,000 56,250 - 56,250 188,750 23%
Expenditures by Type
Capital - 246,116 996 170,000 170,000 - - - 170,000 0%
Interfund Transfers Out 262,145 239,341 275,000 75,000 75,000 56,250 - 56,250 18,750 75%
Total Expenditures 262,145 485,457 275,996 245,000 245,000 56,250 - 56,250 188,750 23%
Net Surplus / (Deficit) (25,702) (290,653) (80,528) (31,212) (31,212) 30,929 30,929
Beginning Cash Balance 651,096 676,798 651,096 651,096
Cash Adjustments 51,404 264,951 (211,548) -
Ending Cash Balance 676,798 651,096 359,020 619,884 310,428
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements.
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. In 2020, the revenue was only $18,750 as the City gave a discount
due to COVID-19. This fund also receives revenue from interest earned on the fund's cash balance.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues, Parks & Arts. | In
2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. | In 2021, $262,145 was budgeted for an
interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Park Maintenance Division of the Department of Venues, Parks & Arts. | In
2022, $250,000 is budgeted for the Studebaker Museum roof project managed by the Department of Venues, Parks & Arts. Also budgeted in 2022, $239,341 interfund transfer to the Local Income
Tax Certified Shares Fund (#404) to help offset the debt service payments for police vehicle capital leases paid out of that fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Local Income Tax - Economic Development Fund Number 408
Fund Type Special Revenue Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 13,006,489 12,704,389 17,660,862 16,896,469 17,707,469 15,261,560 15,261,560 2,445,909 86%
Intergov./ Grants - - 44,703 - - 0 0 - -
Fines, Forfeitures, and Fees - - - - - - - - -
Interest Earnings 128,951 353,542 750,667 62,311 62,311 860,527 860,527 (798,216) 1381%
Donations - 67,950 7,500 - - - - - -
Other Income 151,545 165,020 1,124 150,000 347,083 393,911 393,911 (46,828) 113%
Interfund Transfers In 1,000,000 - - - - - - - -
Total Revenue 14,286,985 13,290,901 18,464,856 17,108,780 18,116,863 16,515,998 16,515,998 1,600,865 91%
Expenditures by Activity
General City - 2,834,071 64,117 - 7,462,811 478,182 143,417 621,599 6,841,212 8%
PSAP 2,812,202 - - - - - - - - -
Community Investment 2,274,806 5,741,067 6,783,252 5,984,028 8,210,187 4,289,709 1,146,581 5,436,291 2,773,896 66%
Neighborhoods 2,340,000 3,562,633 3,839,034 8,020,000 9,550,707 4,397,307 956,740 5,354,047 4,196,659 56%
Streets - 1,257,250 2,379,999 2,800,000 5,119,305 (338,160) 2,650,656 2,312,496 2,806,809 45%
2015 Park Bonds 376,736 374,474 308,421 369,381 369,381 273,549 - 273,549 95,833 74%
Potawatomi Zoo - - 1,100,000 - - - - - - -
2018 Zoo Bonds 324,100 332,100 334,500 326,500 326,500 326,500 - 326,500 - 100%
Engineering - - - 50,000 50,000 - - - 50,000 0%
2021 Infrastructure Bonds 253,000 575,500 644,500 4,790,300 4,790,300 643,500 - 643,500 4,146,800 13%
Total Expenditures 8,380,845 14,677,096 15,453,823 22,340,209 35,879,192 10,070,587 4,897,395 14,967,982 20,911,209 42%
Expenditures by Type
Personnel
Salaries & Wages
Fringe Benefits
Total Personnel
Supplies
Services & Charges
Professional Services 3,074,579 380,420 489,734 560,000 769,654 468,139 193,588 661,728 107,926 86%
Printing & Advertising 2,706 8,644 1,969 5,000 4,500 - 3,027 3,027 1,474 67%
Utilities 46,983 47,538 41,208 72,828 86,828 75,789 - 75,789 11,039 87%
Repairs & Maintenance 122,395 1,526,173 2,411,278 71,200 2,487,505 (277,365) 2,690,896 2,413,531 73,974 97%
Grants & Subsidies 1,028,845 2,817,950 3,696,740 2,375,000 5,404,831 2,484,218 1,800,140 4,284,358 1,120,473 79%
Other Services & Charges - 39,675 123,986 600,000 968,493 353,686 64,847 418,533 549,960 43%
Debt Service Interest & Fees 209,777 142,850 135,250 127,500 127,500 127,250 - 127,250 250 100%
Total Services & Charges 4,799,629 5,153,250 7,100,164 4,011,528 10,049,311 3,431,717 4,752,498 8,184,215 1,865,096 81%
Capital 112,229 3,003,653 324,647 - 6,690,199 495,372 144,897 640,269 6,049,930 10%
Interfund Transfers Out 3,468,986 6,520,192 8,029,012 18,328,681 19,139,681 6,143,499 - 6,143,499 12,996,183 32%
Total Expenditures 8,380,845 14,677,096 15,453,823 22,340,209 35,879,192 10,070,587 4,897,395 14,967,982 20,911,209 42%
Net Surplus / (Deficit) 5,906,140 (1,386,195) 3,011,033 (5,231,429) (17,762,328) 6,445,411 1,548,016
Beginning Cash Balance 24,795,353 24,795,353 24,795,353 24,795,353
Cash Adjustments (5,906,140) 1,386,195 (4,431,529) -
Ending Cash Balance 24,795,353 24,795,353 23,374,857 7,033,025 33,086,266
Cash Reserves Target 4,190,422 7,338,548 7,726,911 17,939,596
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
PSAP - Prior to 2022, this fund paid for the City's portion of the operating costs for the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). In 2021, the St. Joseph
County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund PSAP. As a result, the City's certified shares distribution
(received in Fund #404) will be reduced going forward, starting in 2022, and the budget for PSAP in this fund will be reduced to cover only the debt service payments for the 2014 PSAP Bonds. |
New Admin Building - In March 2022, the Common Council approved an additional appropriation for $7.8 million for the purchase and renovation of South Bend Community School Corporation
admininstration building. If the sale proceeds, the City of South Bend will move its offices from the County-City Building to the newly acquired building. | Interfund Transfers - This fund provides
operating subsidies for the Department of Community Investment (DCI). Subsidies are provided to the Community Investment Division (Fund #211) and the Neighborhoods Division (Fund #221
& #230). DCI does not collect enough revenue to support its operations so the City makes up the difference with income tax dollars. | Community Investment - Various community and economic
development initiatives administered by DCI are accounted for in this fund. 2022 DCI budgeted expenditures include: Business Development - $480k for workforce development, $250k for small
business assistance, $100k for the South Bend Chamber of Commerce | Neighborhoods - $550k for vacant & abandoned demolitions, $450k for the Homeless Strategy ($75k contract position,
$275k weather amnesty, $25k County coordinator support, $100k PSH leasing, $175k project support), $350k for the Home Repair Program, $50k for eviction prevention | Engagement - $255k for
neighborhood organization support, $40k for consulting fees to support development of Civic Engagement Toolkit and Public Engagement Plan | Planning - $150k for development of two
neighborhood plans, $35k for West Side Main Streets, $5k for public art - SB Mural Festival support, $10k for place making art grant |Property - $50k for appraisals, $100k for surveys, $226k for
expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program, $107k for mowing of vacant lots. | Debt Service - The fund is used to pay for debt service for the
following bonds: • 2015 Economic Development Income Tax Bonds (Park Projects), (Interfund Transfer to Fund #757) - final payment 8/1/35, (debt schedule #141) • 2018 Economic
Development Revenue Bonds (Potawatomi Zoo Project) - final payment 2/1/34, (debt schedule #175) • 2021 South Bend Building Corporation LIT Lease Rental Revenue Bonds (Infrastructure
Projects), (Interfund Transfer to Fund #755) - final payment 8/1/36, (debt schedule #215)
This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic
development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council.
This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income tax on
wages within St. Joseph County. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to decrease over the
next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue
from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J.
Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright,
has been paying the job penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 17 - - - - - - - -
Total Revenue 17 - - - - - - - -
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - - - - - - - - -
Interfund Transfers Out - 347,697 - - - - - - - -
Total Expenditures - 347,697 - - - - - - - -
Net Surplus / (Deficit) 17 (347,697) - - - - -
Beginning Cash Balance 347,697 347,680 347,697 347,697
Cash Adjustments (35) 347,714 (347,697) -
Ending Cash Balance 347,680 347,697 - 347,697 -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund was used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and expended upon the
provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service principal and interest payments are
budgeted in individual departments.
Starting in 2020, the City changed its accounting for capital leases. The balance of the lease proceeds held in escrow are now accounted for in the fund that is repaying the debt instead of a single
leasing fund.
Historically, this fund received revenue in the form of capital lease proceeds and interest earned on those proceeds while they were held in an escrow account.
The 2017 Vehicle/Equip Lease #2 is the only remaining lease still being accounted for in this fund. The remaining balance in the escrow will be used towards repayment of the debt and therefore the
balance of the escrow should be accounted for in the fund that is repaying the lease: Local Income Tax Certified Shares Fund (#404). In 2022, the remaining cash in this fund was transferred to Fund
#404 and this fund was discontinued.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 71 2,855 16,077 5,420 5,420 15,345 15,345 (9,925) 283%
Interfund Transfers In 2,866,000 3,055,500 3,825,000 4,684,081 9,515,081 4,358,500 4,358,500 5,156,581 46%
Debt Proceeds - - (33,098,353) - - - - - -
Total Revenue 2,866,071 3,058,355 (29,257,277) 4,689,501 9,520,501 4,373,845 - 4,373,845 5,146,656 46%
Expenditures by Type
Services & Charges
Debt Service Principal 1,850,000 2,030,000 2,205,000 2,300,000 3,780,000 2,300,000 - 2,300,000 1,480,000 61%
Debt Service Interest & Fees 1,006,069 1,012,027 1,447,309 2,389,081 5,735,882 3,682,869 - 3,682,869 2,053,014 64%
Total Expenditures 2,856,069 3,042,027 3,652,309 4,689,081 9,515,882 5,982,869 - 5,982,869 3,533,014 63%
Net Surplus / (Deficit) 10,002 16,328 (32,909,585) 420 4,619 (1,609,023) (1,609,023)
Beginning Cash Balance 242,425 232,423 242,425 242,425
Cash Adjustments (20,004) (6,326) 32,925,913 -
Ending Cash Balance 232,423 242,425 258,753 247,044 (1,161,502)
Cash Reserves Target 232,423 242,425 258,753 247,044
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend Redevelopment Authority is a
separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
Current debt includes:
• 2013 Century Center Special Tax Bonds, Refunding 2008 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62)
• 2015 Eddy St Commons-Lease Rental Revenue Bonds, Refunding 2008 - debt payments funded by interfund transfers from River East Residential TIF Fund (#436), final payment 2/15/33, (debt
schedule #54)
• 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Morris Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment
2/1/46, (debt sched. #221)
Cash Reserves Target
100% cash reserves per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds Control City Funds
2024 2024 2024 2024 Total
2021 2022 2023 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 58 1,249 3,995 20,165 20,165 1,855 1,855 18,310 9%
Debt Proceeds 8,860,022 - - - - - - - -
Interfund Transfers In 2,564,000 2,736,000 2,217,500 1,423,193 1,423,193 1,440,000 1,440,000 (16,808) 101%
Total Revenue 11,424,080 2,737,249 2,221,495 1,443,358 1,443,358 1,441,855 1,441,855 1,502 100%
Expenditures by Type
Services & Charges
Debt Service Principal 2,150,000 2,195,000 1,645,000 910,000 910,000 910,000 - 910,000 - 100%
Debt Service Interest & Fees 635,015 554,716 557,118 515,193 515,193 513,193 - 513,193 2,000 100%
Total Services & Charges 2,785,015 2,749,716 2,202,118 1,425,193 1,425,193 1,423,193 - 1,423,193 2,000 100%
Interfund Transfers Out 9,248,224 - - - - - - - - -
Total Expenditures 12,033,240 2,749,716 2,202,118 1,425,193 1,425,193 1,423,193 - 1,423,193 2,000 100%
Net Surplus / (Deficit) (609,159) (12,468) 19,377 18,165 18,165 18,663 18,663
Beginning Cash Balance 224,375 833,535 224,375 224,375
Cash Adjustments 1,218,319 (596,691) (31,845) -
Ending Cash Balance 833,535 224,375 211,908 242,541 249,948
Cash Reserves Target 833,535 224,375 211,908 242,541
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is a separate legal
entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 LIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood infrastructure
projects. The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds
were deposited into this fund and transferred to the bond capital fund (#455).
Current debt includes:
• 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 2/1/23, (debt
schedule #39)
• 2013 EMS/Fire Station/Tower Bonds - debt payments funded by interfund transfers from Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
• 2021 LIT Infrastructure Bonds - debt payments funded by interfund transfers from Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215)
• 2022 Economic Development Revenue Bonds, Potawatomi Zoo Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/42, (debt
schedule #222)
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was
disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the
funds that repaid the debt.
In 2021, the cost of issuance for the 2021 LIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was $8,601,026. That amount
was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects.
Cash Reserves Target
100% cash reserves per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name TIF - River West Development Area Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 18,120,969 16,811,078 19,559,921 18,091,160 18,091,160 11,541,642 11,541,642 6,549,518 64%
Intergov./ Shared Revenues 383,000 200,000 385,000 396,500 396,500 385,000 385,000 11,500 97%
Intergov./ Grants 868,707 123,848 331,620 - - 393,672 393,672 (393,672) -
Charges for Services - - - - - - - - -
Interest Earnings 153,650 431,088 868,831 465,981 465,981 827,268 827,268 (361,286) 178%
Donations - - - - - 100,000 100,000 (100,000) -
Debt Proceeds - - - - - - - - -
Other Income 22,900 167,125 68,639 - 44,500 102,835 102,835 (58,335) 231%
Interfund Transfers In 585,315 16 8 - - 2,741,141 2,741,141 (2,741,141) -
Total Revenue 20,134,540 17,733,155 21,214,018 18,953,641 18,998,141 16,091,559 16,091,559 2,906,584 85%
Expenditures by Type
Services & Charges
Professional Services 714,611 669,160 761,913 447,928 7,379,921 1,919,833 3,734,221 5,654,054 1,725,867 77%
Debt Service Principal 3,883,193 3,711,202 3,874,615 4,063,455 4,063,455 4,054,615 - 4,054,615 8,840 100%
Debt Service Interest & Fees 958,715 812,903 641,646 461,970 461,970 470,510 - 470,510 (8,540) 102%
Other Services & Charges - 250,000 225,000 - 4,025,000 818,672 2,500,230 3,318,903 706,098 82%
Total Services & Charges 5,556,519 5,443,266 5,503,174 4,973,353 15,930,346 7,263,630 6,234,451 13,498,081 2,432,265 85%
Capital 4,873,092 6,103,348 12,780,071 12,991,913 39,071,787 22,337,568 4,394,550 26,732,118 12,339,669 68%
Interfund Transfers Out 5,013,303 4,710,000 4,270,800 4,581,135 4,581,135 2,948,500 - 2,948,500 1,632,635 64%
Total Expenditures 15,442,915 16,256,613 22,554,045 22,546,401 59,583,267 32,549,699 10,629,001 43,178,699 16,404,569 72%
Net Surplus / (Deficit) 4,691,625 1,476,541 (1,340,027) (3,592,759) (40,585,126) (16,458,140) (27,087,141)
Beginning Cash Balance 33,713,041 29,039,261 33,713,041 33,713,041
Cash Adjustments (9,365,405) 3,197,238 2,754,322 -
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF
area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives Hotel/Motel Tax
(intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was
disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the
funds that repaid the debt.
Various projects and development opportunities include: funds to better leverage state and federal grant opportunities, neighborhood revitalization and improvements, development agreements aimed
at increasing early childhood education capacity, and projects that were started in 2021 and will still be in process in 2022. TIF support will also be used for various Public Works projects, and
development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization
calculations.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The
bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance.
This fund is also used to repay several bonds related to capital projects in the community. The repayment of the bonds is either accounted for in this fund (see Debt Service Principal & Interest
expense) or accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Current debt
includes:
• 2006 Main/Colfax Garage - Transpo Lease - final payment 9/15/25, (debt schedule #13)
• 2011 South Bend Downtown Central Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #5)
• 2011 Airport Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #6)
• 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003, (Interfund Transfer to Fund #755) - final payment 2/1/23, (debt schedule #39)
• 2013 Century Center Special Tax Bonds, Refunding 2008, (Interfund Transfer to Fund #752) - final payment 5/1/26, (debt schedule #62)
• 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Smart Streets Bonds), (Interfund Transfer to Fund #756) - final payment 2/1/37, (debt schedule #135)
• 2019 South Bend Redevelop. Authority Lease Rental Revenue Bonds (Double Tracking Project), (Interfund Transfer to Fund #352) - final payment 2/1/30, (debt schedule #200)
• 2018 Redevelopment District Bonds (Park Projects) - final payment 2/1/33, (debt schedule #169)
• 2020 Taxable Economic Development Tax Increment Revenue Bonds (Community Education Center Project) - final payment 2/1/37, (debt schedule #210)
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 348,856 308,363 490,344 289,606 289,606 366,933 366,933 (77,327) 127%
Interest Earnings 7,164 18,135 45,603 30,516 30,516 48,869 48,869 (18,353) 160%
Other Income - - - - - - - - -
Total Revenue 356,020 326,498 535,947 320,121 320,121 415,801 415,801 (95,680) 130%
Expenditures by Type
Services & Charges
Professional Services 45,544 - - - 1,140,000 1,140,000 - 1,140,000 - 100%
Total Services & Charges 45,544 - - - 1,140,000 1,140,000 - 1,140,000 - 100%
Capital 202,738 113,570 99,745 280,000 68,357 68,357 - 68,357 - 100%
Total Expenditures 248,282 113,570 99,745 280,000 1,208,357 1,208,357 - 1,208,357 - 100%
Net Surplus / (Deficit) 107,738 212,928 436,202 40,121 (888,235) (792,555) (792,555)
Beginning Cash Balance 1,235,031 1,127,293 1,235,031 1,235,031
Cash Adjustments (215,476) (105,190) (227,492) -
Ending Cash Balance 1,127,293 1,235,031 1,443,740 346,795 1,090,635
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this
TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest
earned on the fund's cash balance.
In 2022, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative costs
related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 4,328,968 4,209,328 6,216,898 3,899,348 3,899,348 4,115,882 4,115,882 (216,534) 106%
Interest Earnings 39,992 146,645 360,139 138,858 138,858 461,870 461,870 (323,012) 333%
Parking Income - - - - - 6,130 6,130 (6,130) -
Other Income 74,327 16,850 1,000 - 2,398,600 2,406,481 2,406,481 (7,881) 100%
Interfund Transfers In 673,180 - - - - - - - -
Total Revenue 5,116,467 4,372,823 6,578,037 4,038,206 6,436,806 6,990,364 6,990,364 (553,557) 109%
Expenditures by Type
Services & Charges
Professional Services 67,611 428,035 371,517 - 1,440,947 125,454 933,852 1,059,306 381,641 74%
Insurance 523 - - - - - - - - -
Other Services & Charges - - - - 1,875,000 46,858 1,697,995 1,744,853 130,147 93%
Interfund Transfer Out - - 230,200 - - - - - - -
Total Services & Charges 68,133 428,035 601,717 - 3,315,947 172,312 2,631,847 2,804,159 511,788 85%
Capital 1,336,457 1,549,275 3,232,307 3,500,000 8,055,649 1,735,214 2,956,388 4,691,602 3,364,047 58%
Total Expenditures 1,404,591 1,977,310 3,834,024 3,500,000 11,371,596 1,907,526 5,588,235 7,495,760 3,875,835 66%
Net Surplus / (Deficit) 3,711,876 2,395,513 2,744,012 538,206 (4,934,790) 5,082,838 (505,397)
Beginning Cash Balance 9,506,445 5,864,278 9,506,445 9,506,445
Cash Adjustments (7,354,043) 1,246,655 (350,543) -
Ending Cash Balance 5,864,278 9,506,445 11,899,914 4,571,656 17,363,509
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area.
The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest
earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades), Robert Henry Neighborhood improvements,
streetscape projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory
administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name TIF - Southside Development Area #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,981,728 2,745,678 2,986,918 1,852,064 1,852,064 1,853,037 1,853,037 (973) 100%
Interest Earnings 75,461 200,851 411,769 100,986 100,986 292,875 292,875 (191,889) 290%
Other Income - - 691,010 - - - - - -
Total Revenue 3,057,189 2,946,528 4,089,697 1,953,050 1,953,050 2,145,912 2,145,912 (192,862) 110%
Expenditures by Type
Services & Charges
Professional Services 162,661 176,193 568,771 - 417,132 232,518 150,221 382,739 34,393 92%
Total Services & Charges 162,661 176,193 568,771 - 417,132 232,518 150,221 382,739 34,393 92%
Capital 999,692 2,057,679 5,879,206 2,000,000 10,383,780 6,603,749 1,736,509 8,340,257 2,043,523 80%
Total Expenditures 1,162,353 2,233,872 6,447,977 2,000,000 10,800,912 6,836,267 1,886,730 8,722,997 2,077,916 81%
Net Surplus / (Deficit) 1,894,837 712,656 (2,358,280) (46,950) (8,847,862) (4,690,355) (6,577,085)
Beginning Cash Balance 14,473,182 12,586,134 14,473,182 14,473,182
Cash Adjustments (3,781,884) 1,174,391 3,047,830 -
Ending Cash Balance 12,586,134 14,473,182 15,162,732 5,625,320 8,126,458
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF
area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest
earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, $3 million for Fire Station #8, and various development opportunities which
may be presented to the Redevelopment Commission in 2022.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 269,923 308,581 233,288 169,320 169,320 221,574 221,574 (52,254) 131%
Interest Earnings 687 3,018 12,570 10,824 10,824 20,117 20,117 (9,293) 186%
Total Revenue 270,610 311,600 245,859 180,144 180,144 241,691 241,691 (61,547) 134%
Expenditures by Type
Services & Charges
Professional Services 14,800 1,308 - - 74,175 - - - 74,175 0%
Other Services & Charges - - -
Total Services & Charges 14,800 1,308 - - 74,175 - - - 74,175 0%
Capital - - - - 349,000 - - - 349,000 0%
Interfund Transfers Out 91,370 209,147 - - - - - - - -
Total Expenditures 106,170 210,455 - - 423,175 - - - 423,175 0%
Net Surplus / (Deficit) 164,440 101,145 245,859 180,144 (243,031) 241,691 241,691
Beginning Cash Balance 257,579 93,140 257,579 257,579
Cash Adjustments (328,879) 63,295 (145,504) -
Ending Cash Balance 93,140 257,579 357,934 14,548 846,100
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF
area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest
earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has determined it will
collect the increment.
This fund will help fund a portion of the Douglas Road utility relocation by repaying $300,517.13 to the Sewage Works Capital Fund (#642) for the City's share of the project. The repayment was
started in 2021 and is anticipated to go through 2022 based on TIF revenue collections.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name TIF - River East Residential Area (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 6,299,000 6,268,217 7,228,216 6,097,948 6,097,948 4,343,723 4,343,723 1,754,225 71%
Interest Earnings 19,471 56,636 157,758 117,973 117,973 239,333 239,333 (121,360) 203%
Total Revenue 6,318,471 6,324,854 7,385,974 6,215,921 6,215,921 4,583,055 4,583,055 1,632,865 74%
Expenditures by Type
Services & Charges
Professional Services 13,350 11,500 - 30,000 45,000 10,740 - 10,740 34,260 24%
Debt Service Principal 427,037 445,523 464,882 126,129 126,129 126,129 - 126,129 - 100%
Debt Service Interest & Fees 67,791 49,305 29,946 14,386 14,386 13,886 - 13,886 500 97%
Capital - - 338,132 - 2,761,868 1,960,144 559,530 2,519,675
Total Services & Charges 508,178 506,328 832,960 170,514 2,947,382 2,110,899 559,530 2,670,429 34,760 91%
Interfund Transfers Out 5,058,659 4,396,375 4,403,875 4,409,606 4,409,606 3,439,125 - 3,439,125 970,481 78%
Total Expenditures 5,566,837 4,902,703 5,236,835 4,580,121 7,356,989 5,550,024 559,530 6,109,554 1,005,241 83%
Net Surplus / (Deficit) 751,634 1,422,151 2,149,139 1,635,800 (1,141,068) (966,969) (1,526,499)
Beginning Cash Balance 5,429,968 4,678,334 5,429,968 5,429,968
Cash Adjustments (1,503,268) (670,516) (740,333) -
Ending Cash Balance 4,678,334 5,429,968 6,838,775 4,288,900 8,052,957
Cash Reserves Target - - - -
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for
this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest
earned on the fund's cash balance.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2021, in addition to debt service requirements, the fund was used for the first time to fund
various projects within or abutting and serving the TIF area. Those projects are anticipated to be ongoing in 2022. The development in the area has resulted in higher net assessed values and therefore
higher than anticipated TIF revenue collections.
This fund is used to repay bonds related to capital projects in the community. The repayment of the bonds is accounted for in separate debt service funds with the repayment being funded by
interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Also, this fund is repaying two interfund loans (see Debt Service Principal & Interest expense). Principal and
interest payments are made to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029.
Current debt includes:
• 2011/2013 Major Moves-Triangle Development Interfund Loan, (Repay Fund #412) - final payment 2/15/29, (debt schedule #84)
• 2011/2013 Major Moves-Eddy Street Commons Interfund Loan, (Repay Fund #412) - final payment 2/15/24, (debt schedule #85)
• 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Refunding 2008 (Eddy Street Commons Project), (Interfund Transfer to Fund #752) - final payment 2/15/33, (debt
schedule #54)
• 2017 Taxable Economic Development Revenue Bonds (Eddy Street Phase II), (Interfund Transfer to Fund #760) - final payment 2/15/37, (debt schedule #163)
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,133 10,084 30,526 - - 30,744 30,744 (30,744) -
Total Revenue 6,133 10,084 30,526 - - 30,744 30,744 (30,744) -
Expenditures by Type
Interfund Transfers Out 6,133 - - - - - - - - -
- - - 1,040,462 1,040,462 - - - 1,040,462 -
Total Expenditures 6,133 - - 1,040,462 1,040,462 - - - 1,040,462 0%
Net Surplus / (Deficit) - 10,084 30,526 (1,040,462) (1,040,462) 30,744 30,744
Beginning Cash Balance 1,040,462 1,040,462 1,040,462 1,040,462
Cash Adjustments - (10,084) (23,836) -
Ending Cash Balance 1,040,462 1,040,462 1,047,153 0 1,111,067
Cash Reserves Target 1,040,462 1,040,462 1,047,153 0
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6)
for the airport taxable project.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,133 10,084 30,526 - - 30,744 30,744 (30,744) -
Total Revenue 6,133 10,084 30,526 - - 30,744 30,744 (30,744) -
Expenditures by Type
Interfund Transfers Out 6,133 - - - - - - - - -
- - - 1,040,462 1,040,462 - - - 1,040,462 0%
Total Expenditures 6,133 - - 1,040,462 1,040,462 - - - 1,040,462 0%
Net Surplus / (Deficit) - 10,084 30,526 (1,040,462) (1,040,462) 30,744 30,744
Beginning Cash Balance 1,040,462 1,040,462 1,040,462 1,040,462
Cash Adjustments - (10,084) (23,836) -
Ending Cash Balance 1,040,462 1,040,462 1,047,153 0 1,111,067
Cash Reserves Target 1,040,462 1,040,462 1,047,153 0
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority
bonds (debt schedule #5) for the Palais Royale project.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,085 14,409 30,515 21,353 21,353 30,733 30,733 (9,379) 144%
Total Revenue 6,085 14,409 30,515 21,353 21,353 30,733 30,733 (9,379) 144%
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 6,085 14,409 30,515 21,353 21,353 30,733 30,733
Beginning Cash Balance 1,035,750 1,029,665 1,035,750 1,035,750
Cash Adjustments (12,169) (8,324) (19,498) -
Ending Cash Balance 1,029,665 1,035,750 1,046,766 1,057,103 1,110,657
Cash Reserves Target 1,029,665 1,035,750 1,046,766 1,057,103
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or
serving the River West Development Area.
- The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net
proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital
Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal
and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the
final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3 3 3 402 402 3 3 399 1%
Interfund Transfers In 1,036,500 1,035,000 1,035,500 1,033,625 1,033,625 1,039,000 1,039,000 (5,375) 101%
Total Revenue 1,036,503 1,035,003 1,035,503 1,034,027 1,034,027 1,039,003 1,039,003 (4,976) 100%
Expenditures by Type
Services & Charges
Debt Service Principal 650,000 685,000 720,000 760,000 760,000 760,000 - 760,000 - 100%
Debt Service Interest & Fees 377,750 344,750 310,125 273,625 273,625 273,625 - 273,625 - 100%
Total Services & Charges 1,027,750 1,029,750 1,030,125 1,033,625 1,033,625 1,033,625 - 1,033,625 - 100%
Total Expenditures 1,027,750 1,029,750 1,030,125 1,033,625 1,033,625 1,033,625 - 1,033,625 - 100%
Net Surplus / (Deficit) 8,753 5,253 5,378 402 402 5,378 5,378
Beginning Cash Balance 9,443 690 9,443 9,443
Cash Adjustments (17,506) 3,500 (125) -
Ending Cash Balance 690 9,443 14,696 9,844 25,452
Cash Reserves Target 690 9,443 14,696 9,844
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019
South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double-Tracking Project, which will
be located partly within the geographical boundaries of the River West Development Area. The bonds were closed on December 28, 2019 with a par amount of $7,985,000 and a premium of
$1,462,840.60. The bonds have a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the
cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16 16 16 6,539 6,539 12 12 6,527 0%
Interfund Transfers In - - - - - - - - -
Total Revenue 16 16 16 6,539 6,539 12 12 6,527 0%
Expenditures by Type
Interfund Transfers Out 11 16 8 - - - - - - -
Total Expenditures 11 16 8 - - - - - - -
Net Surplus / (Deficit) 5 - 8 6,539 6,539 12 12
Beginning Cash Balance 326,944 326,939 326,944 326,944
Cash Adjustments (11) 5 (8) -
Ending Cash Balance 326,939 326,944 326,944 333,483 326,965
Cash Reserves Target 326,939 326,944 326,944 333,483
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt schedule
#210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use as a community and
education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing demand for program space and allow for a
more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Redevelopment General Fund Number 433
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 3,543 556 352 100 100 21 21 79 21%
Hotel/Motel Taxes - 374,523 191,000 763,500 763,500 750,388 750,388 13,112 98%
Interest Earnings 13,014 44,323 98,249 76,586 76,586 87,770 87,770 (11,183) 115%
Donations 1,411,877 1,000,000 1,364,412 1,000,000 1,000,000 1,597,977 1,597,977 (597,977) 160%
Other Income 1,000 - - - - - - - -
Interfund Transfers In - - - 150,000 150,000 - - 150,000 0%
Total Revenue 1,429,434 1,419,402 1,654,014 1,990,186 1,990,186 2,436,156 2,436,156 (445,969) 122%
Expenditures by Type
Services & Charges
Professional Services 91 - 10,006 4,500 94,494 19,321 47,771 67,092 27,402 71%
Grants & Subsidies 538,272 460,417 1,397,903 - 2,291,964 275,832 958,073 1,233,905 1,058,059 54%
Total Services & Charges 538,363 460,417 1,407,909 4,500 2,386,458 295,153 1,005,844 1,300,997 1,085,461 55%
Capital - - - 1,000,000 120,000 - - - 120,000 0%
Interfund Transfers Out 147,786 381,500 763,000 750,388 750,388 763,500 - 763,500 (13,113) 102%
Total Expenditures 686,149 841,917 2,170,909 1,754,888 3,256,846 1,058,653 1,005,844 2,064,497 1,192,348 63%
Net Surplus / (Deficit) 743,285 577,485 (516,895) 235,299 (1,266,660) 1,377,503 371,659
Beginning Cash Balance 3,187,994 2,444,710 3,187,994 3,187,994
Cash Adjustments (1,486,570) 165,800 1,083,162 -
Ending Cash Balance 2,444,710 3,187,994 3,754,261 1,921,335 4,634,162
Cash Reserves Target 171,537 210,479 542,727 814,211
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the
city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the
expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in 2021, one of
the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional member from the South Bend
Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
Starting in 2022, this fund will begin receiving hotel/motel tax revenue, remitted to the City by St. Joseph County. --- In 2022, the City issued revenue bonds, backed by the Hotel/Motel tax revenue,
to fund capital improvements to the Morris Performing Arts Center and Potawatomi Zoo. The Morris bonds debt service payments are tracked in the South Bend Redevelopment Authority Debt
Service Fund (#752) and the Zoo bonds debt service payments are tracked in the South Bend Building Corporation Fund (#755). The hotel/motel taxes received in this fund will be transferred to
debt service funds for the repayment of the bonds.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on
tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433).
This fund also receives revenue from interest earned on the fund's cash balance.
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined
by the Redevelopment Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address
poverty and unemployment in the City. In 2022, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based amenities, and supporting the
creation and growth of small businesses.
Interfund Transfers Out are budgeted for the transfer of hotel/motel tax revenues from this fund to the debt service funds repaying the Morris and Zoo bonds (issued 2022).
• 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Morris Project), (Interfund Transfer to Fund #752) - final payment 2/1/46, (debt schedule #221)
• 2022 Economic Development Lease Rental Revenue Bonds (Potawatomi Zoo Project), (Interfund Transfer to Fund #755) - final payment 2/1/42, (debt schedule #222)
Cash Reserves Target
25% of Annual expenditures
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 155 328 230 230 331 331 (101) 144%
Total Revenue 65 155 328 230 230 331 331 (101) 144%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - - - - - - - - -
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 65 155 328 230 230 331 331
Beginning Cash Balance 11,145 11,080 11,145 11,145
Cash Adjustments (131) (90) (210) -
Ending Cash Balance 11,080 11,145 11,264 11,375 11,951
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements at Innovation
Park and Ignition Park, the city's dual-campus technology park.
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on the fund's cash
balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize
technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code
School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations,
and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 15,033 33,275 67,016 - - 40,412 40,412 (40,412) -
Total Revenue 15,033 33,275 67,016 - - 40,412 40,412 (40,412) -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital 188,982 156,103 7,480 - 2,315,432 1,977,039 338,393 2,315,432 - 100%
Total Expenditures 188,982 156,103 7,480 - 2,315,432 1,977,039 338,393 2,315,432 - 100%
Net Surplus / (Deficit) (173,950) (122,827) 59,536 - (2,315,432) (1,936,626) (2,275,019)
Beginning Cash Balance 2,433,236 2,614,468 2,433,236 2,433,236
Cash Adjustments 355,182 (58,405) (189,921) -
Ending Cash Balance 2,614,468 2,433,236 2,302,851 117,804 431,575
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades
at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development
Area.
The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net
proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The remaining $10,825,000 was
deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,411 5,709 12,091 8,296 8,296 12,177 12,177 (3,881) 147%
Total Revenue 2,411 5,709 12,091 8,296 8,296 12,177 12,177 (3,881) 147%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - - -
Other Services & Charges - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - - - - - - - - -
Total Expenditures - - - - - - - - - -
Net Surplus / (Deficit) 2,411 5,709 12,091 8,296 8,296 12,177 12,177
Beginning Cash Balance 410,393 407,982 410,393 410,393
Cash Adjustments (4,822) (3,298) (7,726) -
Ending Cash Balance 407,982 410,393 414,758 418,689 440,074
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban Enterprise Zone, as
provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill development that are designed to
benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax Increment Finance State law.
In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives
revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2023 South Bend Redevelopment Authority Fund Number 456
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - 7,115,209 - - 120,181 120,181 (120,181) -
Debt Proceeds - - 33,098,353 - - - - - -
Interfund Transfers In - - - - - - - - -
Interest Earnings - - - - - 718,795 718,795 (718,795) -
Total Revenue - - 40,213,563 - - 838,976 - 838,976 (120,181) -
Expenditures by Type
Services & Charges
Debt Service Interest & Fees - - 490,359 - - - - - - -
Total Services & Charges - - 490,359 - - - - - - -
Capital - - - - - - - - - -
Interfund
Interfund Allocations - - 6,325,379 - 20,831,723 5,184,480 2,507,360 7,691,840 13,139,882 37%
Interfund Transfers Out - - - - - - - - - -
Total Interfund - - 6,325,379 - 20,831,723 5,184,480 2,507,360 7,691,840 13,139,882 37%
Total Expenditures - - 6,815,738 - 20,831,723 5,184,480 2,507,360 7,691,840 13,139,882 37%
Net Surplus / (Deficit) - - 33,397,825 - (20,831,723) (4,345,504) (6,852,864)
Beginning Cash Balance - - - -
Cash Adjustments - - (33,397,825) -
Ending Cash Balance - - - (20,831,723) 31,466,166
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established in 2023 to track the expenditures of the proceeds from the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2023, Series A. The Series A bonds were
issued for the purpose of funding various public improvement projects located in the River East and River West TIF districts.
Bond proceeds from the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2023, Series A.
Expenditures will be related to the various public infrastructure improvement projects located within the South Bend Redevelopment Commission’s River West and River East Development Areas.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 2024 South Bend Redevelopment Authority Fund Number 457
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - 2,480,000 24,480,000 24,480,000 (22,000,000) 987%
Debt Proceeds - - - - - - - - -
Interfund Transfers In - - - - - - - - -
Interest Earnings - - - - - 29,843 29,843 (29,843) -
Total Revenue - - - - 2,480,000 24,509,843 - 24,509,843 (22,000,000) 988%
Expenditures by Type
Services & Charges
Debt Service Interest & Fees - - - - - - - - - -
Total Services & Charges - - - - - - - - - -
Capital - - - - 24,077,187 2,741,141 72,470 2,813,611 21,263,575 12%
Interfund
Interfund Allocations - - - - - - - - - -
Interfund Transfers Out - - - - - - - - - -
Total Interfund - - - - - - - - - -
Total Expenditures - - - - 24,077,187 2,741,141 72,470 2,813,611 21,263,575 12%
Net Surplus / (Deficit) - - - - (21,597,187) 21,768,701 21,696,231
Beginning Cash Balance - - - -
Cash Adjustments - - - -
Ending Cash Balance - - - (21,597,187) 21,371,292
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
The proceeds of the 2024B Bonds will be used for the purpose of funding site work, construction of up to two public parking garages and a skyway improvement, and any projects related to the
foregoing, supporting the Madison Lifestyle District located in the South Bend Redevelopment Commission's River West Development Area, to pay for a debt service surety policy, and to pay
insurance expenses.
Revenues to repay the 2024 series B bonds coming out of the River West TIF.
Expenses paid from bond proceeds are related to cost of issuance and project costs.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2024
Fund Name 458 2024 RDA Bond Proceeds (Four Winds) Fund Number 458
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2024 2024 2024 2024 Total
2021 2022 2023 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - - - - - -
Debt Proceeds - - - - 45,566,002 45,566,002 45,566,002 - 100%
Interfund Transfers In - - - - - - - - -
Interest Earnings - - - - - 324,258 324,258 (324,258) -
Total Revenue - - - - 45,566,002 45,890,260 - 45,890,260 - 101%
Expenditures by Type
Services & Charges
Debt Service Interest & Fees - - - - 562,807 552,707 - 552,707 10,100 98%
Total Services & Charges - - - - 562,807 552,707 - 552,707 10,100 98%
Capital - - - - 45,003,195 20,000 15,782,656 15,802,656 29,200,540 35%
Interfund
Interfund Allocations - - - - - - - - - -
Interfund Transfers Out - - - - - - - - - -
Total Interfund - - - - - - - - - -
Total Expenditures - - - - 45,566,002 572,707 15,782,656 16,355,362 29,210,640 36%
Net Surplus / (Deficit) - - - - - 45,317,553 29,534,897
Beginning Cash Balance - - - -
Cash Adjustments - - - -
Ending Cash Balance - - - - 45,337,553
Cash Reserves Target - - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund accounts for expenditures of the bond proceeds from the Redevelopment Authority Lease Rental Revenue Bonds of 2024 (Four Winds Field Project). These bonds were issued to fund
various renovations and projects at Four Winds Field. The bonds will be repaid over a period of 20-year period, with the first debt service payment due on February 1, 2025, and the final payment due
on February 1, 2024.
The Redevelopment Commission reasonably expects to pay the Lease Rental Payments from certain Professional Sports and Convention Development Area tax revenues (the “PSCDA Revenues”) to
be received by the City pursuant to IC 36-7-31.3 and made available to the Redevelopment Commission for such purpose pursuant to the Resolution. To the extent that PSCDA Revenues are
insufficient to make the Lease Rental Payments, the Special Benefits Tax will be levied on all taxable property in the District in an amount sufficient to pay the Lease Rental Payments as they become
due and payable.
The 2024 bonds were issued to finance costs for certain renovations and improvements to Four Winds Field at Coveleski Stadium (the “Stadium”) consisting of enhancements to the Stadium
including, without limitation, modernizing the existing stadium infrastructure, adding a full second level above the existing facility, renovating the primary seating areas and suites, adding a new 20,000
square foot, four-story club and event space building, and adding a new playground and splash pad with additional improvements including, without limitation, additional restrooms, additional
circulation space, updated retail and concessions areas, and a new improved entrance (collectively, the “Project”) for the purpose of increasing the Stadium’s capacity and providing for increased future
success.