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Home My WebLink About12052024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION DECEMBER 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of November 21, and November 26, 2024 2.OPENING OF BIDS A.Byer’s Softball Complex 2024 Renovations - Project No. 123-071 1. Funding: PR- 00036709 B.2024 Neighborhood Services & Enforcement Demolitions – Project No. 124-051 1. Funding: PR-00037170 C.Momentum Site Improvements – Project No. 124-018R 1. Funding: PR- 00036154 D.Beacon Health New Parking – Project No. 123-076A 1. Funding: PR-00037200 E.Department of Public Works Service Center Re-Roofing – Project No. R124- 032B 1. Funding: PR-00033345 3.OPENING OF QUOTATIONS A.2024 Electric Vehicle Supply Equipment (EVSE) Installation – Project No. 124- 052 1. Funding: PR-00036757 B.WWTP Server Room Fire Suppression System – Project No. 124-038 1. Funding: PR-00035314 4.OPENING OF PROPOSALS A.Olive WTP Solar Guaranteed Energy Savings Contract (GESC) – Project No. 124-050 5.CHANGE ORDERS A.2023 Curb & Sidewalk Program - Divisions A-E– Project No. 123-001 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 (Final) 3.Decrease Amount: (16,443.43) 4.Percent of Decrease: (1.69%) 5. Total Percent Change: (1.69%) 6.Revised Contract Amount: 956,974.57 7. Funding: PO-0025774; PO-0025752; PO-0025807; PO-0025751; PO- 0026219 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION DECEMBER 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 B.Cleveland Rd. & Ameritech Dr. Intersection Improvements – Project No. 122-049 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 2 3.Increase Amount: $31,488.59 4.Percent of Increase: 2.20% 5. Total Percent of Change: 14.23% 6.Revised Contract Amount: $1,463,270.49 7. Funding: PO-0026602 6.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Snow Route Sign Installation – Project No. 123-077 1. Company: Demlon LLC 2. Change Order No.: 1(Final) 3.Decrease Amount: ($1,350) 4.Percent of Decrease: (3.00%) 5.Total Percent of Change: (3.00%) 6.Final Contract Amount: $43,650 7. Funding: PO-0032222 & PO-0032223 7.PROJECT COMPLETION AFFIDAVITS A.2024 Contracted Microsurfacing – Project No. 124-049 1. Company: Asphalt Restoration Services 2.Final Contract Amount: $106,804.65 3. Funding: PO-0032976 B.Drewry’s Brewery Cleanup Phase I – Project No. 119-031C 1. Company: Indiana Earth, Inc. 2.Final Contract Amount: $447,827.83 3. Funding: PO-0030582 8.RESOLUTIONS A.Resolution No. 28-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Centre Township (Lafayette Falls Extension Annexation Area) 1.Description: Establishing Provision of Servies for Lafayette Falls Extension Annexation Area CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION DECEMBER 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Deed of Dedication – Abybend, Inc. 1.Description: Additional Right-of-Way at 4401 S. Michigan St. Project No. DP23-058 2. Original Version Signed on June 11, 2024 Listed Wrong Owner B.Amendment No.2 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1.Description: Additional Design Work to Accommodate Owner Requested Changes, due to Unforeseen Conditions for the DTSB to ND Trail Project No. 122-040 2. Amount: $19,800 3. Funding: PO-0025863 C.Professional Services Agreement – United Consulting 1.Description: Engineering Services for the Safe Route to Schools for Muessel Primary and Holy Cross School Area Project No. 122-006 2. Amount: $157,600 3. Funding: PR-00037652 D.Professional Services Agreement – HydroDigital, LLC 1.Description: Operate and Maintain Sensors and Telemetry for the Smart Sewer System Project No. 121-081 2. Amount: $522,350 3. Funding: PR-00037780 E.Amendment No. 2 to Owner-Engineer Agreement – M/E Design Services 1.Description: Additional Design Services for Requoting the HVAC Units at the Studebaker Museum Project No. 124-020 2. Amount: $630 3. Funding: PO-0030281 F.Contract – Veregy 1.Description: Guaranteed Energy Savings Contract to Install Solar Energy Generation and Energy Savings Upgrades at the Wastewater Treatment Plant Project No.124-015 2. Amount: $2,266,334.90 3. Funding: PR-00037710 10.TRAFFIC CONTROL DEVICES A.New Installation – School Zone Signage 1.Location(s): a)St. Thomas More Academy – 308 S. Scott Street b)All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION DECEMBER 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 11.RATIFY BONDS A.Contractor Bonds 1. Modway Homes LLC, Approved effective November 22, 2024 B.Excavation Bonds 1. Advanced Engineering Services, Inc., Released effective December 7, 2024 2. Go With the Flo LLC, Approved effective November 25, 2024 C.Occupancy Bonds 1. Modway Homes LLC, Approved effective November 22, 2024 2. Go With the Flo LLC, Approved effective November 25, 2024 3. Advanced Engineering Services, Inc., Released effective December 7, 2024 12.PRIVILEGE OF THE FLOOR 13.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.