The URL can be used to link to this page

Home My WebLink AboutChange Order No. 2(FInal) & PCA - 2024 Brick Spot Repair - Acorn Landscaping LLC1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 26, 2024 Ms. Andrea Ritschard Acorn Landscaping, LLC 3680 W. Sample Street South Bend, IN 46619 jeffritschardgyahoo.com; infogacomlandscapers.com RE: Change Order No. 2 (Final)/Project Completion Affidavit 2024 Brick Spot Repair - Project No. 124-041 Dear Ms. Ritschard: At its November 26, 2024 meeting, the Board of Public Works approved the Final Change Order for this project, be decreased by $11,368. The final contract amount is $129,085. In addition, the Project Completion Affidavit for this project was approved in the amount of $129,085. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou CITY OF SOUTH BEND, INDIANA°�� DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER x 1865 X DATE: 10/23/2024 PROJECT NO: 124-041 PROJECT NAME: 2024 Brick Spot Repair CONTRACT DATE: 6/11/2024 CHANGE ORDER NO: 2 (Final) SUBJECT OF CHANGE ORDER: PCR #7-UNDER BUDGET The original contract sum $ 123,596.00 Net change by previously authorized change orders $ 16,857.00 The contract sum prior to this change order $ 140,453.00 By this Change Order, the project amount is Increased X❑ Decreased $ 11,368.00 The new contract sum including this change order $ 129,085.00 This Change Order represents a total change of -8.09 % Total change for entire project 4.44 % Original contracted completion date/time 10/14/2024 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 10/14/2024 CONTRACTOR RECOMMENDED FOR APPROVAL Contractor Signature CON RUCTION MANAGER Andrea Ritschard, Managing Member Printed Name and Title Acorn Landscaping, LLC Company Name CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS c Elizabeth A. Maradik, President 24551 Grant Rd 3680 W. Sample Street Gary A. Gilot, Member Address pz"' '4 7•uA�-' South Bend, IN 46619 Murray L. Miller, Member City, State, Zip Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: November 26, 2024 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT PROJECT NAME 2024 Brick Spot Repair PROJECT NO 124-041 FINAL COST $ 129,085.00 CONTRACT SIGNED 6/11/2024 MAINTENANCE AGREEMENT ENDS Perform spot repairs on brick streets and curb replacement in locations specified in the PROJECT DESCRIPTION contract WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the WX South Bend which wer a part of the bove Contract. Execut d this da of d V 202 '� Acom Landscaping, LLC Company Name tgn 3680 W. Sample St. atyT11 d refz /Z1 �,Om� Company Address Printed Name South Bend, IN 46619 City, State, Zip WITNESSESS: Before me t e undersigned Notary Public in and for said country and state, personally appeared AvO CI 1 and acknowledged his/her signature to the above Project Completion Affidavit on the d�Lk day of AiD Wipes , 2va TANYA K. CONROY r— ORS 9� Notary Public AL Resident of St. Joseph County, IN No Signature "for "� MCommissionE� 2 i /' _. _ vp U 151�/1-�/a03 0 Printe ame County of Residence OS If the Contractor is a corpora ion, the following certificate will be executed. I, certify that I am Secretary of the Corporation executing this release; that who signed this release on behalf of the contractor was then of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: Secretary's Signature Corporate Seal Printed Name DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Date: 11 /18/2024 Con11ction Manager CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS �L�r7Y'!i Elizabeth A. Maradik, President Gary A. Gilot, Member M// Joseph R. Molnar, Vice President Briana Micou, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: November 26, 2024 SUBCONTRACTOR/SUPPLIER AFFIDAVIT & WAIVER OF LIENS & CLAIMS Partial () Final ( X ) We, the undersigned, having been employed by The City of South Bend -("Contractor") to furnish labor, services, equipment and/or materials for construction work on the Project known as 2024 Brick Spot Repair Project, #124-041 constructed on real estate located in the County of St Joseph, in the State of Indiana, hereby warrant that the Contractor, any surety bond instrument or surety, any Project owner(s), any Project funds, and the Project real estate and the improvements thereon cannot be made subject to any valid claim, lien or encumbrance by anyone who furnished labor, services, equipment or materials to the undersigned for use in the Project, and the undersigned hereby waive and release any and all claims, liens and encumbrances of whatsoever kind or nature against the Contractor, any surety bond instrument or surety, any Project owner(s), any Project funds, and the Project real estate and improvements thereon for any labor, services, equipment or materials furnished through October 19, 2024. The above waiver and release are given in order to induce payment in the Amount Due of $6,454.25 and upon receipt by the undersigned of the Amount Due, the above waiver and release become valid, enforceable and of full effect. Upon attachment of the cancelled check and the legal description of the Project, this release may be recorded by the owner(s) or mortgage holder(s) of the Project. Notwithstanding the foregoing, the undersigned does hereby unconditionally waive and release any and all claims, liens and encumbrance of whatsoever kind or nature against the Contractor, any surety bond instrument or surety, any Project owner(s), any Project funds, and the Project real estate and any improvements thereon with respect to monies due the undersigned for previous payment requests in the total sum of $six thousand four hundred fifty four dollars and twenty five cents, the receipt and sufficiency of which is hereby acknowledged by the undersigned. c� Given under our hand and seal this Y0 day of AkV'/PA'YI &r 20 Acorn Landscaping, LLC Company Authorized Representative of Company STATE OF: lq4-CW& — COUNTY OF: Subscribed and sworn to before me this S4 day of /yoyW 20 zAV My Commission Expires: Noll Public County of Residence: 5J-J-0s EMD K. CONROY,FPRO010 Rev 1, 01/01/10 Publicent of St. Joseph Counssion No. NP0743631 '� ty INmission Expires 09/12/2030 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/18/2024 Name Kvle Ludlow Department Public Works BPW Date 11/26/2024 Phone Extension 9157 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ® C/O & PCA No. 2 ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease. /Encroach Information Company or Vendor Name Acorn Landscaping, LLC New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract U Yes U If Yes, Approved by Purchasing ® No MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Nos 2024 Brick Spot Repair 124-041 Local Road and Streets PR- 00033529 PO- 0032076 $129,085.00 Purpose/Description _Project Closeout For Change Orders Only Amount of Increase $ Previous Amount ® Decrease ($ 11 Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: $ 140,453.00 Increase % Decrease $ 129,085.00 Increase Decrease 0 Days 10/ 14/2024 09% 4.44%