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HomeMy WebLinkAboutOpening of Bids - Central Fire Station Re-Roofing Proj No. R124-032A - Midland EngineeeringCITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Central Fire Station Re -roofing Project No. For Bids Due R124-032A November 26, 2024 PART I (Must be completed for all bids. Please type or print) Date: 11/26/2024 Bidder (Firm): Midland Engineering Company, Inc. Address: 52369 State Road 933 North City/State/Zip: South Bend, IN 46637 Telephone Number: ( 574 ) 272-0200 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Re -roofing the South Bend Central Fire Station. the City of South Bend, Indiana, in accordance with plans and specifications prepared by: WDi Architecture Inc. and dated November 1, 2024 for the sum of (enter the Total Bid as shown on the Proposal) Eight Hundred Eighty Thousand, Eight Hundred Dollars ($ 880,800.00 (Numerical) (Enter Total For Each Base Bid shown on Proposal. Separate using comma if bidding for both Base Bids) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) Ryan . Haas esident/CEO (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this 26TH day of Subject to the following conditions: BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member November 20 24 Joseph R. Molnar, Vice President Breana N Micou, Member Attest: Theresa Heffner, Clerk Version 07/19/2023 Contractor's Bid for Public Works - 2 BID/PROPOSAL CITY OF SOUTH BEND Project Name: Central Fire Station Re -roofing Project Number: R124-032A For Bids Due: November 26, 2024 Contractor Name: Midland Engineering Company, Inc. Base Bid #A Item No. Description Quantity Unit Unit Price Total Amount The complete roof replacement as 1 described by the Contract Documents 1 LSUM N/ N/ utilizing a 60 mil TPO membrane 2 Unforeseen Conditions Allowance 1 LSUM $25,000,00 $25,000,00 Base Bid #A TOTAL Item No. Description Quantity Unit Unit Price Total Amount The complete roofing replacement as 3 described by the Contract Documents 1 LSUM $880,800.00 $880,800.00 utilizing a 60 mil PVC membrane. 4 Unforeseen Conditions Allowance 1 LSUM $25,000,00 $25,000600 Base Bid #B TOTAL $8803800.00 (Bidder may choose to bid either Base Bid A, Base Bid B, or Both) Bidder (Firm): Midland Engineering Company, Inc. Address: 52369 State Road 933 North City/State/Zip: Sr,t,th Rend IN 46637 Telephone Number: _( 574 ) 272-0200 By (Signature) Rya .. Haas resident/CEO (Printed Name of Person Signing) Version 07/19/2023 Contractor's Bid for Public Works - 7 PART II or projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc, and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 07/19/2023 Contractor's Bid for Public Works - 3 ithen the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the fum, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding or to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities irl Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 07/19/2023 Contractor's Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the ENerify Program as defined by I.C. 22-54.7-3. Contractor's documentation of enrollment and participation in the ENerify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the ENerify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contacts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made apart of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 07/19/2023 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 26th day of Nov. , 20 24 Midland Engineering Company, Inc. Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Ryan J. Haas/President/CEO Printed Name and Title Subscribed and sworn to before me this 26th day of November � 20 24 My Commission Expires County of Residence Notary Public St.Joseph >o?:•••• GB/ Notary Public, State of Indiana Z SEAL;"= St Joseph County +of f=Commission Number NP0627494 DIANt-`c My Commission Expires nt111110 June 27, 2027 A. Archer Version 07/19/2023 Contractor's Bid for Public Works - 6 Document A310 TM - 2010 Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: (Name, legal sla/us and address) Midland Engineering Co., Inc. PO Box 1019 South Bend, IN 46624 OWNER: (Name, legal slalrrs and addr ess) SURETY: (Name, legalslalusandprinclpal!lace rfbrrriness) The Cincinnati Insurance Company P.O. Box 145496 This Cincinnati, OH 45250-5496 Mailing Address for Notices same as above City of South Bend Indiana Board of Public Works 227 W Jefferson St., Suite 1300 South Bend, IN 46601 BOND AMOUNT: 5% Five Percent of Amount Bid document has important legal consequences. Consultation with with an attorney Is encouraged respect to Its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered pluraI where applicable. PROJECT: (Nana, location oraddresx andProjechnunber, lfant} Central Fire Station Reroofing -Project R124-032A-1222 S. Michigan St., South Bend, IN 46601 The Contractor and Surety arc bound to the Otvncr in the amount set forth above, for the payment of which file Contractor and Surety bind themselves, their heirs, executors, administrators, successors and asslglfs, jointly and severally, as provided herein. The conditions of this Bond arc such that if the Owner accepts the bid of the Contractor within the tine specified in the bid documents, or within such time period astray be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and Fives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the 1'roicct and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the difference, not to exceed Cite amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perlbrtn the work cohered by suid bid, then this obligation shall be null and void, otherwise to rentuin in lid) force and effect. The Surety hereby waives any notice of'all agreement between file Owner and Contractor to extend the time in which the Owner may accept the bid. Waiverol'nofiee by (lie Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time Ior acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent litr all extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to It Contractor, the teen Contractor in this Bond shall be dccmcd to be Subcontractor and file term Owner shall be dccmcd to be Contractor. When this Bond has been limtished to comply tuftli u vtututory or other legal requirement in the location ol'lhe Project, any provision in this Bond conflicting with said stuUUory or legal requirement shall be deemed deleted herelrom and provision~ coolomting to such statutory or other legal requirement shall be deemed incorporated herein. When so litmished, the intent is that this Bond ~hull be construed as a statutory bond and not as a cont»iu» law bond. Signed and scaled this 26th day of November, 2024. Midland E Co., Inc. The Cincinnati Insurance Company GSrrrelyj� rTlrle) Tracie House, Attorney -in -Fact (Seal) CORPORATE S E A L S•0054/AS 8/10 THE CINCINNATI INSURANCE COMPANY THE CINCINNATI CASUALTY COMPANY Fairfield, Ohio POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That THE CINCINNATI INSURANCE COMPANY and THE CINCINNATI CASUALTY COMPANY, corporations organized under the laws of the State of Ohio, and having their principal offices in the City of Fairfield, Ohio (herein collectively called the "Companies"), do hereby constitute and appoint Tracie House its true and legal Attorney -in -Fact to sign and deliver on behalf of the Companies as Surety, at any place within the United States, the following surety bond: Surety Bond Number: Bid Bond Principal: Midland Engineering Co., Inc. Obligee: City of South Bend Indiana Board of Public Works This appointment is made under and by authority of the following resolutions adopted by the Boards of Directors of The Cincinnati Insurance Company and The Cincinnati Casualty Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the President or any Senior Vice President be hereby authorized, and empowered to appoint Attorneys -in -Fact of the Company to execute any and all bonds, policies, undertakings, or other like instruments on behalf of the Corporation, and may authorize any officer or any such Attorney -in -Fact to affix the corporate seal; and may with or without cause modify or revoke any such appointment or authority. Any such writings so executed by such Attorneys -in -Fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. RESOLVED, that the signature of the President or any Senior Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted, and the signature of the Secretary or Assistant Vice -President and the Seal of the Company may be affixed by facsimile to any certificate of any such power and any such power of certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company. IN WITNESS WHEREOF, the Companies have caused these presents to be sealed with their corporate seals, duly attested by their President or any Senior Vice President this 16th day of March, 2021. e'„Inmry+, pltu.,yi (ORPORAiE � �`(ORPORAIE �, �SEAL� `SEAL' THE CINCINNATI INSURANCE COMPANY ouie oRlo THE CINCINNATI CASUALTY COMPANY STATE OF OHIO )SS: COUNTY OF BUTLER ) On this 16th day of March, 2021 before me came the above -named President or Senior Vice President of The Cincinnati Insurance Company and The Cincinnati Casualty Company, to me personally known io be the officer described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of said Companies and the corporate seals and the signature of the officer were duly affixed and subscribed to said instrument by the authority and direction of said corporations. �'O�P�11U�'SF9• OF Keith C�tt, Attorney at Law Notary ublic —State of Ohio My commission has no expiration date. Section 147.03 O.R.C. I, the undersigned Secretary or Assistant Vice -President of The Cincinnati Insurance Company and The Cincinnati Casualty Company, hereby certify that the above is the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Power of Attorney is still in full force and effect. Given under my hand and seal of said Companies at Fairfield, Ohio, this 26th day of November , 2024 c �SE�AAL' SEAL' ORIO 01110 BN-1457-5 (3/21) CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBEA.0 -*. 1i3ti5 a MBE UTILIZATION PLAN - This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only,*** Project Number: Bidder: R124-032A Project Name: Central Fire Station Re-roofi l�fidland Engineering Company, Inc. Total Bid Amount: sSs0s00.00 MBE Goal: 0.6% Page 1 of 1 Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Pro osal JMH Roofing Company, Inc. 1215 E.9th Street Indianapolis, Indiana 46202 Jeri I Iunington 317-423-9035 Material Supplier S44 000.00 5 0% Submitted by Ryan J. Haas/President/CEO Print Name Sig ***Goals should be calculated based on the Base Bid only.*** Version 07/19/2023 Contractor's Bid for Public Works - 8 11/26/2024 Date CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN PEnCE FORM WBE-1.0 ItlliS # WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: Bidder: R124-032A Project Name 1�Lidland Engineering Company, Inc. Central Fire Station Re-roofin Total Bid Amount: ssso,soo.00 WBE Goal: 2.1 Page 1 of 1 Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal JMH Roofing Company, Inc. 1215 E.9th Street Indianapolis, Indiana 46202 Jeri Hunington 317-423-9035 Material Supplier $44,000.00 5.00o Submitted by: Ryan J. Haas/President/CEO Print Name Sig ***Goals should be calculated based on the Base Bid only.*** Version 07/19/2023 Contractor's Bid for Public Works - 9 11-26-2024 Date CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number Project Name: Bidder: Contact Person Address: City: Email: R124-032A Central Fire Station Re- roofing 11/idland Engineering Company, Inc. Date: 11-26-2024 R,jan J. Haas/President/CEO Telephone: 52369 State Road 933 N South Bend State ihaas@midlandengineet7ng. com Indiana 574-272-0200 Zip: 46637 To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: htto://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise i.c Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website htt ://www.in. ov/idoa . I affirm that I have made good faith efforts to select portions of the contract work to be LC performed by MWBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available r'c means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform r.c MBEs of contracting and subcontracting opportunities, I affirm that I advertised in general circulation and/or trade association publications r.c concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner LC reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MBEs to participate effectively. LC I affirm that I followed up on initial solicitations with interested MBEs. I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs Lc with adequate information about the plans, specifications and other requirements of the subcontract. I,c I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 07/19/2023 Contractor's Bid for Public Works - 10 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM 1V1BE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Lc I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. r,c I affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. "Nroper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 07/19/2023 Contractor's Bid for Public Works - 11 I316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND PHONE 574/235-9251 rAx 574/235=9171 TDD 574/ 235-5567 DAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: November 21, 2024 To: All Planholders rrom Lidya Abreha, Project Manager Subject Addendum Number: 1 Project Name: Central Fire Station Reroofing It No., R124-032A Date Received: `Phis addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. T1IIS ADI)EN]®UM MAY AFFIi;CT YOUR BII). Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: \Midland Engineering Company, Inc. Authorized Signature: Ryan J. Date: II/26/2024 �L� 1316 COUNTY•CITY BUILDING 227 W.JEr ERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OP SOUTH BEND rHGNE 574/235-925I Fax 574/235-9171 TDD 574/ 235-5567 1AMES MUELLMR MAYOR BOARD OF PUBLIC WORKS Date: November 22, 2024 To: All Planholders Prom Lidyya Abrelia, Project Manager Subject Addendum NLlmber: 2 Project Name: Central Fire Station Reroofing Project No.: R124-032A �cCI[�I`���JILIEI[�cGIEI`VIIEI�� �DIF h��CE�PT' ®F ADD]ENI)UlI�I Date Received: This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFPCT 'Y®Ulf. BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: 1\-fidland Engineering Company, Inc. Authorized Signature: Date: 1I/26/2024 1/2 SINCE 1922 P ss� Asa �a sia EI7GInEERInG Midland Engineering Company • 52369 State Road 933 North South Bend, Indiana 46637 P.O. Box 1019 • South Bend, Indiana 46624 Telephone (574) 272-0200 • Fax Number (574) 272-7400 e-mail address: midland@midlandengineering.com www.midlandengineering.com November 26, 2024 Ms. Lidya Abreha, P.E. Department of Public Works City of South Bend, Indiana Reference: Central Fire Station Reroofing (Project #124-032A) **Midland Engineering provided value engineering option** Dear Ms. Abreha, Midland Engineering is providing the following scope of work, for the above referenced job for your review and consideration based on previous site visit February 21, 2023 along with documents issued by WDI: 1. We will remove and dispose of existing TPO roof and leave the existing tapered insulation in place and prep for overlay. We will also remove all existing TPO base flashing at walls, curbs, penetrations, etc. 2. We will provide and install new'/z" High Density Polyisocyanurate Coverboard and fasten per manufacturer's 20-year system warranty requirements, utilizing #15 XP fasteners and PVC Coated Rhinobond plates, 3. We will provide and install new White Sarnafil Sikaplan 60 PVC membrane, hot air -weld all seams and then induction weld the membrane to the PVC coated RhinoBond plates per manufacturer's warranty requirements, ROOFING /SHEET METAL /MASONRY RESTORATION /WATERPROOFING MEMBERS: SHEET METAL AND AIR CONDITIONING CONTRACTORS NATIONAL ASSOCIATION NATIONAL ROOFING CONTRACTORS ASSOCIATION • MIDWEST ROOFING CONTRACTORS ASSOCIATION TERMS AND CONDITIONS: If the work is completed within 30 days of its commencement, payment in full is due upon receipt of invoice. In all other cases, payment of 96 % of the work completed shall be due upon receipt of invoice covering partial billing with final payment due upon receipt of invoice covering final billing. Non- payment in accordance with the above shall be cause for terminating performance. If payments are not made when due, interest, costs incidental to collection and at- torneys fees shall be added to the unpaid balance. Interest shall accrue at the rate of 1 % %per month. Customer waives application of valuation and appraisement laws. Not liable for failure to perform caused by strikes, fire or anything beyond our control. Quotations subject to change without notice. Estimates limited to 15 days acceptance. 4. At parapet walls that have existing limestone coping caps, we will install polyisocyanurate vertically on the walls to provide a smooth/flush transition up the wall. We will take the PVC membrane up and over the existing limestone coping cap to make the walls water -tight. NOTE: Currently WDI shows nothing on the walls and show NO termination bar below the limestone overhang caps, which is not warrantable. Also, this will create a small space for insects, bees, etc, to nest up under the metal coping cap. 5. Provide and install all necessary flashings at parapet walls, curbs, penetrations, roof drains, etc. 6. We will provide and install new 24-gauge pre -finished steel (standard colors) shop fabricated coping caps to go over the existing limestone coping caps to make water -tight. We will also provide demo of existing metal components and provide new shop fabricated counterflashings, roof edge fascia's, gutters and downspouts in the same locations as currently installed. 7. Midland will be providing a 20-year manufacturer's (standard wind speed) system warranty upon completion of this work. 8. On the existing paver/pedestal roof we will mark all pavers/pedestals and map out their existing locations and take off roof to store temporarily. We will then provide new overlay roof system as we are everywhere else. We will install new fabric filter overlayment mesh over the PVC membrane and then re -install the pavers/pedestals to match the existing layout. We will modify existing pavers as required to fit back into the original position. We will adjust pedestals accordingly to accommodate the additional'/z" thickness we are adding to the overallroof system, to ensure the "site lines" remain the same as what is currently in place. Inclusions 1. Dumpsters and temporary restroom facilities 2. Roof permit 3. Temporary restroom facilities for our employees while on -site 4. All hoisting of our material and equipment required for our work 5. Cleanup of all debris generated from our scope of work 6. $25,000.00 contract allowance for an unforeseen conditions/repair that may be required 7. Cost of 100% Payment/Performance Bond 8. 5% MBE and 5% WBE participation as a material supplier for this project Exclusions 1. All snow/ice removal and winter conditions 2. 7% sales tax 3. Interior protection 4. No tapered insulation. The existing tapered insulation willremain in place. 5. Any costs associated with drain or drain parts replacement/repair. (if determined required) 6. Any wood blocking repair/replacement. Blocking is assumed to be present at the perimeter of the roof and in good condition underneath the existing metal edging and gutters. If any is discovered we will provide and install this on a time and material basis ADD to our contract amount. 7. Any costs associated with any wet insulation replacement. If any is discovered we will provide on a time and material basis ADD to our contract amount. Clarifications 1. Assume to have a small "lay -down" area near the bung, if necessary, for a small number of materials, dumpsters, temporary restroom facility, forklift, etc. Z. We assume we will be able to get up close and around the building with our truck crane to load and download materials, equipment, etc. 3. This re -roof will produce noise and we assume to work during normal business hours of (6am — 5pm). 4. Our roofing construction is bid to meet the manufacturer's 20-year (standard wind speed) warranty requirements. Adjustments to the roofing system that may be required by the owners' insurance would be an add to our contract amount. 5. Fall protection included in our bid is limited to the requirements of OSHA standard 29 CFR, part 1926, subpart M. 6. All fastener colors are standard for both insulation and membrane. Any painted fasteners to a specific color would be an upcharge. 7. Please take note that the above system will be PV Solar ready if owner decides down the road to want to put solar up on the roof. Please note that if owner wants the PV Solar to be included in the roof warranty that the PV Solar system would need to be designed by Sarnafil, and would need to be installed within 5 years of the new roof being installed. The roof would have to be inspected first to determine if the above is applicable. Sarnafil Sikaplan 60 PVC Overlay Contract Price: FIVE HUNDRED SIXTY-FOUR THOUSAND, SEVEN HUNDRED DOLLARS ($564,700.00) If you have any questions or concerns, please do not hesitate to call (574) 271-3805, extension 131. Sincerely, MIDLAND ENGINEERING COMPANY L00000k�r Landon Conrad Estimator/Sales Representative LC/kjt Cenral Aire Station Reroofing (t 1-26-24)-p TERMS AND CONDITIONS: If the work is completed within 30 days of its commencement, payment in full is due upon receipt of invoice. In ell other cases, payment of 95 % of the work completed shall be tlue upon receipt of invoice covering partial billing with final peVment due upon receipt of invoice covering final billing. Non- payment in accordance with the above shall be cause for terminating performance. If payments ere not made when due, interest, costs incidental to collection and at- torneys fees shell be added to the unpaid balance. Interest shell accrue at the rate of t '/, %per month. Customer waives application of valuation and appraisement laws. Not liable for failure to pertorrn caused by strikes, fire or anything beyond our control, puotations subject to change without notice. Estimates limited to 15 days acceptance. CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK RESPONSIBLE BIDDER CHECKLIST Project Name Central Fire Station Re -roofing Project No. R124-032A For Bids Due November 26, 2024 Contractor Name: and Engineering Company, Inc. The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works projects by institution of comprehensive submission requirements in compliance with State law. Quality workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet certain minimum requirements to be responsive and responsible bidders. THIS FORM MUST BE SUBMITTED WITH YOUR BID, INSTRUCTIONS: If you are a pre -qualified bidder, complete Section I only. If you are not a pre -qualified bidder, complete Section II only. Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre - qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6- 63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance") for a period of twelve (12) months. Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre - qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified Bidders") by December 31 st for the upcoming calendar year, or within twelve (12) months of obtaining pre - qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal of the designation, effective January 1 of the following year, or immediately following the twelve (12) months of pre -qualified standing. However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status is re-established. Please Note: The City reserves the right to request supplemental information from the bidder, additional verification of any information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified standing. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid opening. Version 07/19/2023 General Conditions - 11 POST BID SUBMISSIONS: Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding Ordinance. The post -bid submission requirements are as follows: 1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the name, address, licensing status, and type of work for any subcontractor from whom the bidder has accepted a bid and/or intends to hire on any part of the public work project, including individuals performing work as independent contractors. 2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the Responsible Bidder Ordinance as though it were bidding directly to the City, except that the subcontractor shall submit the required information (including the name, address, and type of work) to the successful bidder prior to the commencement of work. 3. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the City may withhold all payment otherwise due for work performed by a subcontractor, until the subcontractor submits the required information and the City approves such information. 4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the name, address, licensing status, and type of work of the substitute subcontractor. 5. The successful bidder and all subcontractors on a public works project are required to submit certified payroll utilizing the federal form known as WH-347 or a similar form on a bkweekly basis, submitted within 10 days after the end of each bkweekly payroll period. Certified payrolls shall identify the job title and craft for each employee. Certified payrolls shall be submitted electronically. Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in the automatic disqualification of the bid. The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into account all information in the submission requirements, determine whether a bidder is responsive and responsible, and provide a Pre -Qualification Verification Letter, The City specifically reserves the right to utilize all information provided in the contractor's submission and any information obtained by the City through its own independent verification of the information provided by the contractor. Version 07/19/2023 General Conditions - 12 I. PRE -QUALIFIED BIDDER CHECKLIST (a) Acknowledgements: (i) X By checking this box, I hereby acknowledge that I am a pre -qualified bidder with the City of South Bend and that I have met the pre -qualification requirements within the last twelve (12) months. A copy of my Pre -Qualification verification letter is attached. X By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided by me, and may also conduct random inquiries of my current and prior customers. (b) Attachments: (i) X Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). (ii) X Statement on staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work. It outlines how I intend to meet the staffing needs of the work. (iii) X List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within the last three (3) years. (iv) X For every project, submit evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. Version 07/19/2023 General Conditions - 13 II. PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED) (a) Acknowledgements: By checking this box, I hereby acknowledge that I am not a pre -qualified bidder with the City of South Bend. By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided, and may also conduct random inquiries of my current and prior customers. The City reserved the right to utilize all information provided in this submission and all information obtained in inquiries or requests to determine if a bidder is responsive and responsible. Additionally, I acknowledge that all information provided to the City shall be regarded as public records. By checking this box, I hereby acknowledge that copies of all Applicable apprenticeship certificates or standards for training programs applicable to the work performed on the project may be requested at any time and shall be furnished upon request. (iv) _ By checking this box, I hereby acknowledge and ensure that I and all sub- contractors, from whom I have accepted a bid and/or intend to hire to perform work on the public work project, are properly licensed. Furthermore, I acknowledge my understanding that it is my responsibility to ensure that all sub -contractors have the necessary licenses to undertake the work called for in this bid. If a sub- contractor loses their license at any point, it is the responsibility of that sub- contractor to notify the City. (b) Attachments: (i) _ Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). List identifying all former business names. Any determinations by a court or governmental agency any violations of federal state, or local laws including, but not limited to, violations of contracting or antitrust laws, tax or licensing laws, environmental laws, Occupational Safety and Health Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5) years. (iv) _ Statement about staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work I am bidding on OR outlines how I intend to meet the staffing needs of the work. (v) _ Statement that individuals who will perform work on the public work project on my behalf will be properly classified as an employee or as an independent contractor under all applicable state and federal laws and local ordinances. (vi) _ For every project, submit evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. (vii) _ Copy of a written plan for employee drug testing that covers all of my employees who will perform work on the public work project and meets or exceeds the requirements set forth in IC 4-13-18-5 or IC 4-13-1 M. (viii) _ Evidence that I am utilizing a surety company which is on the Bureau of Fiscal Service "Department of Treasury's Listing of Approved Sureties" as required in the bid specifications or contract. Version 07/19/2023 General Conditions - 14 (ix) _ Written statement of any federal, state or local tax liens or tax delinquencies owed to any federal, state or local taxing body in the preceding three years. (i) _ List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within three (3) years prior to the date on which the bid is due. Date: 11/26/2024 (Sign Her Ryan J. HA resident/CEO (Print Name Here) Midland Engineering Company, Inc. (Name of Company) 52369 State Road 933 North (Address of Company) South Bend (City) Indiana (State) 574-272-0200 (Telephone Number) Version 07/19/2023 General Conditions - 15 CITY OF SOUTH BEND DAMES MUELLER, MAYOR DEPARTMENT OF PUBLIC WORKS ERIC HORVATH, DIRECTOR February 8, 2024 Kelly Toppen Midland Engineering loppen@midlandengineering.com RE: Pre -Qualification Verification Dear Ms. Toppen: This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you are required to re -submit a complete application for continuation of pre -qualification status prior to December 31 for the upcoming calendar year. A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, JZ0 Tara Bussell, Permit Manager Business Details MIDLAND ENGINEERING Business Name: INC COMPANY Entity Type: Domestic For -Profit Corporation Creation Date: 12/27/1932 Principal Office Address: 52369 STATE ROAD 933, South Bend, IN, 46637, USA Jurisdiction of Formation: Indiana Governing Person Information Title Name Registered Agent Information Type: Individual BUSINESS INFORMATION DIEGO MORALES INDIANA SECRETARY OF STATE 11/25/2024 09:23 AM Business ID: 193007-075 Business Status: Active Inactive Date: Expiration Date: Perpetual Business Entity Report Due 12/31/2024 Date: Years Due: 2024/2025 Address 52369 S.R. 933 North, SOUTH BEND, IN, 46637, USA 52369 S.R. 933 North, SOUTH BEND, IN, 46637, USA 52369 S.R. 933 North, SOUTH BEND, IN, 46637, USA 52369 State Route 933 North, South Bend, IN, 46637, USA 52369 State Route 933 North, South Bend, IN, 46637, USA 52369 52369 STATE ROUTE 933 NORTH, South Bend, IN, 46637, USA 52369 STATE ROUTE 933 NORTH, South Bend, IN, 46637, USA 52369 STATE ROAD 933, South Bend, IN, 46637, USA Name: MICHAEL W. FRAHN Address: 52369 S.R. 933 NORTH, SOUTH BEND, IN, 46637, USA ROOFERS LOCAL 23 1345 NORTHSIDE BLVD. SOUTH BEND, IN 46615 02/21/2022 To Whom it may concern: Midland Engineering is a contractor in good standing signatory to the South Bend Roofers Joint Apprenticeship and Training Committee's (J.A.T.C.) Registered Apprenticeship Program #IN020780008. For any Questions or Concerns please contact: Department of Labor 2420 Viridian Drive -Suite G South Bend, IN 46628 Office of apprenticeship. C.O. Alicia Razor 574-236-8295 Apprenticeship Coordinator Roofers Local 23 I.A.T.C. 22990 Ardmore Trail South Bend, IN 46628 574-968-5500 Derek Carrington Sheet Metal Workers Local 20 Apprenticeship &Training Trust 2828 East45th Street, Suite A Indianapolis, Indiana46205 (317) 541-0050.1-800-835-4531 www.smw20training.com January 26th, 2024 To Whom It May Concern, SHEET I.fETAL AIH I HAIL I T•ANbvOnTATIEN ���� • I am the State Apprenticeship Coordinator for the Sheet Metal Workers' Local #20 Apprenticeship and Training Trust. I am writing this letter on behalf of Midland Engineering Company in South Bend, Indiana. They are one of our contractors and have been in good standing and have been actively participating for well over three consecutive years; therefore, they are eligible to hire Apprentices through our program. Apprentices hired by this company are registered with the Bureau of Apprenticeship and Training as "Sheet Metal" Apprentices. Additionally, the Sheet Metal Workers' Local# 20 Apprenticeship and Training Trust has been active for well over three years, in fact dating back to March 6, 1946. Thank you for your consideration in this matter. me at your convenience. Sincerely, State Apprentice Coordinator If you have any questions, please call Sheet Metal Contractors •Sheet Metal Workers Loca120 Evansville •Ft. Wayne •Gary •Indianapolis •Lafayette •South Bend •Terre Haute �,vUTLi h\ CITY OF SOUTH BEND, INDIANA ' CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name Central Fire Station Re -roofing Project No. R124-032A For Bids Due November 26, 2024 From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. Proper bid security included. The bidder has the option of providing either a Certified Check x or Bid Bond. Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely z executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and x Certification of use of United States Steel Products or Foundry Products. Proof of M/WBE Utilization Plans [MBE-1.0 and WBE-1.0]. Also provide Evidence of Good Faith Efforts Forms [MBE-2.0 and WBE-2.0] and M/WBE Contacted Forms [MBE-2.1 and Y WBE-2.1]. x Acknowledge Receipt of 2 Addendum(s) included with the bid. x All required additional information is included with the bid. Proposal statements and other affidavits all signed by the proper party with name either z printed or typed underneath signature. x This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: A'Iidland Engineering Company, Inc. By Authorized Representative: 11'Signature: I 7 Print Name & Title: Ryan) CEO Date: 11/26/2024 Version 07/19/2023 Contractor's Bid for Public Works - 1