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HomeMy WebLinkAboutAugust 19, 2024 Park Board Meeting South Bend Board of Park Commissioners  Regular Meeting  August 19, 2024  *Due to microphone outage, minutes may not reflect all statements made during the Park Board meeting. The Board of Park Commissioners of the City of South Bend, Indiana met on Monday, August 19, 2024, at Howard Park Event Center, 219 S. St. Louis Blvd and virtually on Microsoft Teams for its regular meeting.  Notice of the date, time and place of the meeting were duly given as required by law. The public was provided with a link to join the virtual meeting.   Park Board members present were as follows:  Ms. Consuella Hopkins, Vice President Ms. Georgianne Walker Mr. Sam Centellas   VPA staff members present: Jordan Gathers, Interim Executive Director of Venues Parks & Arts; Anastasia Smtih-Davis, Executive Assistant; Amy Roush, Interim Chief Development Officer; John Martinez, Chief of Park Operations; Andrew Schieber, General Manager of Venues; and Tommy Hunt, Violence Prevention Manager. Other city representatives present: Troy Warner, Council member District 4. Call to Order  Consuella Hopkins called the meeting to order at 5:03 pm. Minutes of the Regular Board Meeting on June 17, 2024. Motion to approve the meeting minutes of June 17, 2024, by Sam Centellas, supported by Georgianne Walker motion carried. Roll call vote 3-0. Consent Agenda Motion to approve the consent agenda by Sam Centellas, supported by Georgianne Walker, motion carried. Roll call vote 3-0. Outstanding Partner – Izaak Walton League- Amy Roush Amy Roush introduced Mike Haay, President of the Izaak Walton League. She shared the league just celebrated their 100th anniversary and the reason for them being celebrated as the Outstanding Partner is from their partnering with VPA’s SOI team. Amy continued by sharing the SOI team hosted an overnight camping experience for youth and their families at Wheelock Park. Campers enjoyed a hot dog roast, s’mores and a movie. Tommy Hunt, Violence Prevention Manager approached the podium and began to share his experience. He first thanked the Izaak team for their tremendous service and support, and he thanked Amy Roush for connecting him to the Izaak team. Tommy continued by stating his team had a vision to bring families together and wanted to create something that was new, something that was not done, so they figured camping and it was kind of frightful for his team and they were nervous because it was an overnight but they got the experience they were hoping for. Tommy concluded his recap by sharing a story of a single mother and a son who had recently experience hard times and how the camping experience allowed them to come together and reconnect. Interviewing of Interested Residents No interested residents chose to speak. New Business VPA and LAZ Parking Agreement- Joseph Molnar Joseph Molnar explained the Redevelopment Commission purchased the parking garage at Main and Wayne in downtown South Bend. He stated that he believed the Park Board approved the change of management for other parking garages months before and he hoped that the Park Board will approved this change. Motion to approve the VPA and LAZ parking agreement, by Sam Centellas, supported by Georgianne Walker. Roll call vote 3-0. VPA and Miami Village Neighborhood Association Agreement- John Martinez John Martinez of 1020 High St. shared the item presented before the Park Board is relatively small. Born out of the Ignite Grant, residents have requested a small flower box in Randolph Park Neighborhood. Motion to approved the VPA and Miami Village Neighborhood Association Agreement, by Georgianne Walker, supported by Sam Centellas, motion carried. Roll call vote 3-0. Howard Park Fusion Fest Lease Agreement- Amy Roush/ Michael Schmidt *Audio is not captured for this segment. Michael Schmidt speaks on the lease agreement between VPA and the local IBEW 153. Motion to approve Howard Park Fusion Fest Lease Agreement by Sam Centellas, supported by Georgianne Walker, motion carried. Roll call vote 3-0. Fusion Fest Banners at Wayne/ Leighton Garages- Amy Roush Amy Roush asked permission to hang banners on Wayne St and Leighton garages, same as Art Beat, want to ensure an official ok is given from this body to hang banners. Motion to approve Fusion Fest banners at Wayne and Leighton garages by Sam Centellas, supported by Georgianne Walker, motion carried. Roll call vote 3-0. Good and Servies Agreement- Andrew Schreiber Andrew Schreiber mentioned this agreement is a redline version. He confirmed that the only changes to this agreement is Century Center has been added to their account. Saber the subcontractor of ASM Global that operates Century Center. Basically, their sub company within their they would be named in part of the rebates and those rebates actually would go through our city operations accounts for century center. So, the money would still stay in the city's hands and the rebates would go to the city, but it would reflect positively on savers performance so that it looks good on their operating account. Andrew states this was one of the new changes that was made. The other term change would be the a #3 on 3A determined termination. It would be for A5 year contract versus A3 year as initially proposed or 17,400 cases sold. That put us at about four years contract of usage at our current rates or just out to five years if we exceed that that case number first, which we would see VPA doing at current use rates.The two last one, the assignment that is under Section 9, that is, the provider may assign or subcurrent contract out the whole or part of this agreement as long as it doesn't unduly burden the city. That happens oftentimes if something like an immediate distributor wants to subcontract it out to a food provider like GFS that we utilize at century center. So, if they find that they're not able to ship the product fast enough, they can go ahead and subcontract this exact contract out to GFS and we would get the same rates, rebates and all of that stuff. Basically, just gives them the option to provide VPA with better service. Lastly, he mentioned this is what Tony Stearns had been working on before he had left the company. Motion to approve goods and services agreement by Georgianne Walker, supported by Sam Centellas, motion carried. Roll call vote 3-0. Reports by Interim Chief of Development Officer- Amy Roush Amy Roush shared the following updates which included: New Marketing Manager, Valorie Jairosi Successful Kids Tri event Howard Park celebrating its 125th anniversary Upcoming Fusion Fest Upcoming Youth Scholarship Golf Outing Seitz Park ribbon cutting Family Fun fair Business by Interim Executive Director – Jordan Gathers Jordan shared highlights relating to VPA which included: 2025 Budget hearing Izaak Walton League celebrating 100 years 40th anniversary of East Race Vibez Music Fest – great event, looking forward to next year Art Beat – big hit Meijer Team Award for Charles Black End of Summer Cookout – celebrating the late Braylon Giden Back to School Boogie at Charles Black O’Brien outdoor wresting event Youth Basketball Mommy, Daddy, and Me Walk at Howard Park Jordan concluded his updates by shouting out the VPA team. Adjournment No other questions or comments from the Park Commissioners, meeting adjourned at 5:45 pm by Consuella Hopkins.    The next regular meeting will be held Monday, September 16, 2024, at 5:00 p.m. at Howard Park Event Center and virtually. Respectfully Submitted,   Anastasia Smith-Davis