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Home My WebLink About11212024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. REJECTION OF BIDS/QUOTATIONS A. Studebaker Museum HVAC Replacement – Project No. 124-020 1. Description: Quotes did not follow the bidding requirements 2. Funding: PR-00036580 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of November 7, and November 12, 2024 3. OPENING OF BIDS A. SBFD Central Fire Station Re-Roofing – Project No. 124-032A 1. Funding: PR-00035507 4. AWARD BIDS AND APPROVE CONTRACTS A. 2024 Community Crossings Round 2 – Project No. 124-047 1. Company: Rieth-Riley Construction, Co., Inc. 2. Amount: $1,035,980 3. Funding: PR-00036735 5. AWARD BIDS AND APPROVE PURCHASE AGREEMENT A. Sale of City-Owned Property – Lot Adjacent to 137 S. Meade St. 1. Name: Carlos Chanon 2. Amount: $1,550 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Studebaker Museum Skylight Replacement – Project No. 124-019 1. Company: Shaffner Heaney and Associates 2. Amount: $76,947 3. Funding: PR-00034498 B. Locust Water Booster Pump Station Improvements – Project No. 124-058 1. Company: Engineered Solutions Midwest, Inc. 2. Amount: $138,223 3. Funding: PR-00037523 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. REJECTION OF BIDS/QUOTATIONS A. 2024 Electric Vehicle Supply Equipment Installation – Project No. 124-052 1. Description: Quote Rejected as Non-Responsive Due to WBE Goals Not Met 2. Funding: PR-00036757 8. CHANGE ORDERS A. Drewry’s Brewery Cleanup, Phase II – Bottling House Demolition – Project No. 119-031D 1. Company: Green Demolition Contractors Inc. 2. Change Order No.: 1 3. Increase Amount: $150,000 4. Percent of Increase: 15.57% 5. Revised Contract Amount: $1,113,600 6. Funding: PO-0033256 B. Bercliff Estates Sewer Separation – Project No. 122-016C 1. Company: Milestone Contractors North, L.P. 2. Change Order No.: 1 3. Increase Amount: $69,828.30 4. Percent of Increase: 10.53% 5. Revised Contract Amount: $732,768.30 6. Funding: PO-0028224 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Jefferson Alley Repair – Project No. 124-048 1. Company: Premium Concrete Services 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($9,161.48) 4. Percent of Decrease: (25.1%) 5. Total Percent of Change: (25.1%) 6. Final Contract Amount: $27,243.52 7. Funding: PO-0033330 B. 2024 Brick Spot Repair – Project No. 124-041 1. Company: Acorn Landscaping, LLC 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($11,368) 4. Percent of Decrease: (8.09%) 5. Total Percent of Change: (4.44%) 6. Final Contract Amount: $129,085.00 7. Funding: PO-0032076 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 C. Northwest Elevated Tank Valve Vault Coating – Project No. 122-018B 1. Company: Jetco , Ltd. 2. Change Order No.: 1 3. Increase Amount: $2,274 4. Percent of Increase: 4.89% 5. Total Percent of Change: 4.89% 6. Final Contract Amount: $48,760 7. Funding: PO-0028833 10. PROJECT COMPLETION AFFIDAVITS A. Fun F/X Demolition 100 Sample Street – Project No. 123-014R 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $550,000 3. Funding: PO-0030913 11. RESOLUTIONS A. Resolution No. 26-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing the 2025 Prime Borrowing Rate for Calculating Installment Payment Amount for Water/Sewer Installation Charge 1. Description: Establishing Prime Borrowing Rate for 2025, per Section 17-85 of the South Bend Municipal Code B. Resolution No. 27-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing Board Vice President to Conduct Certain Administrative Acts Relating to Ownership of Board Property 1. Description: Authorizing the Board of Public Works Vice President to Apply for Rezonings for Board of Public Works Owned Property Through December 31, 2025 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Servies Agreement – Abonmarche Consultants, Inc. 1. Description: Description: To Develop Preliminary Plans and Cost Estimate for Portage Ave. and Elwood Ave. Neighborhood Infrastructure to Support Application for Indiana Finance Authority Low-Interest Loan Project No. 124-065 2. Amount: $42,100 3. Funding: PR-00037394 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 B. Contract – Key S.B., LLC 1. Description: Three Year Lease for Human Rights Comissions Office Space in the Key Bank Building 2. Amount: $5,300 for the first two years and $5,618 per month for year three C. Amendment No. 4 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional Schematic Design Effort and a Phase II Environmental Investigation for the Madison Lifestyle District Project No. 123-074 2. Amount: $40,060; New Adjusted Total: $669,310 3. Funding: PO-0029313 D. Professional Services Agreement – Pinnacle Engineering, Inc. 1. Description: Provide Engineering Services for the Review of the RIN Generation Process, Instrumentation and Controls at the Wastewater Treatment Plant 2. Amount: $9,250 3. Funding: PR-00037526 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Our Virgin of Guadalupe Procession a) Date/Times: December 12, 2024/ 5:00 p.m. to 6:30 p.m. b) Location: Ford St. between Kosciuszko St. and S. Olive St. c) Favorable Recommendations B. Street Closures for Special Events 1. Event: March for Life-South Bend 2025 a) Date/Times: January 17, 2025/ 11:00 a.m. to 12:00 p.m. b) Location: E. Jefferson Blvd. between S. Main St. and S. Niles Ave. c) Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. Renewal of Reserved Handicapped Parking Space Sign Permit 1. Applicant: Gino Catanzarite 2. Location: East Side of Lafayette Blvd., North of Jefferson Blvd. #5 a) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 B. New Installation – School Zone Signage 1. Location(s): a.) St. Thomas More Academy - 312 W. Colfax Ave. b.) Success Academy at the Boys and Girls Club - 502 E. Sample St. c.) Portage School of Leaders - 306 W. Marion St. a) All Criteria Met 15. RATIFY BONDS A. Contractor Bonds 1. Five Star Concrete & Construction LLC, Approved effective April 24, 2024 B. Excavation Bonds 1. M.M. Construction DBA Carlos Maldonado, Approved effective November 7, 2024 C. Occupancy Bonds 1. M.M. Construction DBA Carlos Maldonado, Approved effective November 7, 2024 2. Youna Mechanical, Inc. dba The YMI Group, Inc., Approved effective November 4, 2024 3. Horizon Construction Group, Inc., Approved effective November 12, 2024 4. Five Star Concrete & Construction LLC, Approved effective April 24, 2024 16. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,104 (Total # of Accountholders) as of the 4th Quarter of 2024 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0093242: GBLN-0093243: GBLN-0093244 a) Date: 11/04/2024 b) Amount: $1,927,619.50 2. Claim No.: GBLN-0093230 a) Date: 11/05/2024 b) Amount: $3,253,169.12 3. Claim No.: GBLN-0093734 c) Date: 11/12/2024 d) Amount: $5,066,604.54 4. Claim No.: GBLN-0093606: GBLN-0094017: GBLN-0094018 e) Date: 11/13/2024 f) Amount: $752,345.77 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.