HomeMy WebLinkAbout66-24 Q4 2024 Budget Transfers County-City Building Phone 311 inside City limits
227 W Jefferson Blvd Suite,1200 N SQLTTH $ , Email 311@southbendin.gov
South Bend,IN 46601 QsS � 'ti Website Southbendin.gov
James Mueller,Mayor 4' •
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\PEACES � ' Filed Filed in Clerk's Office
N„,_1865 NOV 19 2024
Bianca Tirado
City of South Bend City Clerk,South Bend, IN
Department of Administration 8r Finance
Division of Human Resources
November 20,2024
Sharon McBride,President
City of South Bend Common Council
227 W.Jefferson Boulevard,4th Floor
South Bend, Indiana 46601
RE:Q4 2024 Budget Transfer Ordinance
Dear President McBride,
During the past several years,it has been the practice of the City of South Bend to request
department heads,fiscal staff,and city administration to conduct an extensive review of the status
of compliance with the adopted city budget and propose necessary adjustments periodically
throughout the year. For 2024,we plan to propose adjustments during four time periods—March,
June,October and December.
Based on our budget review,we are submitting the enclosed budget transfer ordinance for your
consideration.
I will present this bill to the Common Council at the appropriate committee and Council meetings.
It is requested that this bill be filed for 1st reading on November 25th,2024,with 2nd reading,
public hearing and 3rd reading scheduled for December 9th,2024.
Thank you for your attention to this request. If you should have any questions,please feel to contact
me at 574-235-9822.
Regards
WSOL
Kyle Willis
City Controller
Filed in Clerk's Office
N O V 19 2024
BILL NO.
Bianca Tirado
City Clerk, South Bend, IN
ORDINANCE NO.
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH
BEND,INDIANA,FOR BUDGET TRANSFERS FOR VARIOUS
DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE
YEAR 2024
STATEMENT OF PURPOSE AND INTENT
Unforeseen conditions have developed since the adoption of the existing City
budget, under Ordinance No. 10971-23 on October 9,2023, which necessitate the
increase and reduction of appropriations within the various departments of the General
Fund and other funds of the City of South Bend during 2024.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of
South Bend, Indiana, as follows:
Section I. All accounts as set forth in the detailed attachment hereto which are
incorporated herein shall be adjusted by increase or reduction of appropriation in the
designated sums.
Section II. This ordinance shall be in full force and effect from and after its
passage by the Common Council and approval by the Mayor.
Sharon McBride,
Common Council President
Attest:
Bianca Tirado, City Clerk
Presented by me to the Mayor of the City of South Bend, Indiana, on the
day of ,2024, at o'clock . m.
Bianca Tirado, City Clerk
Approved and signed by me on the day of , 2024, at
o'clock . m.
James Mueller,
Mayor, City of South Bend, Indiana
City of South Bend,Indiana
Q4 2024 Budget Adjustments-Budget Transfers
(budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same fund)
1
Account tr Fund Department Division Account Budget
Adjustment
101-08-080-080-422000-- General Fund Police Department Police Department Supplies-Operating-Other Operating Supplies $ 150,000
101-08-080-080-410001— General Fund Police Department Police Department Personnel-Salaries&Wages-Salaried Wages $ (150,000)
Rationale: Reallocate budget
220-08-080-085-445001— Law Enforcement Continuing Education Police Department Police Department Capital Outlay-Machinery&Equip-Police Equipment $ (120,000)
220-08-080-088-422000-- Law Enforcement Continuing Education Police Department Police Department Supplies-Operating-Other Operating Supplies $ 100,000
220-08-080-088-439006-- Law Enforcement Continuing Education Police Department Police Department Services&Charges-Other-Education&Training $ 20,000
Rationale: Reallocate budget
101-09-090-090-436003— General Fund Fire Department Fire Department Services&Charges-Repairs&Maint-Auto Equip R&M $ 150,000
101-09-090-090-422000— General Fund Fire Department Fire Department Lease Purchase $ 50,000
101-09-090-090-410001-- General Fund Fire Department Fire Department Personnel-Salaries&Wages-Salaried Wages $ (200,000)
Rationale: Reallocate budget
101-11-201-201-439000-- General Fund Venues Parks&Arts Park Maintenance Services&Charges-Other-Misc Charges&Svcs $ (187,000)
201-11-205-231-410001-- Parks&Recreation Venues Parks&Arts Development&Promotion Personnel-Salaries&Wages-Salaried Wages $ (200,000)
201-11-205-243-433003-- Parks&Recreation Venues Parks&Arts Development&Promotion Services&Charges-Printing&Ad-Promotional $ (185,000)
201-11-208-237-410001-- Parks&Recreation Venues Parks&Arts Community Programming Personnel-Salaries&Wages-Salaried Wages $ (110,000)
201-11-208-237-411008-- Parks&Recreation Venues Parks&Arts Community Programming Personnel-Employee Benefits-Health Insurance $ (60,000)
201-11-208-238-422009-- Parks&Recreation Venues Parks&Arts Community Programming Supplies-Operating-Recreation Supplies $ 10,000
201-11-202-221-423000— Parks&Recreation Venues Parks&Arts Golf Courses Supplies-Repair&Maint-Other R&M Supplies $ 10,000
201-11-202-222-423000— Parks&Recreation Venues Parks&Arts Golf Courses Supplies-Repair&Maint-Other R&M Supplies $ 10,000
670-11-230-296-434900-- Century Center Operations Venues Parks&Arts Century Center Services&Charges-Insurance-SMG Insurance $ 10,000
670-11-230-296-439900-- Century Center Operations Venues Parks&Arts Century Center Services&Charges-Other-SMG General&Admin Costs $ 10,000
201-11-203-230-422009— Parks&Recreation Venues Parks&Arts Recreational Experiences Supplies-Operating-Recreation Supplies $ 10,000
670-11-230-295-423001— Century Center Operations Venues Parks&Arts Century Center Supplies-Repair&Maint-Building Materials $ 10,000
201-11-201-201-431019— Parks&Recreation Venues Parks&Arts Park Maintenance Services&Charges-Professional-Security Services $ 20,000
201-11-201-201-436000— Parks&Recreation Venues Parks&Arts Park Maintenance Services&Charges-Repairs&Maint-Other R&M $ 30,000
670-11-230-296-439901— Century Center Operations Venues Parks&Arts Century Center Services&Charges-Other-SMG Management Fee $ 30,000
201-11-201-201-423000— Parks&Recreation Venues Parks&Arts Park Maintenance Supplies-Repair&Maint-Other R&M Supplies $ 35,000
670-11-230-296-422015— Century Center Operations Venues Parks&Arts Century Center Supplies-Operating-Cost of Goods Sold $ 40,000
201-11-203-230-410005-- Parks&Recreation Venues Parks&Arts Recreational Experiences Personnel-Salaries&Wages-Seasonal&Interns $ 50,000
670-11-230-296-413900— Century Center Operations Venues Parks&Arts Century Center Personnel-Other Personnel-SMG Wages $ 50,000
670-11-230-296-439902— Century Center Operations Venues Parks&Arts Century Center Services&Charges-Other-SMG Operations $ 75,000
201-11-201-201410003— Parks&Recreation Venues Parks&Arts Park Maintenance Personnel-Salaries&Wages-Permanent Part Time $ 100,000
670-11-230-296-413900-- Century Center Operations Venues Parks&Arts Century Center Personnel-Other Personnel-SMG Wages $ 110,000
201-11-201-201-410002-- Parks&Recreation Venues Parks&Arts Park Maintenance Personnel-Salaries&Wages-Teamster Wages $ 132,000
Rationale: Reallocate budget
Filed in Clerk's Office
NOV 19 2924
Bianca Tirado
City Clerk, South Bend, IN
City of South Bend,Indiana
Q4 2024 Budget Adjustments-Budget Transfers
(budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same fund)
Account 0 Fund Department Division Account Budget
Adjustment
641-06-605-514-452001— Sewage Works Operations Public Works Wastewater Other Uses-Interfund Transfer Out-PILOT $ 98,064
641-06-605-514-431001-- Sewage Works Operations Public Works Wastewater Services&Charges-Professional-Legal Services $ (98,064)
620-06-604-606-439015— Water Works Operations Public Works Water Works Services&Charges-Other-Plumbing Contractors $ 190,000
620-06-604-604-423009— Water Works Operations Public Works Water Works Supplies-Repair&Maint-Repair Parts $ (10,000)
620-06-604-603-422012-- Water Works Operations Public Works Water Works Supplies-Operating-Water Treatment Chemicals $ (180,000)
610-06-603-512-436003-- Solid Waste Operations Public Works Solid Waste Services&Charges-Repairs&Maint-Auto Equip R&M $ 215,000
610-06-603-512-422002— Solid Waste Operations Public Works Solid Waste Supplies-Operating-Diesel/CNG $ (105,000)
610-06-603-512-422000— Solid Waste Operations Public Works Solid Waste Supplies-Operating-Other Operating Supplies $ (110,000)
101-06-600-500-411008-- General Fund Public Works Engineering Personnel-Employee Benefits-Health Insurance $ (100,000)
101-06-600-500-410001— General Fund Public Works Engineering Personnel-Salaries&Wages-Salaried Wages $ (200,000)
101-06-600-500-452000-- General Fund Public Works Engineering Other Uses-Interfund Transfer Out-Transfers Out $ 300,000
Rationale: Reallocate budget
101-03-031-031-433003-- General Fund Common Council Youth Council Services&Charges-Printing&Ad-Promotional $ 960
101-03-031-031-421000— General Fund Common Council Youth Council Supplies-Office-Other Office Supplies $ (960)
Rationale: Reallocate budget
101-02-020-020-433002-- General Fund City Clerk's Office City Clerk's Office Services&Charges-Printing&Ad-Publication of Legal Notice $ 10,000
101-02-020-020-411008— General Fund City Clerk's Office _City Clerk's Office Personnel-Employee Benefits-Health Insurance $ (10,000)
Rationale: Transfer funds to cover budget
101-03-030-030-431001— General Fund Common Council Common Council Services&Charges-Professional-Legal Services $ 21,400
101-03-030-030-410005— General Fund Common Council Common Council Personnel-Salaries&Wages-Seasonal&Interns $ (21,400)
Rationale: Transfer funds to cover budget for Attorney Bob Palmer
101-03-030-030-431000— General Fund Common Council Common Council Services&Charges-Professional-Other Professional Svcs $ 86,000
101-03-030-030-411008— General Fund Common Council Common Council Personnel-Employee Benefits-Health Insurance $ (86,000)
Transfer funds to cover budget-Reparatory Justice Commission
101-03-030-030-431001— General Fund Common Council Common Council Services&Charges-Professional-Legal Services $ 10,000
101-03-030-030-410005— General Fund Common Council Common Council Personnel-Salaries&Wages-Seasonal&Interns $ (10,000)
Rationale: Transfer funds to cover budget for legal services
101-03-030-030-431000-- General Fund Common Council Common Council Services&Charges-Professional-Other Professional Svcs $ 30,000
101-03-030-030-411008— General Fund Common Council Common Council Personnel-Employee Benefits-Health Insurance $ (30,000)
Rationale: Transfer funds to cover budget for legal services
101-03-030-030-421000— General Fund Common Council Common Council Supplies-Office-Other Office Supplies $ 2,000
101-03-030-030-432003-- General Fund Common Council Common Council Services&Charges-Communication&Transp-Travel $ (2,000)
Rationale: Transfer funds to cover budget for office supplies
279-07-071-071-422006— IT/Innovation/311 Call Center Innovation&Technology Information Technology Supplies-Operating-Computer Supplies&Equipment $ 130,000
279-07-071-071-431009— IT/Innovation/311 Call Center Innovation&Technology Information Technology Services&Charges-Professional-Computer&Technology $ (130,000)
Rationale: Transfer funds to cover budget
City of South Bend,Indiana
Q4 2024 Budget Adjustments-Budget Transfers
(budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same fund)
Account A Fund Department Division Account Budget
Adjustment
211-10-101-120411008-- Dept of Community Investment Operating Community Investment Community Investment Personnel-Employee Benefits-Health Insurance $ (100,000)
211-10-101-120-410003-- Dept of Community Investment Operating Community Investment Community Investment Personnel-Salaries&Wages-Permanent Part Time $ (28,000)
211-10-101-120-421000— Dept of Community Investment Operating Community Investment Community Investment - Supplies-Office-Other Office Supplies $ (13,000)
211-10-101-132-422000-- Dept of Community Investment Operating Community Investment Community Investment Supplies-Operating-Other Operating Supplies $ (11,000)
211-10-101-130-431000-- Dept of Community Investment Operating Community Investment Community Investment Services&Charges-Professional-Other Professional Svcs $ 28,000
211-10-101-120-431000-- Dept of Community Investment Operating Community Investment Community Investment Services&Charges-Professional-Other Professional Svcs $ 124,000
Rationale: Q4-To cover estimated Professional Services
222-04-403-450-422005— Central Services Administration&Finance Central Services Supplies-Operating-Uniforms $ 1,400
222-04-403-450-411008— Central Services Administration&Finance Central Services Personnel-Employee Benefits-Health Insurance $ (1,400)
Rationale: Transfer funds to cover budget for uniforms
222-04-403-450-423000— Central Services Administration&Finance Central Services Supplies-Repair&Maint-Other R&M Supplies $ 3,000
222-04-403-450-411008— Central Services Administration&Finance Central Services Personnel-Employee Benefits-Health Insurance $ (3,000)
Rationale: Q4-To cover estimated Professional Services
230-10-103-100-436012— Code Enforcement Community Investment Neighborhoods Services&Charges-Repairs&Maint-Site Mowing(Parks) $ 225,000
230-10-103-100410001— Code Enforcement Community Investment Neighborhoods Personnel-Salaries&Wages-Salaried Wages $ (225,000)
Rationale: Q4-FY24 Maintenance/Mowing costs City owned property
222-04-403-450-423001-- Central Services Administration&Finance Central Services Supplies-Repair&Maint-Building Materials $ 2,000
222-04-403-450411008— Central Services Administration&Finance Central Services Personnel-Employee Benefits-Health Insurance $ (2,000)
Rationale: Transfer funds to cover budget
101-04-401-043-421000— General Fund Administration&Finance Diversity&Inclusion _ Supplies-Office-Other Office Supplies $ 2,000
101-04-401-043439004-- General Fund Administration&Finance Diversity&Inclusion Services&Charges-Other-Dues&Memberships $ (2,000)
Rationale: Transfer funds to cover budget
101-04-402-044410001— General Fund Administration&Finance Human Rights Personnel-Salaries&Wages-Salaried Wages $ (28,586)
101-04-402-044-411001— General Fund Administration&Finance Human Rights Personnel-Employee Benefits-FICA Regular $ (1,000)
101-04-402-044-411004— General Fund Administration&Finance Human Rights Personnel-Employee Benefits-PERF Regular $ (8,746)
101-04-402-044-411008-- General Fund Administration&Finance Human Rights Personnel-Employee Benefits-Health Insurance $ (26,450)
101-04-402-044-421000-- General Fund Administration&Finance Human Rights Supplies-Office-Other Office Supplies $ 2,431
101-04-402-044-431001— General Fund Administration&Finance Human Rights Services&Charges-Professional-Legal Services $ 10,000
101-04-402-044-431009-- General Fund Administration&Finance Human Rights Services&Charges-Professional-Computer&Technology $ 27,000
101-04-402-044-433003— General Fund Administration&Finance Human Rights Services&Charges-Printing&Ad-Promotional $ 367
101-04-402-044-436001— General Fund Administration&Finance Human Rights Services&Charges-Repairs&Maint-Building R&M $ 1,381
101-04-402-044-439000— General Fund Administration&Finance Human Rights Services&Charges-Other-Misc Charges&Svcs $ 2,701
101-04-402-044-437003— General Fund Administration&Finance Human Rights Services&Charges-Rentals-Office Space $ 20,902
Rationale: Transfer for expansion to new location for EEOC/HUD/HRC
258-04402-045410001— _ Human Rights Federal Grants Administration&Finance Human Rights Personnel-Salaries&Wages-Salaried Wages $ 4,200
258-04-402-045411008— Human Rights Federal Grants Administration&Finance Human Rights Personnel-Employee Benefits-Health Insurance $ (1,800)
258-04-402-045-431001-- Human Rights Federal Grants Administration&Finance Human Rights Services&Charges-Professional-Legal Services $ (2,400)
Rationale: Transfers to cover additional expense in salaries
City of South Bend,Indiana
Q4 2024 Budget Adjustments-Budget Transfers
(budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same fund)
Account 6 Fund Department Division Account Budget
Adjustment
230-10-103-105-411008-- Code Enforcement Community Investment Neighborhoods Personnel-Employee Benefits-Health Insurance $ (66,000)
230-10-103-105-439019— Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Cremation Services $ 25,000
230-10-103-100-439000— Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Misc Charges&Svcs $ 41,000
Rationale: Q4-To cover budget overage projected for Year-End