HomeMy WebLinkAbout5H3 Resolution No. 3618 (Staff Authority Property Contracts Related Services) - SignedSouth Bend Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, Indiana
Redevelopment Commission Agenda Item
D ATE : 11/6/2024
FROM: Joseph Molnar, Assistant Director of
Growth & Opportunity
SUBJECT: Two Administrative Resolutions,
Two Administrative Amendments
Funding Source* (circle) River West; River East; South Side; Douglas Road; West Washington; RDC General; Riv. East Res.
* Funds are subject to the City Controller's determination of availability; if funds are unavailable, as solely determined by the City Controller, then the
authorization of the expenditure of such funds shall be void and of no effect.
PURPOSE OF REQUEST: Approval of Four Administrative Updates
SPECIFICS: Staff of the RDC are proposing four (4) administrative updates for approval, detailed below:
1.Setting Procedures for Contracts for Property Related Services. This resolution establishes which City
staff are authorized to initiate contracts for services on behalf of the RDC. All contracts initiated by Staff
must be related to property the RDC owns, is interested in acquiring, or intends to sell, use, exchange,
lease or otherwise dispose. The resolution also sets a maximum amount for each respective service.
2.Appointing Authorized Representatives to Conduct Certain Administrative Acts Related to Property. This
resolution establishes which City staff are authorized to perform on behalf of the Commission
administrative acts related to the RDC’s owning, managing, leasing, and selling of property.
3.Fourth Amendment to Redevelopment Supervisory Services Agreement. This Fourth Amendment
updates the fees for services which the RDC pays to the City General Fund for the work of City staff
whose primary responsibilities are heavily related to RDC related activities. The total equates to One
Hundred Thirty-Two Thousand One Hundred and Fifty-Seven Dollars ($132,157.00.00).
4.Sixth Amendment to Engineering Services Agreement 2024. This Sixth Amendment updates the fees for
engineering services performed by City employed engineers on projects related to RDC. The total
equates to Two Hundred One Thousand One Hundred Sixty Dollars ($201,160.00).
Staff recommends approval of all four (4) items.
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
11-14-2024
1
RESOLUTION NO. 3618
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION SETTING
PROCEDURES FOR CONTRACTS FOR PROPERTY RELATED SERVICES
WHEREAS, I.C. 36-7-14-12.2 provides that the South Bend Redevelopment Commission
(the "Commission") may acquire, hold, use, sell, exchange, lease, rent or otherwise dispose of
property for the purposes set forth and described in I.C. 36-7-14 (the "Act"); and
WHEREAS, the Commissioners have the authority under I.C. 36-7-14-5(g) to adopt such
rules and bylaws as they consider necessary for the proper conduct of their proceedings and the
carrying out of their duties and the safeguarding of money and property placed in their custody; and
WHEREAS, the Commission enters into contracts, from time to time, with title companies,
appraisers, surveyors, and environmental contractors so as to better understand the status of title
and the condition of real estate in which the Commission has a current or prospective interest; and
WHEREAS, the Commission wishes to delegate to certain staff members of the City of
South Bend (the "City") the authority to initiate certain contracts with title companies, appraisers,
surveyors, and environmental contractors subject to the limitations stated in this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Commission as follows:
I.The following staff members or their successors ("Staff') are authorized to initiate
contracts for services (the "Contracts") on behalf of the Commission:
a. Caleb Bauer;
b.Sarah Schaefer;
c.Erik Glavich
d. Joseph Molnar; and
e. Erin Michaels
II.All Contracts initiated by Staff must be related to property the Commission owns, is
interested in acquiring, or intends to sell, use, exchange, lease or otherwise dispose
in furtherance of its purposes under the Act. The Contracts shall be strictly limited to
the services identified in paragraph 5 of this Resolution.
III.Each Contract must be approved by the Executive Director or any properly
appointed Acting Executive Director of the City's Department of Community
Investment (the "Director").
IV.Each Contract shall be entered into with a service provider duly licensed and/or
authorized to do business in the State of Indiana.
V.Staff’s authority to initiate the Contracts is limited to the following maximum
amount for each respective service:
2
Title Searches and Policies: $1,000.00 per parcel
Appraisals (Commercial/Industrial): $10,000.00 per appraisal
Appraisals (Residential): $4,000.00 per appraisal
Land Surveys/Replats/Subdivisions: $10,000.00 per survey/replat/subdivision
Environmental Assessments: $10,000.00 per assessment
VI.All Contracts initiated by Staff must be presented to the Commission as part of the
Commission's regular claims approval process or separately for ratification by the
Commission.
VII.This Resolution supersedes Resolution No. 3584, and the authority granted under
this Resolution continues until superseded or rescinded by a separate written
resolution of the Commission.
VIII.This Resolution shall be in full force and effect after its adoption.
ADOPTED at a meeting of the Commission held on November 14, 2024, at 1308 County-
City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601.
SOUTH BEND REDEVELOPMENT
COMMISSION
_____________________________
Tory Warner, President
ATTEST:
__________________
Vivian G. Sallie, Secretary