HomeMy WebLinkAbout5H2 Resolution No. 3617 (Authorizing DCI Staff for Administrative Acts) - SignedSouth Bend Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, Indiana
Redevelopment Commission Agenda Item
D ATE : 11/6/2024
FROM: Joseph Molnar, Assistant Director of
Growth & Opportunity
SUBJECT: Two Administrative Resolutions,
Two Administrative Amendments
Funding Source* (circle) River West; River East; South Side; Douglas Road; West Washington; RDC General; Riv. East Res.
* Funds are subject to the City Controller's determination of availability; if funds are unavailable, as solely determined by the City Controller, then the
authorization of the expenditure of such funds shall be void and of no effect.
PURPOSE OF REQUEST: Approval of Four Administrative Updates
SPECIFICS: Staff of the RDC are proposing four (4) administrative updates for approval, detailed below:
1.Setting Procedures for Contracts for Property Related Services. This resolution establishes which City
staff are authorized to initiate contracts for services on behalf of the RDC. All contracts initiated by Staff
must be related to property the RDC owns, is interested in acquiring, or intends to sell, use, exchange,
lease or otherwise dispose. The resolution also sets a maximum amount for each respective service.
2.Appointing Authorized Representatives to Conduct Certain Administrative Acts Related to Property. This
resolution establishes which City staff are authorized to perform on behalf of the Commission
administrative acts related to the RDC’s owning, managing, leasing, and selling of property.
3.Fourth Amendment to Redevelopment Supervisory Services Agreement. This Fourth Amendment
updates the fees for services which the RDC pays to the City General Fund for the work of City staff
whose primary responsibilities are heavily related to RDC related activities. The total equates to One
Hundred Thirty-Two Thousand One Hundred and Fifty-Seven Dollars ($132,157.00.00).
4.Sixth Amendment to Engineering Services Agreement 2024. This Sixth Amendment updates the fees for
engineering services performed by City employed engineers on projects related to RDC. The total
equates to Two Hundred One Thousand One Hundred Sixty Dollars ($201,160.00).
Staff recommends approval of all four (4) items.
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
11-14-2024
1
RESOLUTION NO. 3617
A RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPOINTING AUTHORIZED REPRESENTATIVES TO CONDUCT CERTAIN
ADMINISTRATIVE ACTS RELATING TO REDEVELOPMENT PROPERTY
WHEREAS, the South Bend Redevelopment Commission (the “Commission”) is the
governing body of the City of South Bend Department of Redevelopment established under the
Redevelopment of Cities and Towns Act of 1953, as amended, being I.C. 36-7-14-1 et seq. (the
“Act”); and
WHEREAS, I.C. 36-7-14-12.2 provides that the Commission may acquire, hold, use, sell,
exchange, lease, rent, or otherwise dispose of property for the purposes set forth and described in
I.C. 36-7-14; and
WHEREAS, the Commissioners have the authority under I.C. 36-7-14-8(g) to adopt such
rules and bylaws as they consider necessary for the proper conduct of their proceedings and the
carrying out of their duties and the safeguarding of money and property placed in their custody;
and
WHEREAS, the Commission owns, manages, leases, and sells property within the
boundaries of the City of South Bend (the “City”); and
WHEREAS, as a result of such owning, managing, leasing, and selling of property, City
staff members receive frequent requests to perform administrative functions on behalf of the
Commission, including but not limited to, the approval of plats, the release of obsolete financing
documents, the submission of forms to other various entities, and the execution of documents
related to the ownership, maintenance, and disposition of property; and
WHEREAS, the City’s staff members are familiar with the property owned by the
Commission; and
WHEREAS, the Commission desires to expressly authorize certain members of the City’s
staff to take such administrative acts and to execute such administrative documents as necessary
to provide for the proper maintenance and management of its property interests.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission
as follows:
1.The following staff members of the City are authorized to perform, on behalf of the
Commission, all administrative acts related to the Commission’s owning,
managing, leasing, and selling of property, including, but not limited to, acts
relating to the disposition of property, the closing of a property transaction, a re-
platting process, a tax appeal process, the release of obsolete financing documents,
a petition or application regarding land use before an administrative body, or any
2
other review process, whether such process was initiated by the Commission or
another entity:
a. Caleb Bauer;
b.Sarah Schaefer;
c.Erik Glavich;
d. Joseph Molnar; and
e. Erin Michaels.
Such authority shall include the authority to execute documents on behalf of the
Commission that relate to the completion of such administrative acts, provided,
however, that staff members are not authorized to execute any deed of conveyance
on behalf of the Commission. For purposes of this Resolution, an administrative
act is one in which the authorized staff member determines, upon the advice of legal
counsel, that said act occurs within the normal course of owning, managing, leasing,
or selling property and does not adversely impact an interest of the Commission in
light of the Commission’s overall purpose and goals as set forth under the Act.
2.This Resolution supersedes Resolution No. 3583, and the authority granted under
this Resolution continues until further action of the Commission.
3.This Resolution shall be in full force and effect after its adoption.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
November 14, 2024.
SOUTH BEND REDEVELOPMENT
COMMISSION
Troy Warner, President
ATTEST:
Vivian G. Sallie, Secretary