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HomeMy WebLinkAboutEncroachment & Revocable Permit - 908 Portage Ave.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 Mr. Gregory Kil Bakery Group, LLC. 1012 Riverside Dr. PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 12, 2024 South Bend, IN 46616 gkil&kilarchitecture.com; mfkeenlggmail.com RE: Encroachment into Public Right -of -Way — 908 Portage Ave. Dear Mr. Kil: At its November 12, 2024 meeting, the Board of Public Works approved your request for the installation of three (3) locations of new steps for the entrances at 908 Portage Ave. This encroachment was approved subject to the improvements not becoming a safety hazard. Enclosed please find copies of the permit and application. The encroachment will be permitted to remain and continue until such time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and safe now of traffic thereon. Said encroachment shall not in any way prejudice or preclude the City's rights with respect to the future use of that portion of the right-of-way. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou � �Spi3TH w y 1'liACli X 3i 1865 INTEROFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE: October 4, 2024 TO: Kyle Ludlow, Engineering Department Derek Erquhart, Fire Department Chris Dressel, Community Investment FROM: Theresa Heffner, Clerk SUBJECT: ENCROACHMENT RECOMMENDATION Revocable Encroachment — Bakery Group, LLC LOCATION: 908 Portage Avenue PLEASE INSERT YOUR RECOMMENDATIONS IN THE APPROPRIATE FIELD BELOW, BASED ON THE FOLLOWING CRITERIA: 1. It has been determined that this encroachment in no way impairs the highway or with the free and safe flow of traffic thereon, and it is recommended that the encroachment be permitted to remain. 2. Said encroachment shall not in any way prejudice or preclude the City's rights with respect to the future use of the portion of the right-of-way. ENGINEERING: Favorable, No issues with T & L COMMUNITY INVESTMENT: Favorable FIRE: Favorable ENCROACHMENT APPLICATION f� City of South Bend - Board of Public Works 227 W . Jefferson Boulevard, Ste. 1316 2865 South Bend, IN 46601 PROPERTY OWNER INFORMATION: Name of Business/Homeowner: Bakery Group, LLC Address: 908 Portage City/State/Zip: South Bend IN 46616 Phone:574 220-8867 cell Email: 9kil@kilarchitecture.com ENCROACHMENT INFORMATION: Location of Encroachment: Portage Ave Encroachment Description New Step Encroachment (3 locations) over ROW CL Road to R/W Line: 30' at Avenues, Size of Encroachment: 6'-8' x 0'-6" +/- Distance of R/W: 60' w at Avenues Amount in R/W: 6'-8' X 0'-611 +/- INSTALLER'S INFORMATION: Business Name: Bakery Group, LLC, Owner Address: 1012 Riverside Drive City/State/Zip: South Bend, IN 46616 Phone:574 514-2096 cell Email: Signature: Printed Name: Mike Keen mfkeenl@gmail.com INCLUDE THE FOLLOWING ITEMS WITH YOUR APPLICATION: 0 Photos of the area where encroachment will take place. 0 Plans and Specifications 0 Completed Agreement AFFIRMATION I, the undersigned do hereby certify and affirm that all the information given in this application is accurate and correct. I understand that encroachments must in no way impair the highway or free and safe flow of traffic thereon and may be revoked at any time. 2__C- Signature of Applicant: Date: Sep 18, 202, Printed Name of Applicant: Gregory Kil REVOCABLE PERMIT RECOGNITION OF ENCROACHMENT UPON CITY OF SOUTH BEND -CONTROLLED PROPERTY AND PROVISIONS ALLOWING TEMPORARY CONTINUANCE OF SAME Company/Homeowner Name BakeryGroup, LLC , hereafter, the "APPLICANT." The encroachment will be permitted to remain and continue under the following terms and conditions: 1) Until such time as the BOARD OF PUBLIC WORKS ("BOARD") of the CITY OF SOUTH BEND ("CITY") shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and safe flow of traffic thereon; 2) Said encroachment shall not in anyway prejudice or preclude the CITY'S rights with respect to the future use of the portion of the right-of-way; 3) The encroachment as it now exists shall in no manner be added to or enlarged in its present scope or dimensions; 4) In the event of change of ownership of the fixture or any other item of personal property which constitutes the aforesaid encroachment, this permit shall become null and void; 5) The CITY shall not be liable to APPLICANTfor any damages caused to APPLICANT that arise out of or is incidental to any activity and/or incidences authorized by this permit; 6) In consideration of the granting of this Permit by the BOARD, APPLICANT shall indemnify, hold harmless and defend the CITY from and against any and all actions or causes of action which the CITY may suffer or incur by reason of bodily injury, including death, to any person or persons, or by reason of damage to or destruction of any property, including the loss thereof, arising out of or in any manner connected with any activity and/or incidences authorized by this permit and/or any activities and/or incidences incidental thereto, or which the CITY may sustain or incur in connection with any litigation, investigation, or other expenditures incidental thereto, including any suit instituted by the CITY to enforce the obligation of this agreement of indemnity. It is the intent of the parties hereto that the APPLICANT shall indemnify the CITY under this indemnification clause to the fullest extent permitted by law. This approval shall be binding upon everyone past or present, claiming any interest in and to the aforementioned encroachment. ACCEPTANCE OF TERMS AND CONDITIONS I accept and agree to be bound by all of the terms and conditions of this permit. Submitted By: GregoryKll Signature: Date: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tiaa 11,15;�_2rt Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member September 18, 2024 Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: November 12, 2024 Revised on 9.14.21 o4Tx8 ENCROACHMENT APPLICATION INSTRUCTIONS City of South Bend - Board of Public Works 227 W. Jefferson Blvd., Ste.1316 `. 1865 South Bend, IN 46601 Dear Resident or Business: Thank you for your interest in applying for permission to encroach upon the City's right-of- way. An encroachment occurs when a neighbor builds something on or overhanging another neighbor's property. Encroachments on City property can occur when a resident or business owner builds a canopy, signage, awnings, brick mailboxes, planters, and more on City streets, sidewalks, or other City property. All encroachments upon the City's right-of-way must be approved by the Board of Public Works. PROCESS Once your application is received, it will be reviewed by City personnel and presented at a City of South Bend Board of Public Works meeting for approval. Upon approval, a signed copy of your permit and agreement will be emailed or mailed to you. Note: The encroachment review and approval process can take four to six (4-6) weeks, depending on the complexity of the request. Permits may be revoked at any time. APPLICATION CHECKLIST Below is a checklist of items that must be included with your submission: ✓ Completed and signed Encroachment Application ✓ Photos of the area where the encroachment will take place. ✓ Complete description of the encroachment (i.e. canopy, banner, planter, underground utilities, signage, etc.) ✓ Plans and Specifications ✓ Signature and Legal Name ✓ Signed Revocable Permit Completed applications should be mailed or delivered to: City of South Bend - Board of Public Works 227 W. Jefferson Blvd. Ste.1316 South Bend, Indiana 46601 QUESTIONS The City of South Bend looks forward to working with you! If you have any questions, contact City Engineering at 574.235.9251. M PROPOSED SITE LAYOUT KEYNOTES: PROPOSED SITE LAYOUT NOTES: ONEW 4" THICK CONCRETE SIDEWALK 1. CONSTRUCTION LIMIT LINE DENOTES APPROXIMATE AREA OF ONEW 8" THICK CONCRETE DRIVEWAY APRON CONSTRUCTION. PARKING AND TRAFFIC CIRCULATION SHALL NOT BE OBSTRUCTED BY CONSTRUCTION ACTIVITIES. RIGHT-OF-WAY WORK BY OEXISTING DIRT ROAD IN PUBLIC ALLEY TO REMAIN OTHERS. ONEW LANDSCAPE PLANTING STRIP 2. SECURE ALL NECESSARY PERMITS AND APPROVALS FROM THE CITY OF SOUTH BEND PRIOR TO COMMENCING WORK, OFUTURE PARKING LOT. 3. CONTRACTOR SHALL BE RESPONSIBLE FOR INSTALLATION AND OEXISTING ASPHALT TO REMAIN. MAINTENANCE OF VEHICULAR AND PEDESTRIAN TRAFFIC MEASURES PRIOR TO COMMENCING WORK. ALL TRAFFIC MEASURES MUST BE APPROVED BY O(3) NEW DERO HITCH BICYCLE RACK (6 SPACES PER PHASE 1(3 THE CITY OF SOUTH BEND. SPACES FOR RETAIL & SERVICE 4,000GSF. 3 SPACES FOR OFFICE 4. VERIFY LOCATIONS AND DEPTH OF EXISTING UTILITIES PRIOR TO USE 28,000 GSF). SEE DETAIL 6/C2.1 CONSTRUCTION OPROPOSED UNDERGROUND GREASE TRAP LOCATION 5. REPAIR/REPLACE ANY EXISTING IMPROVEMENTS OR STRUCTURES DAMAGED OEXISTING CURB TO BE DEMOLISHED BY CONSTRUCTION ACTIVITY AT NO ADDITIONAL COST TO THE OWNER 6. DO NOT SCALE DRAWINGS - USE WRITTEN DIMENSIONS ONLY / 1 o DUMPSTER AREA. 10'-0" X 18'-0". 3-SIDED PAINTED CMU WALL WITH (2) 8'-0" OPAQUE SCREENED GATES. (PHASE 11) 7. PROPOSED E IMPROVEMENTS SHALL BE FIELD STAKED BY AN INDIANA REGIST D LAND SURVEYOR 6" CONCRETE CURB, TYP. / 8. L SITE WORK TO BE IN ACCORDANCE WITH CITY, STATE AND FEDERAL 18'-0" X 18'-0 4" CONCRETE PAD FOR DUMPSTER (PHASE II) STANDARDS AND REQUIREMENTS �, 13 CRABAPPLE - ADIRONDACK STREET TREE FROM CITY APPROVED/ 9. FIELD VERIFY DIMENSIONS AND LAYOUT AND NOTIFY ARCHITECT o LIST, INSTALLED APPROXIMATELY 30' 0. IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS �o`O 10. ALL MANHOLES, UTILITY POLES, VAULTS, CASTING, ETC. LOCATED WITHIN NEW CONCRETE AREAS SHALL BE ISOLATED FROM THE NEW CONCRETE o WITH Z" EXPANSION JOINT. USE ADJUSTING RINGS AS NECESSARY FOR FLUSH SURFACE C I --- -- ----------------- ` \ 39' 10" nI 1 �Q' °° PUBLIC ALLEY S 430'53" E 190.55' OHE OHE OHE OHE OHE HE O E OHE OHE OHEOHE OHE OHE OHE OHE- OHE OHE OHE OHE OHE 9,11 0 o a' 81 16' L_JL_J W I I 13 SCALE: 1/8" = 1'-0" w I w M fl � I 4 ao�ti M .. 7--7 F--7 I \X \X/ \ , +9,11 fS i i I I PHA II CONSTRUCTION PHASE I CONSIR I V/ N o \ \/ , \/ H 4" �I II 9,11 13 13 13 I II X/ \\X I I I I I I I N I I IL — — JIj o II / N 43d12'56" 1313.64' II PHASE PHAS 2 I I I I � ¢ m + I I . E.METER O E.METER K I L ARCHITECTURE P L A N N I N G 1126 LINCOLNWAY EAST SOUTH BEND, IN 4 6 6 0 1 GREGORY A. KIL N C A R B A I A ARCHITECT 574.288.2654 F A X 2 8 9 2 4 2 0 www.kilarchitecture.com W A R D BAKERY REHABILITATION 908 PORTAGE AVE. SOUTH BEND, IN 4 6 6 1 4 PROPOSED PHASE SITE PLAN PERMIT/ CONSTRUCTION DOCUMENTS DATE: MARCH 14, 2024 REVISED: THIS DOCUMENT AND THE DESIGN IS THE PROPERTY OF KIL ARCHITECTURE / PLANNING AND THE USE IS LIMITED TO THE SPECIFIED PROJECT. THE ARCHITECT SHALL BE DEEMED THE AUTHOR OF THIS DOCUMENT AND SHALL RETAIN ALL COMMON LAW, STATUTORY AND OTHER RESERVED RIGHTS, INCLUDING THE COPYRIGHT. THIS DOCUMENT MAY NOT BE REPRODUCED, COPIED OR USED WITHOUT THE WRITTEN PERMISSION OF KIL ARCHITECTURE / PLANNING. 0 8' 16' 32' II PROPOSED SITE PLAN SCALE: 1 / 16" = 1' - 0" © COPYRIGHT 2024 KIL ARCHITECTURE / PLANNIN( PLAN LEGEND: ... 3-HR RATED FIRE WALL 2-HR RATED SHAFT WALL OR FIRE PARTITION WALL TYPE (SEE SHEET A5.4) WINDOW TAG DOOR TAG - REFER TO SHEET A6.3 FOR INTERIOR DOORS LL FIRE EXTINGUISHER CABINET (RECESSED) N FIRE EXTINGUISHER CABINET (RECESSED, FIRE -RATED) M FIRE EXTINGUISHER CABINET LL (SURFACE MOUNT) L\ CCTV CAMERA BY OTHERS / PROPOSEDII GROUND FLOOR PLAN KEYNOTES: 1 NEW STOREFRONT ENTRY DOOR SYSTEM. 2 NEW STOREFRONT WINDOW SYSTEM. OSTEPS EXIST AT EXISTING ENTRANCES ON PORTAGE AVE AT THE 1918 AND 1924 BUILDINGS. NEW ENTRANCES CANNOT EASILY BE CONSTRUCTED WITH ZERO THRESHOLDS, BUT ACCESSIBLE ROUTE TO EACH TENANT SPACE CAN BE PROVIDED FROM WITHIN THE BUILDING O4 PROVIDE NEW STEPS AT NEW STOREFRONT ENTRY ONEW 2' WIDE STAIR TO CONNECT NORTH SECTION LEVEL TO MID NORTH SECTION LEVEL OPROVIDE NEW (23') RAMP TO CONNECT NORTH SECTION LEVEL TO MID NORTH SECTION LEVEL 7 PROVIDE NEW RAMP TO CONNECT INTERIOR STEP CHANGE OEXISTING TILE FLOORING TO REMAIN. OPROVIDE NEW LOCKSET ON EXISTING DOOR TO REMAIN. PROVIDE NEW DOOR AT FRAME WITH LOCKSET 10 ELEV 1: HOISTWAY & EQUIPMENT SERVING NEW 1400 LB. PASSENGER ELEVATOR. PROVIDE ACCESS AS REQUIRED BY ELEVATOR MANUFACTURER. FINAL HOISTWAY REQUIREMENTS ARE TO BE CONFIRMED WITH ELEVATOR MANUFACTURER (ORION LU/LA), BUT MAY INCLUDE PROVISIONS FOR A SWITCHED LIGHT, FIXED LADDER, SUMP PIT, AND FIRE EXTINGUISHER. PROVIDE CODE -COMPLIANT SIGNAGE ADJACENT TO ELEVATOR PER INDIANA BUILDING CODE SECTION 3002.3. 11 EXISTING CONCRETE FLOOR TO REMAIN. PATCH DIVOTS & DEPRESSIONS LARGER THAN 2" ACROSS TO MAINTAIN A RELIABLE FLAT WALKING SURFACE. FILL LARGER HOLES SOLID WITH CONCRETE. 12 NEW 6" CONCRETE SLOPED RAMP REFER TO RAMP TRENCH SECTION FOR MORE CONSTRUCTION DETAILS (SHEET S1.2) 13 NEW STAIRCASE: MASON TO CUT NEW FIRE STAIRS, PROVIDE 8" CMU WALLS AS SHOWN ON PROPOSED FLOOR PLAN, CONNECT GROUND FLOOR TO BASEMENT AND SECOND FLOOR 14 EXISTING STAIRCASE TO REMAIN AND RENOVATE. NEW PAINTED METAL STAIR HANDRAIL MOUNTED TO EXISTING WALL. PROVIDE EXTENSIONS AS REQUIRED BY CODE. MOUNT TOP OF RAIL BETWEEN 34"-38" ABOVE TREAD NOSING- REVIEW FINAL MOUNTING HEIGHT IN FIELD WITH ARCHITECT PRIOR TO INSTALLATION. 15 EXISTING DOOR FRAMES TO REMAIN. INSTALL NEW DOOR UNITS AND HARDWARE. SEE DOOR SCHEDULE. 16 COVER EXISTING SPIRAL STAIR OPENING. AREA TO BE USED AS STORAGE FOR TENANT SPACE ON GROUND FLOOR. NO ACCESS TO BASEMENT. 17 SKYLIGHT ABOVE 18 42" HIGH STEEL GUARDRAIL W/ WIRE MESH INFILL 19 DOOR ENCROACHMENT AREA. SIDEWALK AREA TO REMAIN 5'-0" CLEAR. 20 STEP ENCROACHMENT AREA. SIDEWALK AREA TO REMAIN 5'-0" CLEAR. PHASE 1' D PHASE 2 GENERAL PLAN NOTES: 1. SEE PLANS FOR EXISTING OVERALL DIMENSIONS. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY ALL DIMENSIONS PRIOR TO PERFORMING WORK. 2. EXISTING WALLS TO REMAIN ARE SHOWN NO HATCHED ON THE PLANS. 3. DIMENSIONS ARE TO CENTER OF STUD, UNLESS NOTED OTHERWISE. 4. ALL UNDIMENSIONED DOORS ARE TO BE LOCATED WITH THE HINGE SIDE OF THE DOOR 4" AWAY FROM THE ADJACENT PERPENDICULAR WALL. 5. DIMENSIONS DENOTED WITH AN INDICATE CRITICAL CLEARANCES REQUIRED FOR ACCESSIBILITY. 6. SEE WALL TYPES ON SHEET XX.X FOR MORE INFORMATION. 2'-10" 2'-10" 2'-10" 0° 1' 3z" 1o-„ PROPOSED GROUND FLOOR PLAN ° 4' 8' 16' SCALE: 3/32" = 1' - 0" @ 22x34 / 3/64" = 1' - 0" @ 11x17 7. CONTRACTOR TO COORDINATE LOCATIONS OF PROPOSED NEW FLOOR CORES WITH EXISTING STRUCTURE, PRIOR TO CONSTRUCTION. IF CONFLICTS EXIST BETWEEN THE PROPOSED PLUMBING DROP LOCATIONS AND THE EXISTING STRUCTURE, CONTACT THE ARCHITECT & PLUMBING ENGINEER FOR RESOLUTION. 8. SEE SPECIFICATIONS SECTION 002000 FOR DIRECTIVES FOR HANDLING HAZARDOUS MATERIALS THAT ARE UNCOVERED DURING THE CONSTRUCTION PHASE. W A R D BAKERY REHABILITATION 908 PORTAGE AVE. SOUTH BEND, IN 4 6 6 1 4 PROPOSED GROUND FLOOR PLAN REVISED: THIS DOCUMENT AND THE DESIGN IS THE PROPFRTV OF KIL ARCHITECTURE / PLANNING AND THE USE IS LIMITED TO THE SPECIFIED PROJECT. THE ARCHITECT SHALL BE DEEMED THE AUTHOR OF THIS DOCUMENT AND SHALL RETAIN ALL COMMON LAW, STATUTORY AND OTHER RESERVED RIGHTS, INCLUDING THE COPYRIGHT. THIS DOCUMENT MAY NOT BE REPRODUCED, COPIED OR USED W ITHOUT THE WRITTEN PERMISSION OF KIL ARCHITECTURE / PLANNING. © COPYRIGHT 2024 KIL ARCHITECTURE / PLANNING SOUTH ELEVATION SCALE: 1/2" = 1' - 0" @ 22x34 / 1 /4" = 1'- 0" @ 11x17 a 'm R 1'-72" 3'-2" 4' 49 EAST ELEVATION SCALE: 1/2" = 1'- 0" @ 2204 / 1/4" = 1'- 0" @ 11 x17 SOUTH ELEVATION SCALE: 1/2" = 1'- 0" @ 22x34 / 1/4" = 1'- 0" @ 11x17 C STOREFRONT PLAN SCALE: 1/2" = 1'- 0" @ 2204 / 1/4" = 1'- 0" @ 11x17 � NORTH ELEVATION (SIM TO DETAIL 2) SCALE: 1/2" = 1'- 0" @ 22x34 / 1/4" = 1'- 0" @ 11x17 'm K HIV 0 / 3'-4"' 3'-2" 664„ EAST ELEVATION SCALE: 1/2" = 1' - 0" @ 22x34 / 1/4" = 1'- 0" @ 11x17 A STOREFRONT SECTION DETAIL t)UALt: 3/4" = "I' - U" (GJ ZZX34 / J/b' = Y - U" L "1 "IX"1 / K I L ARCHITECTURE P L A N N I N G 1126 LINCOLNWAY EAST SOUTH BEND, IN 4 6 6 0 1 GREGORY A. KIL N C A R B A I A A R C H I T E C T 574.288.2654 F A X 2 8 9 2 4 2 0 www.kilarchitecture.com W A R D BAKERY REHABILITATION 908 PORTAGE AVE. SOUTH BEND, IN 4 6 6 1 4 ENTRY DOOR DETAILS PERMIT/ CONSTRUCTION DOCUMENTS DATE: MARCH 14, 2024 (REVISED: THIS DOCUMENT AND THE DESIGN IS THE PROPERTY OF KIL ARCHITECTURE / PLANNING AND THE USE IS LIMITED TO THE SPECIFIED PROJECT. THE ARCHITECT SHALL BE DEEMED THE AUTHOR OF THIS DOCUMENT AND SHALL RETAIN ALL COMMON LAW, STATUTORY AND OTHER RESERVED RIGHTS, INCLUDING THE COPYRIGHT. THIS DOCUMENT MAY NOT BE REPRODUCED, COPIED OR USED WITHOUT THE WRITTEN PERMISSION OF KIL ARCHITECTURE / PLANNING. © COPYRIGHT 2024 KIL ARCHITECTURE / PLANNING a r-2 J f 1 ca •I—� - y J7 Ak a T � 1 L - �'� i�, Mom• .. Fr •JtY7y OJT ����+ } '7. r aIL2q 14m Nam �jb drA a - �— ILL ■ 731 km'���� I r� a _ - 1 -=-z — ski=- 60 i r 4 �k r . Jar • ' �' l {~ � -�'� -av +•r �rst - _ r � 14 �+ r ml =1 no l I r F F�Lp r y y I F .. r r � -- A t 4 ' y 91 } ' ,k r• it 9�,'J E' + i f �i ,