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HomeMy WebLinkAboutOpening of Quotations - 2024 EVSE Installation Proj No. 124-052 - Barnes Concepts� 4SpUTH 8��d r� CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK x x 1865 PROJECT NAME: PROJECT NO. QUOTES DUE 2024 Installation of Electric Vehicle Supply Equipment (EVSE) 124-052 November 12, 2024, by 9:OOAM Local Time — electronic quotes should be submitted to bpwbids(c-southbendin.gov (Must be completed for all quotes. Please type or print) Date: Firm: Address: City/State/Zip: Email Address: Telephone Number: Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Citv of South Bend and dated ment of Public Works for the sum of (enter the Total Quote as shown on the Proposal) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: By ACCEPTANCE day of BOARD OF PUBLIC WORKS President Members (Signature) (Printed Name of Person Signing) 20 Version 3/15/2024 Page - 11 Public Works Quote � 4SpUTH 8E�0 QUOTE/PROPOSAL W �`� PEACE �b CITY OF SOUTH BEND x X 1865 PROJECT NAME 2024 Installation of Electric Vehicle Supply Equipment (EVSE) PROJECT NO. 124-052 November 12, 2024, by 9:OOAM Local Time - electronic quotes QUOTES DUE should be submitted to bpwbids(a�southbend in.gov Division 1: Boland Park Item No. Description Quantit y Unit Unit Price Total Amount 1 Flo CoRe+ L2 Charging Station Installation 4 EA 2 Pedestal Installation 2 EA 3 Communication Gateway Installation 1 EA 4 Pavement Striping, 4" Green 300 LFT 5 Pavement Striping, EVSE Symbol 4 EA 6 Signage Installation 4 EA 7 Concrete Sidewalk, 4" 1 SYD 8 Concrete Bollards 4 EA Total Division 1 $ Division 2: Pinhook Park Item No. Description Quantity Unit Unit Price Total Amount 1 Flo CoRe+ L2 Charging Station Installation 4 EA 2 Pedestal Installation 2 EA 3 Communication Gateway Installation 1 EA 4 TESCO Box Service Connection 1 EA 5 Pavement Striping, 4" Green 120 LFT 6 Pavement Striping, EVSE Symbol 4 EA 7 Signage Installation 4 EA 8 Concrete Sidewalk, 4" 10 SYD 9 Concrete Bollards 4 EA Total Division 2 $ Version 3/15/2024 Page - 23 Public Works Quote Division 3: Veterans' Memorial Park Item No. Description Quantity Unit Unit Price Total Amount 1 Flo CoRe+ L2 Charging Station Installation 4 EA 2 Pedestal Installation 2 EA 3 Communication Gateway Installation 1 EA 4 Pavement Striping, 4" Green 120 LFT 5 Pavement Striping, EVSE Symbol 4 EA 6 Signage Installation 4 EA 7 Concrete Sidewalk, 4" 30 SYD 8 Concrete Bollards 4 EA Total Division 3 $ Division 4: Restripinq Existing EV Parking Spaces Item No. Description Quantity Unit Unit Price Total Amount 1 Pavement Striping, 4" Green 616 LFT 2 Pavement Striping, EVSE Symbol 8 EA Total Division 4 $ SUMMARY Location Amount Division 1: Boland Park Division 2: Pinhook Park Division 3: Veterans' Memorial Park Division 4: Restriping Existing EV Parking Spaces Total Version 3/15/2024 Page - 24 Public Works Quote The City reserves the right to award any combination, all, or no divisions depending on the available budget. Firm: Address: City/State/Zip: Telephone Number: Fax Number: By `�- .(Signature) (Printed Name of Person Signing) Version 3/15/2024 Page - 25 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS STATE OF (Must be completed for all quotes and bids. Please type or print) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 3/15/2024 Page - 20 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. Version 3/15/2024 Page - 21 Public Works Quote I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of , 20 Subscribed and sworn to before me this My Commission Expires County of Residence Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title day of 920 Notary Public Version 3/15/2024 Page - 22 Public Works Quote CITY OF SOUTH BEND EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING PROVISIONS DIVERSITY UTILIZATION It is the policy of the City of South Bend to provide equal employment and business opportunity for all persons, partnerships, companies, and corporations in accordance with the rules, regulations and guidelines of the applicable federal, state and local laws. This policy of equal employment and business opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City of South Bend. In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every construction contract entered into by the City of South Bend and all subcontractors entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions. The contractor will not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or handicap. The contractor will take affirmative action to ensure that all applicants or employees are treated fairly and equitably. Such action shall include but not be limited to the following: hiring, up -grading, demotion or transfer, recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation and selection for training including apprenticeship programs. The contractor shall agree to post in conspicuous places available to employees and applicants, notices to be provided setting forth the provisions of the Non -Discrimination Clause. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The contractor will send to each labor union or representative of workers with which it/ he/she has a bargaining agreement or other contract or understanding, a notice to be provided, advising the labor union or worker's representatives of the contractor's commitment under this section, and shall post copies of the notices in conspicuous places available to applicants and employees. The contractor will comply with all provisions of Executive Order 11246 (as amended by 11375) and of the rules, regulations and relevant orders of the Department of Labor. Subpart B --Contractors' Agreements Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government contracting agencies shall include in every Government contract hereinafter entered into the following provisions: "During the performance of this contract, the contractor agrees as follows:" "(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated equally during employment, without regard to their race, color, religion, sex or national origin. Such action will include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause." "(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin." Version 3/15/2024 Page - 12 Public Works Quote "(3) The contractor will send to each labor union or representative of workers with which i t / he/she has a collective bargaining agreement or other contract of understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment." "(4) The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules and regulations, and relevant orders of the Secretary of Labor." "(5) The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders." "(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, in this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked* as provided in Executive Order No 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law." "(7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States." The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency Version 3/15/2024 Page - 13 Public Works Quote may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. * Corrected to read "invoked". In the original text the word "involved" was printed in error. Version 3/15/2024 Page - 14 Public Works Quote MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend Ordinance No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age or disability that does not affect that person's ability to perform work. Minority and Women's Business Enterprises are described in the Ordinance. A list of MBEs and WBEs (both certified and non -certified) can be found on the Indiana Department of Administration website: http://www.in.gov/idoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Utilization Plan, and Form WBE-1.0, WBE Utilization Plan. The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by those Contractors classified as MBEs and WBEs. Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will be grounds for rejecting a bid as non -responsive. Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply written documentation evidencing such efforts by using Forms MBE-2.0, Evidence of Good Faith Efforts and WBE- 2.0, Evidence of Good Faith Efforts and Forms MBE-2.1, MBE Contacted and WBE-2.1, WBE Contacted. Such documentation shall include, but is not limited to, the following items: a. A listing of all M/WBEs contacted including: (1) the name and address of the M/WBE; (2) the date of contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or goods requested; and (5) the result of the contact. b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other responses from M/WBEs or other documentation of efforts to encourage and secure competitive responses from M/WBE and local businesses to be included in the benefits of building this Project. c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances for capacity building, including but not limited to, mentoring, extensions of assistance on payroll, insurance, bonding, line of credit, technical skills or business skills. d. From time to time, projects will undergo a scope change prior to completion. This scope change will inevitably impact the Contractor's usage of MWBE's and the originally submitted Utilization Plan. It is the request of the City that when a project scope change occurs, the applicable Contractor shall utilize its best efforts to contract with M and W Subcontractors in a proportional manner as required by the scope change. All bidders are actively encouraged to reach out to the M/WBEs in St. Joseph County, Indiana, other Indiana counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business partnerships. Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal, state, and local laws. The City reserves the right to request verification of goal implementation throughout the course of the project. If a goal exists, the winning respondent is contractually obligated to utilize the M/WBE's firms in a manner consistent with what was represented in its quote submission to the City. Deviations to the utilization plan must be requested in writing and approved by the City. The City reserves the right to initiate a change order in the amount equal to the difference in any subcontractor utilization if the utilization plan change is not approved. Version 3/15/2024 Page - 15 Public Works Quote CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH EFFORTS BY CONTRACTORS IN MEETING MWBE CONTRACT GOALS Under the City of South Bend's Minority and Women's Business Enterprise (MWBE) Inclusion Program Plan (COSB Inclusion Plan), the City of South Bend (the City) is authorized to set "contract specific" goals to increase MWBE participation in City contracts and procurements. MWBE participation goals are set based on availability of MWBE contractors within the City's geographic market area identified in the City's Disparity Study. For contractors bidding on a construction, services, supplies or equipment contract where goals have been set for all or parts of the project, below is information relevant to "good faith efforts" to meet the contract goal. When the City sets a contract goal, that means MWBE's are in fact available to perform work on the contract. Project bidders must try diligently to meet the goal. Failure to make a good faith effort may result in rejection of your bid as non -responsive to the contract. Good faith efforts means actions undertaken by a contractor to achieve a contract goal which, by their scope, intensity, and appropriateness to the objective, can be reasonably expected to fulfill the Program's goals (City's Inclusion Plan, Section 4.B., No. 21). A good faith effort is fully reviewable by the City. Where a contract goal is not met, contractors must provide as much information as possible to help the City assess the contractor's good faith efforts to achieve the goal. Inadequate proof of good faith efforts may result in a finding that the contractor was non -responsive, causing its bid to be rejected even if it is the lowest. Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE participation goal. Mere pro forma efforts are not good faith efforts. To satisfy the good faith efforts test: • A prime contractor may not reject a MWBE's bid solely because it is not the lowest bid received from subcontractors. If the MWBE's costs are reasonable and not excessive, the MWBE's quote or bid presumptively should be accepted on a contract requiring goals even if the MWBE's bid is not the lowest one received. However, if an MWBE's bid or quote is unreasonable or excessive, the prime contractor may reject the bid on that basis. The contractor has the burden of demonstrating the excessiveness or unreasonableness of the MWBE's bid or quote. Because the City must determine whether a MWBE quote was unreasonable or excessive, Contractors must provide the City with copies of each MWBE and non MWBE quote submitted to the bidder when a non-MWBE was selected over an MWBE. • A contractor may not reject a MWBE as being unqualified without sound reasons based on a thorough investigation of the MWBE's capabilities. If a prime contractor rejects a MWBE as unqualified, the Contractor must provide the City with good reasons for this. The MWBE's industry standing or membership in a specific group, organization, political or social affiliation (example: union v. non -union) is not a basis to reject the MWBE for lack of qualification. Version 3/15/2024 Page - 16 Public Works Quote The ability or desire of a prime contractor to perform the work of the contract with its own organization team does not relieve the prime contractor of the need to make good faith efforts to use MWBE sub contractors to meet the contract goal. EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the project, i.e., $50,000. Only one MWBE submits a quote to the prime contractor, and it is $50,000. A non MWBE submits a quote of $45,000. Rejecting the MWBE bid may not meet the requirement of making a good faith effort to meet the contract goal because: 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE participation on the project; 2) selection of the MWBE quote guarantees that the contractor meets the set goal and that its bid will be deemed responsive; and 3) the difference between the MWBE and non MWBE quotes is not significant in terms of the overall contract amount (i.e., 1 % of total contract). If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a good faith effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not greatly significant to the total contract cost, and it could reasonably be expected to be made up elsewhere in the contract while guaranteeing full goal compliance. The above examples are illustrative only. The City will make a fair and reasonable judgment as to good faith efforts based on all information and documentation provided by bidders and taking into account the Quality, Quantity, and Intensity of the efforts made by a contractor to meet the contract goal. Version 3/15/2024 Page - 17 Public Works Quote GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of good faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If the contractor's bid meets the MWBE goal, evidence of good faith effort is not required, but it would be prudent to include some evidence in case an error was made. The information required of a contractor who has not achieved the contract goal to show good faith efforts can be found in the South Bend Inclusion Program Plan at Section 8.B.3.d. as follows: (b) Where the bidder cannot achieve the contract goal, the bidder must provide proof of having made good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver, the City will consider, at a minimum, the bidder's efforts to: (1) Solicit through all reasonable and available means (e.g., attendance at pre -bid meetings, advertising and written notices) the interest of all MWBEs in the scopes of work of the contract. The contractor shall provide interested MWBEs with timely, adequate information about the plans, specifications, and requirements of the contract to allow such firms to respond to the solicitation. The bidder must follow up initial solicitations with interested MWBEs. (2) Select portions of the work to be performed by MWBEs in order to increase the likelihood that the contract goal will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate participation, even when the bidder would otherwise prefer to perform these work items with its own forces. It is the bidder's responsibility to make a portion of the work available to MWBEs and to select those portions of the work or material needs consistent with the availability of such firms to facilitate their participation. (3) Negotiate in good faith with interested MWBEs. Evidence of such negotiation includes the names, addresses, and telephone numbers of firms that were contacted; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and why agreements could not be reached. The bidder may not reject MWBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities. That there may be some additional costs involved in finding and using MWBEs is not in itself sufficient reason for a bidder's failure to meet the contract goal, as long as such costs are reasonable. The ability or desire of a bidder to perform the work of a Contract with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work within which subcontracting opportunities are available. (4) Make efforts to assist interested MWBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. (5) Make efforts to assist interested MWBEs in obtaining necessary equipment, supplies, materials, or related assistance or services, where appropriate. Materials that should be submitted to support a contractor's good faith efforts include: • Copies of advertisements, notices, or solicitations from contractor to MWBE's-- to include date and time of issuance; • A list of all locations where advertisements or notices to MWBE's were placed or solicitations sent; • Copies of communication between contractor and MWBE's in response to contractor's advertisements, notices, or solicitations; • Proof of contractor's break-out of contract items into units feasible for performance by WMBE's; • Proof of communications between the contractor and MWBE regarding negotiations for agreements, and why agreement could not be reached, as stated more specifically in above Subsection (b) (3); • Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid or quote is used; • Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate; and Version 3/15/2024 Page - 18 Public Works Quote • Any other information tending to show that Contractor made active, aggressive efforts to meet the MWBE participation goal but despite good faith efforts was unable to do so. Version 3/15/2024 Page - 19 Public Works Quote lTJ V � 4SpUTH 8��d r� SCOPE OF WORK CITY OF SOUTH BEND x x 1865 PROJECT NAME: 2024 Electric Vehicle Supply Equipment (EVSE) Installation PROJECT NO. 124-052 QUOTES DUE November 12, 2024, by 9:OOAM Local Time — electronic quotes should be submitted to bpwbids(_southbend in.gov PROJECT DESCRIPTION The Project includes the furnishing of all equipment, material, insurance, and labor for the installation of twelve (12) public electric vehicle charging stations, hereafter referred to as Electric Vehicle Supply Equipment (EVSE) within the City of South Bend, IN at three (3) parks locations: four (4) located at Boland Park, four (4) located at Pinhook Park, and four (4) located at Veterans' Memorial Park. Pavement markings for new EV parking spaces will also be applied, in addition to a minor sidewalk extension at Pinhook Park and Veterans Memorial Park and the installation of a concrete base around the ADA- accessible charger at Boland Park and Pinhook Park. The project will also include the restriping of pavement markings for twelve (12) EV parking spaces at six (6) existing locations. The hardware installed at these locations will be Flo CoRe+ and shall be pedestal mounted as indicated in the scope of work. Both the ESVE unit and pedestal mount will be provided by the City. Specification sheets are included. QUESTIONS Any questions concerning the solicitations and specifications shall be submitted in writing via e-mail to Ibiek(a)southbend in.gov. Please use subject line "2024 EVSE Installation PN 124-052 Questions". SITE VISITS Interested firms will have the ability to attend site visits on November 4, 2024, at 10:00 AM Local Time at each site. It is highly recommended that interested firms attend. Each site visit will allow for up to 30 minutes of review and questions. TIME AND LOCATION OF SITE VISITS 1. [10:00 AM] Boland Park, 2800 Corpus Christi Dr, South Bend IN 46635 2. [10:30 AM] Pinhook Park, 2801 Riverside Dr, South Bend, IN 46616 3. [11:00 AM] Veterans' Memorial Park, 1621 Northside Blvd, South Bend, IN 46615 PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this project. B. Each Quote provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND SPECIFICATIONS prior to submitting a quote. C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2024 INDOT Standard Specifications for the letting effective after September 1, 2023. D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS. E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. TERM "OR EQUAL" A. Prevailing Specifications: None B. Additions Version 3/15/2024 Page - 1 Public Works Quote 1. Where the term "or equal" is used in these specifications, the Quote provider deviating from specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or equal" offered meets the specification. VI. TAX EXEMPT A. Prevailing Specifications: None B. Additions 1. Materials and properties purchased under contract with the Owner that become a permanent part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award. VII. INDEMNIFICATION A. Prevailing Specifications: None B. Additions 1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by Contractor, or because of arising out of any defect in the goods, materials or equipment supplied by the Quote provider. VIII. INSURANCE A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 103 B. Additions: All Contractors and subcontractors doing business with the City of South Bend shall present a Certificate of Insurance showing coverage in the following minimum amount: a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property Damage Combined Single Limit - $5,000,000. b. There shall be no exclusion for explosion, collapse or underground hazard. c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000. d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000. e. The City of South Bend shall be named as additional insured on the Certificate of Insurance. IX. CONTROL OF WORK A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 105 B. Additions: 1. The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. 2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel, equipment and supplies to perform all work required under this item. There will be no direct payment for this item. 3. The contractor is responsible to maintain the site which includes but is not limited to; dust control, site security, erosion control, and protecting adjacent properties. 4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South Bend Department of Public Works. X. LEGAL RELATIONS Version 3/15/2024 Page - 2 Public Works Quote A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 107 B. Additions: 1. The Engineer, where mentioned in these documents, is City of South Bend, Public Works and Utilities. 2. The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall comply with permit requirements, including the St. Joseph County / City of South Bend Building Department. 3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with the Secretary of State of Indiana to engage in business within the State of Indiana. 4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner reserves the right to immediately terminate the public work project awarded should the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result in the forfeiture of Contractor's performance bond to the Owner. 5. An awarded contract may be amended only by separate writing, signed by authorized representatives of both the Contractor and the City. An awarded contract will be construed and interpreted according to the laws of the State of Indiana without regard to conflicts of laws statutes. Any dispute arising under the terms of the awarded contract shall be filed in any court of competent jurisdiction in St. Joseph County, Indiana. XI. PROSECUTION AND PROGRESS A. Prevailing Specifications: 2024, INDOT Standard Specifications Sec. 108 B. Additions: 1. The Project will have a completion date of 90 days after Notice to Proceed. The Contract Time will start when the Notice to Proceed is delivered and signed. 2. The City, Engineer, and Contractor will hold a pre -construction meeting following award of the contract. The date of the Notice to Proceed will be agreed at that meeting. 3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site. 4. The Contractor shall utilize the City of South Bend selected project management software for reporting of all activities related to the contracted work. XII. CHANGE OF CONTRACT TIME A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 108 B. Additions 1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the Contract Time shall be based on written notice delivered to the Department of Public Works within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days after such occurrence unless an official of the Public Works Department allows an additional period of time to ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance with this provision. Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God. 2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An extension is granted for weather conditions significantly more severe than normal if the Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work was due to such weather. The basis to define normal weather with be the data compiled by the United States Department of Commerce, National Oceanic and Atmospheric Administration (NOAA). 3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are provided under any other provision of this agreement. 4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of any rights or remedies existing under this contract at law or in equity. Version 3/15/2024 Page - 3 Public Works Quote XIII. DEFAULT AND TERMINATION A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 108 B. Additions: Events of Default shall include Contractor's failure to perform any of its obligations under this contract including failure to commence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontinuation of the work, failure to carry out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or regulations, and failure to comply with any other term of this contract. If an Event of Default occurs, the City shall provide Contractor written notice and may permit Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is not cured within the ten (10) day cure period, the City may at any time thereafter terminate this contract in which case the termination shall be final and effective. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies provided under separate provisions of this contract, the right of set-off against any payments due or to become due to the Contractor against the retainage, the right to take over and complete the Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed after the date of the assignment. In the event a conditional assignment has not been executed, the Contractor shall execute or cause to be executed any assignment, agreement, or other document that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to evidence compliance with this provision. The Contractor shall promptly deliver such documents upon the City's request. In the case of such assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors for any payment already involved, and for any claim, suit or cause of action based upon or resulting from any error, omission, negligence or other breach of contract by the Contractor, its officers, employees, or agents arising prior to the date of assignment to the City. XIV. LIQUIDATED DAMAGES A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 108 B. Additions: The contractor shall proceed with the work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work, and excludes the time for unavoidable delays which were beyond the control and without the fault of the Contractor. If the Contractor shall fail to complete the work within the Contract Time, or extension of time granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in default after the time of completion stipulated in the Contract Documents. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the Contractor has promptly given written notice of such delay to the Owner and Engineer/Architect. a. To any preference, priority, or allocation order duly issued by the Owner. b. To unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner, acts of another Contractor in the performance of a Contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and unforeseeable weather. XV. RETAINAGE AND FINAL PAYMENT Version 3/15/2024 Page - 4 Public Works Quote A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 109 B. Additions: 1. Payments will be made every thirty (30) calendar days 2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of payments throughout the duration of the project. 3. Before final payment and retainage are released the Contractor must satisfy the following: a. Provide proof that all subcontractors have been paid promptly, including fully documenting payments in the City's Minority and Women Owned Business utilization tracking software B2G Now. See www.southbend.diversitycompliance.com. b. All parts and labor meet requirements stated in the specifications. c. Provide copies of test reports or cut sheets on all materials supplied. d. Provide As -Built drawings in accordance with the City of South Bend Prevailing Specifications for Public Works. e. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver of Lien. XVI. WARRANTY A. Prevailing Specifications: None B. Additions 1. All Parts shall include the following: a. Performance specifications b. Bill of Materials c. Warranties on all parts d. Installation and safety requirements XVII. OTHER UTILITIES A. Prevailing Specifications: None B. Additions: 1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana8ll.org, at least two (2) working days, not counting Saturdays, Sundays or federal and state holidays before proceeding with construction. It shall also be the Contractor's responsibility to contact any other utility that is not contacted by Indiana811 and verify the utility locations. 2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone, etc. in order to assure that all utilities that need to be replaced or relocated can be done with a minimum disturbance to service. The Contractor shall also be responsible for coordinating schedules with the various utilities such that they can proceed with their relocation work as efficiently as possible. 3. If the odor of natural gas is detected in a work area at any time during the course of work, the Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also immediately notify the residents of adjacent properties. The Contractor shall advise the residents to evacuate their homes immediately if the odor is present within the dwelling. 4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the Contractor at no additional cost to the City or the Owner of the system. XVIII. MAINTENANCE OF TRAFFIC A. Prevailing Specifications: 2024, INDOT Standard Specifications Sections 105 & 801 B. Additions: Version 3/15/2024 Page - 5 Public Works Quote 1. Maintenance of traffic during construction shall conform to the "Indiana Manual on Uniform Traffic Control Devices" and the City of South Bend Design and Construction Standards. 2. The attached "Traffic Closure Request" form is to be used for any lane restrictions or closures and required to be filled out and sent to the Department of Public Works 3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary facilities shall be left unattended in the right-of-way of any street or left parked overnight without proper marking and lighting. 4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its proposed schedule of operations for the review of the Engineer. The schedule of operations as reviewed by the Engineer shall be maintained at all times. 5. There will be no direct payment for this work. XIX. APPRENTICESHIPS A. Prevailing Specifications: None B. Additions: 1. Whether a quoter offers access to a registered apprenticeship or training program applicable to the work to be performed on this project will be taken into consideration in determining whether the quoter is responsive and responsible. A Contractor may demonstrate participation through an apprenticeship program that is registered with the US Department of Labor or with the State of Indiana in accordance with 26 U.S.C. 3131(e)(3)(B). XX. PAYROLL RECORDS A. Prevailing Specifications: None B. Additions: 1. Contractor understands that the City intends to apply for elective payment of the Alternative Fuel Vehicle Refueling Property Credit available under Section 30C of the Internal Revenue Code of 1986, as amended, (the "30C Credit") with respect to the charging stations that will be installed. In order to receive this credit, the City must be able to demonstrate that it has complied with the applicable Prevailing Wage and Apprenticeship requirements set forth in I.R.C. Section 30C(g) (the "PWA Requirements"). Contractor agrees that it, and its Subcontractors, will at all times comply with the PWA Requirements, and any applicable Treasury Regulations, and that Contractor will be liable to the City for any reduction in the City's available Section 30C Credit attributable to Contractor's or its Subcontractors' failure to meet the PWA Requirements, including any penalties or interest assessed against the City by Treasury or the IRS for a failure to meet the applicable PWA requirements. 2. The Contractor further agrees to provide the City with such payroll records as the City reasonably deems necessary to substantiate that Contractor and any Subcontractors have met the applicable PWA Requirements. 3. Contractor shall indemnify, defend and hold harmless the City and its officers, employees and agents, from and against any and all losses, costs (including, but not limited to, litigation and settlement costs and counsel fees and expenses), claims, suits, actions, damages, liability and expenses, occasioned wholly or in part by contractor's act or omission or negligence or fault or the act or omission or negligence or fault of contractor's agents, Subcontractors, independent contractors, suppliers, employees or servants in connection with this Contract, including, but not limited to, those in connection with loss of life, bodily injury, personal injury, damage to property, contamination or adverse effects on the environment, intentional acts, failure to pay any Subcontractors and suppliers, any breach of this Contract, loss of data, data security breach, tax penalties associated with PWA or other requirements, and any infringement or violation of any proprietary right (including, but not limited to, patent, copyright, trademark, service mark and trade secret). XXI. DESCRIPTION OF WORK A. Prevailing Specifications: None Version 3/15/2024 Page - 6 Public Works Quote B. Additions 1. Work to be performed shall include furnishing all labor, services, materials, insurance and equipment to install twelve (12) public electric vehicle charging stations, hereafter referred to as Electric Vehicle Supply Equipment (EVSE) within the City of South Bend, IN at three (3) parks locations: four (4) located at Boland Park, four (4) located at Pinhook Park, and four (4) located at Veterans' Memorial Park. Pavement markings for new EV parking spaces will also be applied, in addition to a minor sidewalk extension at Pinhook Park and Veterans Memorial Park and the installation of a concrete base around the ADA-accessible charger at Boland Park and Pinhook Park. The project will also include the restriping of pavement markings for twelve (12) EV parking spaces at six (6) existing locations. 2. Project Location: a. Installation of EV Chargers with Pavement Markings: (i) Boland Park, 2800 Corpus Christi Dr, South Bend IN 46635 (ii) Pinhook Park, 2801 Riverside Dr, South Bend, IN 46616 (iii) Veterans' Memorial Park, 1621 Northside Blvd, South Bend, IN 46615 b. Existing EV Charging Spaces Needing Pavement Markings: (i) Striping & EVSE Symbol: (i) Wayne Street Garage, 121 E Wayne St, South Bend, IN 46601 (ii) Main/Colfax Garage, N Main St, South Bend, IN 46617 (iii) Leighton Garage, 109 W Jefferson Blvd, South Bend, IN 46601 (iv) Century Center, 120 S Doctor M.L.K. Jr Blvd, South Bend, IN 46601 (ii) Striping alone. (i) County City Building, 227 W Jefferson Blvd, South Bend, IN 46601 (ii) Howard Park, 219 S St Louis Blvd, South Bend, IN 46617 3. The City will provide the EVSE changing stations and hardware, Cable Management Systems, Pedestals, and Communication Gateway. 4. Drawings entailing where at each location the charging station would be installed are included in Attachment 1 to this notice. 5. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and their property from damage caused by the Contractor's operations. XXII. ELECTRIC VEHICLE SUPPLY EQUIPMENT (EVSE) A. Prevailing Specifications: None B. Additions 1. The scope of work includes all aspects related to the installation of six EVSE units at three locations within the City of South Bend. This includes, but may not be limited to the following: (i) Project Management for EV Charging Station Installations. (ii) Securing the proper permits from St. Joseph County / City of South Bend Building Department. The work requires that the contractor or electrician accomplish the installation of the EV charging stations. (iii) Site preparation (utility infrastructure, boring/trenching, asphalt or concrete removal/repair, etc.)_ (iv) Contractor shall be required to coordinate with the City and AEP in order to install a new TESCO service box at Pinhook Park. (v) Furnish all labor and materials necessary to install and bring into service the EVSE_. (vi) The EVSE unit to be installed will be a Flo CoRe+ and will be provided by the City. (vii) Pedestals will also be supplied by the City. (viii) Installation shall be performed so the plug is located on each side of the pedestal facing each prospective parking spot. Version 3/15/2024 Page - 7 Public Works Quote (ix) Completing installation and related safety protocols of EVSE. (x) The Contractor should avoid power sharing configuration such that each port can supply 6 kW simultaneously, unless required by Indiana Michigan Power and written consent from the City. (xi) Commissioning/Testing of new EVSE to ensure proper installation and operational settings_ (xii) Installation shall be in accordance with the User Manual instructions included in Attachment 2_ (xiii) The Contractor shall be responsible for all necessary coordination with the power company for the proposed service point as indicated and intended on the drawings. (xiv) The Contractor shall furnish and install a new, current standard Tesco Cabinet service point, compatible with the EVSE units, to provide fully functional operation of the new service point to the acceptance of the City. (xv)Coordinate with Indiana Michigan Power to select the appropriate tariff for new meters, if any. (xvi) If applicable, complete application for Indiana Michigan Power's IM Plugged In Program to secure available incentives_ (xvii) Signage to be provided by the City. Contractor to acquire posts and hardware for signage installation_ (xviii) Pavement striping- the 4" green parking space markings shall be traffic paint and the EVSE pavement symbol shall be thermoplastic as specified in section 6-5 of the City of South Bend's Construction Standards and Specification. (xix) Electrical Vehicle Infrastructure Training Program (EVITPJ certification is preferred but not required. Electric Vehicle Supply Equipment be paid for by each and include all necessary equipment, hardware, and appurtenances at each location. Payment will include all materials and workmanship. Flo CoRe+ EVSE INSTALLATION (Flo CoRe+ EVSE provided by the City) EA PEDESTAL INSTALLATION (pedestal provided by the City) EA TESCO BOX SERVICE CONNECTION EA COMMUNICATION GATEWAY INSTALLATION (X provided by the City) EA PAVEMENT STRIPING, 4" GREEN, TRAFFIC PAINT EA PAVEMENT STRIPING, EVSE SYMBOL, THERMOPLASTIC EA SIGNAGE INSTALLATION (sign provided by the City) EA XXIII. CONCRETE SIDEWALK A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 610 City of South Bend Construction Standards and Specifications Section 2-2.9 and 2-5 B. Additions: 1. Where curbing is shown on the back sides of sidewalks and curb ramps, with or without reinforcing steel, shall be included in the cost per square yard of the sidewalk and curb ramp. 2. The Contractor shall minimize the area of disturbances not included in the plans. All areas disturbed within the right of way that are not paved shall receive Kentucky Bluegrass seeding or an approved mixture of Kentucky Bluegrass. The seeding shall be applied in a mixture of water and mulching material in accordance with INDOT Standard Specifications section 621. The contractor is responsible for watering for thirty (30) days after placement of the seed. The cost of seeding and watering will not be paid for separately but shall be included in the cost of the concrete sidewalk. 3. Removal of existing sidewalks, curb ramps and detectable warning surfaces shall include the removal of all sidewalk, curb, curb ramps, detectable warning surface, grass, subgrade, and any other materials within the areas designated for new sidewalk and curb ramps in the plans. This removal shall be incidental to the cost of installation. Version 3/15/2024 Page - 8 Public Works Quote 4. Removal of parking bumpers shown in Attachment 1 will not be paid directly but shall be included in the cost of the concrete sidewalk. 5. Precise removal limits shall be coordinated with the City. The cost of hauling of materials offsite shall not be paid for separately but included in the cost of Concrete Sidewalk and Curb Ramp construction. 6. Concrete or other items outside the removal limits damaged by the Contractor or any subcontractors during the removal process will be repaired or replaced to the satisfaction of the Engineer at no additional cost. 7. Saw cuts required for removal shall not be paid for separately but included in the cost of the Concrete Sidewalk installation. 8. Payment shall be made at the Unit Price as specified in the proposal as follows: SIDEWALK. CONCRETE. 4 in. XXIV. PLANS A. Prevailing Specifications: City of South Bend Design and Construction Standards B. Additions: SYD 1. The plans consist of Sheets. 2. The work shall conform to the plans. 3. The drawings are schematic in nature. 4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials. 5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall govern. IV. M/WBE GOALS A. Prevailing Specifications: City of South Bend Ordinance No. 10761-21, Minority and Women Business Enterprise Inclusion Program Plan B. Additions: 1. The M/WBE Goals for this Project are: Division 1 a. MBE: 1.59 %. b. WBE: 4.46 %. Division 2 a. MBE: 1.47 %. b. WBE: 4.41 %. Division 3 a. MBE: 1.47 %. b. WBE: 4.41 %. Division 4 a. MBE: 4.3 %. b. WBE: 6.1 %. Total Project Goals (All Divisions) a. MBE: 1.8 %. b. WBE: 4.59 %. Version 3/15/2024 Page - 9 Public Works Quote 2. Complete FORMS MBE-1.0 MBE Utilization Plan and WBE-1.0 WBE Utilization Plan, and submit with Bid Proposal 3. Complete FORMS MBE-2.0 Evidence of Good Faith Efforts and WBE-2.0 Evidence of Good Faith Efforts and submit with Bid Proposal. 4. Complete FORMS MBE-2.1 MBE Contacted and WBE-2.1 WBE Contacted and submit with Bid Proposal. 5. ***Goals should be calculated based on the Base Bid only*** Version 3/15/2024 Page - 10 Public Works Quote CITY OF SOLFrH BEND IVIINCIFM AND YMMEA W&NESS I�NTEP-PRf$E INCLUSION PRDI 1RAIV PLAN FORM ME-7-0 EMENCE OF (x0001 FAdTH EFFORTS — TWO conepketeif f :FMidd be Inciuop OS art of thre Bildls -doeurDerfs felNtcd t2 City of South $erg Pubik Warlim Pe*uts Fequlring Ox4 FiiiilLi Efforts Ibo obtain MBE parddpgdon_ Ploject f+3mtL-r —(Nu T'mf hare) 124-052 PtojQut Name: (Name Npm:EVSE inswiamr. [adder: Barn Cots LLC Gan "P&:�oFi An tuatt Barnro� Addr 2214 TTakwood CfTdc UniL D Ffuhliwig sue= IN D t 3- BW Telephone :2 197-0 99$ . Zip. 42 EmmL arrtt.�anb$mes ��,1n �a,l_ rn _ To de8erminie whir a bidder has 6mnorE"W +gwd f4h of fart* to reach The M Br: ufiliLAcr. goj3,x set forth in Jhi� Syr of Sow Bend PuWle ti'VBft Project Slaw-f-adanm, ll7-� Gitw itir agencies, boards, ormrnmiWons, REQUIRE ALL of tM rpllvMrig Good Fadh Effors a$ lisW in t oD tale beyoW E'AUFNCF. OF GOOD FAITH EFFDRTB 6193E L WJS)! The bMur naviawed 1 ]?he City of oc&h BeW's Min64 end lfirpmaen Bush Errhsrprg Indus m Progcan Plsrr 2} wo f wmfiw kima provided by i" ; ignd 3) thm Indians Departnxr&, of Administr on lisi. if Mincri'y and Won%en CmmAd &4! rPosm 4both oea xld -non-wriified) hound GOOD FAITH EFFORTSTO OBTAIN NOE PARTICIPAMON The bidder shag; Whal � iwrfi below, = &rldencie of " rood riol effurim ID amin WE Dat�ipxtkm in thG Y wdud r,�;�L;t I affirm me I revewt�y I1W City-4 Scutt Ben6m minpr and VA mer BBusine!ts Entd'pris a Ime'Jusi!)n Piogram Ptan and the IndDeoAftent Qf Adminmtr"ont oAr#ified W of Ind'cena Minority end Vywon Business Enterpriyft (bund on itmir A ebsiLo 12m m FM I have nead9 good firth -@rrorts to sdw:;t portion& of VM oonb+kU work to be pedomied IDY UBE�S, Mdu&'Q, whwe approprrsia, breaking ocA contract mmrk Wns inn &cgnwic;Aly feasible units to UQWe AABE-padkipabon. I ;i;Ff nn Ifmd I have made gomi 11ail-h Offflrts to solkA throt al tewpoiruble and availaVe moons tho intw&st of all MDEs. in tha rrnpL--, ¢t %Yn k or am wntrart. I stfFrim th;A I amended all pm -bid mpj%ri!�* Soh4duled byy the City (f South find in inform MEEs of c xzact ng mcl erg apWr rkNe$. affirm d,at I acfv6r �n General cirulAon mot trade m qn PW�I cationa 00n=rling submi-kract oppQAuni �, and allowed MOtEN nw5orwble tirme to responq to such AdwerfBemenh _ I affirm that t parrofmled any and a0 nwce4.arSy goes to provide writwn roa0a5s In a m?rraTer reasonably calculated to w&= M$Es of eaboemracmV oWftwities and ateoawRI uufFider2 itim a for MYVBES W participate effedro54. I arm that J followed up an initial solicits cm with inmras#rmp WE* t affirm that I rnXtiated with "aenpz5ed MOE!% in 14ith, including prwiOsq such MBE& vjUk -*d"u0e o-rV naton about lile p1wm. apEdfliaatiam ftd Mor requiremerita of the Wbcorr. act. I affirm tha] 9 rt&ge Yna& 42God farth efbrts 1!3- M ;i-A irAzre!y 6 IWBEs in c t ;n;r bovrbng, lilies C4 cmdit, -or krarwreas raquif-ad by the L-c!yy or to bi _ wi *re appropriaW Vemion 3M SQD24 Page - 32 f3uhhc Quo4C� p4 SOUTH BEd CITY OF SOUTH BEND c MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN '`"°` t az FORM MBE-1.0 \ ,865 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 124-052 Project Name: 2024 Electric Vehicle Supply Equipment (EVSE) Installation Bidder: Total Bid Amount: 3 pages Division 1 — MBE Goal: 1.59% Division 1 Bid Amount: Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Version 3/15/2024 Page - 26 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN Division 2 — MBE Goal: 1.47% Division 2 Bid Amount: _ i/ 1865 Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Division 3 — MBE Goal: 1.47% Division 3 Bid Amount: Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Version 3/15/2024 Page - 27 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN Division 4 - MBE Goal: 4.30% Division 4 Bid Amount: 4SOUTH gE� � f U G, w' �PE E 'a *. 1865 a Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal Submitted by: Print Name Signature Version 3/15/2024 Page - 28 Public Works Quote Date 4SOUTH gE� CITY OF SOUTH BEND d e � MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN �� reeca� FORM WBE-1.0 1865 x WBE UTILIZATION PLAN ***Goals should be calculated based on the Base Bid only.*** This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 124-052 Bidder: Division 1 — WBE Goal: 4.46% Project Name: 2024 Electric Vehicle Supply Equipment (EVSE) Installation Total Bid Amount: Division 1 Bid Amount: 3 pages Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal Version 3/15/2024 Page - 29 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN Division 2 — WBE Goal: 4.41% Division 2 Bid Amount: 4SpUTH BEd W c Pt:ACF ( a ,865 Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Pro osaI Division 3 — WBE Goal: 4.41% Division 3 Bid Amount: Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Pro osaI Version 3/15/2024 Page - 30 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN Division 4 — WBE Goal: 6.10% Division 4 Bid Amount: 4SOUTH gE� � f U G, w' �PE E 'a %. 1865 a Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Pro osaI Submitted by: Print Name Signature ***Goals should be calculated based on the Base Bid only.*** Version 3/15/2024 Page - 31 Public Works Quote Date CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS 4 SpUTH ,y U b t ven®ce a 1865 This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: (Number here) Date: Project Name: (Name here) Bidder: Contact Person: Telephone: Address: City: State: Zip: Email: To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: http://www.ip.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by MBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MWBEs to participate effectively. I affirm that I followed up on initial solicitations with interested MBEs. I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 3/15/2024Page - 32 Public Works Quote c CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS 4 SpUTH ,y U b t vence a 1865 I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. I affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 3/15/2024 Page - 33 Public Works Quote p4 SpUTH ,y CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN xVt PEACE / az FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain WBE participation. Project Number: (Number here Project Name: (Name here) Bidder: Contact Person: Address: City: Email: State: Date: Telephone: Zip: To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: http://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MWBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 3/15/2024 Page - 34 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS 4 SpUTH ,y U b t vence a 1865 I affirm that I have made good faith efforts to assist interested WBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the WBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 3/15/2024 Page - 35 Public Works Quote 4SpUTH BEd CITY OF SOUTH BEND e MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN __ L FORM MBE-2.1 1865 x MBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. Attach additional pages if necessary. PAGE OF Project Number: (Number here) MBE Participation Goal Project Name: (Name here) Bidder: By: (Signature) c (Title) (Date) MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: Version 3/15/2024 Page - 36 Public Works Quote 4SOUCH BE d CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN x�pe FORM WBE-2.1 % 1865 x WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. Attach additional pages if necessary. PAGE OF Project Number: (Number here) WBE Participation Goal Project Name: (Name here) Bidder: By: (Signature) (Title) (Date) WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: Version 3/15/2024 Page - 37 Public Works Quote & \\\\,k\\ w%\www\w\ N MORN dL11 N MORIA fill IIIIIIIIIIIIIIIIIIIIH1011 I III L J: -Mll Am MOU MAPLE CT —W ILE 19NN LT CT :SI cr :IN ma EMO HL&—DR M00 MOONBENDINCR a , IL T "Igoe. woo L L .m app. �� �rFCT ®_; �: -i - �:'� ��'�u"": -, �°� �aw �� ®m.. 1ea :,,® c 10' Asphalt Boland Park (Current) 10, - 10' 10' 5' 10' I I 10' ADA ADA Parking ADA Parking ADA Space Aisle Space Aisle Grass Boland Park (Proposed) Concrete ,I. 5' bid 10' 5' 1 - Grass Division 2: Pinhook Park 2801 Riverside Dr, South Bend, IN 46616 Electrical Service: Electrical service would need to pull power off the utility pole near the parking lot and have a new meter and panel installed outside on an H-Frame. 2801 RIVERSIDE DR 10, 17' 10, Asphalt Pinhook Park (Current) concrete Bumpers 10, 10' 0-' 10 23, M M 17' 10, ADA ADA Parking ADA Parking Space Aisle Space Q Light pole ADA le Grass 5' EV Parking Signs 17' Pinhook Park (Proposed) 17' I� 10' 10'Id 10' i 4' 11'�5' Concrete 10' 1� �5' Remove Concrete EV Charger Unit i 4' Bollards (1 pedestal, 2chargers) Bumpers""" ♦�; Sidewalk TExtension EV EV EV Parking Parking Parking Space I Space I Space Asphalt EV ADA ADA ADA Parking Aisle Parking ADA Parking Space Space Aisle Space Q Light pole 91 Grass v. 5' a -1A. a. . Nl- qu jr 1501 NORTHSIDE BLVD �r'� w - 4cEo �. 0 MM �1 I' 1 IN 20' All Asphalt Veterans Memorial Park (Current) 91 91 10' ADA Spot 18' Nhite Gore Space Existing Sidewalk 10 Grass Veterans Memorial Park (Proposed) 10 10' bid111 0.4 111 5' ■ EV Charger Unit Sidewalk Bollards (1 pedestal, 2chargers) EV Parking Extension Signs n _■_ ■ n �. Nor- v vp 20' EV Parking EV Parking EV Parking EV Parking ADA Space Space Space Space Aisle (ADA) F I 6 A Asphalt Existing Sidewalk Grass Attachment 2 Specification and Installation Sheets EVSE Pavement Marking Shown with optional cable management system CoRe+ Smart level 2 charging station for private, public and commercial applications The CoRe+ charging station is specifically designed for private applications such as workplaces, multi -unit residential buildings, fleets, and is also suitable for public spaces Benefits • PowerSharing'" technology (U.S. Pat. No. 9,927,778) Greatly reduce installation cost by sharing the remaining incremental capacity of an existing electrical infrastructure • PowerLimiting' technology (U.S. Pat. No. 10,197,976) Add multiple charging stations to an existing installation while minimizing the building's peak power demand through: Fixed limit Scheduled limitations Integration to a Building Management System (BMS) Rugged and reliable design able to withstand harsh weather Smart Charging Solution • Enhanced charging station owner experience - Complete remote management capabilities including software and firmware updates • Enhanced user experience - Deliver real-time updates and notifications to drivers • Revenue generation — Implement payment services to generate revenue • Access control — Configure stations to authorize access using the FLO mobile app or RFID card authentication, or allow unrestricted access to the station Key features NEMA 4X cast aluminum casing Certified to operate in temperatures ranging from -40 °F to 122 T Equipped with a charging cable that remains flexible at low temperature Wall -mounted and pedestal configuration options Pedestal configuration that helps meet ADA requirements Modular design to facilitate servicing and maintenance Access provided free of charge or according to a usage fee LED status indicator Optional cable management system Optional cascading kit enables serial daisy -chain connection of multiple charging stations on pedestals and on the same branch circuit , @9 us -erye1�r�. ENERGY STAR Overview The CoRe+ charging station is designed for applications where multiple charging stations may be necessary now or in the future, such as public sites, workplaces, multi -unit residential buildings (condos and apartments), or commercial fleets. The CoRe+ can be equipped with a cable management system keeping the cables safe and suspended. Future -proof energy management features PowerSharing Allows the addition of charging ports (keeping up with the fast -paced increase demand for EVSE) for limited electrical infrastructure. Requires minimal modification to an existing electrical installation. Our technology can power up to 4 times more vehicles than standard installations would allow. PowerLimiting • Minimize the incremental power demand on the building's infrastructure (which can significantly increase with uncontrolled EVSEs). Limits the power drawn from the grid for an entire site based on a schedule or by communicating directly with a BMS. Physical features Rugged charging station able to withstand extreme weather and corrosion Thick and sturdy cast aluminum casing Universal SAE J1772 connector Flexible 21-foot cable (25-foot optional) that remains malleable even during winter's coldest temperatures Mounting pedestal helping to meet ADA requirements Applications Public sites Workplace Fleet mmmm For business owners and organizations wanting For companies looking to offer an EV charging service For fleet managers who wish to grow their EV fleets to provide their customers with first-class charging to their employees, and looking for a solution that can without expanding their electrical infrastructure while experience and become a destination of choice, evolve at the same rate as the demand for the service maintaining the operational costs at an affordable level. while demonstrating their sustainable development while maintaining reasonable installation and operation leadership. costs. Available configurations CoRe+ Wall -mounted Single pedestal Back-to-back pedestal CoRe+ with cable management system 4 Wall -mounted Dual side -to -side Dimensions and customization OEvery charging station includes easily customizable branding areas. The CoRe+ comes in its original colour, which can be modified with your custom signage. Customizable partner panel area Dimensions (H x W): 30" x 4.72" IM x9 I Back-to-back or single pedestal IM Technical specifications Aluminum casing NEMA 4X Charging connector SAE J1772 Cable 21' (optional 25') Electrical load Standard: 30 A @ 208 VAC or 240 VAC for each charging station Charging power 1.2 kW to 7.2 kW (maximum configurable by software) Output current 6 A to 30 A (maximum configurable by software) Integrated GFCI 20 mA, auto reset (3 attempts at 15-minute intervals) Frequency 60 Hz Operating and storage temperature Weight Humidity -40 °F to 122 °F Charging station: 21 lb Pedestal: 32 lb Up to 95% (non -condensing) Card reader ISO 14443 A/B, ISO 15693, NFC Communication interface ZigBee - IEEE 802.15.4 meshed network Networking Cellular — 3G/LTE (gateway is installed separately for optimal performances) Certifications CSA certified for Canada and United States Complies with UL 2594, UL 2231-1, UL 2231-2 EMC compliance USA - FCC 47 CFR 15, class A CAN - ICES-3 (A) / N M B-3 (A) goLearn more info@flo.com 1 855 543-8356 flo.com Designed and manufactured by AddEnergie TPR 'ti�i 4�� �� � �1 ' �i ��i �� '� psi♦ r`�tii � M20AIE4* �y Ll IQIW,ti � ���y �_� /� 240 VAC ( jr�('I GND �,{,; d �l `m IdJ fc `.[7G1111•➢�I I iK_UCI 1CLIlV I.. B CoRe+'" 2 Installation Guide ■....................................... CoRe+'" 3 Installation Guide AI LEI I I VA I 'I'll - I - 11 m r4m. w w , I ft, 19 ��t' " I■■;::.I 11IL_1,122■I .y; 7� �1.J Ilk Jill �l �n► ter_ r�► V,41I: 4 i!r Soil oi V 7� ,1.J , *Ib%'II noo I " T : 1% A IL a IL M IL j ::: 1�. f�: •1':Y, I }1 1 is :: :.'i' • ':• I `I , I i [t• i■II■I■RIAM; ; ■ 11111 ■ 111 Al :, I�1� Mr�'I T I 7� �1.J 1333.5 mm rq%.� �;S�I1111 L on Sm CoRe+'" 7 Installation Guide IV, I� �., A. ., , 1 I; I " H G �I � 11 �I �: •�1� jai III �O� CoRe+T" 8 Installation Guide A U , OS ♦a �r� �►�%�1%yil! 1�1 OO _ L1 f . 1, ail �i�l al 4 (��I�IL 1-HoJ'A]. CoRe+'" 9 Installation Guide lip CoRe+'" 10 Installation Guide ME �0 CoRe+'" 11 Installation Guide liA1: 4, 1p imilir k ?PmW kA 1Rllimvi�isir; Irv". q late l t� I��I ii�l�tl� L41�►'t2rsIL4 I : t,1 Of L 11, 0,l[:4IINIAI[1l:rl 7� ,1.J 41 •119I 4,l1 111 0 ♦�■A o s o End stops E4IZD mo mm 00 mo o Jumper bars A3.It�litl IIII � V.Y.YLt 0 Mounting bracket 0 CoRe+'M 14 Installation Guide ■ IlLn't Or 4 an19kh ITT all I CoRe+'M 15 Installation Guide mp� � r.'Si WMWwowm�� T:r,� pis , H 0 i A is I c Ila Val IV r,� It ::1�� � to �i� i'/ I�ir�► I� u u �, I1411 ', r4ow ■i �r•� . 1�■ 4 a 6 .,_.'�, .� b e�A �ius II ill.,u �� . �i .�c .-67,r,.�` o t��, � I ail.. 9 �, i .�.. � Dili'■ ,. � .a 1[a� 19. AMU i LA t[W gb�.Ir"[ r l.�`�� a.�( �rr�,[iR [it (� i►:l'►l:��i` l�( 10 '*E LAN Mg i It,!1��.�1� '�' !� i�l��l�li�j:' ►►`���11 l�i��.it�i' �iaw i! <111 Alll l' -' ms1' ': :� : :, r,�l ll �.��I"[►11 II �is� '�: �i� / 1 A YAK,. a ., V . , . ., V . .. V •► 11 tom. �[ �:��I'■ �■ ['w[I[�e;s�� ll -� . i.�.l �r�l ��� „,�,;,1���,1 ;�+ilDl i � 1. ' . l� t�11 �i'[I��A��11_1,1�� 11 i� ��11]I ��1�� w �. �U 11�[ I ��►►��[%�„�Ai�Id�ti'[I 1, �[Ji �� . � 1 [;oit��� �[4I lil Ili i15, rbtoo .I l� _� !��♦I �I:t�ll[Ilil��I�� 1�.� Leis ALi�w� �iet��lh�.►�'IVI�i..��� �:t�l'1[i��'� 7� �1.J EV Charging Done Right TM oil rM4 t� =jtjI �14 CoRe +TM Cable management system and pedestal installation guide Table of contents Cable Management System Guide ..................................... 4 Wall mounted installation ............................................. 5 Cable management system installation ................................ 7 Single charging station installation ..................................... 8 Cable management system installation ................................ 9 Dual back-to-back charging station installation .........................10 Cable management system installation...............................11 Dual side -to -side charging station installation ..........................12 Side -to -side charging station supports and cable management systems Installation.................................................13 Positioning the cable clamp..........................................15 Positioning the poster panel..........................................16 Pedestal Specifications..............................................18 Maintenance and Safety.............................................19 Pedestal Dimensions................................................20 Pedestal Installation.................................................21 Conduit Positioning ................................................. 22 Closing the Pedestal Plate with Torque and Electrical Safety ............. 23 1 or 2 devices on separate Electrical Circuits ........................... 24 Multiple Pedestals, Multiple Devices on independent Electrical Circuits .... 25 Multiple Pedestals, Multiple Devices sharing the same Electrical Circuit ... 26 Multiple Pedestals, Multiple Devices sharing the same Electrical Circuit, but with Circuit Breaker for each Devices .............................. 27 CoRe+TM 3 Cable management system and pedestal installation guide Cable Management System Guide This guide aims at describing how to install a Cable management system on a new charging station or on one that has already been installed. The Cable management system is reliable, made of aluminum and convenient to use. It's maintenance free and keeps cables safely off the ground. The instructions have been adapted for each type of installation. There are four types: a) wall mounted installation; b) single charging station installation; c) dual back-to-back charging station installation; d) dual side -to -side charging station installation. Make sure to refer to the proper section of this guide, according to the type of installation you are about to do. Other than instructions, you will find in this guide the list of parts that are included in the package, depending on the type of installation, as well a list of specific tools or material required to do the work as the case may be. CoRe+TM 14 Cable management system and pedestal installation guide Wall mounted installation Included material Wall mounted cable management system columns and cable clamp Qty I Lower wall mount bracket I Upper wall mount bracket 1 Spacing shims 2 Self-adhesive rubber band 6 in X 13/8 in 1 1/4-20 x 23/4 screw,'/4-20 bolt and Split lock washer I Specific Tools or Material Required • Wall attachment hardware material (1/4 in diameter screw, washers and wall anchors as required) BEFORE GETTING STARTED ® ! When unpackaging the Cable management system, make sure to remove the security screw used to hold the counterweight during transport. i Installing a new charging station and a Cable management system. First, install the charging station. Refer to the CoRe+TM Installation Guide. Then, install the Cable management system as indicated on the following page. i Installing a Cable management system on an existing wall mounted charging station. Install the Cable management system as indicated on the following page. W& CoRe+TM I 5 Cable management system and pedestal installation guide Before getting started • Determine where the wall mount (column) MI be placed. Allow 12 to 14 in between the column and the charging station. • Determine what wall attachment hardware is required (wall anchors, screws and washers) to securely install the mount brackets to the wall. Use 'i4 in diameter screws and anchors of the appropriate size, if the screws cannot be secured directly in a wall stud. Recommendations : Install the column at least 6 in from the ground (allow enough clearance to facilitate floor cleaning). The upper wall mount bracket should be installed at least 60 in above the lower wall mount bracket. 60 in 6 in Floor CoRe+T" 6 Cable management system and pedestal installation guide Cable management system installation 1. First, install one of the two spacing shims and the lower wall mount bracket at the desired height by using two 'ia in diameter screws and appropriate washer. Make sure that both brackets are levelled horizontally. Remark: The lower wall mount bracket can be identified by its factory pre -drilled holes. 2. Sit the column in the lower wall mount bracket. Remark: Make sure to position the Cable management system's cable clamp on the correct side, that is on the right or the left, according to where the charging station is located. 3. Secure the column by installing the screw and bolt in the lower wall mount bracket thought the pre drilled holes with a ratchet wrench and an axel nut socket (the security screw that was used for holding the counterweight). 4. Install the top bracket and the rectangular spacing shim while inserting the column between the parts. Once you ensure that the bracket is flush with the plate and assembly is level, secure it with the appropriate screws (according to wall type). 5. Verify the column's angle with a level. 6. Proceed with the positioning of the cable clamp. Refer to page 15. 7. Pull on the Cable management system's cable a few times to ensure that all parts are moving freely. CoRe+'" I 7 Cable management system and pedestal installation guide Single charging station installation Included material Cable management system columns and cable clamp Qty 1 Empty column 1 Column mount bracket 2 Round spacing shims 2 Rectangular spacing shims 2 Self-adhesive rubber band 1 1/4-20 screws (1 ") (for pre -drilled pedestal) 6 Self -drilling screws (1 ") (for pedestal with no holes) 6 Drilling template Drilling template (bottom pedestao 1 1 IF THE PEDESTAL IS NOT PRE -DRILLED, USE THE FOLLOWING DRILLING TEMPLATES: o e Top Drilling template Bottom Drilling template M EC-CST-00280 M EC-CST-00278 CoRe+TM 8 Cable management system and pedestal installation guide BEFORE GETTING STARTED ! When unpackaging the Cable management system, make sure to remove the security screw used to hold the counterweight during transport. W i Installing on a new single charging station. First, install the pedestal and the charging station. Refer to the pedestal installation section. Then, install the Cable management system as indicated below. If the pedestal is pre -drilled, use the 1/4-20 screws provided in the package. Otherwise, use the drilling template and self -drilling screws also included with the kit. Refer to the illustration on the former page to know where to place the template on the pedestal, and mark the holes to drill. i Installing on an existing single charging station. Drill holes that will be used to install the mount bracket for the column with the Cable management system and the empty column. Use the drilling template and the self -drilling screws provided with the kit. Refer to the illustration on the former page to know where to place the template on the pedestal, and mark the holes to drill. Cable management system installation 1. Install the rectangular spacing shim, place the column and than install the upper mount bracket on top. Screw parts loosely with'i4-20 or self -drilling screws, depending on the type of pedestal you have, so the Cable management system column is maintained in place and moves freely to install the lower mounting hardware. Recommendation: To position the column, when standing in front of the charging station, make sure to place the output of the Cable management on the exterior side. 2. Screw the column of the Cable management system by placing the round spacing shim (circled in red in the image included) between the pedestal and the column, and tighten the screws to solidly secure the column. 3. Secure the top bracket. 4. Install the empty column on the opposite side of the charging station by following the above steps 1 to 3. 5. Proceed with the positioning of the cable clamp. Refer to page 15. 6. Install the poster panel. Refer to page 16. Caution : This pedestal is certified like an electrical enclosure, and any alteration must comply with local regulation. Mn 0 CoRe+'" 9 Cable management system and pedestal installation guide Dual back-to-back charging station installation Included material Cable management system columns and cable clamp Qty 2 Top mounting brackets 2 Round spacing shims 2 Rectangular spacing shims 2 2 Self-adhesive rubber band 1/4-20 screws (1 ") (for pre -drilled pedestal) 6 Self -drilling screws (I") (for pedestal with no holes) 6 Drilling template Drilling template (bottom pedestao i i IF THE PEDESTAL IS NOT PRE -DRILLED, USE THE FOLLOWING DRILLING TEMPLATES: o o e ll• 0 Top Drilling template Bottom Drilling template M EC-CST-00280 M EC-CST-00278 CoRe+TM I 10 Cable management system and pedestal installation guide BEFORE GETTING STARTED ! When unpackaging the Cable management system, make sure to remove ® the security screw used to hold the counterweight during transport. i Installing on new back-to-back dual charging stations. First, install the pedestal and the two charging stations. Refer to CoRe+ MC Installation Guide for piedestal and CoRe+ MC Installation Guide respectively. Then, install the Cable management system as indicated below. If the pedestal is pre -drilled, use the 1/4-20 screws provided in the package. Otherwise, use the drilling template and self -drilling screws also included with the kit. Refer to the illustration on the former to know where to place the template on the pedestal, and mark the holes to drill. i Installing on existing back-to-back dual charging stations. Drill holes that will be used to secure the Cable management system attachment hardware. Use the drilling template and the self -drilling screws provided with the kit. Cable management system installation 1. Install the rectangular spacing shim, place the column and than install the upper mount bracket on top. Screw parts loosely with 1/4-20 or self -drilling screws, depending on the type of pedestal you have, so the Cable management system column is maintained in place and moves freely to install the lower mounting hardware. Recommendation: To position the column, when standing in front of the charging station, make sure to place the output of the Cable management on the exterior side. 2. Screw the column of the Cable management system by placing the round spacing shim (circled in red in the image included) between the pedestal and the column, and tighten the screws to solidly secure the column. 3. Secure the top bracket. 4. Install the empty column on the opposite side of the charging station by following the above steps 1 to 3. 5. Proceed with the positioning of the cable clamp. Refer to page 15. 6. Install the poster panel. Refer to page 16. Caution : This pedestal is certified like an electrical enclosure, and any alteration must comply with local regulation. 0 r9 CoRe+'" 111 Cable management system and pedestal installation guide Dual side -to -side charging station installation Included material Cable management system columns and cable clamp QtY 2 Round spacing shims 2 Self-adhesive rubber band 2 1/4-20 screws (1 ") (for pre -drilled pedestal) 6 Self -drilling screws (1 ") (for pedestal with no holes) 6 Drilling template (for pedestal with no holes) 1 Charging station mount brackets (V-shape mount) and 1/4-20 screws 2 Flexible tube 2 Column mount brackets,1/4-20 screws and bolts 4 Back cover and screws 2 Drilling template (bottom pedestal Gasket Rectangular spacing shims 1 2 2 IF THE PEDESTAL IS NOT PRE -DRILLED, USE THE FOLLOWING DRILLING TEMPLATES: o o ll 0 Top Drilling template Bottom Drilling template M EC-CST-00280 M EC-CST-00278 CoRe+TM I 12 Cable management system and pedestal installation guide BEFORE GETTING STARTED ! When unpackaging the Cable management system, make sure to remove the security ° screw used to hold the counterweight during transport. i Installing new side -by -side charging stations • First, install the pedestal. Refer to CoRe+ MC Installation Guide for pedestal. • Then, prepare installation material for the side -by -side charging station mount brackets and Cable management systems, and follow the instructions that are indicated below. • Finally, install the charging stations. Refer to CoRe+ MC Installation Guide. • Installing on existing side -by -side charging stations Caution : Before getting started, cut off the current to prevent an electric shock. INSTALLATION ON PRE -INSTALLED CHARGING STATIONS 1. Remove both charging stations from the pedestal so that you can install the new side -by -side charging station mount brackets and the two Cable management systems. 2. Remove the wiring as you will need to hook the charging stations to new wires. 3. Then, prepare installation material for the side -by -side charging station mount brackets and Cable management systems, and follow the instructions that are indicated below. 4. Reinstall the charging station on the new brackets. Allow 10" (30 cm) of additional electrical wiring to connect the new charging station to the installation. Side -to -side charging station supports and cable managements installation 1. Assemble the flexible tube. 2. Remove the plate giving you access to the electric wires at the bottom of the pedestal and allow 30 cm (10 in) of extra wiring so to connect the charging station once the flexible tube has been installed. 3. Screw the end of the flexible tube to the charging station mount bracket, on the pedestal side. 4. Pass wires through the flexible tube. 5. Screw the first charging station mount bracket to the pedestal* using the holes provided for this purpose with the included screws, that is, the holes that were used to secure the charging stations that were installed back-to- back previously. Caution: This pedestal is certified like an electrical enclosure, and any alteration must comply with local regulation. 6. Place the column of the Cable management system inside the charging station mount bracket, place tightly in the corner. Recommendation : To position the column, when you stand in front of the charging station, make sure to place the output (cable clamp) of the Cable management system on the exterior side, and a gasket is inserted between the pedestal and the back cover. 7. Screw the bottom column of the Cable management system by placing the round spacing shim between the pedestal and the column, and tighten the screws solidly to secure the column. CoRe+'" 13 Cable management system and pedestal installation guide Side -to -side charging station supports and cable managements installation 8. Insert the other end of the flexible tube in the hole provided for this purpose, and screw the bushing from the exterior of the charging station mount bracket so to maintain the flexible tube in place. Remark: This will allow to hold the column during the installation of the bottom column mount brackets. 9. Install both column mount brackets starting with the 1st assembly (1 on illustration) then proceed installing the 2nd (2 on illustration). Remarks: Each column mount bracket has a slot to make its installation easier, which must be place on the front side of the bracket, in other words on the side where the charging station will be installed. Do not screws the bolts too tight when placing the brackets so you can move them easily and position them correctly. Once everything is well positioned, tighten the bolts. 10. Secure the back cover in the column mount brackets with the four screws. 11. Install the second column on the opposite side of the charging station by following the above steps 1 to 10. 12. Install or reinstall the charging stations. Refer to the CoRe+ MC Installation Guide if need be. 13. Proceed with the positioning of the cable clamp. Refer to page 15. 14. Install the poster panel. Refer to page 16. i 0 0 n 0 0 50A CoRe+'M I 14 Cable management system and pedestal installation guide Positioning the cable clamp 1. Pull on the cable of the Cable management system to hold the cable clamp in your hand. 2. Remove Torx screws. 3. Determine where to position the charging station cable clamp. Recommendation: The cable portion between the clamp and the charging connector must not touch the ground when the Cable management system is completely retracted. The cable should hang about 2.5 in above the ground. 4. Apply the self-adhesive rubber band around the cable for protection purposes. Set the clamp over the band and reinsert the screws in it by adjusting the torque of your tool to 7 in -lb. 5. Let the cable retract itself. Verify the clearing between the charging station cable and the ground. 6. Roll the cable overhang around the charging station cable holder. EO P a 0 CoRe+'M 15 Cable management system and pedestal installation guide Positioning the poster pane Poster panel (including two sides) 2 Attachment plate and screws I Bolts 4 Washers 4 Rondelle de blocage / Split Lock Washer 4 1. The top of the columns has embedded screws with rubber caps and washers attached to them. Remove them and set aside. 2. The poster panel is comprised of two parts. Before installing it secure the attachment plate to the base of one of the panels with the screws provided. The plate is placed inside the panel, and the screws are inserted inwards. o � a CoRe+'M 16 Cable management system and pedestal installation guide Positioning the poster pane 3. Place this panel on top of the columns by aligning the panel holes with the embedded screws and secure the the assembly. 4. Install the second panel as mentioned in step number 3, and screw the attachment plate to assemble both panels together. 5. Screw the bolts and washers on the second panel. Remark: If you are installing a charging station "for private use", make sure to affix the self-adhesive label included for this purpose. CoRe+'" I 17 Cable management system and pedestal installation guide Pedestal Specifications Product family: CoRe+TM Model: CO-PE-000002 Revision: A Company Info: Flo Services Inc. Document revision number: FLO_Installation_CoRe+_CableMgmt+Pedestal_US_12.2019_V11 2020 FLO Services USA Inc. All Rights Reserved. This document is protected by copyright laws of many countries and should not be modified, reproduced or distributed without the prior written consent of AddEnergie Technologies. Specifications: Ingress Protection rating: NEMA 3R enclosure, suitable for outdoor use. Shipping weight: Approximately 33 Ibs Security standard compliance: • UL 50 Issue: 2007/09/04 Ed:12 UL Standard for Safety Enclosures for Electrical Equipment, Non -Environmental Considerations • UL 50E Issue: 2007/09/04 Ed: 1 UL Standard for Safety Enclosures for Electrical Equipment, Environmental Considerations • CSA C22.2#94.1 Issued: 2007/09/04 Ed: 1 (R2012) Enclosures for Electrical Equipment, Non -Environmental Considerations - General Instruction No.1: 2008/07/01 • CSA C22.2#94.2 Issue: 2007/09/04 Enclosures for Electrical Equipment Environmental Considerations; General Instruction No.] C E�I US Intertek 4009606 CoRe+'M 18 Cable management system and pedestal installation guide Maintenance and Safety IMPORTANT SAFETY INSTRUCTIONS - PLEASE DO NOT DISCARD THESE INSTRUCTIONS Carefully read this guide before installing the pedestal 1. This pedestal was designed to be ground -based, it must be mounted on a non-combustible surface. 2. This pedestal was designed to help meeting American Disability Act requirments. 3. Make sure with local authorities that the location where the pedestal is to be installed is free from underground pipelines or electrical equipment, otherwise you might inflict yourself serious injuries. 4. Grounding: to ensure the safe operation of the pedestal, it must be connected to a grounding circuit compliant with local regulations and installed by a certified electrician. 5. Communicate with a certified contractor, certified electrician or trained installer to ensure compliance with local building code, regulation, security standards and weather conditions. 6. Handle parts with care. Always use safety glasses and gloves when unpacking and installing. 7. Some parts are heavy and could cause injuries. Use proper lifting techniques and wear safety boots at all times during installation. CoRe+TM 19 Cable management system and pedestal installation guide Dimensions O o 25.4 cm (10") O O 25.4 cm (10") 132.3 cm (52.125") 15.2 cm (6„) 15.2 cm (6„) CoRe+'" 120 Cable management system and pedestal installation guide Pedestal Installation Anchor Fig. 1: Prefabricated anchor 7.75" [ 19.70cm ] � 4 19.7070cm ] Fig. 2: Threaded rod spacing Concrete Base 3.5" W� Fig. 3: Concrete Base The installer can use a prefabricated anchor offered by FLO (part number: C+VI-ANCHOR) or make his own using 12" long 1/2" threaded rods spaced according to the pattern shown on left. The base can be prefabricated or made on site using concrete formwork. Determine the base's height (H), depth in the ground (D) and the surface area (A) of its sole according to the soil type and the freeze thaw specifications of the installation area. Use an electrical conduit of the appropriate size with a diameter of 2" or less to bring the electrical cables to the center of the anchor. CoRe+T" I 21 Cable management system and pedestal installation guide Conduit Positioning mz.,a [63.59cm] [6985cm] [6350cm] O a [�so, With 2 conduits and a cascading kit: • The pedestal base opening has been sized to accept 2 PVC conduits up to 2 inches in diameter each, side by side. • The 2 conduits must be placed side by side and centered between the anchor pins which are located on each side of the pedestal's access door. • On the other axis, the conduits should be off center, toward the door, with the conduits' outer envelope maintained at a minimum distance of 1.25 inch (32 mm) from the axis passing through the center of the pins. Cascading single station pedestals: • When a single charging station head is mounted on a pedestal, it should always be facing the parking space it is serving. • To have the head facing the parking space, the access door of the pedestal must be facing left or right. • To have the access door facing left or right, the conduits must be placed side by side, as shown. Cascading dual station pedestals: • When 2 charging station heads are mounted on a pedestal, they should always be facing left and right. • To have the heads facing left and right, the pedestal's access door should be facing the rear of the pedestal. • To have the access door facing the rear of the pedestal, the conduits must be placed side by side, as shown. CoRe+T" 122 Cable management system and pedestal installation guide Closing the Pedestal Plate with Torque and Electrical Safety Please ensure to apply a torque of 3 in -lb on the screws above. 3 0 2 s Please ensure to apply a torque of 6.5 in -lb on all screws and respect the fastening sequence on the picture above. 0 [50,86] 2,003 >t install components v this line 6] Base cover 3 Concrete base r CoRe+'M 23 Cable management system and pedestal installation guide 1 or 2 Devices on Separate Electrical Circuits CoRe+'" 124 Cable management system and pedestal installation guide Multiple Pedestals, Multiple Devices on Independent Electrical Circuits LIMIT = CONDUIT DIAMETER AND WIRE GAUGE CoRe+'" 125 Cable management system and pedestal installation guide Multiple Peclesta Devices Sharing Electrical Circuit s, Multiple the Some CoRe+'" 26 Cable management system and pedestal installation guide Multiple Pedestals, Multiple Devices Sharing the Some Electrical Circuit, but with Circuit Breaker for each Devices CoRe+'" 127 Cable management system and pedestal installation guide Installation or commissioning questions: (877) 505-2674 ext. 203 service@flo.com Services FLO Inc. Eastern office: 2800, Louis-Lumiere Street, office 100, Quebec (QC) G1 P OA4 CANADA Central office: 7420 Airport Road, Mississauga (ON) L4T 4E5 CANADA United -States Office: 75 South Clinton Ave. Suite 510, Rochester (New -York), 14604, USA goContact Us T. 1 877 505-2674 F. 855 505-2674 info@flo.com flo.com f 1O.Com Communication Gateway Installation Guide t ail) Table of Contents Introduction.......................................................................................................................................... 4 2. Safety.................................................................................................................................................... 4 3. Connectivity......................................................................................................................................... 5 3.1. Communication Gateway............................................................................................................ 5 3.2. Communication Protocols......................................................................................................... 5 3.2.1. Zigbee Protocol.......................................................................................................................6 4. Communication Gateway Selection..............................................................................................11 4.1.1. Site Communication Signal..................................................................................................11 4.1.2. PowerSharingTM ......................................................................................................................12 4.1.3. Single or Multiple Communication Gateways..................................................................13 5. Site Layout Information................................................................................................................... 14 5.1. Site Signal Strength................................................................................................................... 14 5.1.1. Cellular Signal........................................................................................................................ 14 5.2. Gateway Layout Options.......................................................................................................... 15 5.2.1. Cellular Gateway...................................................................................................................16 5.2.2. Ethernet (LAN) Gateway.....................................................................................................17 5.2.3. Master Router / Auxiliary Gateways................................................................................. 18 6. Gateway Installation........................................................................................................................20 6.1. Gateway Types...........................................................................................................................20 6.2. Gateway Electrical Installation................................................................................................20 6.3. Gateway Location......................................................................................................................20 6.4. Junction Box................................................................................................................................21 6.4.1. Specifications........................................................................................................................21 6.4.2. Installation Requirements.................................................................................................22 6.4.3. Installation Procedure........................................................................................................23 6.5. Initial Startup..............................................................................................................................23 7. Validation and Commissioning.......................................................................................................24 8. Copyright and Liability.....................................................................................................................25 3 1. Introduction This guide presents the instructions for the physical installation of the communication gateway necessary for the physical installation and commissioning of FLO° charging stations. The communication gateway is used to connect the charging stations to the Charge Point Operator (CPO) backend. This backend network provides tools to monitor and control the connected charging stations. A gateway installation is required for all FLO networked charging stations except for those with integrated gateways. Refer to the corresponding product installation guide for more details. 2. Safety Carefully read these instructions before beginning the installation. Take the time to become familiar with all the parts and equipment involved before installing the charging stations, operating the charging stations, or performing maintenance on the communication gateway. IMPORTANT SECURITY INSTRUCTIONS — KEEP THESE INSTRUCTIONS FOR FUTURE REFERENCE All installation, commissioning, testing, and maintenance of charging stations and communication gateways must be done in accordance with the manufacturer's instructions, as well as all applicable local and national standards. • Use the appropriate individual protection equipment and follow the practical safety standards for electrical work. • Before starting, ensure the power is off on every power source connected to the charging station and its associated parts. • Follow the product's classification guidelines as defined in these instructions. NOTE: Follow the installation instructions to reduce the risk of severe injury and/or death. 4 3. Connectivity This section details information regarding the charging stations' connectivity and communication. 3.1. Communication Gateway A communication gateway is required to enable the connectivity between the charging stations and the CPO backend. The communication gateway is a device which operates independently from the charging stations. It must always be connected to the network, in accordance with the usage conditions and annexes of the Global Management Service (GMS) contract. Detailed information about the gateway specifications can be found on the Doi XBee data sheet. 3.2. Communication Protocols The gateway enables communication between the charging stations and the CPO backend using the following communication protocols: • Gateway and charging stations H Zigbee (IEEE 802.15.4) • Gateway and CPO backend H Cellular (HSPA+/LTE) or Ethernet (LAN) Communications between the gateway and charging stations are bidirectional. The Gateway can receive data and other signals from the charging stations, as well as send commands to control the charging stations. Communications between the Gateway and CPO backend usually uses a direct cellular communication. This is the most typical installation and is recommended over Ethernet (LAN) or Master/Auxiliary options for simplicity: 5 CPO backend Charging station(s) Zigbee Cellular Signal Cellular Gateway OPTION 1 - Recommended Cellular Gateway CPO backend Cellular Signal (<<p>) C Master Router Charging stations) IT 01 o� Zigbee CPO backend Building internet (LAN) router Charging Ethernet Cable station(s) RJ45, CATS, or CAT6 •>)��[ Ethernet (LAN) Zigbee Gateway OPTION 2 Ethernet (LAN) Gateway Ethernet Cable RJ45, CATS, or CAT6 Auxiliary Gateway OPTION 3 Master router - Auxiliary Gateway More details about options for connecting the Gateway to the CPO can be found in the 4. 7. 7. Site Communication Signa/section. 3.2.1. Zigbee Protocol The charging stations contain a wireless card which uses the ZigBee Pro/IEEE 802.15.4 physical communication layer for communications between the gateway and the charging 0 stations. The properties of the physical layer are hidden to maintain and secure the configuration and the commissioning of the network database. The ZigBee signal has the following characteristics: • A 2.4 GHz wireless physical layer with a data rate of 250 kb/s • An inexpensive installation • Easy implementation • Reliable data transfer • 48.7 m (160 ft) operation range • Very low energy consumption (Typically: 3.5 W, Maximum: 15 W, varies depending on the gateway model) 3.2.1.1. Zigbee Signal To optimize the Zigbee signal, it is important to consider obstructions and structures in the layout design. The objects in the communication gateway's line of sight may reduce the range of the Zigbee signal, thus affecting the communication between the gateway and the charging stations. Materials such as wood and concrete will limit the range to a few meters, whereas metal will completely block the signal. NO SIGNAL WEAK SIGNAL Charging station Communication Charging station Communication Gateway Gateway Metallic Wall Concrete Wall As such, to ensure a proper installation and communication, the communication gateway must be installed in the following way: • On a single level floor rather than a multi -level floor plan. • Using at least one communication gateway per floor. 7 • The communication gateway should be installed in a NEMA 4 watertight PVC electrical junction box (Not included -Refer to the 6.4. Junction Boxsection for more information). 3.2.1.2. Gateway Signal Range The Zigbee antennas used in the charging stations, and gateways have a maximum range of 48.7 m (160 ft). To maintain proper communication of all networked charging stations on site, all charging stations should be kept within range of another networked charging station. Obstructions such as walls, support columns, windows will decrease the signal strength, and must be considered in the gateway layout design. See the 3.2. 7.1Zigbee Signa/section for more information. Charging station Charging station 0 Gateway Maximum of 48.7m Maximum of 48.7m (160 feet) (160 feet) E � E � 3.2.1.3. Meshed Network The Zigbee protocol creates a local mesh communication network between all charging stations connected to the same communication gateway. The charging stations within the same mesh network may enable more than one path to communicate with the communication gateway. D Gateway K 3 J _0 Charging Station(s) 5 ... 20 1. Data can be relayed directly to the communication gateway if there is a direct signal path between the charging stations and the gateway (example path 1 above). 2. If a direct signal path does not exist, the signals can be relayed between charging stations until they reach the communication gateway (example path 2 above). Once the signals reach the communication gateway, they will be sent to the CPO backend. The communication of signals from the CPO backend through the communication gateway to the charging stations follow the same data path. 9 3.2.1.4. Maximum Gateway Capacity A maximum of 20 charging stations can be connected to the same communication gateway: Gateway Charging Station(s) 1 2 3 4 5 ... 20 10 4. Communication Gateway Selection This section details information regarding which type of communication gateway configuration to select as well as the right number of gateways to deploy for a given project. 4.1.1. Site Communication Signal The communication gateway must be selected based on the site location and configuration. The following questions help to identify the right communication gateway and communication protocols required: Is there good cellular NO signal on site? Yes Is it possible to connect to an No internet router on site? Yes Is it possible to relay the signal to a location with good cellular signal? Yes Option' - Option 2 - Option 3 - Master router / Cellular Gateway Ethernet (LAN) Gateway Auxiliary gateway Section 521. Section 522. Section 523 4.1.2. PowerSharing TM Gateways must be configured in PowerSharingTM mode for the charging stations to share the power. This option must be chosen at the time of ordering to ensure the correct communication gateway is delivered to you. Multiple gateways may be required depending on the answers to these questions: • Are the charging stations going to be in PowerSharing mode? • Can all charging stations using PowerSharing mode together, communicate with the same communication gateway? The charging stations sharing the power of the same electrical circuit in the PowerSharing configuration must be connected to the same communication gateway. This requirement may impact how the charging stations' connectivity is distributed between the multiple communication gateways: Gateway 1 i PowerSharing branch Gateway 2 PowerSharing branch 12 4.1.3. Single or Multiple Communication Gateways Multiple communication gateways should be installed if the answer to at least one of these questions is Yes: • Are there more than 20 charging stations? • Are the charging stations installed on more than one floor? • Are the charging station signals to the communication gateway and/or to each other blocked by any structure or obstruction (i.e., no line of sight between charging stations and/or between charging stations and the communication gateway)? • Are the charging stations more than 48.7 m (160 feet) apart and/or more than 48.7 m (160 ft) away from the communication gateway? _0 .0 _0 .0 _0 .0 .0 Gateway 1 Charging Station(s) 1 2 3 4 5 ... 20 Gateway 2 Charging Station(s) 1 2 3 4 5 ... 20 NOTE: Each gateway only has one LAN port; therefore, multiple gateways cannot be daisy chained. In the case of Ethernet/LAN hardwire connection, an Ethernet switch (customer supplied) rated for the operating environment and with adequate number of LAN ports is required. 13 5. Site Layout Information Communication gateway positioning is highly dependant on the site layout of charging stations. To ensure adequate connectivity for all charging stations on site and power supply for all communication gateways, the communication gateway positioning must be considered when designing the site layout. 5.1. Site Signal Strength 5.1.1. Cellular Signal Before starting the installation, the site must be surveyed to determine if the cellular signal strength is adequate according to the cellular network used. Large concrete structures such as underground parking garages or remote locations may have poor cellular signal strength. An adequate cellular signal strength is required for the gateway to work properly. A signal that is inadequate will negatively impact communication between the gateway and the CPO backend. The signal strength can be easily estimated using cell phones, using the following methods: • Android (preferred): The P/ayStorehas several applications, for example, G- NetTrack, for measuring cellular signal strength. It is also possible to look at the cellular signal strength in the About Phone parameters through the Sim card Status parameters. • iOS: Dial *3001 #12345#* from the phone to enter Field Test Mode. Detailed signal strength information will be available in this mode. The rsrpOparameter indicates the site's dBm reading. 14 5.1.1.1. Cellular Signal Strength References The following table quantifies the quality of the signal based on the cellular signal strength in dBm. NOTE that all current FLO gateway models use 4G/LTE. 3G/HSPA+ is only used for legacy gateways. Excellent Good Fair Poor Deadzone 3G / >-70 dBm -71 to -86 to -101 to <-110 dBm HSPA+ -85 dBm -100 dBm -109 dBm 4G / LTE >-90 dBm -91 dBm to -106 dBm to -111 dBm to <-120 dBm -105 dBm -110 dBm -119 dBm 5.1.1.2. Inadequate Cellular Signal on Site If a site has an inadequate cellular signal, the communication gateway can be configured to work with an existing Internet service through a LAN connection made via Ethernet or both a master router and auxiliary communication gateways can be deployed onsite. If the site requires any of these configurations, the appropriately configured communication gateways must be selected at ordering and programmed for those purposes before leaving our installations. 5.2. Gateway Layout Options The charging stations' layout and configurations may impact the communication gateway layout. 15 5.2.1. Cellular Gateway Most outdoor and some indoor installations are likely to have a good cellular signal and little to no structures to block the communication signals. For these scenarios, a cellular communication gateway can be deployed. CPO backend Charging Cellular Signal stations) 010 •))�� Cellular Zigbee Gateway OPTION 1 - Recommended Cellular Gateway 16 5.2.2. Ethernet (LAN) Gateway Some indoor installations might be more challenging, such as multi -level parking garages and underground parking lots. These structures often block the communication and cellular signals. Similarly, remote locations might have a weak cellular signal. For these scenarios, when an Internet router is accessible on site, an Ethernet (LAN) gateway can be deployed and connected to the building's Internet router via an Ethernet cable. CPO backend Building internet (LAN) router Charging Ethernet Cable station(s) RJ45, CATS, orCAT6 l' :1 _0 01, Ethernet (LAN) Zigbee Gateway OPTION 2 Ethernet (LAN) Gateway Below is an example of communication gateway installation when a cellular signal is blocked from the underground parking structure: SS1 RJ45, CATS, or CAT6 Ethernet Cable SS2 Building's Ethernet (LAN) Internet Router Gateway Underground parking: Absence of cellular signal and available building Internet router. An Ethernet (LAN) gateway must be installed to relay the communication. 17 NOTE: The building's Internet router must have enough ports available, and the network providing the Internet connectivity must allow the Ethernet gateway to be connected to it, including an appropriately set up firewall and IP address. In some cases, an Ethernet switch (customer supplied) rated for the operating environment and with adequate number of LAN ports is required. 5.2.3. Master Router / Auxiliary Gateways If the cellular signal is low or inexistent and there is no Internet router connectivity in underground structures, a master router combined with one or more auxiliary gateways may have to be installed. The master router should be placed in an area where a cellular signal is available and will transfer the data to the CPO backend. Its communication with the auxiliary gateways is done through an Ethernet cable. The communication between the charging stations and the auxiliary gateways is still done through Zigbee. CPO backend Cellular Signal Master Router Charging Ethernet Cable station(s) RJ45, CATS, orCAT6 •�))��_; Auxiliary Zigbee Gateway OPTION 3 Master router - Auxiliary Gateway Below is another example of a communication gateway installation when a cellular signal is blocked from the underground parking structure and no Internet router is available in the building: Master router (Cellular+ Ethernet) Underground parking: Absence of cellular signal and building Internet router. A master router and an auxiliary gateway must be installed to relay the communication. NOTE: Only one auxiliary gateway can be connected to a master router. If more than one auxiliary gateway is needed, then an Ethernet switch (customer supplied) rated for the operating environment and with adequate number of LAN ports is required. Both the master router and auxiliary gateways only have one LAN port. NOTE: The master router can not communicate directly with charging stations. 19 6. Gateway Installation The communication gateway installation must be done by an engineer, a technician, or a qualified service agent. 6.1. Gateway Types FLO uses Digi gateways, which are robust programmable wireless solutions. 6.2. Gateway Electrical Installation We recommended installing the gateway on a separate power source from the charging stations. This ensures that the gateway will still communicate with other charging stations when a charging station is under maintenance. Each communication gateway requires a 120 VAC electrical outlet for its power supply to be plugged into. 6.3. Gateway Location The communication gateway must be installed with the recommended specifications: • Must be protected against the elements: o Requires the installation of an electrical junction box to protect the communication gateway. All installations require a junction box. See the 6.4. Junction Boxsection for more information. • Installed at a height of 8 to 12 feet (2.44 m to 3.66 m) above the ground, to be accessible for maintenance but inaccessible to the public. • Not installed on a charging station pedestal. • Installed with the recommended distances to keep a good communication signal, as mentioned in previous sections. 20 Below are some typical installations: _I 0 Installed on the ceiling Installed on a nearby pole Installed on the exterior or interior wall of a building 102 I�_I ,I �I O Charging station © Gateway 6.4. Junction Box 0 8'-12' All installations require the installation of the communication gateway inside an electrical junction box. 6.4.1. Specifications The junction box must have the following specifications: • NEMA 4 type compliant watertight PVC electrical box. • Large enough so that the gateway as well as the antenna is in the PVC electrical box. The recommended dimensions are: 12" x 12'' x 4" (30.5 cm x 30.5 cm x 10.2 cm) or larger. • Must be non-metallic. Metallic surfaces block the communication signals. • A 120 VAC electrical outlet must be installed in the junction box to power the gateway. NOTE: Use of a ground fault circuit interrupter outlet (GFCI) should be avoided unless required by local code (e.g., NEC 210.8(B)). 21 6.4.2. Installation Requirements The installation of the junction box and the gateway must follow these recommendations: • The installation should not impact the integrity and waterproof rating of the junction box. • The conduit to the junction box enters from the bottom. It should not enter from the top of the junction box. • The junction box must be mounted with the dedicated mounting holes. • Only non-metallic mounting plates should be used inside of the junction box. • The communication gateway must not rest at the bottom of the junction box and should be placed at least 25 mm (1") from the bottom of the junction box. • The communication gateway should be fixed securely in the junction box. It should not be resting on the bottom of the junction box. • The communication gateway should be mounted to leave adequate space to position the antennas. • The communication gateway antennas should be oriented so they are orthogonal to each other to ensure optimal coverage. ---------------------------------------- e° ..........................................FEW: : 22 6.4.3. Installation Procedure Follow the steps below to install the junction box and the communication gateway: 1. De -energize the main power supply. 2. Install the junction box at the best location on the site. Seethe 6.3. Gateway Locationsection to follow the best practices regarding gateway locations). 3. Pull the cables in the junction box. 4. Install a 120 V power outlet. 5. Insert the communication gateway inside the junction box and secure it in place. See the 6.3. GatewayLocationsection to follow the best practices regarding installation requirements. 6. Connect the power supply to the communication gateway and to the 120 V power outlet. 7. Connect the Ethernet cables in case of a master router / auxiliary gateway setup or if the gateway is connected to the building's Ethernet router. NOTE: It is essential to confirm the availability of the cellular signal before starting the installation. See the 5. 7. Site Signal strength section for more information. 6.5. Initial Startup The gateway is already configured to communicate with the backend server by cellular link or LAN as per information provided at ordering. No configuration is necessary onsite. It is essential though to validate that the communication gateway works properly. To do so, use the following procedure: 1. Make sure the gateway is properly connected. Validate that: a. The power supply and Ethernet cable (Optional) is properly connected. b. The flexible antenna is firmly screwed in the ZigBee port (Not applicable for Master router). c. The cellular pivoting antennas are firmly screwed into the corresponding ports. 2. Turn power on and validate that: a. The communication gateway is powered up. The green Power indicator light will turn on. 23 NOTE: The gateway start-up will automatically begin a few seconds later. 3. Validate that the green light indicators appear in the three to four following zones: a. Signal strength: • OFF: No (or a small amount of) cellular signal. • Continuously yellow - amber: Adequate strength of the signal for most of the applications - Fair. • Continuously green: Good cellular signal and optimal position of the communication gateway or master router. b. Network/Service. c. Xbee (Not applicable for the Master router) . d. Power. NOTE: If the signal strength LED indicator light is off, we recommend moving the device to a better location. A weak signal can lead to unstable connections or a disconnection. Contact FLO technical support for more recommendations. 7. Validation and Commissioning Once the communication gateway is installed and working properly, activate the commissioning. Contact the FLO support team at 1 877 505-2674. 24 8. Copyright and Liability Document name: FLO—Gateway Communication Installation Guide_V.2.0.3_2023-06- 20_CA_US_EN Document ID: PRFM0029 FLO CA: © 2023 Services FLO Inc., All rights reserved. FLO, the FLO logo, LEAD THE WAY, and TRACEZ LA VOIE are trademarks of Services FLO Inc. ADDENERGIE is a trademark of AddEnergie Technologies Inc. used under license by Services FLO Inc. FLO US: © 2023 FLO Services USA Inc., All rights reserved. FLO, the FLO logo, LEAD THE WAY, and TRACEZ LA VOIE are trademarks of Services FLO Inc. used under license by FLO Services USA Inc. ADDENERGIE is a trademark of AddEnergie Technologies Inc. used under license by FLO Services USA Inc. This document is provided as a general instruction guide. All pictures shown are for illustration purposes only. Actual stations may vary in size or due to product enhancements, in which case additional steps may be required. AddEnergie Technologies Inc. and its subsidiaries ("AddEnergie") reserve the right to alter this document and any product offerings and specifications at any time without notice and AddEnergie does not guarantee that that this version of the document is current. It is your responsibility to comply with all applicable laws, including those related to accessibility, zoning, and to exercise due diligence when conducting an installation or using this product. Careless installation or use may result in injury or product damage. To fullest extent permitted by applicable laws, AddEnergie disclaims any liability for personal injury or property damage resulting from the installation or use of this product. 25 Contact Us Telephone: 1 855 543 8356 Email: Info@flo.com MyLa:�T5T0111111 rerceTIM lead the wayTM Eastern office: 2800, Louis-Lumiere Street, office 100, Quebec (QC) G1 P OA4 CANADA Regional office - Western Canada: #501 - 4190 Lougheed Highway Burnaby (British Columbia), Canada, V5C 6A8 United -States Office: 1270 Pacific Dr, Auburn Hills, MI, United States - 48326 Communication Gateways Site Installation Examples Revision: 1.1 This document is intended to illustrate how best to deploy FLO's communication gateways by providing site installation examples. Neither general instructions on how to perform the installation, nor specifications on hardware required for the installation are provided in this document. Please refer to FLO's Communication Gateway Installation Guide. Inside View of the Enclosure 2800, rue Louis Lumiere, Suite 100, Quebec QC G1 P OA4 I flo.com t ITxITxR' Lockable PVC Enclosure housing the Communication Gateway FLO CcRe+ Charging Stations FLO Cc Re+ Charging Stations 140 .t I 12"x12"x4" Lockable FVC Enclosure housing the Communication Gateway 1 �/0 12"x ]Tx Lockable- Wnclosure housingtw CommuqOmn Gateway W.W FLOCCRe+Charging Stations Iowa I 7x 1 7x 4" Lockable PVC Enclosure housing the Communication 9 is Al 2800, rue Louis Lumiere, Suite 100, Quebec QC G1 P OA4 I flo.com 1316 COUNTY -CITY BUILDING �� PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD U d FAX 574/ 235-9171 SOUTH BEND, INDIANA 46601-1830 PEACE TDD 574/ 235-5567 le 1865 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: November 11, 2024 To: All Planholders From Jake Koestner, Project Engineer Subject Addendum Number: 1 Project Name: Electric Vehicle Supply Equipment (EVSE) Installations Project No.: 124-052 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 7NOV24 This addendum is being forwarded to you for the above referenced project. A copy MUST also be included with your quote package upon submittal. THIS ADDENDUM MAY AFFECT YOUR QUOTE. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Barnes Concepts LLC Authorized Signature: AntuanE Barnes Date: 7NOV24 Electric Vehicle Supply Equipment (EVSE) Installations 124-052 Addendum No. 1 1 Date: November 11, 2024 To: All Planholders From: Jake Koestner, Project Engineer You must acknowledge receipt of this addendum by signing the first page and returning a copy with your quote. The items in this addendum are to become part of the original documents as if included therein. Only the noted items are affected, and the remainder of the original contract document is to remain in its entirety. This Addendum modifies the Contract Documents as follows: PART 1 — QUESTION/ANSWER PART 2 — PROJECT SPECIFICATIONS PART 1— QUESTION/ANSWER 1.01 Contractor Questions Q 1: What power is available at the 2 sites without a TESCO & what is preferred at the site with the TESCO (TESCO is asking the question so they can quote). The charging stations say either split phase 120/240 VAC or 3 phase 120/208 VAC. Al: Boland Park and Veterans Memorial Park both have an existing 120/240 VAC electrical cabinet. Pinhook Park will require the installation of a new 200 AMP, 120/240 VAC TESCO Service Pedestal in accordance with the City of South Bend Construction Standards and Specifications, Section 6-2 Service Points. Q2: Where is the communication gateway equipment to be located? Their installation instructions say 8-10' high, not on a charging station, in a 12" x 12" x 4" PVC lockable junction box & a max range of 160'. A 120 VAC outlet must also be installed for the equipment. A2: The placement of the Communication Gateway will need to be placed in accordance with the installation instructions and may be placed on an existing pole or cabinet if available. If needed, the Communication Gateway may need to be installed on its own post. The contractor will need to supply the materials needed to install the gateway. Q3: What size are the bollards intended to be? Painted steel pipe, plastic bollard covers? A3: Bollards shall be a 5' long, 4" diameter steel pipe. The bollard will have 3' exposed and 2' buried in concrete, and the pipe will be filled with concrete. The bollard shall be painted to match the striping color. Q4: On the Tesco, an additional clarification, we are assuming a 200 amp service. Please verify. A4: 200 AMP; refer to Al. Q5: For the pavement markings: On the striping item, are we to just painting the new green lines over the existing lines? Are there any line removals required? 4 A5: The conversion of the existing parking spaces to the electric vehicle parking spaces as schematically designed in Attachment 1 will require some of the existing lines to be ground off. This cost will be incidental to the cost of striping for each division. Where new lines coincide with old lines, new lines may be placed on top of old lines. Q6: Also, I do not see a size called out for the ESVE Pavement Marking Symbol item. Can this be clarified? A6: The EVSE Pavement Marking Symbol should be a 48" square. PART 2 — PROJECT SPECIFICATIONS 1.02 Section XX PAYROLL RECORDS, B. Additions ADD to B.1 Please provide the prevailing wage rate. Please note that the rate can be found here (SAM.gov). Please also list the number of laborers employed. Please note that any contractor or subcontractor that employs four or more laborers or mechanics in the construction, alteration, or repair of the facility must also hire at least one qualified apprentice. Additional information on prevailing wage and apprenticeship requirements can be found with this link. ceprs I LC e i N w CAPABILITY STATEMENT AC DBE MBE DBE (UPBZoneoss s F 11 NATIONAL MinSupplier _ _ c�/Ee ority Oevelopm nt Countli - A& ; Me CORE COMPETENCIES Barnes Concepts LLC was founded in 2014 based on the ideas of a family business started back in 1983, Omni Audio and Video. Though that family business closed, Barnes Concepts was started with the idea of providing quality and affordable electrical, low -voltage, home, and commercial audio/video installations. Serving as a US Air Force veteran business to many federal agencies, Security Systems, Drone Services and Janitorial were added, giving our customers the advantage of bundling services. DIFFERENTIATORS Savings: Bundling any combination of our services gives customer a 10% to 30% cost savings. Safety: No on the job accidents and work delivered on time. One Source: One contact for Electrical, Low Voltage, Security Cameras, Drones, Janitorial & Construction Cleaning COMPANY DATA CERTIFICATIONS: DBE, ACDBE, MBE, NMSDC, VOSB, HUBZone, FLIGHT 107 License NAICS: 238210, 541370, 561720, 561621, 561740, 541350, 541922 DUNS: 055159648 1 CAGE: 7BS15 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 11 /7/2024 Name: Leslie Biek, PE Department of Public Works — Engineering Division BPW Date: 11/12/2024 Phone Extension: 9323 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Open Market Contract ❑ Bid Opening ® Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. ❑ Other: ❑ Contract ❑ Proposal ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Award ❑ Reject Bids/Quotes ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control ❑ Resolution ❑ Ease./Encroach Required Information Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions ❑ Yes ❑ If Yes, Approved by Purchasing ❑ No ❑ WBE Completed E-Verify Form Attached El Nos 2024 Electric Vehicle Supply Equipment (EVSE) Installation 124-052 PR-00036757 Estimated to be $ 90 days from NTP for completion Purpose/Description Installation of 12 EVSE charging units provided by the City at multiple locations in addition to the restriping of existing EV parking spaces within the City. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase Decrease Increase Decrease