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Home My WebLink About11072024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of October 17, and October 22, 2024 2. APPROVE 2025 CITY EMPLOYEE HOLIDAY SCHEDULE 3. APPROVE 2025 BOARD OF PUBLIC WORKS MEETING SCHEDULE 4. OPENING OF BIDS A. Sale of City-Owned Property 1. Location: 137 S. Meade St. B. Cleveland Rd. & Portage Ave. Traffic Signal Improvements – Project No. 123- 063 1. Funding: PR-00035802 C. 2024 Community Crossings Round 2 – Project No. 124-047 1. Funding: PR-00036735 5. OPENING OF QUOTATIONS A. Studebaker Museum Skylight Replacement – Project No. 124-019 1. Funding: PR-00034498 B. Locust Water Booster Pump Station Improvements – Project No. 124-058 1. Funding: Water Works – Water Capital 6. AWARD BIDS AND APPROVE CONTRACTS A. South Bend City Hall Renovation – Project No. 124-001 1. Company: Larson Danielson Construction Co., Inc. 2. Amount: $7,327,000; Base Bid Plus Alternate 6 3. Funding: PR-00036764 7. REJECTION OF BIDS/QUOTATIONS A. Momentum TIF Project – Site Work – Project No. 124-018 1. Description: Bids Exceeded Available Budget 2. Request to Re-Advertise 3. Funding: PR-00036154 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 8. CHANGE ORDERS A. Liberty Tower TIF Project – Parking Garage – Project No. 123-054R 1. Company: RAM Construction Services of Michigan, Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $30,950; Additional Sixty (60) Days 4. Percent of Increase: 1.97% 5. Total Percent of Change: 36.72% 6. Revised Contract Amount/Completion Date: $1,599,908.75; October 30, 2024 7. Funding: PO-0029080 B. Drewry’s Brewery Cleanup, Phase I – Project No. 119-031C 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($42,572.17); Additional Thirty-Eight (38) Days 4. Percent of Decrease: (8.68%) 5. Total Percent of Change: (8.68%) 6. Revised Contract Amount/Completion Date: $447,827.83; September 9, 2024 7. Funding: PO-00030582 C. Demolition of South Bend Medical Foundation – Project No. 123-076 1. Company: The MRD Group 2. Change Order No.: 2 3. Increase Amount: $36,000; Additional Thirty (30) Days 4. Percent of Increase: 2.0% 5. Revised Contract Amount/Completion Date: $1,838,562.50; February 18, 2025 6. Funding: PO-0031911 D. Fire Station 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction 2. Change Order No.: 6 (Final) 3. Increase Amount: $32,807 4. Percent of Increase: 0.81% 5. Total Percent of Change: 10.36% 6. Revised Contract Amount: $4,087,535.70 7. Funding: PO-0026318 9. PROJECT COMPLETION AFFIDAVITS A. Neighborhood Infrastructure – Ford St. & Walnut St. Intersection – Project No. 121-048C 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $467,264.65 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 3. Funding: PO-0020878 B. 2023 Residential Demolitions – Project No. 123-068 4. Company: Ritschard Bros., Inc. 5. Final Contract Amount: $337,494 6. Funding: PO-0027986 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024 Neighborhood Services & Enforcement Demolitions – Project No. 124-051 1. Funding: PR-00037170 B. Beacon Health New Parking – Project No. 123-076A 1. Title Sheet 2. Funding: PR-00037200 11. TITLE SHEETS A. Safe Route to Schools – Muessel Primary and Holy Cross School Area – Project No.122-006 12. RESOLUTIONS A. Resolution No. 24-2024 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Benjamin Canarecci’s Firearm B. Resolution No. 25-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Transfer of Property to McCormick & Company, Inc. 1. Description: Re-Convey a Quit Claim Deed to McCormick Company, Inc. 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Certificate of Completion – 466 Works Community Development Corporation 1. Description: Issuing Certificate of Completion for Completed Single-Family Residential Unit at 210 E. Broadway that was Completed Within Five Years of Donation Agreement dated 10/13/2020 B. Ratify Emergency Repair Contract – Milestone Contractors North, Inc. 1. Description: Emergency 24” Water Main Repair on N. Lafayette Blvd. 2. Amount: $91,290.34 3. Funding: PR-00036362 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 C. Professional Services Agreement – Jones Petrie Rafinski Corporation – Project No. 124-026 1. Description: Guardrail Warranty Study, Cost Estimates, and Design Services for 2024 & 2025 Guardrails Installation & Replacement 2. Amount: $80,000 3. Funding: PR-00037216 D. Professional Services Agreement – Stantec Consulting Services – Project No. 124-039 1. Description: Building out the Federally Mandated Long-Term Control Plan 2. Amount: $1,322,000 3. Funding: PR-00037223 E. Water and Sewer Dedication – Campus View (The 87) 1. Description: Dedication of Public Water Main and Sanitary Sewer Main Built to Serve the Campus View Development F. Amendment No. 2 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Additional Design Fee for Construction Phase Services for Four Winds Renovation and Expansion Project No. 123-046 2. Amount: $788,545 3. Funding: PR-00030958 14. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: DTSB Tree Lighting Ceremony a) Date/Times: December 6, 2024; (Rain Date: December 7, 2024); 3:00 p.m. to 11:00 p.m. b) Location: Washington St. between Michigan St. & MLK c) Favorable Recommendations 2. Event: DTSB Holiday Light Parade a) Date/Times: December 13, 2024 (Rain Date: December 20, 2024) 6:00 p.m. to 8:00 p.m. b) Location: Frances St. between E. Washington St. & E. Wayne St. c) Favorable Recommendations 3. Event: Santa Run a) Date/Times: December 14, 2024; (Rain Date: December 21, 2024); 7:30 a.m. to 10:30 p.m. b) Location: W. Western Ave. between S. Michigan St. & Scott St. (crossings) c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 B. Encroachments/Revocable Permits 1. Applicant: Bakery Group, LLC a) Location: 908 Portage Ave. b) Description: Three (3) Locations of New Steps for Entrances c) Favorable Recommendations 2. Applicant: YMCA of Michiana a) Location: 111 W. Jefferson Blvd. b) Description: Installation of Blade Mounted Sign c) Favorable Recommendations 15. TRAFFIC CONTROL DEVICES A. New Installation – Three (3) Honorary Street Signs 1. Location(s): Intersection of Grant St. & Delaware St., Grant St. & Calvert St., and Grant St. & Indiana Ave. a) Samuel Diggins Sr. St. b) Previously Approved on 9/10/24, Applicant changed locations c) All Criteria Met B. New Installations - Handicapped Accessible Parking Space Sign 1. Location(s): a) 611 S. Carlisle St. b) 838 Huey St. c) 3021 Hartzer St. d) All Criteria Met C. Reserved - Handicapped Accessible Parking Space Sign 1. Location(s): a) North Side of Jefferson Blvd. East of Lafayette Blvd., #3 b) All Criteria Met D. Removals - Handicapped Accessible Parking Space Sign 1. Location(s): a) 2126 S. Scott St. b) All Criteria Met 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21721 Sandybrook Dr. – Water 17. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: St. John Mittlehauser & Associates 1. Location: 812 Wilber N. St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 18. RATIFY BONDS A. Contractor Bonds 1. Bowman Flooring Contractor, LLC, Approved effective October 25, 2024 B. Occupancy Bonds 1. CE Hughes Milling, Inc., DBA The Airmarking Company, Approved effective October 16, 2024 2. TRG Services, Inc., Approved effective April 30, 2024 3. Bowman Flooring Contractor, LLC, Approved effective October 25, 2024 1. Darius Hariston DBA HD Home Improvements, LLC, Approved effective November 1, 2024 19. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments a) Claim No.: GBLN-0092215; GBLN-0092321 b) Date: 10/21/2024 c) Amount: $751,831.98 1. Claim No.: GBLN-0092209; GBLN-0092132 a) Date: 10/22/2024 b) Amount: $2,083,063.01 2. Claim No.: GBLN-0092534; GBLN-0093063; GBLN-0093123 a) Date: 10/29/2024 b) Amount: $1,823,356.34 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.