HomeMy WebLinkAbout10082024 Board of Public Works meetingAGENDA REVIEW SESSION OCTOBER 3, 2024 211
The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on October
3, 2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Gary Gilot, Murray Miller, Briana Micou, and Board Attorney Michael Schmidt present.
The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda
of items presented by the public and by City Staff.
AGENDA REVIEW SESSION ACTION ITEM
DECLARATION OF EMERGENCY - EMERGENCY DEMOLITION OF 747-749 HARRISON
AVE. PROJECT NO. 124-062 — (RIVER WEST DA TIF)
Attorney Michael Schmidt advised that under the unsafe building law, there is a process for
determining if a demolition order is appropriate, so the building has gone through that process.
The unsafe building law has some references to the requirement to publicly bid the demolition. It
doesn't really follow this process under Public Works; the statute just says publicly bid. It can be
inferred because the statute for public bidding is under the public works statute. For this process
he noted that the Board is being asked to affirm the emergency demolition, not affirm the contract.
It has been affirmed that this has successfully gone through the code enforcement process and
there has been a demolition order placed on this property. We are going to recognize for Public
Works that there is an emergency order to demolish this building.
Mr. Miller asked how the bid process will work. Attorney Schmidt noted that under the public
works statute, we will follow the emergency process, so they will solicit two (2) vendors for the
work. Not knowing what the dollar amount will be, it will probably be over the quoting threshold,
but we do not know that for sure and we will bring it back to the Board once we know. The
consultant expert has advised that this building could fall at any time. Neighborhood Services and
Enforcement has declared the building unsafe under the unsafe building law. It does not make any
sense to get specs, advertise, bid, and mobilize as we could be getting into the winter months. We
have an emergency, and we need to act, but we want to be sure that we are following the statutory
process here. One of those steps is to get an emergency declaration from court. He advised that
possibly by Tuesday, they would come back to the Board with a dollar amount and a vendor.
Mr. Gilot asked if some of the architectural elements could be stored and reused on another project.
VP Molnar noted that Community Investment has done that in some cases, but the difference is
that we do not own the building. Also, we are still storing material we have collected over the
years, so we do not have much space.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the declaration
of emergency was approved.
LICENSES AND PERMITS — BACK TO SCHOOL PICNIC - OCTOBER 4, 2024, 3 PM TO 8
PM; HOWARD STREET BETWEEN ST. LOUIS BLVD. AND ST. PETER STREET
President Maradik noted that this event was for the following day, so she moved it to an action
item at the meeting to get it approved before the event.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the street
closure for the special event was approved.
Board members discussed the following item(s) from the agenda.
AGREEMENT/CONTRACTS/PROPOSALS/ADDENDA
Barbara Dale of Sustainability was present to answer questions regarding item 9. C.: Professional
Services Agreement with the Troyer Group for Design & Engineering Support for Three (3) City
of South Bend Urban Tree Nurseries. She noted that the Troyer Group would help Sustainability
look at their growing systems as they are currently at Elbel, and potentially do an updated, more
efficient system. They will also look at the Orange and College retention basin across from the
MLK Center and the Half Moon in Ignition Park. She added that she will be doing an
environmental assessment design of the system to help us figure out how to schedule out the
sequence of events to make this happen by spring.
Mr. Gilot asked if the sites would work in curb cuts to move the trees in and out each spring and
fall, deal with drainage issues, and include site amenities such as pavilions and benches.
REGULAR MEETING OCTOBER 8, 2024 212
Ms. Dale stated that the City has to be careful on the Ignition Circle site to make sure it doesn't
move into a recreational type, so the Troyer Group will help us with that. It is like navigating the
storm water capacity at the retention basin. We want to make sure that we are adding capacity, not
taking it away. We may add some structures at different sites to make them not only places that
are good for growing these trees, but also green space for folks in the neighborhood to engage
with.
AGREEMENT/CONTRACTS/PROPOSALS/ADDENDA
City Attorney Jenna Throw was present to discuss item 9. D.: Contract with Teamsters Local
Union No. 364 Collective Bargaining Agreement Covering 2025-2028. She advised that this item
sets forth an agreement between the City and the Teamsters Union, which represents a variety of
the employees throughout Public Works, Venues Parks & Arts, Community Investment, and
Administration and Finance. Throughout the summer, after engaging in successful negotiations
with the Teamsters, we've arrived at a four (4) year agreement and the wages that were agreed to
will be approved by Common Council in a forthcoming substitute salary ordinance that will be
filed in the coming days. It will be up for a reading on October 14th. We would ask that when the
Board goes to consider the agreement on Tuesday that any approval will be subject to Council's
consideration of the wages. She explained that she served as the lead negotiator through this
process and along with representatives from different departments throughout the City that employ
the Teamsters and different administrative departments. Some of the primary changes in the main
agreement reflect additional efficiencies and clarity and a variety of operational elements in
incentivization for employees to build sick time banks and clarifying some PPE elements for
employees. Throughout the supplemental agreement, you'll see that there are several supplemental
agreements. There's a separate supplemental for each subgroup within the Teamsters Union, and
we engage in separate conversations with each work group, and so the adjustments that are made
in those agreements are based on specialized conversations with each group on items that are
unique to those group circumstances. This will be a four-year agreement to ensure stability for the
the workers over the next four (4) years and then the wages will be filed in a substitute bill with
Council in the coming days and will be heard by Council on the I4th.
Mr. Gilot stated that contract covered wages, benefits and working conditions. He noted some job
classifications for which we had to make significant adjustments to pay in order to attract people
to occupy those positions. He recalled over the years having some positions that needed more than
the cost -of -living adjustment in order to attract talent.
City Attorney Throw noted that she thought there were some roles where we made some
adjustments like that. Most were a few situations where we included some opportunities for
advancement within existing job advancement systems, like there are some roles where you have
a position where there is a one (1) and a two (2) position, and then there may be additional step
ups where you create a kind of job growth pathway where there is normally few situations where
those kind of opportunities occur.
Director of Public Works Eric Horvath added that the City felt a little bit behind, so in addition to
the annual raises, there is a onetime six percent (6%) upfront raise for the positions with an
exception of some equipment services that just got raises. Sometimes we'll have to do it outside of
the bargaining agreement process because it is a critical need for the City to be on par with other
wages in the community. A good example is the central garage as we were not able to keep our
mechanics because they were not being paid competitively in the market, so before the
negotiations, their wages were increased. A lot of times we will deal with those specific needs
outside of the contract to try to make sure that we are paying competitively.
Mr. Miller asked if there is a provision in there for the agreement to be opened up just for wages.
Director Horvath answered no but stated it can always open at any time for a mutual agreement
when we find a need that we feel like a salary is not where should be to be competitive. City
Attorney Throw added that with wages, sometimes it is just something else that we may need to
clear up in the wording of the contract or something that we could agree on. For example, since
the last contract we negotiated in 2021, we incorporated CDL Premium Pay in 2022 or 2023 that
has now been incorporated into the contract, so that is an example of something where all of the
MOUs that this Board approved throughout the contract cycle.
Attorney Schmidt noted that not only through the efforts of Attorney Throw, but also all the
department heads contributing and also the administration stepped up and gave the tools and
REGULAR MEETING OCTOBER 8, 2024 213
resources for the department heads to really try to find an agreement that was in line with what our
Teamsters were looking for to get our get our agreements in line with where pay is strong. Many
thanks to the leadership of the department heads and to Attorney Throw for bringing this together,
but also to the mayor's team and the controller's office for finding a way to get this done.
AGREEMENT/CONTRACTS/PROPOSALS/ADDENDA
Mr. Gilot asked for details on item 9. B.: Ratify Emergency Contract for the Demolition of the
Former YMCA Building to get it on the record since it is over a million dollars.
Attorney Schmidt advised that we don't take lightly asking the Board to do an emergency project
that is not in our right-of-way. This is one of the things that continuously stood out that I weighed
in on how this settled under the law and when doing my analysis, we made repeated efforts to
Board up this building to secure it. It was continuously broken into and we continuously found
people inside. The condition of this facility is not only in bad shape, but there is also a pool with
water. There is lots of debris, and there is no electricity. We were locking doors and we were
nervous that we were potentially locking in people. It was a situation where we are spending time,
money, and effort to secure and there were still repeated breaches of security and we just needed
to address it or it would be acting negligent if we did not. What really stood out about this one is
that we went above and beyond to try to secure and it didn't just fail once, it immediately failed
every trip over there. We have noticed evidence of squatters or just curious onlookers and we just
can not take that type of risk. It would create a whole host of other problems for the legal
department for the city.
CHANGE ORDERS
Mr. Miller asked about the delay for item 6. C.: Raclin Murphy Encore Center with Larson
Danielson Construction Company.
Director Horvath explained that once we got to an agreement with LaSalle and Hoffman on the
parking in order to access that site we had a certain amount of time, and we had to wait for them
to actually relocate their parkers to our parking facility, so that was why we couldn't get them
started until we had those parkers moved. In addition, there were times we had a blackout time
where we were trying to do the switch over and we wanted to make sure we did not affect the
theater itself because they are still running shows the whole time as things were being built. Then
once it gets mostly built, we had to punch through and completely shut down operations, so those
are the two (2) reasons that we had at the time.
Attorney Schmidt advised that there were contractual agreements on that parking that we had to
negotiate through.
VP Molnar added that we're thankful that to Director Horvath's team, because the delay could
have been longer. Director Horvath thanked VP Molnar, the people at Hoffman and LaSalle, and
the Community Investment team who actually negotiated the agreement.
AGREEMENT/CONTRACTS/PROPOSALS/ADDENDA
Attorney Schmidt noted that for item 9. A.: Contract with Premier Magnesia for Odor Control Pilot
Study Test to Provide Equipment and Magnesium Hydroxide for an Alternative Chemical Analysis
for Hydrogen Sulfide Reduction in the IN Tek Sanitary Trunk Sewer, that he hadn't had a chance
to investigate it fully, so he may have some comments at Tuesday's meeting.
PROJECT COMPLETION AFFIDAVITS
Attorney Schmidt advised that all the minority sub -contractors exceeded the MWBE goals on item
7. A.: LaSalle Park Improvements.
Mr. Gilot asked if the equity office could send a letter thanking them for exceeding the goals so
they might repeat that behavior.
LICENSES AND PERMITS
President Maradik noted that the date had passed for item 10. 6.: Street Closure for Stand by Me
Walk on June 14, 2024, 6:30 a.m. to 1:00 p.m. at Howard Park to Main St. to Michigan St. to
Jefferson Blvd., back to Howard Park.
REGULAR MEETING OCTOBER 8, 2024 214
Director of Public Works Eric Horvath accessed the file and noted that the date should be June 14,
2025.
LICENSES AND PERMITS
President Maradik noted that the Board cannot give approval to place things on AEP poles for item
10. B.: Encroachment/Revocable Permit for Flock Safety regarding Two (2) Solar Powered
Removable License Plate Reader Cameras on existing AEP poles on Behalf of the South Bend
Police Department. She added that the Board can only give approval to put something in the City's
right-of-way. She added that they would have to get approval from AEP.
Administrative Assistant Hillary Horvath advised that they did get approval from AEP to attach
the cameras to their poles.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the
meeting at 10:59 a.m.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
REGULAR MEETING
Joseph R. Molnar, Vice President
Briana Micou, Member
Attest: Theresa M. Heffner, Clerk
Date: October 22, 2024
OCTOBER 3.2024
The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday,
October 8, 2024, by Board President Elizabeth A. Maradik in the 13' Floor Conference Room of
the County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also
streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the
presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Gary Gilot, Murray Miller, Briana Micou, and Board Attorney Michael Schmidt, with a
roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their
cameras when not speaking, and to save their questions and comments for the Privilege of the
Floor.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes
for the Agenda Review Session and Regular Meetings of the Board held on September 19, and
September 24, 2024, were approved.
OPENING OF QUOTATIONS — WASTEWATER TREATMENT PLANT ACCESS DRIVE
MILLING AND RESURFACE — PROJECT NO. 124-060 (PR-00036123)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
MILESTONE CONTRACTORS, L.P.
REGULAR MEETING
OCTOBER 8, 2024 215
24358 State Road 23
South Bend, IN 46614
dkeslerkmilestonelp. com
Quotation was submitted by Mr. Dustin P. Hilary
Non -Collusion, Non -Discrimination Affidavit Form was complete
Five percent (5%) Bid Bond was submitted
QUOTE: $35,938
RIETH-RILEY CONSTRUCTION CO., INC.
25200 State Road 23
South Bend, IN 46614
dh rig tton&rieth-rileygrieth-riley.com
Bid was signed by Ruben Alvarado
Non -Collusion, Non -Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
QUOTE: $48,000
WALT'S PAVING
4000 East Bristol St. #3
Elkhart, IN 46514
waltspavin gmail.com
Bid was signed by Walter McDonald
Non -Collusion, Non -Discrimination Affidavit Form was completed.
QUOTE: $45,423
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
quotations were referred to Public Works for review and recommendation.
OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — 619 SHERMAN
AVE. TIF PROJECT - FOUNDATION — PROJECT NO. 123-062J (PR-00036340)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
QUOTE: No Quotations Received
OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — 620 SHERMAN
AVE. TIF PROJECT - FOUNDATION — PROJECT NO. 123-062K (PR-00036342)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
QUOTE: No Quotations Received
OPENING OF QUOTATIONS — 621 SHERMAN AVE. TIF PROJECT - FOUNDATOIN_—
PROJECT NO. 123-062L (PR-00036343)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
QUOTE: No Quotations Received
REGULAR MEETING OCTOBER 8, 2024 216
AWARD BID AND APPROVE CONTRACT — 2024 TRAFFIC CALMING — PROJECT NO.
123-075 (PR-00035440)
Charlotte Brach, Engineering, advised the Board that on September 24, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Ms. Brach recommended
that the Board award the contract to the lowest responsive and responsible bidder, Premium
Concrete Services, in the amount of $304,630. Therefore, VP Molnar made a motion that the
recommendation be accepted, and the bid be awarded, and the contract approved as outlined above.
Mr. Miller seconded the motion, which carried by roll call.
TABLED- AWARD BID AND APPROVE CONTRACT — EMERGENCY DEMOLITION OF
747-749 HARRISON AVE. — PROJECT NO. 124-062 (River West DA TIF)
President Maradik advised the Board that there was a request to table this item prior to the meeting.
Therefore, VP Molnar made a motion that the recommendation be tabled. Mr. Miller seconded the
motion, which carried by roll call.
APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS — SBFD CENTRAL FIRE
STATION ROOFING REPLACEMENT — PROJECT NO. 124-032A (PR-00035507)
In a memorandum to the Board, Lidya Abreha, requested permission to reject all bids for the above
referenced project due to incomplete documentation with the affidavit and bid bond missing and
amount exceeding project budget. It was also requested that approval be granted to readvertise.
Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call,
the above request was approved.
APPROVE CHANGE ORDER NO. 1 — BOHEM PARK MILL AND RESURFACE
PO-0033853
President Maradik advised that Rebecca Maenhout, Venue Park and Arts, has submitted change
order number 1 on behalf of Rieth-Riley Construction Co., Inc., indicating the contract amount
be increased by $2,446.40 for a new contract sum, including this change order, in the amount
of $29,989.60. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll
call, the change order was approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) — NEIGHBORHOOD INFRASTRUTURE —
FORD ST. & WALNUT ST. INTERSECTION — PROJECT NO. 121-048C (PO-0020878)
President Maradik advised that Leslie Biek, Engineering, has submitted change order number 1
and Final on behalf of Milestone Contractors North, Inc., indicating the contract amount be
increased by $24,741.65 for a new contract sum, including this change order, in the amount of
$467,264.65. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call,
the change order was approved.
APPROVE CHANGE ORDER NO. 1 — RACLIN MURPHY ENCORE CENTER — PROJECT
NO. 123-056 (PO-00032487)
President Maradik advised that Patrick Sherman, Engineering, has submitted change order number
1 on behalf of Larson Danielson Construction Company, indicating the contract amount be
increased by additional fifty-two (52) days to the contract per the city request for delayed start
and construction limitations with no change to the cost. Upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 1 — ND DTSB TRAIL — HILL ST. AND SOUTH BEND
AVE. — PROJECT NO. 122-040B (PO-0030898)
President Maradik advised that Charlotte Brach, Engineering, has submitted change order number
1 on behalf of Rieth-Riley Construction Co., Inc., indicating the contract amount be increased
by $53,699.91 for a new contract sum, including this change order, in the amount of
$4,131,397350, additional twenty (28) days with a new completion date of November 29,
2024. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call,
the change order was approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) — 2023 RESIDENTIAL DEMOLITIONS _—
PROJECT NO. 123-068 (PO-0027986)
President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 and
Final on behalf of Ritschard Bros., Inc., indicating the contract amount be decreased by $30,999
for a new contract sum, including this change order, in the amount of $337,494. Upon a motion
made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order
was approved.
REGULAR MEETING OCTOBER 8, 2024 217
APPROVE CHANGE ORDER NO. 1 — SOUTH BEND MEDICAL FOUNDATION
DEMOLITION —PROJECT NO. 123-076 (PO-0031911)
President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 on
behalf of The MRD Group, Inc., indicating the contract amount be increased by $39,562.50 for a
new contract sum, including this change order, in the amount of $1,802,562.50 an additional thirty
(30) days with a new completion date of January 19, 2025. Upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — LASALLE PARK IMPROVEMENTS —
PROJECT NO. 121-015 (PO-0024048)
President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion
affidavit on behalf of HRP Construction Inc., for the above referenced project, indicating a final
cost of $2,508,882.62. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried
by roll call, the project completion affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET — CLEVELAND RD. AND PORTAGE AVE. TRAFFIC SIGNAL IMPROVEMENTS —
PROJECT NO. 123-063 (PR-00035802)
In a memorandum to the Board, Leslie Biek, Engineering, requested permission to advertise for
the receipt of bids for the above referenced project. Also presented at this time for approval and
execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and
carried by roll call, the above request to advertise was approved, and the title sheet was approved
and signed.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SALE OF CITY -
OWNED PROPERTY
In a memorandum to the Board, Joseph Molnar, Community Investments, requested permission to
advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following a reements/contracts/ ro osals/addenda were submitted to the Board forapproval:
Type
Business
Description
Amount/
Motion/
Funding
Second
Contract
Premier
Odor Control Pilot Study
NTE $30,000
Molnar/Miller
Magnesia
Test to provide equipment
and magnesium hydroxide
for an alternative chemical
analysis for hydrogen
sulfide reduction in the IN
Tek Sanitary Trunk Sewer
Ratify
Green
Demolition of Former
$1,684,800
Molnar/Miller
Contracted
Demolition
YMCA Building Project
Emergency
No. 124-055
Work
Professional
Troyer Group,
Design and Engineering
NTE $30, 000
Molnar/Miller
Services
Inc.
Support for Three (3) City
Agreement
of South Bend Urban Tree
Nurseries
Contract
Teamsters
Collective Bargaining
Molnar/Miller
Local Union
Agreement for 2025-2028
*subject to Common
No. 364
Council's final approval
ofwages
APPROVAL OF LICENSE AND PERMIT APPLICATIONS
The following license and permit applications were presented for approval:
Applicant
Description
Date/Time
Location
Motion
Carried
Back -to -School
Street Closure for
October 4,
Howard St. between
Moved to an
Picnic
Special Event
2024; 3:00
St. Louis Blvd. to
action item at
P.M. to 8:00
St. Peter St.
the BPW
p.m.
Agenda
Review
REGULAR MEETING
OCTOBER 8, 2024 218
meeting due
to the date.
Newcomer
Street Closure for
October 18,
Randolph St.
Molnar/Miller
Birthday
Special Event
2024; 3:30
between Marine St.
P.M. to 8:00
& Mumford Ct.
p.m.
Friends and
Street Closure for
October 19,
Arnold St. between
Molnar/Miller
Family
Special Event
2024; 12: 00
Indiana Ave. &
p.m. to 7:00
Prairie Ave.
p.m.
Trick -or -Treat
Street Closure for
October 22,
Eddy St. between
Molnar/Miller
Eddy Street
Special Event
2024 (Rain
Napoleon St. &
Commons
Date: October
Angela Blvd.
23, 2024);
1:00 P.M. to
8:00 P.M.
St. Nick 6K/3K
Street Closure for
December 7,
St. Louis Blvd. to
Molnar/Miller
Walk/Run
Special Event
2024; 6:00
Madison St. North
a.m. to 1:00
along the River to
p.m.
Howard St. South on
Niles Ave. To
Madison St. back to
St. Louis Blvd.
Stand by Me
Street Closure for
June 14,
Howard Park to
Molnar/Miller
Walk
Special Event
2025; 6:30
Main St. to
a.m. to 1:00
Michigan St. to
p.m.
Jefferson Blvd. back
to Howard Park
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — FLOCK SAFETY
President Maradik stated an application for an encroachment and revocable permit has been
received from Flock Safety for the purpose of allowing two (2) Solar powered removable license
plate reader cameras on existing AEP poles on behalf of the South Bend Police Department to be
placed in the right-of-way at the intersections Bonfield Pl. & Sheridan St. and W. LaSalle Ave. &
N. Lafayette Blvd. The encroachment shall remain in the right of way until the time as the Board
of Public Works of the City of South Bend shall determine that such encroachment is in any way
impairing or interfering with the highway or with the free and same flow of traffic. President
Maradik emphasized that the Board's approval was strictly for the encroachment in the right-of-
way and not permission to use the AEP poles as that permission needed to come from AEP. Upon
a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment
and revocable permit was approved.
FAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH
ALLEY ON THE EAST SIDE OF 1349 FISHER ST.
President Maradik indicated that Sara Blanco, has submitted a request to vacate the above
referenced alley. President Maradik advised the Board is in receipt of favorable recommendations
concerning this vacation petition from the Public Works Department, Fire Department, Police
Department, and Community Investment who all state the request does meet the criteria of I.C. 36-
7-3-13. Therefore, VP Molnar made a motion to send to Common Counsil with a favorable
recommendation subject to the removal of the alley approach along Fisher St. and provided there
is no use as a driveway. Mr. Miller seconded the motion which carried by roll call.
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following
traffic control device request was approved:
REMOVALS: Two (2) No Parking Signs Fri -Sat 6 PM to 6 AM
LOCATION: East Side of the South Corner of N. Johnson St. & Rupel St.
REMARKS: All Criteria Met
APPROVE RENEWAL OF INDUSTRIAL WASTEWATER DISCHARGE PERMITS
REGULAR MEETING OCTOBER 8, 2024 219
In a Memorandum to the Board, Ms. Serena Lozano -Shane, Division of Wastewater, submitted
the following wastewater discharge permit(s) for renewal and recommended approval:
401 Linen Services LLC., DBA Monarch Textile Rental Services, 721 College St.
There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller
and carried by roll call, the wastewater discharge permit(s) was approved.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bonds be ratified
pursuant to Resolution 100-2000 and/or released as follows:
Business
Bond Type
Approved/
Released
Effective Date
Alaniz Construction
Contractor
Approved
September 18,
2024
Mares Construction LLC
Contractor
Approved
October 1, 2024
Alaniz Construction
Occupancy
Approved
September 18,
2024
Roger Reed DBA Precision
Occupancy
Approved
August 5, 2024
Concrete
Mares Construction LLC
Occupancy
Approved
October 1, 2024
VP Molnar made a motion that the bond's approval and/or release as outlined above be ratified.
Mr. Miller seconded the motion, which carried by roll call.
RATIFY PREAPPROVED CLAIMS PAYMENTS
VP Molnar stated the Board received notices of the following preapproved claim payments from
the City's Department of Administration and Finance:
Name
Date
Amount of Claim
City of South Bend Claims GBLN-0088527;
09/16/2024
$1,003,467.45
GBLN-0088602; GBLN-0089131
City of South Bend Claims GBLN-0088823;
09/17/2024
$1,826,298.19
GBLN-0089135
City of South Bend Claims GBLN-0089264;
09/24/2024
$2,605,710.39
GBLN-0089420
Each claim is fully supported by an invoice; the person receiving the goods or services has
approved the claims; and the claims have been filed with the City Fiscal Officer and certified for
accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll
call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the
meeting at 9:47 a.m.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
VIA a � ffL
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Joseph R. Molnar, Vice President
I,In,.NO 0
Briana Micou, Member
Attest: Theresa M. Heffner, Clerk
Date: October 22, 2024