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Home My WebLink About10172024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of October 3, and October 8, 2024 2. OPENING OF BIDS A. South Bend City Hall Renovations – Project No. 124-001 1. Funding: Economic Development LIT B. Momentum TIF Project – Site Work – Project No. 124-018 1. Funding: PR-00036154 C. Department of Public Works Service Center Roofing Replacement – Project No. 124-032B 1. Funding: PR-00033345 3. OPENING OF QUOTATIONS A. 2024 Electric Vehicle Supply Equipment – Project No. 124-052 1. Funding: PR-00036757 B. Studebaker Museum HVAC Replacement – Project No. 124-020 1. Funding: PR-00036580 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. WWTP Access Drive Milling & Resurface – Project No. 124-060 1. Company: Milestone Contractors, L.P. 2. Amount: $35,938 3. Funding: PR-00036123 5. CHANGE ORDERS A. Demolition of 1000 W. Sample St. – Former Fun F/X Building – Project No. 123- 014R 1. Company: Green Demolition Contractors Inc. 2. Change Order No.: 1(Final) 3. Increase Amount: $21,200 4. Percent of Increase: 4.01% 5. Revised Contract Amount: $550,000 6. Funding: PO-0030913 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 B. LaSalle Park Improvements – Project No. 121-015 1. Company: HRP Construction 2. Change Order No.: 3 3. Decrease Amount: ($31,496.51) 4. Percent of Decrease: (1.26%) 5. Total Percent of Change: 17.74% 6. Revised Contract Amount: $2,477,386.51 7. Funding: PO-0024048 C. Neighborhood Improvements – Longfellow and South – Project No. 121-048B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: 7,747.28 4. Percent of Increase: 1.51% 5. Total Percent of Change: 18.07% 6. Revised Contract Amount: $521,159.99 7. Funding: PO-0020877 6. PROJECT COMPLETION AFFIDAVITS A. LaSalle Avenue Streetscape – Project No. 122-013R 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $6,025,155.26 3. Funding: PO-0023705 B. Campeau Street Streetscape – Project No. 121-073 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $2,148,206.99 3. Funding: PO-0020079 C. 2023 Traffic Calming Divisions 1-5 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $2,070,804.81 3. Funding: PO-0023430; PO-0023429; PO-0023419; PO-0023411; PO- 0023428; PO-0023426 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024 Community Crossings Round 2 – Project No. 124-047 1. Funding: Local Road & Street, River West TIF B. Drainage Improvements Project – Garland Circle – Project No. 123-006 1. Title Sheet 2. Funding: Stormwater Infrastructure CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 C. Byer’s Softball Complex 2024 Renovation – Project No. 123-071 1. Title Sheet 2. Funding: PR-00036709 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS A. Division of Water Solar GESC – Project No. 124-050 1. Funding: Water Capital 9. RESOLUTIONS A. Resolution No. 23-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Warren Township (Cleveland Poppy Annexation Area) 1. Description: Establishing Provision of Services for Cleveland Poppy Annexation Area 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Dedicated Improvements Agreement – 2413 Prairie C-Store 1. Description: Dedicated Improvements for Public Street Upgrades on Victoria Street as Part of the Redevelopment of 2413 Prairie B. Amendment No. 2 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Amendment to Design Contract for the DTSB-ND Trail for Additional Design Work Project No. 122-040 2. Amount: $8,300; New Adjusted Total $639,600 3. Funding: PR-00025863 C. Utility Easement – Robert Henry Corporation 1. Description: Easement for Public Water Main along Renewable Energy Drive through Private Property at 3161 Youngs Ct. D. Amendment No. 4 to Owner-Engineer Agreement – RATIO Architects, LLC 1. Description: Additional Design Fee for Work Related to Creating an Equity in the Arts Programming Space and for Additional Interior Design Work for the Morris Performing Arts Center Expansion 2. Amount: $49,925; New Adjusted Total $1,730,800 3. Funding: PR-00013835 E. Professional Services Agreement – McCormick Engineering, LLC 1. Description: On-Call Design for Miscellaneous Stormwater Infrastructure Improvement Projects for 2025 2. Amount: NTE $104,200 (Hourly) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 3. Funding: Stormwater Professional Services F. Open Market Contract – Mike’s Concrete & Construction 1. Description: Award 619 Sherman Ave. TIF Project - Foundation Installation for New Duplex on Near Northwest Side Project No. 123-062J 2. Amount: $8,320 3. Funding: PR-000363640 G. Open Market Contract – Mike’s Concrete & Construction 1. Description: Award 620 Sherman Ave. TIF Project - Foundation Installation for New Duplex on Near Northwest Side Project No. 123-062K 2. Amount: $8,320 3. Funding: PR-00036342 H. Open Market Contract – Mike’s Concrete & Construction 1. Description: Award 621 Sherman Ave. TIF Project - Foundation Installation for New Duplex on Near Northwest Side Project No. 123-062L 2. Amount: $8,320 3. Funding: PR-00036343 I. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Updating Project Plans and Specifications from 2020 to bid in 2025 for Dylan Drive Lighting Updates 2. Amount: NTE $11,100 3. Funding: PR-00036551 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Annual Halloween Party a) Date/Times: October 27, 2024; 2:30 p.m. to 5:30 p.m. b) Location: Manitou Place between Forest Ave. and Park Ave. c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Jinya Ramen Bar a) Location: 1145 N. Eddy St. Ste. 140 b) Description: Installation of Blade Mounted Sign c) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: Krak Boba a) Location: 1234 N. Eddy St. Ste. 126 b) Description: Installation of Blade Mounted Sign c) Favorable Recommendations/See Comments CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 12. STREET/ALLEY VACATIONS A. Applicant: Gerald Frye 1. Location: 524 Columbia St. 2. Purpose: Vacate the East/West Alley between 520 Columbia St. and 524 Columbia St. to use as a Driveway 3. Unfavorable Recommendations and Does Not Meet Two (2) of the I.C. 36-7- 3-13 Criteria 13. RATIFY BONDS A. Excavation Bonds 1. Beer & Slabaugh Inc., Approved effective October 8, 2024 B. Occupancy Bonds 1. Higher Grounds Tree Care LLC, Approved effective October 2, 2024 2. Beer & Slabaugh Inc., Approved effective October 8, 2024 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments a) Claim No.: GBLN-0089609; GBLN-0089610 b) Date: 09/23/2024 c) Amount: $4,438.65 1. Claim No.: GBLN-0090633; GBLN-0090648; GBLN-0090725 a) Date: 09/30/2024 b) Amount: $1,912,733.94 2. Claim No.: GBLN-0089963 a) Date: 10/01/2024 b) Amount: $4,398,176.79 3. Claim No.: GBLN-0090988 c) Date: 10/08/2024 d) Amount: $5,893,429.69 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.