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Home My WebLink About10-14-2024 Personnel & Finance Committee Meeting Minutes (Signed) �pUTH gad PEACE w a! x 1865 OFFICE OF THE CITY CLERK BIANCA L. TIRADO, CITY CLERK PERSONNEL& FINANCE October 14, 2024, 3:20 P.M. Committee Members Present: Sheila Niezgodski, Troy Warner (Joined Late), Canneth Lee*, Rachel Tomas Morgan, Karen White, Ross Deal Committee Members Absent: Angela Smith Others Present: Bianca L. Tirado, Elivet Quijada-Navarro, Matthew Neal, Talia Thornton, Bob Palmer, Sherry Bolden-Simpson Presenter(s): Kyle Willis, Sharon McBride, Bianca Tirado Agenda: Bill No. 54-24—Police Salary Ordinance Bill No. 55-24—Teamsters Salary Ordinance (Substitute) Bill No. 56-24—Mayor's Salary Ordinance Bill No. 57-24—Common Council Salary Ordinance Bill No. 58-24—City Clerk Salary Ordinance Bill No. 59-24—City Clerk Staff Non- Bargaining Salary Ordinance Bill No. 60-24—Non-Bargaining Salary Ordinance (Third Substitute) Members marked with an asterisk (*) are in virtual attendance. Please note the attached link for the meeting recording: https:Hdocs.southbendin.gov[WebLink/browse.aspx?dbid=0&mediaid=386359 Committee Chair Sheila Niezgodski called to order the Personnel & Finance Committee meeting at 3:20 p.m. INTEGRITY I SERVICE I ACCESSIBILITY Elivct Quijada-Navarro Matthew Neal TahaJ.Thortltoil GHEF OF STAFF/GHEF DEPUTY CITY CLERK DEPUTY CITY CLERK/DiRECTOR of POLICY DiREcroR of SPECIAL PROJECTS EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION j EMPOWERMENT 455 County-City Building 1227 W.Jefferson Blvd.I South Bend,Indiana 46601 1 p.574.235.92211 f.574.235.91731 www.southbendin.gov �i C=OF SOUTH BEND OFFICE OF THE CITY CLERK Bill No. 54-24—Police Salary Ordinance Kyle Willis, City Controller, based on the 12th floor of the County-City building, announced that this bill serves to reaffirm the collective bargaining agreement with the South Bend Police Department(SBPD), which will remain in effect through 2025. Committee Chair Niezgodski held the public hearing, and nobody spoke. Committee Member Rachel Tomas Morgan motioned to send Bill No. 54-24 to the Committee of the Whole with a favorable recommendation, which was seconded by Committee Member Canneth Lee and carried by a vote of five (5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Absent Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith -Absent Substitute Bill No. 55-24—Teamsters Salary Ordinance Committee Chair Niezgodski motioned to accept Substitute Bill No. 55-24, which was seconded by Citizen Member Ross Deal and carried by a vote of five(5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Absent Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith -Absent Kyle Willis, City Controller, located on the 12th floor of the County-City building, announced the successful conclusion of negotiations for a four-year(4) agreement with the Teamsters Union. This agreement includes a three percent(3%) salary increase for each of the next three (3) years, along with a one-time (1) six percent(6%) market rate adjustment for 2025.Additionally, employees who reside within the city will receive a two-thousand-dollar($2,000) residency bonus. Committee Chair Niezgodski held the public hearing, and nobody spoke. Committee Member Karen White expressed her gratitude to her fellow council members and the Teamsters for their collaborative efforts in securing this contract. Committee Chair Niezgodski extended her appreciation to everyone for their patience and collaboration with the Teamsters Union. Committee Member White motioned to send Substitute Bill No. 55-24 to the Committee of the Whole with a favorable recommendation, which was seconded by Citizen Member Deal and carried by a vote of five (5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye I Committee Vice Chair Troy Warner—Aye EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Blvd. South Bend,Indiana 46601 p.574.235.9221 f.574.235.9173 www.southbendin.gov CITY OF SOUTH BEND OFFICE OF THE CITY CLERK Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Absent Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent Bill No. 56-24—Mayor's Salary Ordinance Kyle Willis, City Controller on the 12th floor of the County-City building, announced a three percent(3%) salary increase for 2025, raising the amount from one hundred twenty-two thousand nine hundred and ninety dollars ($122,990)to one hundred twenty six thousand dollars ($126,681), aligning with the adjustments for non-bargaining employees. Committee Chair Niezgodski inquired whether this would reflect the standard increase for all non-bargaining staff. Kyle Willis confirmed it would. Committee Chair Niezgodski held the public hearing, and nobody spoke. Committee Member Tomas Morgan motioned to send Bill No. 56-24 to the Committee of the Whole with a favorable recommendation which was seconded by Citizen Member Deal and carried by a vote of five (5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Absent Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent Bill No. 57-24—Common Council Salary Ordinance Sharon McBride, Common Council President on the 4th floor of the County-City building, stated that this proposal requests a three percent(3%) increase in salary, consistent with the rest of the administration. The provided packet includes positions for a part-time paralegal and an administrative assistant. Committee Chair Niezgodski held the public hearing, and nobody spoke. Committee Member White motioned to send Bill No. 57-24 to the Committee of the Whole with no recommendation, which was seconded by Citizen Member Deal and carried by a vote of five (5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Absent Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent Bill No. 58-24—City Clerk Salary Ordinance & Bill No. 59-24—City Clerk Staff Non- Bargaining Salary Ordinance Committee Chair Niezgodski motioned to hear Bill Nos. 58-24 and 59-24 together, which was EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Blvd. South Bend,Indiana 46601 p.574.235.9221 f.574.235.9173 www.southbendin.gov CITY OF SOUTH BEND OFFICE OF THE CPTY CLERK seconded by Committee Member White and carried by a vote of five (5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Absent Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent Bianca Tirado, City Clerk on the 4th floor of the County-City building, announced that Bill No. 58-24 seeks a three percent (3%) salary increase, aligning with the rest of the administration. This would adjust the City Clerk's salary from eighty thousand two hundred and twelve dollars ($80,212) to eighty-two thousand six hundred and eighteen dollars (82,618). Bianca Tirado announced that Bill No. 59-24 maintains the salary caps for all four(4) positions within the office, with the only adjustment being the standard three percent(3%) increase. She also noted that the office currently has one (1) public relations intern. Committee Chair Niezgodski held the public hearing, and nobody spoke. Committee Member Tomas Morgan motioned to send Bill No. 58-24 to the Committee of the Whole with a favorable recommendation, which was seconded by Committee Member White and carried by a vote of five (5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Absent Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith -Absent Committee Member Lee motioned to send Bill No. 59-24 to the Committee of the Whole with a favorable recommendation which was seconded by Committee Member Tomas Morgan and carried by a vote of five (5) ayes, with two (2) committee members absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Absent Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent Third Substitute Bill No. 60-24 Non-Bargaining Salary Ordinance Committee Member Lee motioned to accept the Second Substitute Bill No. 60-24, which was seconded by Committee Chair Niezgodski and carried by a vote of six (6) ayes, with one (1) committee member absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Aye Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Blvd. South Bend,Indiana 46601 p.574.235.9221 f.574.235.9173 www.southbendin.gov CITY OF SOUTH BEND OFFICE OF THE CITY CLERK Committee Chair Niezgodski motioned to accept the Third Substitute Bill No. 60-24, which was seconded by Committee Member Tomas Morgan and carried by a vote of six (6) ayes, with one (1) committee member absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Aye Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent Kyle Willis, City Controller on the 12th floor of the County-City building, stated that this proposal includes a three percent (3%) salary increase and a two-thousand-dollar($2,000) residency bonus for all non-bargaining employees for 2025. Committee Member Tomas Morgan sought clarification on the new positions being hired as NFTs. Kyle Willis responded that the positions already exist; they are simply being filled under the new title. Committee Member Tomas Morgan also inquired about the title nomenclature, specifically the distinction between "chief' and "director." Kyle Willis clarified that "chief' is specific to the Venues, Parks, and Arts Department. Committee Committee Member Tomas Morgan noted that she has only observed this distinction in the Information and Technology Department and suggested that further discussion is necessary to clarify the definitive roles. Kyle Willis acknowledged the confusion and expressed his interest in further discussions to establish clear title definitions for all departments. Committee Chair Niezgodski sought clarification on which highlighted positions in the presentation would be eliminated. Kyle Willis confirmed that the positions highlighted in grey would be removed. Committee Chair Niezgodski held the public hearing, and nobody spoke. Committee Member Tomas Morgan motioned to send Third Substitute Bill No. 60-24 to the Committee of the Whole with a favorable recommendation which was seconded by Committee Member Lee and carried by a vote of six (6) ayes, with one(1) committee member absent. Committee Chair Sheila Niezgodski -Aye Committee Vice Chair Troy Warner—Aye Committee Member Canneth Lee -Aye Committee Member Rachel Tomas Morgan—Aye Committee Member Karen L. White -Aye Citizen Member Ross Deal -Aye Citizen Member Angela Smith-Absent EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Blvd. South Bend,Indiana 46601 p.574.235.9221 f.574.235.9173 www.southbendin.gov CITY OF SOUTH BEND OFFICE OF THE CITY CLERK With no further business, Committee Chair Niezgodski adjourned the Personnel & Finance Committee meeting at 3:50 p.m. Respectfully Submitted, Sheila Niezgodski, Committee Chair NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS .Auxiliary Aid or Other Services may be Available upon Request at No Charge. Please give Reasonable Advance Request when Possible EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Blvd. South Bend,Indiana 46601 p.574.235.9221 f.574.235.9173 www.southbendin.gov