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Home My WebLink About10082024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA October 8, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of September 19, and September 24, 2024 2. OPENING OF QUOTATIONS A. WWTP Access Drive Milling & Resurface – Project No. 124-060 1. Funding: PR-00036123 B. 619 Sherman Ave. TIF Project- Foundation – Project No. 123-062J 1. Award 2. Funding: PR-00036340 C. 620 Sherman Ave. TIF Project- Foundation – Project No. 123-062K 1. Award 2. Funding: PR-00036342 D. 621 Sherman Ave. TIF Project- Foundation – Project No. 123-062L 1. Award 2. Funding: PR-00036343 3. AWARD BIDS AND APPROVE CONTRACTS A. 2024 Traffic Calming – Project No. 123-075 1. Company: Premium Concrete Services 2. Amount: $304,630; Base Bid plus Alternate 2 3. Funding: PR-00035440 B. Emergency Demolition of 747-749 Harrison Ave. – Project No. 124-062 1. Company: 2. Amount: 3. Funding: Subject to Redevelopment Commission Funding Approval on October 10, 2024 4. REJECTION OF BIDS/QUOTATIONS A. SBFD Central Fire Station Roofing Replacement – Project No. 124-032A 1. Description: Bids Rejected due to Incomplete Documentation and Amount Exceeding Project Budget 2. Funding: PR-00035507 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA October 8, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 5. CHANGE ORDERS A. Boehm Park Mill and Resurface 1. Company: Rith-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $2,446.40 4. Percent of Increase: 8.9% 5. Revised Contract Amount: $29,989.60 6. Funding: PO-0033853 B. Neighborhood Infrastructure – Ford St. & Walnut St. Intersection – Project No. 121-048C 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1(Final) 3. Increase Amount: $24,741.65 4. Percent of Increase: 5.59% 5. Total Percent of Change; 5.59% 6. Revised Contract Amount: $467,264.65 7. Funding: PO-0020878 C. Raclin Murphy Encore Center – Project No. 123-056 1. Company: Larson Danielson Construction Company 2. Change Order No.: 1 3. Contract Amount: $15,202,000; No Cost Change 4. Description: Additional Fifty-Two (52) Days to the Contract per City Request for Delayed Start and Construction Limitations. 5. Funding: PO-0032487 D. ND-DTSB Trail – Hill St. & South Bend Ave. – Project No. 122-040B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $53,699.91; Additional Twenty-eight (28) Days 4. Percent of Increase: 1.32% 5. Revised Contract Amount/Completion Date: $4,131,397.50; November 29,2024 6. Funding: PO-0030898 E. 2023 Residential Demolitions – Project No. 123-068 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($30,999) 4. Percent of Decrease: (8.41%) 5. Total Percent of Change; (8.41%) 6. Revised Contract Amount: $337,494 7. Funding: PO-0027986 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA October 8, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 F. South Bend Medical Foundation Demolition – Project No. 123-076 1. Company: The MRD Group, Inc. 2. Change Order No.: 1 3. Increase Amount: $39,562.50; Additional Thirty (30) Days 4. Percent of Increase: 2.2% 5. Revised Contract Amount/Completion Date: $1,802,562.50; January 1, 2025 6. Funding: PO-00031911 7. 6. PROJECT COMPLETION AFFIDAVITS A. LaSalle Park Improvements – Project No. 121-015 1. Company: HRP Construction Inc. 2. Final Contract Amount: $2,508,882.62 3. Funding: PO-0024048 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Cleveland Rd. and Portage Ave. Traffic Signal Improvements – Project No. 123- 063 1. Title Sheet 2. Funding: PR-00035802 B. Sale of City-Owned Property 1. Location: 137 S. Meade St. 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract – Premier Magnesia 1. Description: Odor Control Pilot Study Test to Provide Equipment and Magnesium Hydroxide for an Alternative Chemical Analysis for Hydrogen Sulfide Reduction in the IN Tek Sanitary Trunk Sewer 2. Amount: NTE $30,000 3. Funding: PR-00036435 B. Ratify Emergency Contract 1. Description: Demolition of Former YMCA Building Project No. 124-055 2. Company: Green Demolition 3. Amount: $1,684,800 4. Funding: PR-00036183 C. Professional Services Agreement – Troyer Group, Inc. 1. Description: Design & Engineering Support for Three (3) City of South Bend Urban Tree Nurseries 2. Amount: NTE $30,000 3. Funding: PR-00036447 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA October 8, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 D. Contract – Teamsters Local Union No. 364 Collective Bargaining Agreement 1. Description: Collective Bargaining Agreement covering 2025-2028 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Newcomer Birthday a) Date/Times: October 18, 2024; 3:30 p.m. to 8:00 p.m. b) Location: Randolph St. between Marine St. & Mumford Ct. c) Favorable Recommendations 2. Event: Friends and Family a) Date/Times: October 19, 2024; 12:00 p.m. to 7:00 p.m. b) Location: Arnold St. between Indiana Ave. & Prairie Ave. c) Favorable Recommendations 3. Event: Trick-or-Treat (Eddy Street Commons) a) Date/Times: October 22, 2024 (Rain Date: October 23, 2024); 1:00 p.m. to 8:00 p.m. b) Location: Eddy St. between Napoleon St. & Angela Blvd. c) Favorable Recommendations 4. Event: St. Nick 6K/3K - Walk/Run a) Date/Times: December 7, 2024; 6:00 a.m. to 12:00 p.m. b) Location: St. Louis Blvd. to Madison St.- North along the River to Howard St. South on Niles Ave. to Madison back to St. Louis Blvd. c) Favorable Recommendations 5. Event: Stand by Me Walk a) Date/Times: June 14, 2025; 6:30 a.m. to 1:00 p.m. b) Location: Howard Park to Main St. to Michigan St. to Jefferson Blvd. back to Howard Park c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Flock Safety a) Location: Intersections of Bonfield Pl. & Sheridan St. and W. LaSalle Ave. & N Lafayette Blvd. b) Description: Two (2) Solar Powered Removable License Plate Reader Cameras on existing AEP poles on behalf of the South Bend Police Department c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA October 8, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 10. STREET/ALLEY VACATIONS A. Applicant: Sara Blanco 1. Location: 1349 Fisher St. 2. Purpose: Vacate North/South Alley on the east side of 1349 Fisher St. to extend Property 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria Subject to Removal of Alley Approach along Fisher St. and provided there is no use as a driveway. 11. TRAFFIC CONTROL DEVICES A. Removals – Two (2) No Parking Signs Fri-Sat 6 PM to 6 AM Signs 1. Location(s): a) East Side of the South Corner of N. Johnson St. & Rupel St. b) All Criteria Met 12. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: 401 Linen Services LLC DBA Monarch Textile Rental Services 1. Location: 721 College St. 13. RATIFY BONDS A. Contractor Bonds 1. Alaniz Construction, Approved effective September 18, 2024 2. Mares Construction LLC, Approved effective October 1, 2024 B. Occupancy Bonds 1. Alaniz Construction, Approved effective September 18, 2024 2. Roger Reed DBA Precision Concrete, Approved effective August 5, 2024 3. Mares Construction LLC, Approved effective October 1, 2024 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments a) Claim No.: GBLN-0088527; GBLN-0088602; GBLN-0089131 b) Date: 09/16/2024 c) Amount: $1,003,467.45 1. Claim No.: GBLN-0088823; GBLN-0089135 a) Date: 09/17/2024 b) Amount: $1,826,298.19 2. Claim No.: GBLN-0089264; GBLN-0089420 a) Date: 09/24/2024 b) Amount: $2,605,710.39 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA October 8, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.