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Home My WebLink About2023-12 Monthly Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Financial Report Page(s) Contents 2 Fund Guide 3 Narrative 4 - 5 Report of Changes in Cash Balance 6 - 8 Projected Cash Balance 9 - 12 Cash Reserves Summary 13 - 18 Revenue & Expense Summaries 19 - 24 Revenue by Type 25 - 28 Expenditures by Activity 29 - 30 Outstanding Debt 31 - 36 Employee Headcount Fund Summaries 37 - 58 General Fund 59 - 83 Public Works Funds 84 - 102 Public Safety Funds 103 - 121 Venues, Parks & Arts Funds 122 - 134 Department of Community Investment Funds 135 - 141 Internal Service Funds 142 - 155 Administrative Funds 156 - 172 Redevelopment Commission Controlled Funds Distribution Mayor Chief of Staff Deputy Chief of Staff Common Council Department Heads Directors of Department Finance December 31, 2023 Controller's Office Page # General Fund Page # Venues, Parks & Arts Funds 37 101 General Fund 103 201 Parks & Recreation 104 273 Morris PAC / Palais Royale Marketing General Fund Departments/Divisions 105 274 Morris PAC Self-Promotion 39 Mayor 106 312 2017 Parks Bond Debt Service 40 Community Initiatives 107 401 Coveleski Stadium Capital 41 Community Police Review Office 108 413 Professional Sports Convention Develop. Area 42 City Clerk 109 416 Morris Performing Arts Center Capital 43 Common Council 110 450 Palais Royale Historic Preservation 44 Controller's Office 111 453 Zoo Bond Capital 45 Human Resources 112 471 2017 Parks Bond Capital 46 Diversity & Inclusion 113 601 Parking Garages 47 Human Rights 114 602 Morris Performing Arts Center Operations 48 Legal Department 115 Morris PAC Historical Budget Summary 49 Engineering 116 670 Century Center 50 Office of Sustainability 117 671 Century Center Capital 51 AmeriCorps Grant Program 118 672 Century Center Energy Conservation Debt Svc 52 Police Department 119 730 City Cemetery 53 Police Crime Lab 120 731 Bowman Cemetery 54 Fire Department 121 757 2015 Parks Bond Debt Service 55 Emergency Medical Services 56 Fire Training Center Dept of Community Investment Funds 57 Morris Performing Arts Center 122 209 Studebaker-Oliver Revitalizing Grants 58 Palais Royale Ballroom 123 210 Economic Development State Grants 124 211 Dept of Community Investment Operating Public Works Funds 125 212 Dept of Community Investment Grants 59 202 Motor Vehicle Highway 126 219 Unsafe Building 60 266 MVH Restricted 127 221 Rental Units Regulation 61 Motor Vehicle Highway Combined Budget Summary 128 230 Code Enforcement 62 251 Local Road & Street 129 410 Urban Development Action Grant 63 257 LOIT Special Distribution 130 600 Consolidated Building 64 265 Local Road & Bridge Grant 131 754 Industrial Revolving Fund 65 412 Major Moves Construction 132 756 2015 Smart Streets Bond Debt Service 66 455 2021 Infrastructure Bond Capital 133 759 2017 Eddy Street Commons Bond Capital 67 610 Solid Waste Operations 134 760 2017 Eddy Street Commons Bond Debt Service 68 611 Solid Waste Capital 69 620 Water Works Operations Internal Service Funds 70 622 Water Works Capital 135 222 Central Services 71 624 Water Works Customer Deposit 136 224 Central Services Capital 72 625 Water Works Sinking (Debt Service)137 226 Liability Insurance 73 626 Water Works Bond Reserve 138 279 IT / Innovation / 311 Call Center 74 629 Water Works Operations & Maint. Reserve 139 711 Self-Funded Employee Benefits 75 640 Sewer Repair Insurance 140 713 Unemployment Compensation 76 641 Sewage Works Operations 141 714 Parental Leave 77 642 Sewage Works Capital 78 643 Sewage Works Operations & Maint. Reserve Administrative Funds 79 649 Sewage Sinking (Debt Service)142 102 Rainy Day 80 653 Sewage Debt Service Reserve 143 217 Gift, Donation, Bequest 81 654 Sewage Works Customer Deposit 144 227 Loss Recovery 82 655 Project ReLeaf 145 258 Human Rights Federal Grants 83 667 Storm Sewer 146 263 American Rescue Plan 147 American Rescue Plan Budget Summary Public Safety Funds 148 264 COVID-19 Response 84 216 Police State Seizures 149 404 Local Income Tax - Certified Shares 86 220 Law Enforcement Continuing Education 151 407 Cumulative Capital Improvement 87 249 Local Income Tax - Public Safety 152 408 Local Income Tax - Economic Development 88 278 Take Home Vehicle Police 153 750 Equipment/Vehicle Leasing 89 280 Police Block Grants 154 752 South Bend Redevelopment Authority 90 287 Fire Department Capital 155 755 South Bend Building Corporation 91 288 Emergency Medical Services Operating 92 289 Haz-Mat Redevelopment Commission Controlled Funds 93 291 Indiana River Rescue 156 324 TIF - River West Development Area 94 292 Police Grants 157 422 TIF - West Washington 95 294 Regional Police Academy 158 429 TIF - River East Development Area (NE Dev) 96 295 COPS MORE Grant 159 430 TIF - Southside Development Area #1 97 299 Police Federal Drug Enforcement 160 435 TIF - Douglas Road 98 350 2018 Fire Station #9 Bond Debt Service 161 436 TIF - River East Residential Area (NE Res) 99 451 2018 Fire Station #9 Capital 162 315 Redevelopment Bond - Airport Taxable 100 701 Fire Pension 163 328 Redevelopment Bond - Palais Royale 101 702 Police Pension 164 351 2018 TIF Park Bond Debt Service Reserve 102 705 Police K-9 Unit 165 352 2019 South Shore Double Tracking Bond Debt Svc 166 353 2020 TIF Library Bond Debt Service Reserve 167 433 Redevelopment General 168 439 Certified Technology Park 169 452 2018 TIF Park Bond Capital 170 454 Airport Urban Enterprise Zone December 2023 Monthly Financial Report The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash balances, outstanding debt, and current staffing levels. Report of Changes in Cash Balance (4 - 5) This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual revenues, and subtracting actual expenditures. Projected Cash Balance (6 - 8) The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated revenue, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected and all budgeted expenditures are spent. Cash Reserves Summary (9 - 12) The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of Managers). Cash Reserve Requirements Cash reserve requirements are typically based on fund type. - Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures. - Some funds have a set dollar amount as the reserve requirement, such as the Century Center Capital Fund 671. - Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero. - Debt service reserve funds are required to hold all reserves until the respective debt has been paid in full. The amount is often defined in bond covenants. Changes in Cash Balance Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash, redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax increment financing (TIF) funds. Negative Cash Balances Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall. Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet. Revenue & Expense Summaries (13 - 18) These summaries show the total revenue and expense by fund. Revenue by Type (19 - 24) This report shows the City's revenue collected by month and the total estimated revenue for the current year. Expenditures by Activity (25 - 28) This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year. Outstanding Debt (29 - 30) This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying the debt, and the principal and interest payments due during the current year. Employee Headcount (31 - 36) This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees. Fund Summaries (37 - 170) The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an explanation of revenues, expenditures, and spending on major capital projects. We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. City of South Bend Report of Changes in Cash Balance January 1, 2023 through December 31, 2023 Beginning 2023 2023 Plus/(Minus) Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 Requirement Reserve Req. City Controlled Funds 101 General Fund 91,411,452 111,171,535 108,272,391 (612,053) 2,287,091 93,698,543 58,069,004 35,629,538 Special Revenue Funds 102 Rainy Day 11,026,118 321,428 - 27,843 349,271 11,375,389 8,717,131 2,658,258 201 Parks & Recreation 6,223,909 22,800,098 20,209,644 70,307 2,660,761 8,884,670 5,576,495 3,308,175 202 Motor Vehicle Highway 5,878,352 11,049,955 10,677,672 21,515 393,798 6,272,150 2,978,598 3,293,552 209 Studebaker-Oliver Revitalizing Grants 657,860 18,615 25,658 1,661 (5,381) 652,479 - - 210 Economic Development State Grants (75,903) 85,650 144,348 - (58,698) (134,601) - - 211 Dept of Community Investment Operating 23,296 4,391,340 4,015,082 (3,381) 372,876 396,172 - - 212 Dept of Community Investment Grants (155,885) 5,574,346 4,310,457 104,366 1,368,255 1,212,370 - - 216 Police State Seizures 199,090 57,408 - 503 57,911 257,001 5,500 251,501 217 Gift, Donation, Bequest 894,757 3,652,115 147,483 17,278 3,521,909 4,416,666 - - 218 Police Curfew Violations - - - - - - - - 219 Unsafe Building 822,291 93,390 17,500 2,076 77,967 900,258 - - 220 Law Enforcement Continuing Education 717,743 994,541 709,459 (3,773) 281,309 999,052 200,090 798,962 221 Rental Units Regulation 123,526 156,129 65,375 (4,280) 86,475 210,001 - - 227 Loss Recovery 1,052,929 1,120,256 - 1,057 1,121,313 2,174,242 - - 230 Code Enforcement 497,495 3,919,673 4,396,734 (38,727) (515,788) (18,294) - - 249 Local Income Tax - Public Safety 2,786,001 12,868,916 9,498,558 7,039 3,377,396 6,163,397 - - 251 Local Road & Street 2,380,085 2,320,509 3,372,745 60,586 (991,650) 1,388,435 - - 257 LOIT Special Distribution 248,243 3,388 189,096 4,941 (180,767) 67,475 - - 258 Human Rights Federal Grants 315,523 35,770 196,770 491 (160,509) 155,014 - - 263 American Rescue Plan 10,879,460 180,695 945,227 29,365 (735,167) 10,144,293 - - 264 COVID-19 Response (52,921) 368,404 383,405 (11,729) (26,729) (79,650) - - 265 Local Road & Bridge Grant 2,477,054 1,050,707 3,105,996 6,255 (2,049,034) 428,020 - - 266 MVH Restricted 1,971,069 3,314,097 4,412,010 (24,448) (1,122,362) 848,707 - - 273 Morris PAC / Palais Royale Marketing - - - - - - - - 274 Morris PAC Self-Promotion - - - - - - - - 280 Police Block Grants - - - - - - - - 289 Haz-Mat 31,206 3,285 - (2,296) 988 32,194 2,500 29,694 291 Indiana River Rescue 389,572 161,390 91,052 3,484 73,822 463,394 29,682 433,712 292 Police Grants - - - - - - - - 294 Regional Police Academy - - - - - - - - 295 COPS MORE Grant 20,813 64 - - 64 20,876 - - 299 Police Federal Drug Enforcement 118,593 158,312 75,609 - 82,703 201,296 21,000 180,296 404 Local Income Tax - Certified Shares 16,451,803 (11,647) 14,394,532 (2,843) (14,409,022) 2,042,781 6,628,158 (4,585,377) 408 Local Income Tax - Economic Development 23,374,857 18,464,856 15,453,823 234,593 3,245,626 26,620,483 11,019,588 15,600,895 410 Urban Development Action Grant 397,517 8,846 338,253 1,004 (328,403) 69,114 - - 655 Project ReLeaf 353,065 473,768 365,307 (15) 108,446 461,511 109,871 351,640 705 Police K-9 Unit - - - - - - - - 709 Payroll Clearning - - - (29,612) (29,612) (29,612) - - 730 City Cemetery 30,540 890 - 77 967 31,507 - - 754 Industrial Revolving Fund 4,731,022 1,136,154 87,011 (2,729,801) (1,680,658) 3,050,364 - - Total Special Revenue Funds 95,269,505 94,787,352 97,628,806 (2,255,251) (5,096,705) 90,172,800 35,688,614 22,416,951 Debt Service Funds 312 2017 Parks Bond Debt Service 196,572 1,135,939 1,179,165 - (43,226) 153,346 - - 350 2018 Fire Station #9 Bond Debt Service - 342,856 342,856 - - - - - 672 Century Center Energy Conservation Debt Svc 176,962 263,591 407,917 319 (144,007) 32,956 - - 752 South Bend Redevelopment Authority 258,753 (29,257,277) 3,652,309 33,098,353 188,768 447,521 447,521 - 755 South Bend Building Corporation 211,908 2,221,495 2,202,118 - 19,377 231,285 231,285 - 756 2015 Smart Streets Bond Debt Service 1,746,446 1,714,091 1,709,319 - 4,773 1,751,219 1,751,219 - 757 2015 Parks Bond Debt Service 590,148 343,596 375,581 - (31,986) 558,162 558,162 - 760 2017 Eddy Street Commons Bond Debt Service 3,668,799 1,930,062 1,929,875 - 187 3,668,987 2,500,000 1,168,987 Total Debt Service Funds 6,849,588 (21,305,646) 11,799,140 33,098,673 (6,113) 6,843,475 5,488,187 1,168,987 Capital Funds 287 Fire Department Capital 3,856,779 3,491,232 5,784,893 5,340 (2,288,321) 1,568,458 - - 401 Coveleski Stadium Capital 4,226 31,722 33,159 11 (1,427) 2,799 - - 406 Cumulative Capital Development 288,976 629,199 718,881 219 (89,463) 199,512 - - 407 Cumulative Capital Improvement 359,020 195,468 275,996 1,008 (79,521) 279,499 - - 412 Major Moves Construction 1,572,300 785,039 759,056 3,969 29,952 1,602,252 - - 413 Professional Sports Convention Development Area 1,466,302 2,070,419 7,136,915 3,852,868 (1,213,627) 252,675 - - 416 Morris Performing Arts Center Capital 1,368,110 379,179 1,440,954 (145,531) (1,207,306) 160,804 - - 450 Palais Royale Historic Preservation 108,786 19,044 - 275 19,319 128,105 - - 451 2018 Fire Station #9 Bond Capital 319,452 9,313 - 807 10,119 329,571 - - 453 Zoo Bond Capital 4,467,833 122 4,467,955 - (4,467,833) 0 - - 455 2021 Infrastructure Bond Capital 2,302,010 48,402 1,236,390 (191,505) (1,379,494) 922,516 - - 471 2017 Parks Bond Capital 2,587,911 43,384 780,322 (480,053) (1,216,992) 1,370,920 - - 750 Equipment/Vehicle Leasing - - - - - - - - 759 2017 Eddy Street Commons Bond Capital 25,764 1 - - 1 25,766 - - Total Capital Funds 18,727,469 7,702,523 22,634,522 3,047,407 (11,884,592) 6,842,877 - - City of South Bend Report of Changes in Cash Balance January 1, 2023 through December 31, 2023 Beginning 2023 2023 Plus/(Minus) Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 Requirement Reserve Req. Enterprise Funds 600 Consolidated Building 2,112,164 2,175,568 2,205,269 5,493 (24,209) 2,087,954 593,802 1,494,153 601 Parking Garages 864,961 935,075 1,262,212 16,109 (311,029) 553,932 404,913 149,019 602 Morris Performing Arts Center Operations 435,479 1,164,076 1,413,999 461,240 211,317 646,796 156,890 489,906 610 Solid Waste Operations 294,832 8,184,729 7,616,354 (96,250) 472,125 766,957 812,232 (45,275) 611 Solid Waste Capital 1,582,027 2,129,987 977,143 - 1,152,844 2,734,871 - - 620 Water Works Operations 4,758,783 22,350,147 19,134,577 (120,903) 3,094,667 7,853,450 1,111,544 6,741,906 622 Water Works Capital 11,059,854 124,091 4,237,907 (293,708) (4,407,524) 6,652,330 - - 624 Water Works Customer Deposit 1,315,511 38,236 - (4,117) 34,118 1,349,630 1,349,630 - 625 Water Works Sinking (Debt Service)2,273,787 2,804,408 1,401,675 (10,637) 1,392,097 3,665,884 - - 626 Water Works Bond Reserve 1,432,109 42,407 - 3,530 45,937 1,478,046 1,478,046 - 629 Water Works Operations & Maintenance Reserve 2,946,775 85,903 - 7,441 93,344 3,040,120 3,105,157 (65,037) 640 Sewer Repair Insurance 1,951,963 764,134 925,437 13,601 (147,703) 1,804,260 251,324 1,552,936 641 Sewage Works Operations 13,821,063 43,471,462 37,432,072 (273,583) 5,765,807 19,586,870 2,018,960 17,567,910 642 Sewage Works Capital 15,204,815 32,892,704 3,417,492 (31,947,300) (2,472,088) 12,732,727 - - 643 Sewage Works Operations & Maintenance Reserve 5,586,493 162,855 - 14,107 176,962 5,763,455 5,101,996 661,459 649 Sewage Sinking (Debt Service)3,631,819 9,893,560 7,496,591 4,508 2,401,477 6,033,296 - - 653 Sewage Debt Service Reserve 3,773,871 110,014 - 9,530 119,544 3,893,415 3,893,415 - 654 Sewage Works Customer Deposit 1,185,442 37,039 - 138,190 175,229 1,360,670 1,360,670 - 667 Storm Sewer 1,285,693 1,398,803 676,423 155,348 877,727 2,163,420 - - 670 Century Center Operations 945,928 4,462,846 4,128,823 (441,488) (107,465) 838,464 1,226,252 (387,788) 671 Century Center Capital 986,966 528,273 415,617 2,492 115,149 1,102,115 800,000 302,115 Total Enterprise Funds 77,450,336 133,756,314 92,741,592 (32,356,397) 8,658,325 86,108,661 23,664,830 86,108,661 Internal Service Funds 222 Central Services 305,778 9,145,812 10,150,004 17,792 (986,401) (680,622) - - 226 Liability Insurance 5,760,773 4,248,586 3,021,317 (499,515) 727,753 6,488,526 1,944,355 4,544,171 278 Police Take Home Vehicle 750,477 82,259 1,040 1,895 83,114 833,591 750,000 83,591 279 IT / Innovation / 311 Call Center 4,698,328 10,262,996 9,426,505 (28,272) 808,219 5,506,547 - - 711 Self-Funded Employee Benefits 10,708,563 18,191,953 19,237,373 (34,703) (1,080,124) 9,628,440 4,950,853 4,677,586 713 Unemployment Compensation 77,878 10,467 77,693 35,172 (32,055) 45,824 20,000 25,824 714 Parental Leave 410,517 298,755 83,396 1,037 216,396 626,913 20,308 606,606 Total Internal Service Funds 22,712,315 42,240,826 41,997,329 (506,594) (263,096) 22,449,219 7,685,516 9,937,778 Fiduciary Funds 701 Fire Pension 360,078 4,075,547 4,043,751 908 32,704 392,781 459,384 (66,603) 702 Police Pension 616,515 5,998,908 6,110,205 1,555 (109,743) 506,772 606,388 (99,616) 718 State Tax Withholding Fund 351,228 - - (29,101) (29,101) 322,127 322,127 - 725 Morris / Palais Box Office 1,622,911 - - (2,334,669) (2,334,669) (711,758) (711,758) - 726 Police Distributions Payable 1,048,916 - - (64,950) (64,950) 983,966 983,966 - Total Fiduciary Funds 3,999,647 10,074,455 10,153,956 (2,426,258) (2,505,760) 1,493,888 1,660,107 (166,219) Total City Controlled Funds 316,420,313 378,427,360 385,227,735 (2,010,475) (8,810,849) 307,609,463 132,256,258 155,095,696 Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 35,127,336 21,214,018 22,554,045 301,145 (1,038,882) 34,088,454 - - 422 TIF - West Washington 1,443,740 535,947 99,745 3,248 439,450 1,883,190 - - 429 TIF - River East Development Area (NE Dev)11,899,914 6,578,037 3,834,024 (13,081) 2,730,932 14,630,846 - - 430 TIF - Southside Development Area #1 15,162,732 4,089,697 6,447,977 30,002 (2,328,278) 12,834,453 - - 435 TIF - Douglas Road 357,934 245,859 - 616 246,474 604,408 - - 436 TIF - River East Residential Area (NE Res)6,838,775 7,385,974 5,236,835 37,464 2,186,603 9,025,377 - - Total Tax Increment Financing Funds 70,830,431 40,049,531 38,172,627 359,395 2,236,299 73,066,730 - - Redevelopment Funds 433 Redevelopment General 3,754,261 1,654,014 2,170,909 10,980 (505,915) 3,248,346 543,852 2,704,494 439 Certified Technology Park 11,264 328 - 28 357 11,621 - - 452 2018 TIF Park Bond Capital 2,302,851 67,016 7,480 5,815 65,351 2,368,202 - - 454 Airport Urban Enterprise Zone 414,758 12,091 - 1,047 13,138 427,896 - - 456 2023 South Bend Redevelopment Authority - 40,213,563 6,815,738 (4,857,503) 28,540,322 28,540,322 - - Total Redevelopment Funds 6,483,134 41,947,011 8,994,126 (4,839,632) 28,113,253 34,596,387 543,852 2,704,494 Debt Service Funds 315 Airport 2003 Debt Reserve 1,047,153 30,526 - 2,644 33,170 1,080,323 1,080,323 - 328 SBCDA 2003 Debt Reserve 1,750,680 51,035 - 4,421 55,456 1,806,136 1,806,136 - 351 2018 TIF Park Bond Debt Service 1,046,766 30,515 - 2,643 33,158 1,079,924 1,079,924 - 352 2019 South Shore Double Tracking Debt Service 14,696 1,035,503 1,030,125 - 5,378 20,074 20,074 - 353 2020 TIF Library Bond Debt Service Reserve 326,944 16 8 - 8 326,952 326,952 - Total Debt Service Funds 4,186,239 1,147,595 1,030,133 9,708 127,171 4,313,409 4,313,409 - Total Redevelopment Commission Funds 81,499,804 83,144,138 48,196,886 (4,470,529) 30,476,722 111,976,526 4,857,261 2,704,494 Grand Total 397,920,116 461,571,497 433,424,621 (6,481,004) 21,665,873 419,585,989 137,113,520 157,800,190 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL Beginning 2023 2023 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 City Controlled Funds 101 General Fund 91,411,452 103,301,301 116,138,009 - (12,836,708) 78,574,744 Special Revenue Funds 102 Rainy Day 11,026,118 220,188 - - 220,188 11,246,306 201 Parks & Recreation 6,223,909 26,939,101 22,305,980 - 4,633,121 10,857,030 202 Motor Vehicle Highway 5,878,352 11,237,420 11,914,392 - (676,972) 5,201,379 209 Studebaker-Oliver Revitalizing Grants 657,860 7,715 26,220 - (18,505) 639,355 210 Economic Development State Grants (75,903) - 151,734 - (151,734) (227,637) 211 Dept of Community Investment Operating 23,296 4,677,425 4,430,630 - 246,795 270,091 212 Dept of Community Investment Grants (155,885) 2,952,342 4,631,396 - (1,679,054) (1,834,939) 216 Police State Seizures 199,090 7,364 22,000 - (14,636) 184,454 217 Gift, Donation, Bequest 894,757 62,400 206,206 - (143,806) 750,951 218 Police Curfew Violations - - - - - - 219 Unsafe Building 822,291 79,955 21,120 - 58,835 881,126 220 Law Enforcement Continuing Education 717,743 676,642 800,360 - (123,718) 594,025 221 Rental Units Regulation 123,526 100,200 1,475 - 98,725 222,251 227 Loss Recovery 1,052,929 8,357 - - 8,357 1,061,286 230 Code Enforcement 497,495 6,230,019 6,203,395 - 26,624 524,119 249 Local Income Tax - Public Safety 2,786,001 9,498,558 9,498,558 - - 2,786,001 251 Local Road & Street 2,380,085 4,275,573 3,817,753 - 457,820 2,837,904 257 LOIT Special Distribution 248,243 6 192,037 - (192,031) 56,212 258 Human Rights Federal Grants 315,523 141,000 263,966 - (122,966) 192,557 263 American Rescue Plan 10,879,460 - 945,227 - (945,227) 9,934,233 264 COVID-19 Response (52,921) - 551,335 - (551,335) (604,256) 265 Local Road & Bridge Grant 2,477,054 1,220,077 3,105,996 - (1,885,919) 591,135 266 MVH Restricted 1,971,069 3,131,353 4,631,138 - (1,499,785) 471,284 273 Morris PAC / Palais Royale Marketing - - - - - - 274 Morris PAC Self-Promotion - - - - - - 280 Police Block Grants - - - - - - 289 Haz-Mat 31,206 10,567 10,000 - 567 31,773 291 Indiana River Rescue 389,572 97,043 118,729 - (21,686) 367,886 292 Police Grants - - - - - - 294 Regional Police Academy - - - - - - 295 COPS MORE Grant 20,813 - - - - 20,813 299 Police Federal Drug Enforcement 118,593 26,809 84,000 - (57,191) 61,402 404 Local Income Tax - Certified Shares 16,451,803 - 13,256,316 - (13,256,316) 3,195,487 408 Local Income Tax - Economic Development 23,374,857 13,429,736 22,039,176 - (8,609,440) 14,765,417 410 Urban Development Action Grant 397,517 - - - - 397,517 655 Project ReLeaf 353,065 458,300 439,485 - 18,815 371,880 705 Police K-9 Unit - - - - - - 725 Morris / Palais Box Office 1,622,911 - - - - 1,622,911 730 City Cemetery 30,540 610 - - 610 31,150 731 Bowman Cemetery 480,425 9,594 - - 9,594 490,019 754 Industrial Revolving Fund 4,731,022 174,000 519,124 - (345,124) 4,385,898 Debt Service Funds 312 2017 Parks Bond Debt Service 196,572 1,171,618 1,179,167 - (7,549) 189,023 350 2018 Fire Station #9 Bond Debt Service - 342,857 342,856 - 1 1 672 Century Center Energy Conservation Debt Svc 176,962 407,934 397,959 - 9,975 186,937 752 South Bend Redevelopment Authority 258,753 3,252,250 3,237,507 - 14,743 273,496 755 South Bend Building Corporation 211,908 2,220,500 1,423,143 - 797,357 1,009,265 756 2015 Smart Streets Bond Debt Service 1,746,446 1,714,000 1,709,669 - 4,331 1,750,777 757 2015 Parks Bond Debt Service 590,148 372,981 375,582 - (2,601) 587,547 760 2017 Eddy Street Commons Bond Debt Service 3,668,799 1,931,625 1,929,875 - 1,750 3,670,549 Total Debt Service Funds 6,849,588 11,413,765 10,595,758 - 818,007 7,667,595 City of South Bend Based on 2023 Amended Budget as of December 31, 2023 Projected Cash Balance Beginning 2023 2023 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 City of South Bend Based on 2023 Amended Budget as of December 31, 2023 Projected Cash Balance Capital Funds 287 Fire Department Capital 3,856,779 3,529,061 6,001,324 - (2,472,263) 1,384,516 401 Coveleski Stadium Capital 4,226 25,004 33,649 - (8,645) (4,419) 406 Cumulative Capital Development 288,976 554,373 761,015 - (206,642) 82,334 407 Cumulative Capital Improvement 359,020 243,226 450,996 - (207,770) 151,250 412 Major Moves Construction 1,572,300 497,185 856,127 - (358,942) 1,213,358 413 Professional Sports Convention Development Area 1,466,302 2,000,000 7,136,915 - (5,136,915) (3,670,613) 416 Morris Performing Arts Center Capital 1,368,110 - 1,440,954 - (1,440,954) (72,844) 450 Palais Royale Historic Preservation 108,786 15,426 35,000 - (19,574) 89,212 451 2018 Fire Station #9 Bond Capital 319,452 - - - - 319,452 453 Zoo Bond Capital 4,467,833 - 4,467,628 - (4,467,628) 205 455 2021 Infrastructure Bond Capital 2,302,010 - 1,330,650 - (1,330,650) 971,360 471 2017 Parks Bond Capital 2,587,911 - 781,279 - (781,279) 1,806,632 750 Equipment/Vehicle Leasing - - - - - - 759 2017 Eddy Street Commons Bond Capital 25,764 - - - - 25,764 Total Capital Funds 18,727,469 6,864,275 23,295,537 - (16,431,262) 2,296,207 Enterprise Funds 600 Consolidated Building 2,112,164 1,598,311 2,375,207 - (776,896) 1,335,268 601 Parking Garages 864,961 1,101,381 1,619,651 - (518,270) 346,691 602 Morris Performing Arts Center Operations 435,479 1,577,206 1,568,898 - 8,308 443,787 610 Solid Waste Operations 294,832 7,528,882 8,122,317 - (593,435) (298,603) 611 Solid Waste Capital 1,582,027 2,331,005 1,106,264 - 1,224,741 2,806,768 620 Water Works Operations 4,758,783 22,562,284 22,230,877 - 331,407 5,090,190 622 Water Works Capital 11,059,854 1,067,228 22,810,248 - (21,743,020) (10,683,166) 624 Water Works Customer Deposit 1,315,511 - - - - 1,315,511 625 Water Works Sinking (Debt Service)2,273,787 2,753,661 2,753,663 - (2) 2,273,785 626 Water Works Bond Reserve 1,432,109 - - - - 1,432,109 629 Water Works Operations & Maintenance Reserve 2,946,775 - - - - 2,946,775 640 Sewer Repair Insurance 1,951,963 695,827 1,005,296 - (309,469) 1,642,493 641 Sewage Works Operations 13,821,063 40,577,147 40,379,201 - 197,946 14,019,009 642 Sewage Works Capital 15,204,815 362,988 38,981,939 - (38,618,951) (23,414,137) 643 Sewage Works Operations & Maintenance Reserve 5,586,493 - - - - 5,586,493 649 Sewage Sinking (Debt Service)3,631,819 9,773,347 9,773,347 - - 3,631,819 653 Sewage Debt Service Reserve 3,773,871 - - - - 3,773,871 654 Sewage Works Customer Deposit 1,185,442 - - - - 1,185,442 667 Storm Sewer 1,285,693 1,152,575 960,514 - 192,061 1,477,754 670 Century Center Operations 945,928 4,630,842 4,905,008 - (274,166) 671,762 671 Century Center Capital 986,966 248,400 418,364 - (169,964) 817,002 Total Enterprise Funds 77,450,336 97,961,084 159,010,795 - (61,049,711) 16,400,624 Internal Service Funds 222 Central Services 305,778 10,509,740 11,800,867 - (1,291,127) (985,349) 226 Liability Insurance 5,760,773 3,645,588 3,888,710 - (243,122) 5,517,651 278 Police Take Home Vehicle 750,477 18,328 50,000 - (31,672) 718,805 279 IT / Innovation / 311 Call Center 4,698,328 10,069,587 9,655,229 - 414,358 5,112,686 711 Self-Funded Employee Benefits 10,708,563 16,970,731 19,803,413 - (2,832,682) 7,875,882 713 Unemployment Compensation 77,878 86,931 80,000 - 6,931 84,809 714 Parental Leave 410,517 301,571 253,846 - 47,725 458,242 Total Internal Service Funds 22,712,315 41,602,476 45,532,065 - (3,929,589) 18,782,726 Fiduciary Funds 701 Fire Pension 360,078 4,700,169 4,593,840 - 106,329 466,407 702 Police Pension 616,515 5,909,254 6,063,884 - (154,630) 461,885 718 State Tax Withholding Fund 351,228 - - 1 1 351,229 726 Police Distributions Payable 1,048,916 - - 2 2 1,048,918 Total Fiduciary Funds 2,376,737 10,609,423 10,657,724 3 (48,298) 2,328,439 Total City Controlled Funds 316,420,313 357,424,678 475,417,636 3 (117,992,955) 198,427,355 Beginning 2023 2023 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 City of South Bend Based on 2023 Amended Budget as of December 31, 2023 Projected Cash Balance Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 35,127,336 18,638,955 22,620,703 - (3,981,748) 31,145,588 422 TIF - West Washington 1,443,740 310,006 214,396 - 95,610 1,539,350 429 TIF - River East Development Area (NE Dev)11,899,914 3,974,908 3,699,440 - 275,468 12,175,383 430 TIF - Southside Development Area #1 15,162,732 1,945,758 5,025,647 - (3,079,889) 12,082,843 435 TIF - Douglas Road 357,934 172,781 - - 172,781 530,715 436 TIF - River East Residential Area (NE Res)6,838,775 6,130,170 5,267,336 - 862,834 7,701,609 Total Tax Increment Financing Funds 70,830,431 31,172,578 36,827,522 - (5,654,944) 65,175,488 Redevelopment Funds 433 Redevelopment General 3,754,261 1,988,069 2,175,408 - (187,339) 3,566,922 439 Certified Technology Park 11,264 225 - - 225 11,489 452 2018 TIF Park Bond Capital 2,302,851 - 7,946 - (7,946) 2,294,905 454 Airport Urban Enterprise Zone 414,758 30 - - 30 414,788 456 2023 South Bend Redevelopment Authority - - 6,325,379 1 (6,325,378) (6,325,378) Total Redevelopment Funds 6,483,134 1,988,324 8,508,732 - (195,029) 6,288,104 Debt Service Funds 315 Airport 2003 Debt Reserve 1,047,153 - - - - 1,047,153 328 SBCDA 2003 Debt Reserve 1,750,680 - - - - 1,750,680 351 2018 TIF Park Bond Debt Service 1,046,766 20,902 - - 20,902 1,067,668 352 2019 South Shore Double Tracking Debt Service 14,696 1,035,510 1,030,125 - 5,385 20,081 353 2020 TIF Library Bond Debt Service Reserve 326,944 10 - - 10 326,954 Total Debt Service Funds 4,186,239 1,056,422 1,030,125 - 26,297 4,212,536 Total Redevelopment Commission Funds 81,499,804 34,217,324 46,366,379 - (12,149,055) 69,350,749 Grand Total 397,920,116 391,642,002 521,784,015 3 (130,142,010) 267,778,104 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy Under Reserve Requirement 404 Local Income Tax - Certified Shares 2,042,781 (1,940) 2,044,721 6,628,158 (4,583,437) 15% No longer used. Transferred to Fund 101.50% of Annual expenditures 456 2023 South Bend Redevelopment Authority 28,540,322 - - - - 0%100% cash reserves per bond covenants 610 Solid Waste Operations 766,957 - 766,957 812,232 (45,275) 9% Subsidy transfer done in February 10% of Annual expenditures 629 Water Works Operations & Maintenance Reserve 3,040,120 - 3,040,120 3,105,157 (65,037) 16%Subsidy transfer done in February 16.67% of annual operating expenses in Fund 620, net of transfers 670 Century Center Operations 838,464 - 838,464 1,226,252 (387,788) 17% Operations continue to rebound from shutdown 25% of Annual expenditures 709 Payroll Clearing (29,612) - - - - 0%No reserve requirement - clearing fund 701 Fire Pension 392,781 - 392,781 459,384 (66,603) 9% Slightly under reserve requirement 10% of Annual expenditures 702 Police Pension 506,772 - 506,772 606,388 (99,616) 8% Slightly under reserve requirement 10% of Annual expenditures Under Reserve Requirement Total 36,098,585$ (1,940)$ 7,589,814$ 12,837,571$ (5,247,756)$ Meets or Exceeds Requirement 101 General Fund 93,698,543 57,407 93,641,136 58,069,004 35,572,131 81% Property tax distribution received in June & Dec 50% of Annual expenditures 102 Rainy Day 11,375,389 - 11,375,389 8,717,131 2,658,258 4% 3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out 201 Parks & Recreation 8,884,670 (2,632) 8,887,302 5,576,495 3,310,807 40% Subsidy transfer done in February 25% of Annual expenditures 202 Motor Vehicle Highway 6,272,150 - 6,272,150 2,978,598 3,293,552 53%25% of Annual expenditures 216 Police State Seizures 257,001 - 257,001 5,500 251,501 1168%25% of Annual expenditures 220 Law Enforcement Continuing Education 999,052 - 999,052 200,090 798,962 125%25% of Annual expenditures 222 Central Services (680,622) - (680,622) - (680,622) 100% Charges for services came in under budget No reserve requirement 226 Liability Insurance 6,488,526 - 6,488,526 1,944,355 4,544,171 167%50% of Annual expenditures 278 Police Take Home Vehicle 833,591 - 833,591 750,000 83,591 1667%One large claim in 2019, continuing to build cash reserves back up Set dollar amount of $750,000 289 Haz-Mat 32,194 - 32,194 2,500 29,694 322%25% of Annual expenditures 291 Indiana River Rescue 463,394 - 463,394 29,682 433,712 390%25% of Annual expenditures 299 Police Federal Drug Enforcement 201,296 - 201,296 21,000 180,296 240%25% of Annual expenditures 315 Airport 2003 Debt Reserve 1,080,323 - 1,080,323 1,080,323 - 100%100% debt service reserve per bond covenants 328 SBCDA 2003 Debt Reserve 1,806,136 - 1,806,136 1,806,136 - 100%100% debt service reserve per bond covenants 351 2018 TIF Park Bond Debt Service 1,079,924 - 1,079,924 1,079,924 - 100% 100% debt service reserve per bond covenants 352 2019 South Shore Double Tracking Debt Service 20,074 - 20,074 20,074 - 100%No reserve requirement 353 2020 TIF Library Bond Debt Service Reserve 326,952 - 326,952 326,952 - 100%100% debt service reserve per bond covenants 408 Local Income Tax - Economic Development 26,620,483 - 26,620,483 11,019,588 15,600,895 121%50% of Annual expenditures 433 Redevelopment General 3,248,346 - 3,248,346 543,852 2,704,494 149%25% of Annual expenditures 600 Consolidated Building 2,087,954 - 2,087,954 593,802 1,494,153 88%25% of Annual expenditures December 31, 2023 City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy December 31, 2023 601 Parking Garages 553,932 - 553,932 404,913 149,019 34%25% of Annual expenditures 602 Morris Performing Arts Center Operations 646,796 - 646,796 156,890 489,906 41%10% of Annual expenditures 620 Water Works Operations 7,853,450 - 7,853,450 1,111,544 6,741,906 35%5% of Annual expenditures 624 Water Works Customer Deposit 1,349,630 - 1,349,630 1,349,630 - 100%100% cash reserves for customer deposits 626 Water Works Bond Reserve 1,478,046 - 1,478,046 1,478,046 - 100% 100% cash reserves per bond covenants 640 Sewer Repair Insurance 1,804,260 320 1,804,260 251,324 1,552,936 179%25% of Annual expenditures 641 Sewage Works Operations 19,586,870 - 19,586,550 2,018,960 17,567,590 49%5% of Annual expenditures 643 Sewage Works Operations & Maintenance Reserve 5,763,455 - 5,763,455 5,101,996 661,459 19% 16.67% of annual operating expenses in Fund 641, net of transfers 653 Sewage Debt Service Reserve 3,893,415 - 3,893,415 3,893,415 - 100% 100% cash reserves per bond covenants 654 Sewage Works Customer Deposit 1,360,670 - 1,360,670 1,360,670 - 100%100% cash reserves for customer deposits 655 Project ReLeaf 461,511 - 461,511 109,871 351,640 105%25% of Annual expenditures 671 Century Center Capital 1,102,115 - 1,102,115 800,000 302,115 263%$800,000 Minimum per Board of Managers 711 Self-Funded Employee Benefits 9,628,440 - 9,628,440 4,950,853 4,677,586 49%25% of Annual expenditures 714 Parental Leave 626,913 - 626,913 20,308 606,606 247%8% of Annual expenditures - one month reserve 718 State Tax Withholding Fund 322,127 - 322,127 322,127 - 100% 100% cash reserves - trust & agency funds 725 Morris / Palais Box Office (711,758) - (711,758) (711,758) - 100% 100% cash reserves - trust & agency funds 726 Police Distributions Payable 983,966 - 983,966 983,966 - 100% 100% cash reserves - trust & agency funds 730 City Cemetery 31,507 - 31,507 - 31,507 100% 25% of Annual expenditures 731 Bowman Cemetery 495,643 - 495,643 400,000 95,643 100% $400,000 minimum 752 South Bend Redevelopment Authority 447,521 - 447,521 447,521 - 100% 100% cash reserves per bond covenants 755 South Bend Building Corporation 231,285 - 231,285 231,285 - 100% 100% cash reserves per bond covenants 756 2015 Smart Streets Bond Debt Service 1,751,219 - 1,751,219 1,751,219 - 100% 100% cash reserves per bond covenants 757 2015 Parks Bond Debt Service 558,162 - 558,162 558,162 - 100% 100% cash reserves per bond covenants 760 2017 Eddy Street Commons Bond Debt Service 3,668,987 - 3,668,987 2,500,000 1,168,987 190% $2,500,000 minimum Meets or Exceeds Requirement Total 229,029,362$ 55,095$ 228,974,267$ 124,275,949$ 104,698,319$ City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy December 31, 2023 No Reserve Requirement 209 Studebaker-Oliver Revitalizing Grants 652,479 - 652,479 - 652,479 100%No reserve requirement - Grant fund - spend down to zero 210 Economic Development State Grants (134,601) - (134,601) - (134,601) 100% Reimbursed by grant receipts No reserve requirement - Grant fund - spend down to zero 211 Dept of Community Investment Operating 396,172 - 396,172 - 396,172 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement 212 Dept of Community Investment Grants 1,212,370 - 1,212,370 - 1,212,370 100% Reimbursed by grant receipts No reserve requirement - Grant fund - spend down to zero 217 Gift, Donation, Bequest 4,416,666 - 4,416,666 - 4,416,666 100% No reserve requirement 219 Unsafe Building 900,258 - 900,258 - 900,258 100% No reserve requirement 221 Rental Units Regulation 210,001 - 210,001 - 210,001 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement 227 Loss Recovery 2,174,242 - 2,174,242 - 2,174,242 100% No reserve requirement 230 Code Enforcement (18,294) - (18,294) - (18,294) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement 249 Local Income Tax - Public Safety 6,163,397 - 6,163,397 - 6,163,397 100% No reserve requirement 251 Local Road & Street 1,388,435 188,388 1,200,048 - 1,200,048 100% 25% of annual expenditures 257 LOIT Special Distribution 67,475 - 67,475 - 67,475 100%No reserve requirement - one-time distribution - spend down to zero 258 Human Rights Federal Grants 155,014 - 155,014 - 155,014 100%No reserve requirement - Grant fund - spend down to zero 263 American Rescue Plan 10,144,293 - 10,144,293 - 10,144,293 100%No reserve requirement - Grant fund - spend down to zero 264 COVID-19 Response (79,650) - (79,650) - (79,650) 100% To be reimbursed by grant receipts No reserve requirement - Grant fund - spend down to zero 265 Local Road & Bridge Grant 428,020 - 428,020 - 428,020 100%Reimbursed through interfund transfer to cover matching portion No reserve requirement - Grant fund - spend down to zero 266 MVH Restricted 848,707 - 848,707 - 848,707 100%No reserve requirement 279 IT / Innovation / 311 Call Center 5,506,547 - 5,506,547 - 5,506,547 100% Reimbursed through interfund allocation No reserve requirement 287 Fire Department Capital 1,568,458 - 1,568,458 - 1,568,458 100%No reserve requirement - Capital fund - spend down to zero 295 COPS MORE Grant 20,876 - 20,876 - 20,876 100%No reserve requirement 312 2017 Parks Bond Debt Service 153,346 - 153,346 - 153,346 100% Property tax distribution received in June & Dec No reserve requirement 324 TIF - River West Development Area 34,088,454 (617,499) 34,705,953 - 34,705,953 100% Property tax distribution received in June & Dec No reserve requirement 350 2018 Fire Station #9 Bond Debt Service - - - - - 100% Receives transfers from Fund 287 for debt services pmts No reserve requirement 401 Coveleski Stadium Capital 2,799 - 2,799 - 2,799 100% Revenue based on stadium attendence is received in the fall No reserve requirement - Capital fund - spend down to zero 406 Cumulative Capital Development 199,512 - 199,512 - 199,512 100% Property tax distribution received in June & Dec No reserve requirement - Capital fund - spend down to zero 407 Cumulative Capital Improvement 279,499 - 279,499 - 279,499 100%No reserve requirement - Capital fund - spend down to zero 410 Urban Development Action Grant 69,114 - 69,114 - 69,114 100%No reserve requirement - Grant fund - spend down to zero 412 Major Moves Construction 1,602,252 - 1,602,252 - 1,602,252 100%No reserve requirement - Capital fund - spend down to zero 413 Professional Sports Convention Development Area 252,675 - 252,675 - 252,675 100%No reserve requirement - Capital fund - spend down to zero City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy December 31, 2023 416 Morris Performing Arts Center Capital 160,804 - 160,804 - 160,804 100% No reserve requirement 422 TIF - West Washington 1,883,190 - 1,883,190 - 1,883,190 100% Property tax distribution received in June & Dec No reserve requirement 429 TIF - River East Development Area (NE Dev)14,630,846 - 14,630,846 - 14,630,846 100% Property tax distribution received in June & Dec No reserve requirement 430 TIF - Southside Development Area #1 12,834,453 (1,650,000) 14,484,453 - 14,484,453 100% Property tax distribution received in June & Dec No reserve requirement 435 TIF - Douglas Road 604,408 - 604,408 - 604,408 100% Property tax distribution received in June & Dec No reserve requirement 436 TIF - River East Residential Area (NE Res) 9,025,377 - 9,025,377 - 9,025,377 100% Property tax distribution received in June & Dec No reserve requirement 439 Certified Technology Park 11,621 - 11,621 - 11,621 100% No reserve requirement 450 Palais Royale Historic Preservation 128,105 - 128,105 - 128,105 100% No reserve requirement 451 2018 Fire Station #9 Bond Capital 329,571 - 329,571 - 329,571 100%No reserve requirement - Bond capital fund - spend down to zero 453 Zoo Bond Capital 0 - 0 - - 100%No reserve requirement - Bond capital fund - spend down to zero 452 2018 TIF Park Bond Capital 2,368,202 - 2,368,202 - 2,368,202 100%No reserve requirement - Bond capital fund - spend down to zero 454 Airport Urban Enterprise Zone 427,896 - 427,896 - 427,896 100% No reserve requirement 455 2021 Infrastructure Bond Capital 922,516 - 922,516 - 922,516 100%No reserve requirement - Bond capital fund - spend down to zero 471 2017 Parks Bond Capital 1,370,920 - 1,370,920 - 1,370,920 100%No reserve requirement - Bond capital fund - spend down to zero 611 Solid Waste Capital 2,734,871 - 2,734,871 - 2,734,871 100% Receives transfers from Fund 610 as needed No reserve requirement - Capital fund - spend down to zero 622 Water Works Capital 6,652,330 - 6,652,330 - 6,652,330 100% Receives transfers from Fund 620 as needed No reserve requirement - Capital fund - spend down to zero 625 Water Works Sinking (Debt Service) 3,665,884 - 3,665,884 - 3,665,884 100% Receives transfers from Fund 620 as needed No reserve requirement 642 Sewage Works Capital 12,732,727 - 12,732,727 - 12,732,727 100% Receives transfers from Fund 641 as needed No reserve requirement - Capital fund - spend down to zero 649 Sewage Sinking (Debt Service) 6,033,296 - 6,033,296 - 6,033,296 100% Receives transfers from Fund 641 as needed No reserve requirement 667 Storm Sewer 2,163,420 - 2,163,420 - 2,163,420 100%No reserve requirement - Capital fund - spend down to zero 672 Century Center Energy Conservation Debt Svc 32,956 - 32,956 - 32,956 100% No reserve requirement 754 Industrial Revolving Fund 3,050,364 - 3,050,364 - 3,050,364 100%No City reserve requirement; there are program requirements 759 2017 Eddy Street Commons Bond Capital 25,766 - 25,766 - 25,766 100%No reserve requirement - Bond capital fund - spend down to zero No Reserve Requirement Total 154,458,043$ (2,079,111)$ 156,537,154$ -$ 156,537,151$ Total Funds 419,585,989$ (2,025,957)$ 393,101,235$ 137,113,520$ 255,987,714$ City of South Bend Monthly Fund Financials Revenue Summary December 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget City Controlled Funds 101 General Fund 103,301,301 27,943,165 111,171,535 72,895,886 (7,870,234) 108% Special Revenue Funds 102 Rainy Day 220,188 44,305 321,428 151,774 (101,240) 146% 201 Parks & Recreation 26,939,101 6,180,727 22,800,098 17,097,508 4,139,003 85% 202 Motor Vehicle Highway 11,237,420 3,110,364 11,049,955 9,901,038 187,465 98% 209 Studebaker-Oliver Revitalizing Grants 7,715 2,542 18,615 9,389 (10,900) 241% 210 Economic Development State Grants - 9,000 85,650 126,873 (85,650) 0% 211 Dept of Community Investment Operating 4,677,425 527,743 4,391,340 3,519,561 286,085 94% 212 Dept of Community Investment Grants 2,952,342 1,296,420 5,574,346 2,490,691 (2,622,004) 189% 216 Police State Seizures 7,364 20,171 57,408 25,897 (50,044) 780% 217 Gift, Donation, Bequest 62,400 3,482,228 3,652,115 278,809 (3,589,715) 5853% 218 Police Curfew Violations - - - 178 - 0% 219 Unsafe Building 79,955 12,971 93,390 79,960 (13,435) 117% 220 Law Enforcement Continuing Education 676,642 41,450 994,541 867,961 (317,899) 147% 221 Rental Units Regulation 100,200 24,821 156,129 116,643 (55,929) 156% 227 Loss Recovery 8,357 35,462 1,120,256 640,186 (1,111,899) 13405% 230 Code Enforcement 6,230,019 717,018 3,919,673 3,857,313 2,310,346 63% 249 Local Income Tax - Public Safety 9,498,558 844,967 12,868,916 9,198,730 (3,370,358) 135% 251 Local Road & Street 4,275,573 284,365 2,320,509 2,193,593 1,955,064 54% 257 LOIT Special Distribution 6 263 3,388 3,417 (3,382) 56465% 258 Human Rights Federal Grants 141,000 669 35,770 71,960 105,230 25% 263 American Rescue Plan - 39,639 180,695 30,162,781 (180,695) 0% 264 COVID-19 Response - 24,857 368,404 460,352 (368,404) 0% 265 Local Road & Bridge Grant 1,220,077 1,667 1,050,707 2,373,784 169,370 86% 266 MVH Restricted 3,131,353 380,540 3,314,097 4,046,471 (182,744) 106% 273 Morris PAC / Palais Royale Marketing - - - 43 - 0% 274 Morris PAC Self-Promotion - - - 150 - 0% 280 Police Block Grants - - - 2 - 0% 289 Haz-Mat 10,567 125 3,285 3,403 7,282 31% 291 Indiana River Rescue 97,043 9,692 161,390 130,816 (64,347) 166% 294 Regional Police Academy - - - 83 - 0% 295 COPS MORE Grant - - 64 30 (64) 0% 299 Police Federal Drug Enforcement 26,809 2,026 158,312 118,335 (131,503) 591% 404 Local Income Tax - Certified Shares - 7,956 (11,647) 12,212,952 11,647 0% 408 Local Income Tax - Economic Development 13,429,736 1,294,448 18,464,856 13,290,901 (5,035,120) 137% 410 Urban Development Action Grant - 269 8,846 389,623 (8,846) 0% 655 Project ReLeaf 458,300 41,117 473,768 496,350 (15,468) 103% 705 Police K-9 Unit - - - 1 - 0% 730 City Cemetery 610 123 890 420 (280) 146% 731 Bowman Cemetery 9,594 1,930 14,005 6,613 (4,411) 146% 754 Industrial Revolving Fund 174,000 39,207 1,136,154 5,610,209 (962,154) 653% Debt Service Fund 312 2017 Parks Bond Debt Service 1,171,618 504,559 1,135,939 1,181,774 35,679 97% 350 2018 Fire Station #9 Bond Debt Service 342,857 342,856 342,856 344,156 1 100% 672 Century Center Energy Conservation Debt Svc 407,934 36,231 263,591 383,117 144,343 65% 752 South Bend Redevelopment Authority 3,252,250 (32,322,177) (29,257,277) 3,058,355 32,509,527 -900% 755 South Bend Building Corporation 2,220,500 254 2,221,495 2,737,249 (995) 100% 756 2015 Smart Streets Bond Debt Service 1,714,000 7 1,714,091 1,715,091 (91) 100% 757 2015 Parks Bond Debt Service 372,981 31,358 343,596 374,941 29,385 92% 760 2017 Eddy Street Commons Bond Debt Service 1,931,625 15 1,930,062 1,926,563 1,563 100% Total Debt Service Funds 11,413,765 (31,406,896) (21,305,646) 11,721,246 32,719,412 -187% City of South Bend Monthly Fund Financials Revenue Summary December 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget Capital Funds 287 Fire Department Capital 3,529,061 1,602,336 3,491,232 3,387,841 37,829 99% 401 Coveleski Stadium Capital 25,004 38 31,722 21,207 (6,718) 127% 406 Cumulative Capital Development 554,373 280,362 629,199 514,135 (74,826) 113% 407 Cumulative Capital Improvement 243,226 94,132 195,468 194,804 47,758 80% 412 Major Moves Construction 497,185 6,241 785,039 552,844 (287,854) 158% 413 Professional Sports Convention Development Area 2,000,000 320,673 2,070,419 2,097,128 (70,419) 104% 416 Morris Performing Arts Center Capital - 378,850 379,179 6,510,028 (379,179) 0% 450 Palais Royale Historic Preservation 15,426 1,825 19,044 15,653 (3,618) 123% 451 2018 Fire Station #9 Bond Capital - 1,284 9,313 4,397 (9,313) 0% 453 Zoo Bond Capital - 1 122 5,892,006 (122) 0% 455 2021 Infrastructure Bond Capital - 4,642 48,402 37,031 (48,402) 0% 471 2017 Parks Bond Capital - 5,341 43,384 45,200 (43,384) 0% 750 Equipment/Vehicle Leasing - - - - - 0% 759 2017 Eddy Street Commons Bond Capital - 0 1 25,565 (1) 0% Total Capital Funds 6,864,275 2,695,724 7,702,523 19,297,837 (838,249) 112% Enterprise Funds 600 Consolidated Building 1,598,311 209,761 2,175,568 1,922,553 (577,257) 136% 601 Parking Garages 1,101,381 35,422 935,075 840,130 166,306 85% 602 Morris Performing Arts Center Operations 1,577,206 538,338 1,164,076 2,073,839 413,130 74% 610 Solid Waste Operations 7,528,882 558,512 8,184,729 7,247,359 (655,847) 109% 611 Solid Waste Capital 2,331,005 1,228,387 2,129,987 2,542,907 201,018 91% 620 Water Works Operations 22,562,284 1,623,473 22,350,147 20,987,352 212,137 99% 622 Water Works Capital 1,067,228 27,609 124,091 4,383,757 943,137 12% 624 Water Works Customer Deposit - 5,256 38,236 12,668 (38,236) 0% 625 Water Works Sinking (Debt Service) 2,753,661 14,278 2,804,408 2,680,601 (50,747) 102% 626 Water Works Bond Reserve - 5,770 42,407 13,836 (42,407) 0% 629 Water Works Operations & Maintenance Reserve - 11,841 85,903 43,673 (85,903) 0% 640 Sewer Repair Insurance 695,827 68,138 764,134 776,748 (68,307) 110% 641 Sewage Works Operations 40,577,147 3,645,163 43,471,462 41,552,487 (2,894,315) 107% 642 Sewage Works Capital 362,988 32,223,636 32,892,704 4,201,942 (32,529,716) 9062% 643 Sewage Works Operations & Maintenance Reserve - 22,448 162,855 53,797 (162,855) 0% 649 Sewage Sinking (Debt Service) 9,773,347 28,938 9,893,560 11,154,583 (120,213) 101% 653 Sewage Debt Service Reserve - 15,164 110,014 36,341 (110,014) 0% 654 Sewage Works Customer Deposit - 5,266 37,039 10,905 (37,039) 0% 667 Storm Sewer 1,152,575 97,674 1,398,803 1,145,315 (246,228) 121% 670 Century Center Operations 4,630,842 237,249 4,462,846 5,016,452 167,996 96% 671 Century Center Capital 248,400 4,395 528,273 5,748 (279,873) 213% Total Enterprise Funds 97,961,084 40,606,717 133,756,314 106,702,991 (35,795,233) 137% Internal Service Funds 222 Central Services 10,509,740 673,825 9,145,812 9,445,964 1,363,928 87% 224 Central Services Capital - - - - - 0% 226 Liability Insurance 3,645,588 324,621 4,248,586 4,185,605 (602,998) 117% 278 Police Take Home Vehicle 18,328 8,148 82,259 54,352 (63,931) 449% 279 IT / Innovation / 311 Call Center 10,069,587 869,920 10,262,996 10,153,530 (193,409) 102% 711 Self-Funded Employee Benefits 16,970,731 1,512,446 18,191,953 17,172,834 (1,221,222) 107% 713 Unemployment Compensation 86,931 1,018 10,467 78,129 76,464 12% 714 Parental Leave 301,571 29,965 298,755 264,956 2,816 99% Total Internal Service Funds 41,602,476 3,419,942 42,240,826 41,355,368 (638,352) 102% Fiduciary Funds 701 Fire Pension 4,700,169 2,858 4,075,547 4,073,713 624,622 87% 702 Police Pension 5,909,254 3,903 5,998,908 6,021,806 (89,654) 102% Total Fiduciary Funds 10,609,423 6,761 10,074,455 10,095,519 534,968 95% Total City Controlled Funds 357,424,678 61,744,499 378,427,360 382,003,647 (21,002,687) 106% City of South Bend Monthly Fund Financials Revenue Summary December 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 18,638,955 8,671,021 21,214,018 17,733,155 (2,575,063) 114% 422 TIF - West Washington 310,006 248,962 535,947 326,498 (225,941) 173% 429 TIF - River East Development Area (NE Dev) 3,974,908 2,720,643 6,578,037 4,372,823 (2,603,129) 165% 430 TIF - Southside Development Area #1 1,945,758 1,437,871 4,089,697 2,946,528 (2,143,939) 210% 435 TIF - Douglas Road 172,781 115,995 245,859 311,600 (73,078) 142% 436 TIF - River East Residential Area (NE Res) 6,130,170 3,237,550 7,385,974 6,324,854 (1,255,804) 120% Total Tax Increment Financing Funds 31,172,578 16,432,041 40,049,531 32,015,457 (8,876,954) 128% Redevelopment Funds 433 Redevelopment General 1,988,069 (176,978) 1,654,014 1,419,402 334,055 83% 439 Certified Technology Park 225 45 328 155 (103) 146% 452 2018 TIF Park Bond Capital - 9,224 67,016 33,275 (67,016) 0% 454 Airport Urban Enterprise Zone 30 1,667 12,091 5,709 (12,061) 40303% 456 2023 South Bend Redevelopment Authority Bonds - 40,213,563 40,213,563 - (40,213,563) 0% Total Redevelopment Funds 1,988,324 40,047,520 41,947,011 1,458,541 (39,958,688) 2110% Debt Service Funds 315 Airport 2003 Debt Reserve - 4,208 30,526 10,084 (30,526) 0% 328 SBCDA 2003 Debt Reserve - 7,035 51,035 16,859 (51,035) 0% 351 2018 TIF Park Bond Debt Service 20,902 4,206 30,515 14,409 (9,613) 146% 352 2019 South Shore Double Tracking Debt Service 1,035,510 0 1,035,503 1,035,003 7 100% 353 2020 TIF Library Bond Debt Service Reserve 10 1 16 16 (6) 163% Total Debt Service Funds 1,056,422 15,450 1,147,595 1,076,371 (91,173) 109% Total Redevelopment Commission Funds 34,217,324 56,495,011 83,144,138 34,550,368 (48,926,814) 243% Grand Total 391,642,002 118,239,510 461,571,497 416,554,015 (69,929,501) 118% City of South Bend Monthly Fund Financials Expenditure Summary December 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* City Controlled Funds 101 General Fund 116,138,009 9,135,000 108,272,391 36,872,214 57,407 7,808,211 93% Special Revenue Funds 102 Rainy Day - - - - - - 0% 201 Parks & Recreation 22,305,980 1,565,935 20,209,644 16,769,479 (2,632) 2,098,968 91% 202 Motor Vehicle Highway 11,914,392 765,726 10,677,672 8,820,729 - 1,236,720 90% 209 Studebaker-Oliver Revitalizing Grants 26,220 - 25,658 41,621 - 562 98% 210 Economic Development State Grants 151,734 - 144,348 229,637 - 7,386 95% 211 Dept of Community Investment Operating 4,430,630 (69,387) 4,015,082 3,895,130 - 415,547 91% 212 Dept of Community Investment Grants 4,631,396 217,609 4,310,457 2,823,943 - 320,940 93% 216 Police State Seizures 22,000 - - - - 22,000 0% 217 Gift, Donation, Bequest 206,206 24,938 147,483 344,573 - 58,722 72% 218 Police Curfew Violations - - - 14,059 - - 0% 219 Unsafe Building 21,120 1,200 17,500 20,000 - 3,620 83% 220 Law Enforcement Continuing Education 800,360 8,567 709,459 522,482 - 90,901 89% 221 Rental Units Regulation 1,475 5,011 65,375 79,884 - (63,900) 4431% 227 Loss Recovery - - - - - - 0% 230 Code Enforcement 6,203,395 779,520 4,396,734 3,785,320 - 1,806,661 71% 249 Local Income Tax - Public Safety 9,498,558 730,658 9,498,558 10,248,840 - - 100% 251 Local Road & Street 3,817,753 180,373 3,372,745 2,177,076 188,388 256,621 93% 257 LOIT Special Distribution 192,037 4,314 189,096 - - 2,941 98% 258 Human Rights Federal Grants 263,966 16,834 196,770 182,282 - 67,196 75% 263 American Rescue Plan 945,227 61,997 945,227 48,778,388 - - 100% 264 COVID-19 Response 551,335 79,650 383,405 525,002 - 167,930 70% 265 Local Road & Bridge Grant 3,105,996 - 3,105,996 594,751 - - 100% 266 MVH Restricted 4,631,138 795,328 4,412,010 4,141,058 - 219,128 95% 273 Morris PAC / Palais Royale Marketing - - - 74,852 - - 0% 274 Morris PAC Self-Promotion - - - 264,160 - - 0% 280 Police Block Grants - - - 4,165 - - 0% 288 Emergency Medical Services Operating - - - - - - 0% 289 Haz-Mat 10,000 - - 200 - 10,000 0% 291 Indiana River Rescue 118,729 1,502 91,052 90,328 - 27,678 77% 292 Police Grants - - - 26,716 - - 0% 294 Regional Police Academy - - - 146,411 - - 0% 295 COPS MORE Grant - - - 24,566 - - 0% 299 Police Federal Drug Enforcement 84,000 - 75,609 59,979 - 8,391 90% 404 Local Income Tax - Certified Shares 13,256,316 14,000 14,394,532 14,397,074 (1,940) (1,136,276) 109% 408 Local Income Tax - Economic Development 22,039,176 1,250,539 15,453,823 14,677,096 - 6,585,354 70% 410 Urban Development Action Grant - - 338,253 18,000 - (338,253) 0% 655 Project ReLeaf 439,485 52,601 365,307 435,333 - 74,178 83% 705 Police K-9 Unit - - - 2,436 - - 0% 730 City Cemetery - - - - - - 0% 754 Industrial Revolving Fund 519,124 10,579 87,011 4,558,357 - 432,113 17% Total Special Revenue Funds 110,187,748 6,497,493 97,628,806 138,773,924 183,815 12,375,128 89% Debt Service Fund 312 2017 Parks Bond Debt Service 1,179,167 - 1,179,165 1,169,365 - 2 100% 350 2018 Fire Station #9 Bond Debt Service 342,856 - 342,856 344,156 - - 100% 672 Century Center Energy Conservation Debt Svc 397,959 - 407,917 402,367 - (9,958) 103% 752 South Bend Redevelopment Authority 3,237,507 (141,659) 3,652,309 3,042,027 - (414,802) 113% 755 South Bend Building Corporation 1,423,143 1,350 2,202,118 2,749,716 - (778,975) 155% 756 2015 Smart Streets Bond Debt Service 1,709,669 - 1,709,319 1,711,344 - 350 100% 757 2015 Parks Bond Debt Service 375,582 - 375,581 372,556 - 1 100% 760 2017 Eddy Street Commons Bond Debt Service 1,929,875 - 1,929,875 1,926,375 - - 100% Total Debt Service Funds 10,595,758 (140,309) 11,799,140 11,717,907 - (1,203,382) 111% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Monthly Fund Financials Expenditure Summary December 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* Capital Funds 287 Fire Department Capital 6,001,324 342,856 5,784,893 2,282,888 - 216,431 96% 401 Coveleski Stadium Capital 33,649 6,834 33,159 17,784 - 489 99% 406 Cumulative Capital Development 761,015 90,207 718,881 511,495 - 42,134 94% 407 Cumulative Capital Improvement 450,996 25,000 275,996 485,457 - 175,000 61% 412 Major Moves Construction 856,127 - 759,056 864,141 - 97,072 89% 413 Professional Sports Convention Development Area 7,136,915 514,803 7,136,915 1,121,352 - - 100% 416 Morris Performing Arts Center Capital 1,440,954 - 1,440,954 7,200,174 - - 100% 450 Palais Royale Historic Preservation 35,000 - - - - 35,000 0% 451 2018 Fire Station #9 Bond Capital - - - - - - 0% 453 Zoo Bond Capital 4,467,628 92,556 4,467,955 1,424,173 - (327) 100% 455 2021 Infrastructure Bond Capital 1,330,650 269,228 1,236,390 1,761,110 - 94,260 93% 471 2017 Parks Bond Capital 781,279 - 780,322 2,194,553 - 957 100% 750 Equipment/Vehicle Leasing - - - 347,697 - - 0% 759 2017 Eddy Street Commons Bond Capital - - - - - - 0% Total Capital Funds 23,295,537 1,341,484 22,634,522 18,210,822 - 661,016 97% Enterprise Funds 600 Consolidated Building 2,375,207 145,595 2,205,269 1,905,723 - 169,938 93% 601 Parking Garages 1,619,651 81,720 1,262,212 892,339 - 357,439 78% 602 Morris Performing Arts Center Operations 1,568,898 121,132 1,413,999 1,168,404 - 154,898 90% 610 Solid Waste Operations 8,122,317 643,170 7,616,354 7,919,724 - 505,963 94% 611 Solid Waste Capital 1,106,264 76,259 977,143 1,739,934 - 129,121 88% 620 Water Works Operations 22,230,877 1,520,486 19,134,577 23,078,188 - 3,096,300 86% 622 Water Works Capital 22,810,248 460,341 4,237,907 3,313,423 - 18,572,341 19% 624 Water Works Customer Deposit - - - - - - 0% 625 Water Works Sinking (Debt Service) 2,753,663 1,222,994 1,401,675 1,639,307 - 1,351,988 51% 626 Water Works Bond Reserve - - - - - - 0% 629 Water Works Operations & Maintenance Reserve - - - - - - 0% 640 Sewer Repair Insurance 1,005,296 81,187 925,437 845,507 - 79,859 92% 641 Sewage Works Operations 40,379,201 2,230,048 37,432,072 41,932,947 320 2,946,809 93% 642 Sewage Works Capital 38,981,939 396,523 3,417,492 3,319,831 - 35,564,447 9% 643 Sewage Works Operations & Maintenance Reserve - - - - - - 0% 649 Sewage Sinking (Debt Service) 9,773,347 1,396,490 7,496,591 7,513,373 - 2,276,756 77% 653 Sewage Debt Service Reserve - - - - - - 0% 654 Sewage Works Customer Deposit - - - - - - 0% 667 Storm Sewer 960,514 169,670 676,423 1,491,154 - 284,091 70% 670 Century Center Operations 4,905,008 (308,690) 4,128,823 4,103,653 - 776,185 84% 671 Century Center Capital 418,364 3,795 415,617 - - 2,748 99% Total Enterprise Funds 159,010,795 8,240,721 92,741,592 100,863,506 320 66,268,883 58% Internal Service Funds 222 Central Services 11,800,867 633,540 10,150,004 9,911,036 - 1,650,863 86% 224 Central Services Capital - - - - - - 0% 226 Liability Insurance 3,888,710 104,956 3,021,317 5,053,624 - 867,393 78% 278 Police Take Home Vehicle 50,000 - 1,040 - - 48,960 2% 279 IT / Innovation / 311 Call Center 9,655,229 712,393 9,426,505 9,035,411 - 228,724 98% 711 Self-Funded Employee Benefits 19,803,413 1,412,691 19,237,373 17,214,377 - 566,040 97% 713 Unemployment Compensation 80,000 9,254 77,693 24,444 - 2,307 97% 714 Parental Leave 253,846 - 83,396 79,873 - 170,450 33% Total Internal Service Funds 45,532,065 2,872,834 41,997,329 41,318,765 - 3,534,737 92% Fiduciary Funds 701 Fire Pension 4,593,840 343,200 4,043,751 4,132,907 - 550,089 88% 702 Police Pension 6,063,884 495,423 6,110,205 5,964,659 - (46,321) 101% Total Fiduciary Funds 10,657,724 838,623 10,153,956 10,097,566 - 503,768 95% Total City Controlled Funds 475,417,636 28,785,845 385,227,735 357,854,704 241,542 89,948,361 81% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Monthly Fund Financials Expenditure Summary December 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 22,620,703 2,898,246 22,554,045 16,256,613 (617,499) 684,157 97% 422 TIF - West Washington 214,396 31,894 99,745 113,570 - 114,651 47% 429 TIF - River East Development Area (NE Dev) 3,699,440 333,975 3,834,024 1,977,310 - (134,585) 104% 430 TIF - Southside Development Area #1 5,025,647 640,924 6,447,977 2,233,872 (1,650,000) 227,670 95% 435 TIF - Douglas Road - - - 210,455 - - 0% 436 TIF - River East Residential Area (NE Res) 5,267,336 76,754 5,236,835 4,902,703 - 30,501 99% Total Tax Increment Financing Funds 36,827,522 3,981,792 38,172,627 25,694,523 (2,267,499) 922,394 97% Redevelopment Funds 433 Redevelopment General 2,175,408 30,765 2,170,909 841,917 - 4,499 100% 439 Certified Technology Park - - - - - - 0% 452 2018 TIF Park Bond Capital 7,946 - 7,480 156,103 - 466 94% 454 Airport Urban Enterprise Zone - - - - - - 0% 456 2023 South Bend Redevelopment Authority 6,325,379 2,915,722 6,815,738 - - (490,359) 108% Total Redevelopment Funds 8,508,732 2,946,487 8,994,126 998,020 - (485,394) 106% Debt Service Funds 315 Airport 2003 Debt Reserve - - - - - - 0% 328 SBCDA 2003 Debt Reserve - - - - - - 0% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 352 2019 South Shore Double Tracking Debt Service 1,030,125 - 1,030,125 1,029,750 - - 100% 353 2020 TIF Library Bond Debt Service Reserve - - 8 16 - (8) 0% Total Debt Service Funds 1,030,125 - 1,030,133 1,029,766 - (8) 100% Total Redevelopment Commission Funds 46,366,379 6,928,279 48,196,886 27,722,309 (2,267,499) 436,992 99% Grand Total 521,784,015 35,714,125 433,424,621 385,577,013 (2,025,957) 90,385,353 83% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Taxes Property Taxes Civil City - - - - - 34,279,241 - - - - - 27,460,064 61,739,306 61,612,480 100% TIF Districts - - - - - 20,752,073 - - - - - 15,963,512 36,715,585 29,771,076 123% Sub Total - - - - - 55,031,314 - - - - - 43,423,577 98,454,891 91,383,556 108% Local Income Tax LIT Certified Shares - 1,694,002 847,001 847,001 847,001 4,872,560 847,001 847,001 847,001 847,001 847,001 847,001 14,189,571 9,737,608 146% LIT for Economic Development - 2,289,499 1,144,749 1,144,749 1,144,749 5,068,619 1,144,749 1,144,749 1,144,749 1,751,047 538,451 1,144,749 17,660,862 13,151,291 134% LIT for Public Safety - 1,642,630 821,315 821,315 821,315 3,656,452 821,315 821,315 821,315 821,315 821,315 821,315 12,690,915 9,488,558 134% LIT for Redevelopment - - 2 1 1 1 1 1 1 344 1 1 352 100 352% LIT Additional - Supplemental Distrib - - - - - - - - - - - - - - NA Sub Total - 5,626,130 2,813,067 2,813,066 2,813,066 13,597,632 2,813,066 2,813,066 2,813,066 3,419,707 2,206,768 2,813,066 44,541,700 32,377,557 138% Total Taxes - 5,626,130 2,813,067 2,813,066 2,813,066 68,628,946 2,813,066 2,813,066 2,813,066 3,419,707 2,206,768 46,236,643 142,996,591 123,761,113 116% Intergovernmental Revenue State Shared Revenue Auto Excise Tax - - - - - 1,828,292 - - - - - 1,799,378 3,627,670 3,912,501 93% Commercial Vehicle Tax - - - - - 496,430 - - - - - 496,430 992,860 926,798 107% Liquor Excise Tax - - 41,126 - - 28,463 - - - - - - 69,589 90,000 77% Liquor Gallonage Tax 68,600 - - 56,323 - - 63,741 - - 62,717 - - 251,381 253,106 99% Cigarette Tax - - - - - - - - - 120,245 - 118,758 239,002 269,374 89% Gasoline Tax 549,966 531,102 573,689 567,837 596,866 541,144 566,020 - 558,778 577,027 562,837 871,089 6,496,355 6,026,170 108% Wheel Tax 138,303 108,237 298,623 73,828 194,978 - 181,541 393,076 181,479 189,410 171,686 161,889 2,093,052 2,100,000 100% PSCDA Tax 245,396 249,227 125,515 281,854 181,681 58,172 - - - 260,879 333,297 319,393 2,055,414 2,000,000 103% State Pension Subsidy - - - - - 5,027,561 - - 5,020,561 - - - 10,048,122 10,600,000 95% Sub Total 1,002,266 888,566 1,038,954 979,842 973,525 7,980,062 811,302 393,076 5,760,818 1,210,277 1,067,820 3,766,937 25,873,444 26,177,949 99% Local Government Shared Revenue Hotel Motel Tax 858,937 381,500 247,900 - 192,500 - 637,500 - - 246,955 - 2,000 2,567,292 2,903,837 88% Grants Federal Grants 945,518 147,536 151,090 297,515 89,988 68,218 1,076,042 277,682 1,983,008 2,256,930 103,232 1,330,650 8,727,409 4,626,255 189% State Grants 93,000 - 200,000 8,636 937,500 - - 102,518 69,783 - - 36,100 1,447,537 295,000 491% Sub Total 1,038,518 147,536 351,090 306,151 1,027,488 68,218 1,076,042 380,200 2,052,791 2,256,930 103,232 1,366,749 10,174,946 4,921,255 207% Other Intergovernmental Staffing Agreements with County - - - - - - - 30,000 - - - - 30,000 30,000 100% Local Government Grants - - - - - - - - - - - 48,503 48,503 50,000 97% Federal Seized Drug 328 346 1,577 12,833 207 226 220 (2,020) 128,717 - 10,799 1,790 155,023 25,000 620% State Seized Drug 3,347 5,602 399 1,550 - 665 - 654 12,541 2,900 4,223 19,245 51,127 5,000 1023% Sub Total 3,674 5,948 1,976 14,383 207 891 220 28,634 141,258 2,900 15,023 69,538 284,652 110,000 259% Total Intergovernmental Revenue 2,903,395 1,423,550 1,639,920 1,300,377 2,193,720 8,049,171 2,525,065 801,910 7,954,867 3,717,061 1,186,075 5,205,224 38,900,335 34,113,041 114% Licenses & Permits Business Business Licenses 25,904 24,943 17,950 9,983 9,638 5,509 3,787 2,036 1,063 965 423 - 102,198 104,025 98% Taxi Cab Licensing 110 - 55 520 380 330 55 162 315 429 230 152 2,738 2,500 110% Sub Total 26,014 24,943 18,005 10,503 10,018 5,839 3,842 2,198 1,378 1,394 653 152 104,936 106,525 99% Nonbusiness Lawn Parking 170 225 180 123 90 385 928 5,695 1,706 846 342 45 10,734 10,000 107% Engineering 18,135 2,335 4,305 9,090 8,600 8,160 3,735 7,415 6,270 4,525 3,925 5,630 82,125 140,000 59% Right-of-Way Closures 100 100 150 200 475 300 600 450 200 - - 150 2,725 1,500 182% Park Food Sales Permit - 53 26 - - - - 53 26 - 79 53 289 - NA Fire Dept-Building Plan Review 1,963 1,711 1,768 1,075 1,445 3,350 2,372 2,481 1,516 2,554 2,136 2,543 24,914 24,000 104% Building Department 191,978 118,112 142,759 133,979 166,398 355,220 224,393 151,347 141,713 157,516 119,723 195,863 2,099,002 1,562,200 134% SBARC - Pet Licenses 2,175 2,885 1,735 2,635 2,480 2,050 2,150 1,625 1,465 990 1,215 2,175 23,580 37,000 64% Sub Total 214,521 125,421 150,924 147,102 179,488 369,465 234,178 169,066 152,897 166,431 127,419 206,458 2,243,369 1,774,700 126% Total Licenses & Permits 240,534 150,364 168,928 157,605 189,506 375,303 238,020 171,264 154,274 167,825 128,072 206,610 2,348,304 1,881,225 125% Period Ending: December 31, 2023 City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Charges for Services General Government Plan Commission Charges 100 150 350 250 250 200 - 150 150 100 - 400 2,100 4,100 51% Copies of Public Records - - - - - - - - - - - - - 1,200 0% Historic Preserv Certificate of Approval 140 80 120 200 60 360 120 280 200 200 100 140 2,000 2,000 100% IT Services - - - - - - 436 450 421 432 432 432 2,602 - NA Sub Total 240 230 470 450 310 560 556 880 771 732 532 972 6,702 7,300 92% Public Safety Accident Report Copies 6,350 6,597 6,362 7,174 4,074 9,000 7,235 7,595 3,469 3,902 10,225 10,581 82,565 81,000 102% Traffic Signal Maintenance 4,981 2,668 4,753 13,974 5,586 4,481 10,289 14,237 3,756 7,708 3,704 4,178 80,316 150,000 54% EMS Special Event Coverage 698 957 - 49,734 8,872 16,776 2,124 - 28,681 13,492 15,031 29,862 166,228 150,000 111% Regional Academy Tuition 3,350 6,700 1,700 100 550 - - - - - 1,925 - 14,325 20,000 72% River Rescue School Tuition 27,750 10,400 6,750 750 27,700 12,000 5,850 7,200 1,200 - 41,600 8,000 149,200 90,000 166% Fire Training Center Tuition 43,020 - - - - - - - 9,420 - - - 52,439 50,000 105% Emergency Medical Service 319,776 377,033 345,688 295,910 290,576 375,475 372,198 558,605 463,251 366,241 353,511 378,133 4,496,395 3,000,000 150% Medicaid Reimbursements - - - - - 459,748 - - 5,341 - - 6,295 471,385 443,000 106% EMS for County 168,446 168,446 168,446 168,446 168,446 168,446 168,446 168,446 168,446 168,446 168,445 168,445 2,021,350 2,021,345 100% Hazmat Charges - - - - - - - - - 2,375 - - 2,375 10,000 24% Police Special Event Coverage - - - - - 1,408 8,168 - - - - - 9,576 15,000 64% Crime Lab Services 525 6,975 331 350 2,613 50 750 463 750 538 763 263 14,369 10,000 144% EMS Late Payment Interest - 6,177 563 305 (151) - - - - - - 8,110 15,004 15,000 100% Misc Revenue - - - - - - - - - - (27) - (27) 500 -5% Sub Total 574,896 585,954 534,593 536,743 508,266 1,047,384 575,061 756,545 684,314 562,702 595,178 613,867 7,575,501 6,055,845 125% Culture & Recreation Morris Performing Arts Center 12,523 5,993 26,059 8,159 13,472 14,857 13,577 10,394 13,697 9,653 357,333 502,956 988,672 1,517,795 65% Palais Royale Ballroom 15,558 13,434 21,743 6,805 8,945 12,592 9,360 9,527 8,717 10,867 13,176 13,020 143,743 166,840 86% Parks & Recreation 325,520 140,280 170,183 182,683 384,368 427,667 425,281 407,197 292,072 139,339 125,596 151,357 3,171,541 2,856,696 111% Lease of Coveleski Stadium - - - - - - - - 31,611 - - - 31,611 25,000 126% Century Center 177,285 166,851 117,156 118,745 193,131 215,608 64,234 573,957 347,139 564,426 124,636 222,404 2,885,572 3,167,000 91% Sub Total 530,886 326,559 335,142 316,392 599,915 670,725 512,451 1,001,074 693,235 724,284 620,740 889,736 7,221,138 7,733,331 93% Highways & Streets Sale of Signs/Materials - 195 - - - - - - - - - - 195 3,300 6% Special Events - - - - - 3,112 6,223 - - - - - 9,336 1,500 622% Sub Total - 195 - - - 3,112 6,223 - - - - - 9,531 4,800 199% Sanitation Trash Collection/Residential 531,644 530,672 540,430 540,485 567,598 542,339 511,922 539,443 539,771 540,022 543,119 568,514 6,495,959 6,342,000 102% Trash Collection/Commercial 11,479 11,094 11,345 11,450 12,052 11,287 10,550 11,297 11,380 11,376 11,522 11,016 135,850 134,654 101% Trash Collection/Apt 2 Units 4,334 4,391 4,440 4,479 5,076 4,509 3,901 4,496 4,507 4,524 4,539 4,555 53,750 56,106 96% Trash Collection/Apt 3 Units 2,047 2,087 2,121 2,105 2,349 2,147 1,900 2,169 2,169 2,137 2,128 2,120 25,479 25,809 99% Trash Collection/Apt 4 Units 2,632 2,691 2,706 2,657 2,834 2,767 2,585 2,782 2,793 2,741 2,741 2,751 32,680 31,419 104% Trash Collection/Seniors - - - - - - - - - - - - - 50,495 0% Trash Collection/Special Pickup 1,900 1,843 2,080 3,000 3,700 3,940 2,280 1,840 2,480 2,580 2,280 2,360 30,283 32,000 95% Trash Collection/Yard Waste Pickup 40 20 - - 60 (30) 30 10 70 60 180 110 550 600 92% Misc/Additional Trash Totes (532) (1,378) (166) (257) (676) (865) (848) (645) (402) (155) (526) (490) (6,939) - NA Misc/Return Trip Customer Error 810 760 830 1,290 1,160 800 820 670 810 700 560 990 10,200 13,200 77% Misc/Contamination Fee - - - - 315 580 185 310 3,600 1,850 2,320 1,615 10,775 1,300 829% Misc/Tote Replacement Fee 240 650 500 350 648 413 216 753 949 855 493 610 6,676 5,000 134% Misc/Trash Start Fee 3,950 3,290 4,050 4,210 3,720 4,440 5,700 3,080 3,300 3,400 4,250 3,500 46,890 40,800 115% Misc/Yard Waste Totes 125 117 128 95,863 100,378 97,220 93,413 97,875 98,078 98,362 98,632 159 780,351 738,720 106% Sub Total 558,669 556,236 568,464 665,633 699,213 669,547 632,655 664,081 669,506 668,454 672,238 597,809 7,622,504 7,472,103 102% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Charges for Services Utilities - Water Metered Sales/Residential 694,651 611,305 632,763 654,368 664,112 923,730 779,443 757,729 813,114 697,589 640,978 688,417 8,558,199 8,875,582 96% Metered Sales/Commercial 196,288 182,749 195,827 201,245 214,628 230,983 205,883 222,394 224,786 212,775 196,773 198,054 2,482,385 2,817,358 88% Metered Sales/Industrial 32,940 30,968 32,184 31,613 30,308 36,534 34,044 35,273 28,785 30,873 30,280 28,727 382,527 539,299 71% Metered Sales/Multi Family 108,722 95,633 101,723 103,620 109,193 122,705 105,569 104,897 112,042 92,533 100,688 103,844 1,261,170 1,345,941 94% Bulk Sales/Olive St - - - - - - - - - - - - - 7,775 0% Metered Sales/Institution 11,783 11,259 10,983 10,930 11,918 13,006 11,746 10,898 12,091 11,717 10,733 10,893 137,957 145,898 95% Public Fire Protection 216,114 211,219 219,613 219,497 235,349 237,101 203,961 219,989 220,052 220,012 219,106 219,002 2,641,015 2,835,874 93% Private Fire Protection 38,792 38,846 40,153 40,223 44,334 40,818 35,359 40,241 40,305 40,378 40,478 40,484 480,412 533,279 90% Sales to Public Authorities 30,852 31,072 31,366 33,606 54,956 49,020 32,466 45,334 47,704 39,878 34,040 33,119 463,412 314,117 148% Irrigation Sales (2,100) 203 494 457 176,273 354,714 336,100 322,630 334,333 217,739 174 67 1,741,085 1,504,848 116% Other Water/Misc Service 34,181 28,480 29,304 23,763 29,860 26,039 56,763 36,471 32,111 29,879 27,326 16,261 370,438 517,040 72% Backflow Prevention Insp. 10,150 15,600 18,425 18,500 12,600 9,225 13,575 11,250 7,375 12,550 9,450 20,450 159,150 176,827 90% Water Main Extension - - - - - - - - - - - - - - NA Rents From Water Property - - - - - - - - - - - - - - NA Revenue From Cut Off Fees 150 - 525 - 150 150 225 150 150 525 300 - 2,325 5,000 47% Penalties (Forfeit Disc.) 6,707 9,199 8,568 5,030 9,292 7,392 12,418 10,444 4,526 10,571 8,781 9,421 102,349 44,000 233% Water Leak Insurance 90,788 86,435 88,736 88,714 99,400 95,359 90,190 94,830 94,977 94,980 88,773 88,796 1,101,979 1,156,387 95% System Development Fee 436 436 2,146 436 (140,766) 18,467 9,413 3,428 863 (3,840) 2,970 8 (106,004) 210,000 -50% Sub Total 1,470,453 1,353,404 1,412,809 1,432,003 1,551,606 2,165,244 1,927,156 1,915,958 1,973,214 1,708,160 1,410,849 1,457,541 19,778,398 21,029,225 94% Utilities - Sewage Metered Sales/Residential 1,851,371 1,757,666 1,791,030 1,802,336 1,882,995 1,856,898 1,748,132 1,812,520 1,834,946 1,810,342 1,796,739 1,891,598 21,836,572 20,854,234 105% Metered Sales/Commercial 685,294 680,195 676,739 685,884 743,878 747,482 711,433 809,332 746,661 703,373 630,280 651,634 8,472,184 7,879,559 108% Metered Sales/Industrial 428,166 479,201 471,918 540,790 466,372 499,302 468,137 476,616 524,551 472,746 553,505 497,406 5,878,708 5,617,830 105% Metered Sales/Multi Family 269,061 251,003 261,460 282,616 314,308 280,674 223,326 263,532 265,198 261,397 259,926 263,194 3,195,693 3,278,502 97% Metered Sales/Institution 30,121 28,177 27,816 28,171 29,901 30,682 28,626 27,490 30,073 29,303 27,821 28,281 346,462 311,631 111% Sales to Public Authority 83,134 84,117 83,895 83,637 134,906 103,753 58,135 96,706 109,309 95,821 85,506 85,864 1,104,782 1,169,653 94% Wholesale Meter/New Carlisle - - - - - - - - - - - - - 265,919 0% Penalties (Forfeit Disc.) 40,991 51,306 49,456 28,780 80,514 43,136 64,283 51,789 32,720 78,356 51,279 56,196 628,806 353,894 178% Dumping Fees 4,340 2,205 1,435 2,345 4,638 3,850 5,338 3,798 4,148 4,664 3,273 1,645 41,676 23,921 174% Laboratory Service Fees - 1,950 1,800 - 1,950 3,900 - 6,850 1,800 - 1,800 4,050 24,100 1,622 1486% Discharge Permit Fees 1,010 1,000 - 3,094 - - 750 - 250 - - 2,000 8,104 5,949 136% System Development Fee 19 1,050 5,172 2,080 161,808 54,636 22,690 7,233 (1,012) (9,256) 7,233 19 251,671 339,000 74% 346113 - ChargesSewer System Finance Charge - - - - - - - - 2,061 2,061 - NA Sewer Repair Insurance 50,366 48,031 49,354 49,406 51,700 49,310 46,957 49,055 49,330 49,324 49,207 51,068 593,108 579,500 102% Sewer Repair Deductible 9,061 9,352 9,697 8,999 10,058 10,072 7,836 8,645 8,770 8,836 9,177 9,963 110,465 80,000 138% UAP Assistance Fee 78,831 78,093 78,387 78,277 82,106 78,395 74,426 78,438 78,546 78,553 78,475 78,430 940,956 840,000 112% UAP Credit (Contra) (75,240) (78,049) (68,540) (20,565) (63,051) (61,289) (60,813) (66,388) (67,203) (67,226) (61,265) (58,531) (748,156) (840,000) 89% RINS Credits - - - - - - - 64,236 - - - 22,500 86,736 - NA 346123 - Charges for Svcs-Utilities-Sewage-Disconnect Program FeeDisconnect Program Fee - - - - - - - - - - - - - - NA Unmetered Sewer Fee 21,817 21,343 21,882 21,851 22,297 22,861 21,662 22,331 23,013 23,116 22,029 22,761 266,962 - NA Sub Total 3,478,341 3,416,640 3,461,500 3,597,699 3,924,377 3,723,662 3,420,917 3,712,181 3,643,162 3,539,349 3,514,984 3,608,079 43,040,891 40,761,214 106% Utilities - Other Storm Water Fees 88,428 84,827 86,363 86,418 91,343 86,923 81,745 86,633 86,728 86,833 86,321 89,581 1,042,143 1,147,200 91% Clean Air/ReLeaf (Leaf Pickup) 38,665 37,095 37,786 37,789 39,658 37,956 35,853 37,822 37,847 37,875 37,769 39,276 455,392 451,610 101% Sub Total 127,093 121,922 124,150 124,207 131,001 124,879 117,598 124,455 124,575 124,708 124,090 128,857 1,497,534 1,598,810 94% Organic Resources Yard Waste Drop-Off 1,781 24,253 4,062 11,538 16,700 12,998 14,146 13,826 9,577 12,384 16,318 6,844 144,427 94,528 153% Mulch/Compost Sales 720 456 570 8,447 13,738 9,817 3,331 3,347 3,195 1,756 795 303 46,474 62,058 75% Sub Total 2,501 24,709 4,632 19,985 30,438 22,815 17,476 17,173 12,772 14,140 17,113 7,147 190,901 156,586 122% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Charges for Services Animal Resource Center Pet Impound Reclaim Fee 200 75 460 210 140 240 225 105 310 190 65 135 2,355 6,300 37% Pet Adoption Fees 1,852 1,955 1,105 1,850 1,332 1,234 885 1,595 912 945 2,180 1,890 17,735 25,000 71% Pick Up Fees 80 - 120 160 - 160 40 40 160 - 40 80 880 500 176% Pet Micro Chipping 260 160 420 340 360 320 420 300 260 320 380 380 3,920 3,600 109% Vet Expenses 55 68 90 72 160 65 415 83 125 150 153 80 1,516 3,100 49% Pet Euthanasia - 80 - 20 - - 60 40 20 - 60 40 320 100 320% Animal Surrenders 1,046 680 780 600 600 720 600 1,010 620 1,400 780 700 9,536 8,000 119% Cremation 371 746 153 164 864 1,056 390 495 495 585 575 285 6,179 2,200 281% Rabies Specimen Prep 30 - 180 - 60 90 - 60 60 90 30 90 690 500 138% Boarding 45 150 100 - - - - - 150 - - - 445 1,000 45% Sub Total 3,939 3,914 3,408 3,416 3,516 3,885 3,035 3,728 3,112 3,680 4,263 3,680 43,575 50,300 87% Other DCI Staff Contracts 12,500 - 58,250 - - 127,643 14,213 - 131,500 79,282 10,000 145,936 579,324 1,428,543 41% Other Misc Charges for Services - - - - - - - - - - - - - - NA Parking-Garages 42,792 138,990 76,640 41,259 118,482 80,767 87,582 65,006 103,016 46,180 15,049 26,660 842,422 1,039,750 81% Parking-Century Center 15,810 12,030 20,965 6,487 5,900 2,184 4,995 9,025 21,380 13,780 10,270 455 123,281 110,000 112% Central Services-Internal Customers 670,184 685,730 840,235 678,029 731,156 683,324 818,105 784,583 644,633 799,121 675,271 622,861 8,633,234 9,835,779 88% Central Services-External Customers 21,741 11,415 36,368 24,419 28,982 29,065 25,948 30,115 27,964 22,299 17,233 14,418 289,968 426,128 68% Employee & Employer Assessments 1,807,274 1,453,301 1,442,203 1,434,863 1,444,928 1,434,578 1,429,661 1,433,733 1,428,050 1,405,535 1,426,576 1,475,491 17,616,193 16,845,546 105% Sub Total 2,570,301 2,301,466 2,474,661 2,185,058 2,329,448 2,357,562 2,380,504 2,322,463 2,356,543 2,366,197 2,154,398 2,285,820 28,084,421 29,685,746 95% Total Charges for Services 9,317,319 8,691,228 8,919,828 8,881,585 9,778,090 10,789,373 9,593,633 10,518,537 10,161,205 9,712,405 9,114,384 9,593,508 115,071,097 114,555,260 100% Fines, Forfeitures, & Fees General Ordinance Violation - - - - - - - - - - - - - 5,500 0% Bad Checks Fines - - - - 12 - - 12 - - - 24 48 - NA Collections - - - - - 810 60 - - 60 1,973 1,063 3,966 - NA Court Fees 1,851 1,851 - 1,515 - - - - - 2,349 50 - 7,617 10,000 76% Plan Commission Application Fee 2,550 - 3,100 1,000 2,600 2,600 1,000 2,050 2,050 3,500 500 2,200 23,150 23,250 100% Zoning Appeals Application Fee 400 1,550 3,725 2,025 3,250 700 3,625 1,325 1,450 1,925 175 1,775 21,925 11,250 195% Zoning Admin Fees 1,350 910 1,800 1,050 2,360 1,920 1,150 2,200 1,460 1,800 1,210 2,430 19,640 13,950 141% Zoning Admin Fines 270 680 900 440 - 1,050 - - - - - 170 3,510 - NA Tax Abatement Admin Fees - 250 4,129 1,729 2,068 5,152 7,145 250 1,829 - - 1,228 23,780 10,000 238% Test Filling Fees 1,250 400 1,550 1,200 400 1,850 850 850 200 300 200 850 9,900 8,000 124% Econ Dev-CDBG Loan Late Fees - - - - - - - - - - - - - - NA Sub Total 7,671 5,641 15,204 8,959 10,690 14,082 13,830 6,687 6,989 9,934 4,108 9,740 113,536 81,950 139% Code Enforcement Vacant Bldg Registration 300 - 1,348 75 - - 300 300 - - - 711 3,034 12,900 24% Landlord Registration Fee 20 105 110 25 45 50 30 80 70 50 20 80 685 - NA Rental Unit Safety Fees 24,364 10,111 50,888 8,000 7,590 2,250 11,000 1,750 4,500 4,750 1,000 24,000 150,202 100,000 150% Demolition & Boarding 3,902 13,443 2,141 604 1,752 4,398 683 1,204 2,340 1,665 1,967 3,474 37,572 45,000 83% Collections - - - - - - - - - - - 34,302 34,302 12,000 286% Environmental Violations 21,513 8,326 17,172 4,775 12,002 20,564 10,632 11,726 12,160 12,890 3,691 23,640 159,091 165,000 96% Ordinance Violation 2,131 2,184 3,318 2,114 6,985 12,614 3,145 7,214 4,041 2,125 1,231 6,976 54,078 27,500 197% Animal Ordinance Violation 15,700 19,287 2,333 1,832 2,025 4,771 113 158 1,184 1,537 1,771 9,463 60,174 25,000 241% Forfeitures-Civil Penalties - - - - 500 1,000 - - - 500 13,280 6,714 21,994 117,500 19% 351204 - Fines/Forfeitures/Fees-Forfeitures-Civil PenaltiesForfeitures-Chronic Problem - - - - - - - 250 - 250 - - 500 - NA Sub Total 67,929 53,455 77,309 17,425 30,899 45,647 25,903 22,682 24,295 23,766 22,960 109,360 521,632 504,900 103% Parking Street Parking Fines 3,305 3,665 4,300 5,173 5,560 6,200 7,972 9,870 9,020 7,790 8,800 7,230 78,884 55,500 142% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Fines, Forfeitures, & Fees Public Safety False Alarms Fine 8,452 10,639 4,825 4,199 10,800 3,749 5,884 7,865 11,473 8,489 6,422 7,586 90,382 80,000 113% Noise Ordinance 75 640 2,675 289 466 150 50 5,211 - 50 - 50 9,657 1,000 966% Curfew Violation - - 25 - - 50 25 25 - - - 50 175 200 88% Chronic Problem Property NA Impound Towing Fees 640 810 640 590 970 660 950 980 870 940 740 510 9,300 10,000 93% Sub Total 9,167 12,089 8,165 5,078 12,236 4,609 6,909 14,081 12,343 9,479 7,162 8,196 109,514 91,200 120% Total Fines, Forfeitures, & Fees 88,073 74,850 104,979 36,635 59,385 70,538 54,614 53,320 52,648 50,969 43,031 134,526 823,566 733,550 112% Other Income Miscellaneous Revenue Miscellaneous Revenue 656,532 534 21,961 21,296 33,975 32,438 1,796 542,693 571 2,518 93,321 64,200 1,471,836 333,728 441% Sale of Scrap Metal 40 2,511 5,752 2,238 130 1,910 39 3,912 176 1,186 96 1,924 19,913 21,425 93% Bond Interest Rebate - - - - - - - - - - - 36,231 36,231 80,242 45% Origination Fees - - 12,426 3,264 10,000 6,000 7,000 - - - - 3,799 42,489 7,000 607% Loan Servicing Fees 6,126 10,825 14,107 7,018 5,158 24,490 5,193 10,230 648 - - 12,557 96,352 15,000 642% Sub Total 662,698 13,870 54,245 33,817 49,263 64,838 14,028 556,835 1,395 3,704 93,418 118,710 1,666,820 457,395 364% Bank Account Interest 14,778 614,506 928,888 784,408 577,886 739,074 976,984 991,711 1,052,386 961,769 1,120,196 1,351,510 10,114,095 3,443,910 294% Rental of Property 12,056 216 38,482 6,433 100 12,306 90 28,153 6,028 8,675 2,711 6,128 121,379 133,724 91% Donations 1,483 1,084 1,546,317 3,031 1,512 358,826 9,823 11,084 2,744,653 31,110 7,537 3,478,477 8,194,935 7,603,000 108% 3rd Party Revenue Cable TV Franchise Fees 26,616 - - 148,084 - - - 293,456 - - 137,178 - 605,333 680,000 89% Video Franchise Fees - - - - 25,625 - 24,446 - - 38,378 - - 88,450 135,000 66% Sub Total 26,616 - - 148,084 25,625 - 24,446 293,456 - 38,378 137,178 - 693,783 815,000 85% Total Other Income 717,631 629,675 2,567,932 975,772 654,386 1,175,044 1,025,372 1,881,239 3,804,462 1,043,637 1,361,039 4,954,825 20,791,012 12,453,029 167% Reimbursements Miscellaneous Reimbursements 16,118 421,347 45,270 2,141 55,573 10,182 10,574 11 7,031 12,135 102,247 7,537,912 8,220,543 70,500 11660% Insurance Claim - 8,706 14,401 26,318 13,465 40,013 13,726 27,712 12,143 39,190 21,678 (54,231) 163,121 20,000 816% IT Services 70,714 466 486 478 485 436 - - - - - - 73,064 73,764 99% Travel Reimbursement - - - - - - - - - - - - - 1,400 0% Lamppost Program 25,156 - - 700 5,450 2,650 50 - - - 85,000 - 119,006 8,000 1488% Office Depot Rebate - - - - - - - - - - - - - - NA Energy Rebates - - - - - - - 42,203 - - - (42,203) - 45,000 0% Repair Reimbursement 75 75 150 978 - 150 75 - 150 - 150 75 1,878 20,000 9% Salary/Overtime Reimb 3,881 2,198 6,005 5,154 3,979 8,940 2,381 6,051 296,046 29,367 17,928 12,858 394,787 387,000 102% Diesel Tax Rebate 3,041 2,910 - - - - 8,621 - - - - 21,915 36,487 50,000 73% Pharmacy Rebates - 200,670 35,378 173,375 - 36,081 35,712 42,329 35,512 - 42,324 35,512 636,892 375,000 170% Beck's Lake Reimbursement - - - - - - - - - - - - - - NA Morris Advertising Reimbursement - - - - - - - - - - - - - - NA Sub Total 118,985 636,372 101,690 209,145 78,952 98,452 71,139 118,306 350,882 80,693 269,326 7,511,837 9,645,779 1,050,664 918% Departmental Reimbursements - - - - - - - - - - - - - - NA Total Reimbursements 118,985 636,372 101,690 209,145 78,952 98,452 71,139 118,306 350,882 80,693 269,326 7,511,837 9,645,779 1,050,664 918% Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In 18,748,229 848,813 1,868,581 3,137,708 1,784,395 1,512,395 5,197,704 3,104,395 7,125,581 1,438,013 9,248,551 3,081,751 57,096,116 62,287,807 92% PILOT 3,047,797 - - - - - 3,047,797 - - - - - 6,095,594 6,095,594 100% Administration Cost Allocation 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 9,030,000 9,030,000 100% IT Cost Allocation 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 9,990,823 9,990,823 100% Liability Insurance Allocation 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 3,583,000 3,583,000 100% Payroll Cost Allocation 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 2,359,679 2,359,679 100% Facilities Management Allocation 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 160,000 160,000 100% Utility Customer Service Mgmt Allocation 128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 1,536,089 1,536,089 100% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Sub Total 24,017,659 3,070,446 4,090,214 5,359,341 4,006,027 3,734,027 10,467,133 5,326,027 9,347,214 3,659,645 11,470,183 5,303,384 89,851,301 95,042,992 95% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Other Sources Sale of Assets Sale of Capital Assets - - - - - - - 75,532 - - - - 75,532 - NA Sale of Non-Capital Assets - - - - - - - 34,270 - - - - 34,270 - NA Sale of Property - - - - - - 1,000 - - 1,000 - 3,339 5,339 - NA Other Damage Reimbursement - - - - - - - - - - - - - - NA Vehicle Damage Reimbursement - - - - - - - - - - - - - - NA Hydrant Damage Reimbursement - - - - - - - - - - - - - - NA Sub Total - - - - - - 1,000 109,802 - 1,000 - 3,339 115,141 - NA Issuance of Debt Capital Lease Proceeds - - - - - - - - - - - 6,949,500 6,949,500 7,385,500 94% Bond Proceeds - - - - - - - - - - - 32,150,000 32,150,000 - NA Premium on Bonds - - - - - - - - - - - - - - NA Sub Total - - - - - - - - - - - 39,099,500 39,099,500 7,385,500 529% Refunds Refunds 46,164 23,723 10,312 765 37,803 425 2,336 81,820 1,512 2,733 162 1,954 209,709 - NA Specific Stop Loss - - - - 36,281 - (54,752) - - - - (2,855) (21,325) 10,000 -213% Utility Receipts Tax Refund - - - - - - - - - - - - - - NA Sub Total 46,164 23,723 10,312 765 74,085 425 (52,416) 81,820 1,512 2,733 162 (901) 188,384 10,000 1884% Other Sale of Property Held for Resale - - - - - - - - - - - - - - NA Interfund Loan - Principal Income - 229,965 - 20,000 - - - 234,917 - 318,253 - - 803,136 464,882 173% Interfund Loan - Interest Income - 16,699 - - - - - 11,747 - - - - 28,446 28,446 100% Other Loan - Principal Income 122 97,946 67,151 67,962 139,664 71,079 75,927 71,409 72,370 122 122 (129,615) 534,259 10,000 5343% Other Loan - Interest Income 326,503 27,478 (314,769) 29,916 28,933 40,718 35,112 37,654 42,469 - - 120,633 374,648 152,300 246% Sub Total 326,625 372,088 (247,618) 117,878 168,597 111,798 111,038 355,727 114,839 318,375 122 (8,983) 1,740,488 655,628 265% Total Other Sources 24,390,449 3,466,257 3,852,908 5,477,984 4,248,709 3,846,251 10,526,755 5,873,376 9,463,565 3,981,754 11,470,468 44,396,338 130,994,814 103,094,120 127% Revenue Total 37,776,385 20,698,426 20,169,252 19,852,167 20,015,813 93,033,078 26,847,664 22,231,019 34,754,969 22,174,051 25,779,163 118,239,510 461,571,497 391,642,002 118% City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget General Fund General Government Mayor 101 84,296 86,940 110,838 46,086 71,319 77,072 72,426 77,305 101,896 77,983 75,634 88,793 970,586 1,097,789 88% Community Initiatives 101 27,777 30,617 39,793 (32,509) (65,678) - - - - - 2,412 (2,412) (0) 191 0% Community Police Review Office 101 - - - - 1,425 6,322 8,273 7,538 10,688 7,541 7,541 9,131 58,461 96,012 61% Clerk 101 48,739 41,305 54,373 47,114 46,631 42,463 42,117 44,658 51,491 41,814 46,565 43,156 550,428 613,656 90% Common Council 101 49,526 44,347 54,689 44,494 51,907 44,590 47,229 95,315 50,252 43,185 62,640 62,794 650,968 747,327 87% General City 101 2,766,663 751,841 1,886,779 473,800 471,630 81,357 1,135,632 947,232 936,254 391,485 924,936 317,269 11,084,877 12,574,196 88% Controller' Office 101 181,967 173,876 247,474 204,287 180,791 268,004 174,712 210,436 298,642 198,723 235,745 219,825 2,594,482 2,937,557 88% Human Resources 101 62,424 57,871 78,998 62,875 62,248 62,415 64,334 66,905 70,313 56,415 62,652 66,989 774,441 889,613 87% Diversity & Inclusion 101 29,404 37,959 40,278 16,425 21,759 21,223 24,966 70,143 34,682 36,430 31,082 38,047 402,397 687,188 59% Human Rights 101 18,662 26,543 20,810 22,213 29,173 25,825 27,817 30,919 34,924 23,783 37,143 27,441 325,254 483,714 67% Legal 101 122,539 115,630 170,128 122,018 118,925 124,755 157,678 125,533 156,579 113,015 129,647 124,997 1,581,443 1,816,952 87% Services & Charges-Repairs & Maint-Other R&M 101 - - - - 840 - - - - 46,464 - 743 48,047 49,833 96% Other Uses-Interfund Transfer Out-Transfers Out 101 488,415 - 488,415 488,415 488,415 488,415 488,415 488,415 488,415 488,415 488,415 488,415 5,372,562 5,860,977 92% Services & Charges-Other-Misc Charges & Svcs 101 385,056 228,554 97,632 114,447 102,784 131,704 113,400 120,198 171,422 133,701 133,959 158,512 1,891,368 1,951,225 97% Other Uses-Interfund Transfer Out-Transfers Out 101 125,000 - 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 1,375,000 1,500,000 92% Services & Charges-Utility Services-Electric 101 111,072 104,960 115,570 106,888 110,883 108,620 107,131 112,092 105,166 112,585 108,648 110,491 1,314,108 1,467,536 90% Streets 101 312,500 - 312,500 312,500 312,500 312,500 312,500 312,500 312,500 312,500 312,500 312,500 3,437,500 3,750,000 92% Sub Total 4,814,040 1,700,442 3,843,277 2,154,054 2,130,552 1,920,265 2,901,629 2,834,188 2,948,224 2,209,040 2,784,519 2,191,691 32,431,921 36,523,767 89% Public Works Engineering 101 233,241 243,574 395,654 253,559 290,868 238,610 286,743 251,508 439,500 236,438 270,503 269,387 3,409,584 4,013,756 85% Sub Total 233,241 243,574 395,654 253,559 290,868 238,610 286,743 251,508 439,500 236,438 270,503 269,387 3,409,584 4,013,756 85% Public Safety Police 101 3,135,948 3,398,942 3,928,372 3,970,344 3,057,550 2,988,563 2,969,768 3,273,986 4,096,519 4,337,775 2,241,584 3,388,721 40,788,073 43,070,408 95% Crime Lab 101 66,951 69,590 86,793 66,798 65,584 64,244 64,365 66,426 84,779 67,140 67,301 67,504 837,475 891,868 94% Fire 101 2,906,496 2,520,460 3,222,684 2,266,051 2,238,765 2,276,667 2,434,916 2,477,198 2,876,609 2,231,099 1,314,601 3,149,218 29,914,764 30,503,769 98% EMS 101 59,989 65,595 54,753 50,158 46,900 56,488 36,773 39,495 78,088 53,506 42,570 51,694 636,009 825,197 77% Fire Training Center 101 4,010 7,894 8,262 15,153 3,460 4,134 4,363 4,522 4,623 2,570 8,463 4,286 71,739 78,309 92% Sub Total 6,173,394 6,062,481 7,300,863 6,368,504 5,412,259 5,390,095 5,510,184 5,861,627 7,140,619 6,692,091 3,674,520 6,661,423 72,248,060 75,369,550 96% Community Investment Sustainability 101 - - - - - - - - - - - - - - NA Sub Total - - - - - - - - - - - - - - NA Arts & Culture Morris Performing Arts Center 101 184 - - - - - - - - - - - 184 184 100% Palais Royale Ballroom 101 18,373 19,787 14,425 11,608 12,517 14,133 13,370 14,796 18,844 18,479 13,810 12,499 182,642 230,752 79% Sub Total 18,556 19,787 14,425 11,608 12,517 14,133 13,370 14,796 18,844 18,479 13,810 12,499 182,825 230,936 79% Total General Fund 11,239,231 8,026,284 11,554,219 8,787,726 7,846,197 7,563,104 8,711,926 8,962,119 10,547,187 9,156,047 6,743,352 9,135,000 108,272,391 116,138,009 93% Venues, Parks & Arts Parks & Recreation Park Administration 201 77,509 78,812 99,104 90,664 89,478 103,263 76,106 75,922 88,175 82,011 65,611 69,382 996,038 1,023,552 97% Park Maintenance 201 668,783 627,524 832,373 677,983 926,613 788,460 892,609 997,115 890,831 611,362 934,931 645,862 9,494,446 10,147,269 94% Golf Courses 201 87,790 109,847 162,195 153,044 325,567 229,857 191,964 281,556 206,661 244,240 108,299 114,396 2,215,416 2,336,924 95% Recreational Experiences 201 219,450 158,096 200,978 126,686 220,787 254,230 264,256 237,495 207,553 153,508 151,236 182,681 2,376,955 2,905,285 82% Community Programming 201 89,552 85,763 121,699 86,834 140,771 122,293 101,449 107,033 135,122 108,675 100,370 131,763 1,331,326 1,660,359 80% Park Projects & Capital 201 - 16,514 82,003 163,574 14,980 18,314 2,001 46,359 284,288 9,940 200,000 298 838,269 838,519 100% Potawatomi Zoo 201 300,181 181 181 181 300,181 181 181 181 181 181 181 181 602,174 602,174 100% Park Debt 201 - 4,950 - - - - - - - - - - 4,950 5,500 90% Machinery & Equipment 201 8,824 8,824 66,524 106,321 104,070 132,711 49,677 198,608 130,145 76,393 68,338 330,449 1,280,884 1,510,314 85% Morris Palais Marketing 273 - - - - - - - - - - - - - - NA Morris PAC Self-Promotion 274 - - - - - - - - - - - - - - NA Coveleski Stadium Capital 401 - 1,025 2,745 12,075 - 6,200 - 4,280 - - - 6,834 33,159 33,649 99% Professional Sports Convention Dev. Area 413 880,330 502,128 2,585,573 492,340 457,344 276,054 - 173,795 - - 1,254,549 514,803 7,136,915 7,136,915 100% Morris PAC Improvement 416 35,764 - 68,148 397,239 781,325 11,785 - 32,583 21,653 35,148 57,311 - 1,440,954 1,440,954 100% Palais Historic Preservation 450 - - - - - - - - - - - - - 35,000 0% Morris Performing Arts Center Operations 602 122,462 112,850 128,038 97,212 100,592 110,451 116,615 138,074 125,818 116,172 124,581 121,132 1,413,999 1,568,898 90% Sub Total 2,573,158 1,754,643 4,425,483 2,469,070 3,492,644 2,067,727 1,743,507 2,417,446 2,331,033 1,531,163 3,220,095 2,208,704 30,234,672 32,521,395 93% Period Ending: December 31, 2023 City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Parking Garages Parking Enforcement 601 - 22 - 60 1,299 600 80 13,220 20,457 15,114 14,279 15,493 80,623 96,191 84% Parking General Operations 601 36,696 34,678 53,752 72,897 116,920 24,392 25,921 161,623 10,470 11,483 27,266 9,342 585,441 604,800 97% Main Street Garage 601 9,435 18,348 15,230 5,439 7,281 8,475 8,934 32,572 24,964 26,504 26,461 26,572 210,216 296,020 71% Leighton Plaza Garage 601 21,336 12,997 12,372 6,983 27,006 8,657 8,206 39,116 25,742 34,987 20,278 13,607 231,288 315,645 73% Wayne Street Garage 601 6,099 5,881 10,898 3,018 9,435 3,354 7,222 24,413 22,329 24,726 20,562 16,707 154,644 306,995 50% Sub Total 73,567 71,927 92,252 88,397 161,941 45,478 50,364 270,944 103,962 112,815 108,846 81,720 1,262,212 1,619,651 78% Century Center Century Center Operations 670 288,892 342,634 400,119 328,906 327,926 334,205 292,952 645,553 437,030 631,342 407,954 (308,690) 4,128,823 4,905,008 84% Century Center Capital 671 - - - 1,102 20,874 4,836 30,420 16,590 75,586 149,582 112,831 3,795 415,617 418,364 99% Century Center Energy Saving 672 - - - 198,788 - - - - - - 209,129 - 407,917 397,959 103% Sub Total 288,892 342,634 400,119 528,796 348,800 339,041 323,372 662,144 512,616 780,925 729,914 (304,895) 4,952,357 5,721,331 87% Total Venues, Parks & Arts 2,935,617 2,169,203 4,917,854 3,086,263 4,003,386 2,452,246 2,117,242 3,350,533 2,947,610 2,424,902 4,058,855 1,985,530 36,449,241 39,862,378 91% Public Safety Police Department Police Seizures 216 - - - - - - - - - - - - - 22,000 0% Curfew Violations 218 - - - - - - - - - - - - - - NA Law Enforcement Education 220 37,524 18,213 39,647 14,431 259,797 44,894 14,464 118,369 43,838 65,557 44,158 8,567 709,459 800,360 89% Public Safety Local Income Tax - Police 249 - - 365,329 365,329 365,329 365,329 365,329 365,329 547,994 365,329 1,278,652 365,329 4,749,279 4,749,279 100% Police Take Home Vehicle 278 - - - - - - - - - 1,040 - - 1,040 50,000 2% Police Block Grant 280 - - - - - - - - - - - - - - NA Police Grants 292 - - - - - - - - - - - - - - NA Police Academy 294 - - - - - - - - - - - - - - NA COPS MORE Grants 295 - - - - - - - - - - - - - - NA Drug Enforcement 299 - - 39,894 - - - - - - - 35,715 - 75,609 84,000 90% K-9 Unit 705 - - - - - - - - - - - - - - NA Sub Total 37,524 18,213 444,870 379,760 625,126 410,223 379,794 483,699 591,832 431,926 1,358,525 373,896 5,535,387 5,705,639 97% Fire Department Public Safety Local Income Tax - Fire 249 - - 365,329 365,329 365,329 365,329 365,329 365,329 547,994 365,329 1,278,652 365,329 4,749,279 4,749,279 100% Fire Department Capital 287 1,816,589 - 49,019 100,400 1,036,065 6,200 1,941,253 252,938 47,654 191,921 - 342,856 5,784,893 6,001,324 96% Haz-Mat 289 - - - - - - - - - - - - - 10,000 0% Indiana River Rescue 291 - 5,279 9,991 6,058 42,481 10,093 525 9,529 1,756 2,786 1,053 1,502 91,052 118,729 77% Sub Total 1,816,589 5,279 424,339 471,787 1,443,875 381,622 2,307,107 627,795 597,404 560,035 1,279,705 709,687 10,625,224 10,879,332 98% Total Public Safety 1,854,112 23,491 869,209 851,547 2,069,001 791,845 2,686,901 1,111,494 1,189,236 991,962 2,638,230 1,083,583 16,160,611 16,584,971 97% Public Works Streets Motor Vehicle Highway 202 1,326,626 829,704 836,169 617,584 605,643 538,272 1,309,407 895,544 694,870 1,225,002 1,033,125 765,726 10,677,672 11,914,392 90% Local Road & Street 251 28,036 16,900 59,081 30,063 82,456 61,171 347,384 184,328 484,862 449,889 1,448,202 180,373 3,372,745 3,817,753 88% LOIT 2016 Special Distribution 257 - - - - 184,782 - - - - - - 4,314 189,096 192,037 98% Local Road & Bridge Grant 265 105,996 - - - - - 816,724 - 1,183,276 - 1,000,000 - 3,105,996 3,105,996 100% MVH Restricted Fund 266 141,999 24,541 207,405 50,934 331,515 1,003,154 690,646 639,209 229,093 156,456 141,731 795,328 4,412,010 4,631,138 95% Major Moves 412 74 8,303 - 55,546 21,317 2,188 1,125 167,151 185,302 317,250 800 - 759,056 856,127 89% Project ReLeaf 655 28,660 3,009 28,930 28,216 28,795 28,283 28,084 28,127 28,196 33,811 48,594 52,601 365,307 439,485 83% Sub Total 1,631,391 882,457 1,131,586 782,342 1,254,508 1,633,068 3,193,369 1,914,359 2,805,599 2,182,409 3,672,452 1,798,342 22,881,882 24,956,929 92% Solid Waste Solid Waste Operations 610 782,374 544,720 593,978 638,133 720,535 602,279 948,783 624,121 517,178 485,429 515,654 643,170 7,616,354 8,122,317 94% Solid Waste Capital 611 281,052 - - 76,259 128,665 - 281,052 133,855 - - - 76,259 977,143 1,106,264 88% Sub Total 1,063,426 544,720 593,978 714,392 849,200 602,279 1,229,836 757,976 517,178 485,429 515,654 719,429 8,593,497 9,228,581 93% Water Works Water Works Operations 620 2,058,247 1,156,843 1,289,612 976,914 1,148,449 1,135,781 1,979,576 1,164,854 4,114,227 1,312,021 1,277,570 1,520,486 19,134,577 22,230,877 86% Water Works Capital 622 1,151,092 322,131 - 929,996 478,490 152,226 519,412 143,630 47,171 33,419 - 460,341 4,237,907 22,810,248 19% Water Works Sinking (Debt Service) 625 - 600 - - - 177,481 - 600 - - - 1,222,994 1,401,675 2,753,663 51% Sub Total 3,209,339 1,479,574 1,289,612 1,906,910 1,626,939 1,465,487 2,498,988 1,309,084 4,161,398 1,345,439 1,277,570 3,203,820 24,774,159 47,794,788 52% City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Wastewater/Sewer/Organic Resources Sewer Repair Insurance 640 86,514 69,602 91,281 84,558 49,092 64,246 67,009 41,170 88,221 103,408 99,149 81,187 925,437 1,005,296 92% Sewer Division 641 602,470 1,091,820 550,110 498,934 533,856 495,853 438,270 501,763 593,309 518,340 455,146 768,958 7,048,829 8,327,632 85% Concrete Crew 641 49,050 48,694 52,723 51,702 41,365 39,786 39,018 56,674 53,443 35,614 47,186 47,575 562,830 610,913 92% Wastewater Operations 641 3,533,772 1,125,712 1,401,614 1,299,408 1,087,353 1,341,123 3,190,134 1,336,542 4,213,218 995,052 7,860,008 1,269,225 28,653,161 29,989,418 96% Organic Resources 641 74,936 101,999 105,786 81,018 138,269 89,053 81,920 103,569 97,914 72,063 76,433 144,290 1,167,251 1,451,238 80% Sewage Works Capital 642 437,852 164,490 2,125 7,977 708,131 96,444 204,127 393,774 610,535 56,099 339,416 396,523 3,417,492 38,981,939 9% Sewage Works Sinking (Debt Service) 649 - 1,300 - 750 537,252 - - - - 3,481,550 2,079,249 1,396,490 7,496,591 9,773,347 77% Sub Total 4,784,595 2,603,616 2,203,639 2,024,347 3,095,318 2,126,506 4,020,479 2,433,492 5,656,640 5,262,126 10,956,586 4,104,248 49,271,592 90,139,783 55% Storm Water Fees Storm Sewer Fund 667 18,239 79,323 57,231 79,784 25,913 22,221 4,772 16,724 14,386 183,352 4,810 169,670 676,423 960,514 70% Sub Total 18,239 79,323 57,231 79,784 25,913 22,221 4,772 16,724 14,386 183,352 4,810 169,670 676,423 960,514 70% Total Public Works 10,706,990 5,589,690 5,276,045 5,507,774 6,851,878 5,849,561 10,947,443 6,431,635 13,155,201 9,458,755 16,427,071 9,995,510 106,197,553 173,080,596 61% Department of Community Investment Studebaker/Oliver Revitalizing Grant 209 7,838 1,104 - 10,553 1,375 - 750 3,289 500 - 250 - 25,658 26,220 98% Economic Development State Grants 210 - - - - - - - 76,650 - 67,698 - - 144,348 151,734 95% DCI Operating 211 362,216 325,695 444,167 406,766 358,020 331,657 334,804 364,642 460,316 334,512 361,674 (69,387) 4,015,082 4,430,630 91% DCI Grants 212 273,574 7,197 261,262 344,792 653,521 324,434 88,711 900,643 781,233 264,243 193,236 217,609 4,310,457 4,631,396 93% Unsafe Building 219 - 3,420 1,100 - 2,310 1,870 1,700 890 1,670 870 2,470 1,200 17,500 21,120 83% Rental Units Regulation 221 4,956 5,011 6,922 5,011 6,486 5,150 5,011 4,872 6,922 5,011 5,011 5,011 65,375 1,475 4431% Neighborhood Services & Enforcement 230 277,354 180,588 286,061 176,393 192,660 173,372 378,468 218,502 208,816 202,751 270,155 682,841 3,247,961 4,978,480 65% Animal Resource Center 230 92,836 95,919 102,997 77,963 89,126 89,112 84,925 133,446 101,762 91,180 92,828 96,678 1,148,773 1,224,915 94% UDAG 410 - - - 20,000 - - - - - 318,253 - - 338,253 - NA Building Dept Operations 600 116,525 119,573 711,941 124,150 131,958 127,680 129,939 132,597 163,797 135,505 166,009 145,595 2,205,269 2,375,207 93% Industrial Revolving Fund 754 17,135 1,857 15,588 8,509 3,236 9,351 6,510 3,753 2,080 1,556 6,857 10,579 87,011 519,124 17% Total Dept of Community Investment 1,152,433 740,366 1,830,038 1,174,136 1,438,692 1,062,627 1,030,819 1,839,284 1,727,095 1,421,579 1,098,490 1,090,127 15,605,688 18,360,301 85% Capital & Debt Service Funds 2017 Park Bond Debt Service 312 580,233 - - - - - 598,933 - - - - - 1,179,165 1,179,167 100% 2018 Fire Station #9 Debt Service 350 169,716 - - - - - 173,141 - - - - - 342,856 342,856 100% Local Income Tax - Certified Shares 404 13,763,313 22,634 4,178 - 19,369 1,930 569,109 - - - - 14,000 14,394,532 13,256,316 109% Cumulative Capital Development 406 69,770 - 41,667 90,207 148,927 41,667 69,770 41,667 41,667 41,667 41,667 90,207 718,881 761,015 94% Cumulative Capital Improvement 407 25,996 - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 275,996 450,996 61% Local Income Tax - Economic Develop. 408 2,054,590 1,014,390 1,042,616 782,261 933,436 763,762 1,755,230 1,985,608 1,223,206 1,841,025 807,160 1,250,539 15,453,823 22,039,176 70% 2018 Fire Station #9 Bond Capital 451 - - - - - - - - - - - - - - NA 2022 Zoo Bond Capital 453 168,483 372,399 520,989 419,247 617,955 199,585 226,049 765,169 590,154 533,139 (37,771) 92,556 4,467,955 4,467,628 100% 2021 Infrastructure Bond Capital 455 16,923 9,300 - 26,688 - 394,908 106,566 - 183,473 - 229,305 269,228 1,236,390 1,330,650 93% 2017 Park Bond Capital 471 6,973 229,578 134,284 266,417 - 52,781 38,811 50,695 - 396 387 - 780,322 781,279 100% Equipment / Vehicle Leasing 750 - - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752 24 1,421,678 - - 370,663 - 575,500 1,424,753 1,350 - - (141,659) 3,652,309 3,237,507 113% South Bend Building Corporation 755 - 1,622,684 - - - - - 578,084 - - - 1,350 2,202,118 1,423,143 155% 2015 Smart Streets Bond Debt Service 756 - 852,884 - 1,650 - - - 854,784 - - - - 1,709,319 1,709,669 100% 2015 Park Bond Debt Service 757 - 188,691 - - - - - 186,891 - - - - 375,581 375,582 100% 2017 Eddy St. Commons Bond Capital 759 - - - - - - - - - - - - - - NA 2017 Eddy St. Commons Bond Debt 760 - 964,625 - - - - - 965,250 - - - - 1,929,875 1,929,875 100% Total Capital & Debt Service 16,856,020 6,698,864 1,768,734 1,611,470 2,115,350 1,479,633 4,138,107 6,877,900 2,064,850 2,441,227 1,065,748 1,601,221 48,719,122 53,284,859 91% Internal Service Funds Central Services Equipment Services 222 878,774 833,775 814,658 771,502 814,521 670,834 901,500 827,934 782,571 796,079 734,168 586,568 9,412,885 10,929,455 86% Radio Shop 222 16,358 16,829 21,823 16,591 16,579 16,579 16,579 16,837 21,768 16,600 19,564 17,534 213,640 306,650 70% Building Maintenance 222 18,781 18,402 25,447 17,670 18,308 15,119 5,880 10,455 17,071 14,336 16,459 17,495 195,423 232,383 84% Facilities Management 222 11,859 12,015 14,734 10,905 10,905 24,620 11,942 11,942 15,216 11,942 11,942 11,942 159,963 164,287 97% Central Services Capital 222 14,617 18,816 - - 61,069 17,588 31,097 5,996 3,558 12,225 3,126 - 168,092 168,093 100% Subtotal 940,388 899,838 876,661 816,668 921,382 744,740 966,998 873,164 840,184 851,182 785,260 633,540 10,150,004 11,800,867 86% City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: December 31, 2023 Liability Insurance Business Insurance 226 40,412 25,717 - - 25,717 - 838,553 122,342 - - - 9,279 1,062,020 1,239,705 86% Liability Insurance 226 54,429 51,031 88,474 57,066 71,444 250,035 19,325 30,121 73,936 43,814 76,540 56,417 872,633 1,230,217 71% Workers Compensation 226 224,153 24,421 158,260 45,675 174,095 95,611 61,917 36,571 84,424 58,278 83,501 39,260 1,086,164 1,417,712 77% Catastrophic Events 226 - - - 1,076 (576) - - - - - - - 500 1,076 46% Subtotal 318,994 101,169 246,734 103,817 270,680 345,646 919,795 189,034 158,360 102,092 160,041 104,956 3,021,317 3,888,710 78% IT / Innovation /311 Call Center 279 937,706 870,225 966,960 605,943 920,479 447,349 672,668 1,406,926 590,005 497,716 798,135 712,393 9,426,505 9,655,229 98% Self-Funded Employee Benefits 711 1,238,262 2,269,337 2,368,338 1,331,195 1,517,453 1,584,509 1,689,305 1,873,337 1,141,090 1,445,895 1,365,962 1,412,691 19,237,373 19,803,413 97% Unemployment Compensation 713 - - - - - - - - - 68,439 - 9,254 77,693 80,000 97% Parental Leave 714 4,787 10,048 20,745 6,985 293 2,048 - 6,243 21,587 10,247 412 - 83,396 253,846 33% Total Internal Service Funds 3,440,137 4,150,617 4,479,438 2,864,608 3,630,287 3,124,292 4,248,765 4,348,704 2,751,226 2,975,571 3,109,809 2,872,834 41,996,288 45,482,065 92% Other Miscellaneous Gift, Donation, Bequest 217 10,164 29,106 19,259 - 20,810 6,200 7,651 1,500 3,270 12,288 12,298 24,938 147,483 206,206 72% Loss Recovery 227 - - - - - - - - - - - - - - NA Human Rights Federal Grants 258 4,015 2,453 35,038 22,666 14,377 14,377 19,860 16,377 21,297 15,062 14,415 16,834 196,770 263,966 75% American Rescue Plan 263 17,092 118,567 249,390 157,906 6,242 - 62,180 67,635 - 1,311 202,908 61,997 945,227 945,227 100% COVID-19 Response 264 4,720 (17,792) 62,396 2,210 14,070 53,190 11,536 105,362 24,943 23,571 19,549 79,650 383,405 551,335 70% Sub Total 35,990 132,334 366,083 182,781 55,498 73,767 101,227 190,874 49,510 52,232 249,170 183,418 1,672,885 1,966,733 85% Fiduciary Funds Fire Pension 701 339,129 348,854 351,411 334,441 334,904 328,669 333,269 333,253 334,116 333,270 329,235 343,200 4,043,751 4,593,840 88% Police Pension 702 514,916 512,587 521,989 517,609 509,095 513,602 505,087 515,564 509,473 506,309 488,553 495,423 6,110,205 6,063,884 101% Sub Total 854,046 861,440 873,400 852,050 843,998 842,270 838,356 848,817 843,589 839,578 817,788 838,623 10,153,956 10,657,724 95% Total Other 890,036 993,774 1,239,482 1,034,831 899,496 916,037 939,583 1,039,691 893,099 891,810 1,066,958 1,022,041 11,826,841 12,624,457 94% Total Civil City 49,074,579 28,392,289 31,935,020 24,918,356 28,854,286 23,239,344 34,820,786 33,961,360 35,275,503 29,761,853 36,208,514 28,785,845 385,227,735 475,417,636 81% Redevelopment Commission Controlled Funds Tax Increment Financing Funds TIF River West Development Area 324 5,101,662 398,768 712,652 1,597,834 272,722 860,007 3,541,025 3,338,747 1,084,950 1,699,605 1,047,828 2,898,246 22,554,045 22,620,703 100% TIF West Washington 422 - - - - - - - 17,852 50,000 - - 31,894 99,745 214,396 47% TIF River East Development Area 429 21,800 41,983 23,056 26,742 1,184,530 65,170 - 119,282 1,675,928 148,460 193,098 333,975 3,834,024 3,699,440 104% TIF Southside Development #1 430 234,868 23,396 11,169 166,314 156,745 1,571,842 89,493 472,055 1,945,239 1,123,823 12,110 640,924 6,447,977 5,025,647 128% TIF Douglas Road 435 - - - - - - - - - - - - - - NA TIF River East Residential Area 436 2,201,625 246,664 - 39,024 20,916 30,726 2,207,663 313,323 5,452 56,775 37,913 76,754 5,236,835 5,267,336 99% Sub Total 7,559,955 710,812 746,876 1,829,913 1,634,914 2,527,744 5,838,180 4,261,259 4,761,568 3,028,663 1,290,950 3,981,792 38,172,627 36,827,522 104% Redevelopment Funds Redevelopment General 433 423,167 11,153 6,789 238,707 18,036 70,515 403,461 862,462 32,788 16,622 56,445 30,765 2,170,909 2,175,408 100% Certified Technology Park 439 - - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital 452 - - - - - 7,480 - - - - - - 7,480 7,946 94% Airport Urban Enterprise Zone 454 - - - - - - - - - - - - - - NA Airport Urban Enterprise Zone 456 - - - - - 3,233 948,135 729,490 1,012,270 96,265 1,110,623 2,915,722 6,815,738 6,325,379 108% Sub Total 423,167 11,153 6,789 238,707 18,036 81,227 1,351,596 1,591,951 1,045,058 112,886 1,167,069 2,946,487 8,994,126 8,508,732 106% Debt Service Funds 2019 South Shore Double Tracking Res. 352 - 514,500 - - - - - 515,625 - - - - 1,030,125 1,030,125 100% 2020 TIF Library Bond Debt Reserve 353 8 - - - - - - - - - - - 8 - NA Sub Total 8 514,500 - - - - - 515,625 - - - - 1,030,133 1,030,125 100% Total Redevelopment Funds 7,983,130 1,236,464 753,665 2,068,620 1,652,950 2,608,971 7,189,776 6,368,836 5,806,627 3,141,549 2,458,019 6,928,279 48,196,886 46,366,379 104% Total Expenditures 57,057,709 29,628,754 32,688,685 26,986,976 30,507,235 25,848,315 42,010,563 40,330,195 41,082,129 32,903,402 38,666,532 35,714,125 433,424,621 521,784,015 83% Civil City Debt Capital Leases 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 1 2018 N/A 2023 Various Biannual 5,898,310 629,597 - 629,597 6,559 636,156 - 173 2018 Canon Copier Leases 1 & 2 2018 N/A 2023 279 Monthly 297,967 39,358 - 39,358 671 40,029 - 177 2018 Vehicle/Equip Lease #2 2018 N/A 2023 Various Biannual 522,878 110,221 - 110,221 2,649 112,870 - 178 2018 Fitness Equipment Lease 2018 N/A 2023 201 Annual 205,473 43,761 - 43,761 2,761 46,522 - 182 2019 Vehicle/Equip Lease #1 2019 N/A 2024 Various Biannual 1,472,985 458,520 - 303,944 8,732 312,676 154,576 184 2019 Dell Computer Equipment Lease 2 2019 N/A 2023 279 Annual 51,468 11,041 - 11,041 401 11,442 - 186 2019 Golf Cart Lease 2019 N/A 2023 201 Annual 168,970 37,169 - 37,169 1,858 39,028 - 187 2018 HP Computer Lease 21 2019 N/A 2023 279 Monthly 237,388 68,633 - 68,633 1,969 70,602 - 190 2019 Canon Copier Lease 3 2019 N/A 2023 279 Monthly 5,584 1,095 - 1,095 25 1,120 - 191 2019 Canon Copier Lease 4 2019 N/A 2023 279 Monthly 3,514 537 - 537 9 546 - 192 2019 Canon Copier Lease 5 2019 N/A 2023 279 Monthly 9,249 1,260 - 1,260 18 1,278 - 193 2019 Canon Copier Lease 6 2019 N/A 2023 279 Monthly 11,464 2,073 - 2,073 39 2,112 - 194 2019 Dell Equipment Lease 3 (Fire) 2019 N/A 2023 279 Annual 3,800 834 - 834 41 874 - 196 2019 HP Computer Lease 20 2019 N/A 2023 279 Monthly 24,205 7,426 - 7,426 242 7,668 - 201 2020 Dell Computer Equipment Lease 4 2020 N/A 2024 279 Annual 33,000 13,608 - 6,569 975 7,543 7,039 202 2020 HP Computer Lease 22 2020 N/A 2024 279 Monthly 39,800 13,923 - 9,403 450 9,853 4,520 203 2020 VLocker Equipment Lease Purchase 2020 N/A 2025 201 Annual 86,961 49,312 - 13,085 1,041 14,126 36,228 204 2020 AT&T Lease 10 2020 N/A 2023 279 Monthly 18,103 1,614 - 1,614 13 1,627 - 205 2020 Dell Computer Equipment Lease 5 2020 N/A 2024 279 Annual 11,455 4,723 - 2,280 338 2,618 2,443 206 2020 HP Computer Lease 23 2020 N/A 2024 279 Monthly 29,652 12,019 - 6,860 323 7,184 5,159 207 2020 Dell Computer Equipment Lease 6 2020 N/A 2023 279 Annual 217,111 55,405 - 55,405 2,461 57,865 - 208 2020 Canon Copier Lease 7 2020 N/A 2023 279 Monthly 3,575 623 - 623 7 630 - 209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 3,730,694 - 1,229,825 38,007 1,267,832 2,500,869 211 2020 Canon Copier Lease 8 2020 N/A 2023 279 Monthly 5,625 1,244 - 1,244 16 1,260 - 213 2021 Canon Copier Lease 9 2021 N/A 2023 279 Monthly 2,566 820 - 820 26 846 - 214 2021 Network Solutions Cisco Infrastructure Lease 2021 N/A 2025 279 Annual 900,000 517,245 - 168,615 11,570 180,186 348,630 216 2021 Dell Computer Equipment Lease 7 2021 N/A 2025 279 Annual 529,046 317,125 - 101,738 12,219 113,957 215,387 217 2021 Dell Computer Equipment Lease 8 2021 N/A 2024 279 Annual 214,222 107,032 - 52,491 4,181 56,672 54,542 218 2021 Vehicle/Equip Lease #1 2021 N/A 2026 Various Biannual 3,691,270 2,962,838 - 730,015 26,918 756,933 2,232,823 220 2022 IT Networking Equipment Lease 2022 N/A 2026 279 Annual 166,343 126,773 - 29,887 4,977 34,863 96,886 223 2022 Canon Copier Lease 10 2022 N/A 2023 279 Monthly 8,251 4,520 - 4,520 160 4,680 - 224 2022 Dell Computer Equipment Lease 9 2022 N/A 2025 279 Annual 202,985 145,331 - 44,233 13,422 57,654 101,098 225 2022 Vehicle/Equip Lease 2022 N/A 2027 Various Biannual 8,042,233 7,212,470 - 1,537,917 160,442 1,698,359 5,674,553 Total Civil City Capital Lease Debt 29,271,558 16,688,844 - 5,254,092 303,521 5,557,613 11,434,752 City of South Bend Fiscal Year 2023 Outstanding Debt Debt Sched.Debt Instrument Year of Issue Year of Refinance Year of Maturity Fund No. 2023 Total Debt Payments Debt at 12/31/23Pmts Amount Issued Debt at 1/1/23 2023 Additions 2023 Principal 2023 Interest City of South Bend Fiscal Year 2023 Outstanding Debt Debt Sched.Debt Instrument Year of Issue Year of Refinance Year of Maturity Fund No. 2023 Total Debt Payments Debt at 12/31/23Pmts Amount Issued Debt at 1/1/23 2023 Additions 2023 Principal 2023 Interest Bonds 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 755 Biannual 21,335,000 770,000 - 770,000 9,625 779,625 - 69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,690,000 - 325,000 154,395 479,395 2,365,000 80 2020 Sewage Works Revenue Bonds Refunding 2010 2010 2020 2030 649 Biannual 4,830,000 3,885,000 - 420,000 155,400 575,400 3,465,000 99 2012 Water Works Revenue Bonds 2012 N/A 2033 625 Biannual 8,300,000 4,685,000 - 405,000 157,361 562,361 4,280,000 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 14,205,000 - 1,220,000 352,980 1,572,980 12,985,000 105 2013A Sewage Works Refunding Revenue Bonds 2013 N/A 2024 649 Biannual 14,765,000 1,420,000 - 705,000 27,548 732,548 715,000 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 3,715,000 - 265,000 133,980 398,980 3,450,000 133 2014 St. Joseph County PSAP Revenue Bonds 2014 N/A 2034 408 Monthly 2,657,697 1,595,199 - 148,053 51,370 199,423 1,447,146 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 4,080,000 - 120,000 68,691 188,691 3,960,000 156 2016 Waterworks Refunding Bonds 2016 N/A 2027 625 Biannual 3,300,000 1,220,000 - 290,000 36,600 326,600 930,000 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 23,585,000 - 760,000 1,169,875 1,929,875 22,825,000 165 2017 Park District Bonds, Series 2017A-K 2017 N/A 2033 312 Biannual 14,075,000 10,515,000 - 865,000 314,165 1,179,165 9,650,000 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,190,000 - 215,000 127,856 342,856 3,975,000 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo) 2018 N/A 2034 408 Biannual 3,440,000 2,810,000 - 200,000 134,500 334,500 2,610,000 215 2021 Bldg Corp LIT Lease Rental Revenue Bonds (Infrastructure) 2021 N/A 2036 755 Biannual 7,610,000 7,120,000 - 395,000 251,200 646,200 6,725,000 219 2021 Sewage Works Refunding Revenue Bonds (Ref 2009 & 2011) 2021 N/A 2031 649 Biannual 12,450,000 11,175,000 - 1,180,000 360,950 1,540,950 9,995,000 221 2022 Morris Performing Arts Center Revenue Bonds 2022 N/A 2046 752 Biannual 6,395,000 6,290,000 - 190,000 188,825 378,825 6,100,000 222 2022 Economic Develop Revenue Bonds (Zoo Project) 2022 N/A 2042 755 Biannual 5,715,000 5,595,000 - 215,000 160,963 375,963 5,380,000 Total Civil City Bond Debt 201,356,953 118,430,199 - 11,583,053 4,033,984 15,617,037 106,847,146 Interfund Loan - 82 2010 Interfund Loan from Fund 404 to UDAG Fund 410 2010 N/A 2026 410 Biannual 2,700,000 332,253 - 28,000 - 28,000 304,253 84 2013 Major Moves-Triangle Development Interfund Loan 2011 2013 2029 436 Biannual 1,558,050 731,674 - 106,790 14,102 120,892 624,884 85 2013 Major Moves-Eddy Street Commons Interfund Loan 2011 2013 2026 436 Biannual 3,942,529 375,285 - 358,093 14,343 372,436 17,193 Total Civil City Interfund Loan Debt 8,200,579 1,439,212 - 492,882 28,446 521,328 946,330 Loan Payable - 68 2009 Water Works Improvements - State Revolving Fund 2009 N/A 2030 625 Biannual 427,400 196,030 - 25,513 6,606 32,119 170,517 139 2015 Century Center Energy QECB Conservation Bond 2015 N/A 2031 672 Biannual 4,167,897 2,781,851 - 303,221 94,738 397,959 2,478,630 Total Civil City Loan Payable Debt 4,595,297 2,977,881 - 328,734 101,344 430,078 2,649,147 Total Civil City Debt 243,424,388 139,536,136 - 17,658,762 4,467,294 22,126,056 121,877,374 Redevelopment Commission Debt Capital Leases 13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 550,812 - 174,615 25,385 200,000 376,197 Total Redevelopment Capital Lease Debt 2,510,278 550,812 - 174,615 25,385 200,000 376,197 Revenue Bonds - 5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 3,595,000 - 1,750,000 162,869 1,912,869 1,845,000 6 2011A Indiana Bond Bank Special Program Bonds (TIF B) 2003 2011 2024 324 Biannual 14,420,000 2,050,000 - 1,000,000 92,827 1,092,827 1,050,000 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 21,430,000 - 1,665,000 802,606 2,467,606 19,765,000 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,245,000 - 350,000 36,075 386,075 895,000 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 19,540,000 - 1,090,000 617,669 1,707,669 18,450,000 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 8,865,000 - 725,000 260,550 985,550 8,140,000 200 2019 South Shore Double Tracking Bonds 2019 N/A 2030 324 Biannual 7,985,000 6,380,000 - 720,000 310,125 1,030,125 5,660,000 210 2020 TIF Library Bonds 2020 N/A 2037 324 Biannual 4,225,000 3,930,000 - 225,000 99,415 324,415 3,705,000 Total Redevelopment Revenue Bond Debt 124,075,000 67,035,000 - 7,525,000 2,382,136 9,907,136 59,510,000 Total Redevelopment Commission Debt 126,585,278 67,585,812 - 7,699,615 2,407,521 10,107,136 59,886,197 Total Debt 370,009,666 207,121,948 - 25,358,377 6,874,815 32,233,192 181,763,571 City of South Bend Staffing Headcount Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 101 - General Fund Mayor's Office 8 9 4 4 4 5 6 6 6 7 7 7 7 Community Police Review Board 1 - - - - 1 1 1 1 1 1 1 1 City Clerk 4 4 3 3 4 4 4 4 4 3 4 4 4 Common Council 9 9 9 9 9 9 9 9 9 9 9 9 9 Controller's Office 22 17 21 20 20 20 19 19 19 21 21 21 22 Human Resources 7 6 6 7 7 7 7 7 7 6 7 7 7 Diversity & Inclusion 3 2 1 1 1 1 2 1 1 3 3 3 3 Human Rights 4 2 1 3 3 3 3 3 3 3 3 3 3 Legal Department 13 12 10 9 11 11 11 11 11 11 11 12 12 Engineering 27 25 27 25 24 23 22 22 22 23 23 23 24 Police Department 279 286 280 281 283 284 284 285 285 285 283 295 294 Police Crime Lab 7 7 7 7 8 8 8 8 8 8 8 8 8 Fire Department 259 242 235 245 244 241 244 243 243 241 239 241 241 EMS 4 4 4 4 4 4 4 4 4 4 4 4 4 647 625 608 618 622 621 624 623 623 625 624 638 639 201 - Parks & Recreation Community Inititatives 6 4 6 6 6 5 5 4 4 10 4 6 6 Administration 5 5 6 5 6 6 5 5 5 4 5 4 4 Maintenance 44 43 44 44 46 46 45 46 46 46 45 47 44 Golf Courses 9 6 6 6 6 6 6 6 6 6 6 6 8 Recreational Experiences 13 11 12 12 13 13 13 12 12 11 12 12 12 Community Programming 14 10 11 12 11 12 12 12 12 12 12 12 11 Development & Promotions 6 8 7 8 7 7 7 7 7 5 8 7 7 97 87 92 93 95 95 93 92 92 94 92 94 92 202 - Motor Vehicle Highway Streets/Traffic & Lighting 55 51 53 55 54 55 56 56 56 56 56 58 57 Curb & Sidewalk 8 7 7 7 7 7 7 7 7 8 8 8 8 63 58 60 62 61 62 63 63 63 64 64 66 65 211 - Dept of Community Investment Operating Community Investment 26 33 34 34 33 33 32 33 33 31 31 30 31 Historic Preservation 2 2 2 2 2 2 2 2 2 2 2 2 2 Office of Sustainability 2 1 1 1 - - - - - 1 1 1 1 30 36 37 37 35 35 34 35 35 34 34 33 34 December 31, 2023 City of South Bend Staffing Headcount December 31, 2023 Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 221 - Rental Units Regulation Rental Unit Inspection - 1 1 1 1 1 1 1 1 1 1 1 1 222 - Central Services Equipment Services 31 25 24 23 23 23 21 22 22 22 25 24 24 Radio Shop 3 2 2 2 2 2 2 2 2 2 2 2 2 Building Maintenance 3 3 3 3 3 3 1 2 2 3 3 3 3 Facilities Management 1 1 - - - - 1 1 1 1 1 1 1 230 - Code Enforcement Fund Neighborhood Services 36 18 18 17 17 16 18 15 15 13 15 18 18 Animal Resource Center 9 9 9 9 9 9 9 8 8 9 9 9 9 45 27 27 26 26 25 27 23 23 22 24 27 27 258 - Human Rights Federal Grants EEOC 1 1 1 1 1 1 1 1 1 1 1 1 1 HUD 1 - 1 1 1 1 1 1 1 1 1 1 1 2 1 2 2 2 2 2 2 2 2 2 2 2 279 - IT / Innovation / 311 Call Center 311 Call Center 8 8 8 8 8 8 8 8 8 8 8 8 8 Innovation & Technology 26 23 22 23 24 23 23 22 22 27 25 24 24 34 31 30 31 32 31 31 30 30 35 33 32 32 600 - Consolidated Building Fund Building Department 16 14 15 15 15 16 16 16 16 16 16 16 15 602 - Morris Performing Arts Center Operations Morris Performing Arts Center 8 6 6 6 6 7 7 7 7 7 7 7 7 610 - Solid Waste Solid Waste 25 24 23 24 23 23 22 23 23 25 25 25 25 620 - Water Works Water Works 69 63 64 64 64 65 63 65 65 64 67 67 66 640 - Sewer Insurance Sewer Repair 2 2 2 2 2 2 2 2 2 4 2 2 2 City of South Bend Staffing Headcount December 31, 2023 Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 641 - Sewage Works Sewers 35 34 29 30 29 30 29 30 30 30 31 30 30 Concrete Crew 4 5 5 6 5 5 5 5 5 2 4 4 4 Wastewater 44 43 47 43 43 43 43 46 46 40 40 40 40 Organic Resources 7 6 6 6 6 6 6 6 6 6 8 6 6 90 88 87 85 83 84 83 87 87 78 83 80 80 670 - Century Center Century Center 7 5 4 4 4 4 4 4 4 4 4 4 4 Total Full-Time Employees by Fund 1,173 1,099 1,087 1,098 1,099 1,101 1,097 1,073 1,100 1,103 1,109 1,124 1,121 Full-Time Staffing Summary by Activity Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec General Government Mayor's Office 8 9 4 4 4 5 6 6 6 7 7 7 7 City Clerk 4 4 3 3 4 4 4 4 4 3 4 4 4 Community Police Review Board 1 - - - - 1 1 1 1 1 1 1 1 Common Council 9 9 9 9 9 9 9 9 9 9 9 9 9 Controller's Office 22 17 21 20 20 20 19 19 19 21 21 21 22 Human Resources 7 6 6 7 7 7 7 7 7 6 7 7 7 Diversity & Inclusion 3 2 1 1 1 1 2 1 1 3 3 3 3 Human Rights 6 3 3 5 5 5 5 3 5 5 5 5 5 Legal Department 13 12 10 9 11 11 11 11 11 11 11 12 12 Central Services 38 31 29 28 28 28 25 27 27 28 31 30 30 111 93 86 86 89 91 89 88 90 94 100 99 100 Public Works Engineering 27 25 27 25 24 23 22 22 22 23 23 23 24 Streets & Sewers 104 99 96 100 97 99 99 100 100 100 101 102 101 Solid Waste 25 24 23 24 23 23 22 23 23 25 25 25 25 Wastewater 44 43 47 43 43 43 43 43 46 40 40 40 40 Organic Resources 7 6 6 6 6 6 6 6 6 6 8 6 6 Water Works 69 63 64 64 64 65 63 65 65 64 67 67 66 276 260 263 262 257 259 255 259 262 258 264 263 262 City of South Bend Staffing Headcount December 31, 2023 Full-Time Staffing Summary by Activity Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Public Safety Police - Sworn Officers 232 231 226 239 240 239 239 239 239 244 244 244 248 Police - Civilians 43 46 45 47 46 48 48 48 48 48 46 48 47 Police - Police Recruit 8 16 16 2 5 5 5 6 6 1 1 11 7 Fire/EMS - Sworn Firefighters 256 239 232 230 229 226 229 227 227 239 237 239 239 Fire/EMS - Civilians 7 7 7 7 7 7 7 12 12 6 6 6 6 Fire/EMS - Fire Recruits 3 - - 12 12 12 12 1 1 - - - - 549 539 526 537 539 537 540 533 533 538 534 548 547 Venues, Parks & Arts Parks & Recreation 97 87 92 93 95 95 93 92 92 94 92 94 92 Morris Performing Arts Center 8 6 6 6 6 7 7 7 7 7 7 7 7 Century Center 7 5 4 4 4 4 4 4 4 4 4 4 4 112 98 102 103 105 106 104 103 103 105 103 105 103 Department of Community Investment Community Investment 28 35 36 36 35 35 34 35 35 33 33 32 33 Office of Sustainability 2 1 1 1 - - - - - 1 1 1 1 Neighborhood Services 36 19 19 18 18 17 19 16 16 14 16 19 19 Animal Resource Center 9 9 9 9 9 9 9 8 8 9 9 9 9 Building Department 16 14 15 15 15 16 16 16 16 16 16 16 15 91 78 80 79 77 77 78 75 75 73 75 77 77 Department of Innovation & Technology 34 31 30 31 32 31 31 30 30 35 33 32 32 Total Full-Time Employees by Activity 1,173 1,099 1,087 1,098 1,099 1,101 1,097 1,088 1,093 1,103 1,109 1,124 1,121 City of South Bend Staffing Headcount December 31, 2023 Part-Time Staffing Summary by Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 101 - General Fund Human Rights - - - - - 1 - - - - 1 1 Engineering 1 1 1 1 1 1 1 1 1 1 1 1 Police Department 18 19 17 18 36 41 41 41 25 25 24 20 Police Crime Lab 1 1 - 1 - - - - 1 1 1 - Fire Department 1 1 1 - 1 1 1 1 1 1 1 1 22 23 20 21 39 45 48 44 29 29 28 23 201 - Parks & Recreation Commmunity Initiatives 6 - - 2 12 14 14 14 13 13 7 7 Maintenance 22 19 21 23 26 27 28 28 23 21 17 14 Golf Courses 51 52 61 65 67 69 69 69 71 71 63 56 Recreational Experiences 24 18 17 17 19 31 29 29 27 27 23 23 Community Programming 11 11 11 11 11 9 9 9 9 9 9 9 Development & Promotions 1 1 1 1 1 1 - 1 1 1 1 115 101 111 119 136 151 145 149 144 142 120 110 202 - Motor Vehicle Highway Streets/Traffic & Lighting 5 6 7 7 8 6 8 8 6 8 8 7 Curb & Sidewalk 1 - - - - - - - 1 1 1 1 6 6 7 7 8 6 8 8 7 9 9 8 222 - Central Services Equipment Services - 1 1 1 1 - 1 1 - - 1 1 230 - Code Enforcement Fund Neighborhood Services - 1 - - - - - - - - - - Animal Resource Center 3 2 2 2 3 3 3 3 3 3 2 1 3 3 2 2 3 3 - 3 3 3 2 1 279 - IT / Innovation / 311 Call Center 311 Call Center 1 1 1 1 1 1 1 1 1 - - - 602 - Morris Performing Arts Center Operations Morris Performing Arts Center 4 3 3 3 23 23 23 20 23 23 24 23 620 - Water Works Water Works 1 - - - - - - - - - - - 641 - Sewage Works Sewers 5 2 2 2 2 3 3 2 1 3 3 4 Organic Resources - - - 1 1 1 1 1 5 2 2 3 3 4 4 3 1 3 3 4 670 - Century Center Century Center 2 2 2 2 2 2 2 2 2 2 2 2 Total Part-Time Employees by Fund 159 142 149 159 216 235 - 231 210 211 189 172 Paid Temporary, Seasonal, and Intern Staffing Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec City of South Bend Staffing Headcount December 31, 2023 101 - General Fund Mayor's Office 3 3 4 4 7 6 6 6 5 5 5 3 City Clerk 2 1 1 1 1 1 1 1 2 1 1 - Common Council 7 1 1 1 1 1 1 1 1 1 1 - Engineering 1 1 1 1 1 6 6 6 - 1 1 - Police Department 1 - - - 2 3 3 3 - - - - 15 8 9 9 13 19 19 19 9 8 8 3 201 - Parks & Recreation Administration - - - - - - - - - - - 1 Maintenance 14 10 11 19 24 28 27 27 25 23 23 21 Golf Courses 7 5 5 5 5 5 8 8 5 5 5 5 Recreational Experiences 147 110 98 102 124 142 134 134 135 141 91 94 Development & Promotions - - - - - 3 - - - 1 1 1 168 125 114 126 153 178 169 169 165 170 120 122 202 - Motor Vehicle Highway Streets/Traffic & Lighting - - - 2 8 7 8 8 7 5 3 1 Curb & Sidewalk - - - - 2 2 2 2 - - - - - - - 2 10 9 10 10 7 5 3 1 230 - Code Enforcement Fund Animal Resource Center - - - - - - - - - 1 1 1 1 - - - - - - - - 1 1 1 279 - IT / Innovation / 311 Call Center 311 Call Center 1 1 1 1 1 2 2 2 2 1 - - Innovation & Technology - - - - - - - - - - 1 1 1 1 1 1 1 2 - 2 2 1 1 1 641 - Sewage Works Sewers - - - 1 4 7 7 7 5 3 3 1 - - - 1 5 8 8 11 5 3 3 1 655 - Project ReLeaf Leaf Pickup 5 2 2 2 2 2 2 2 2 9 11 9 Total Paid Temporary, Seasonal, and Intern Staff 190 136 126 141 184 222 214 213 190 197 147 138 Staffing Summary Budget Full- Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Full Time Staff 1,173 1,099 1,087 1,098 1,099 1,101 1,097 1,097 1,100 1,103 1,109 1,124 1,121 Part Time Staff 159 142 149 159 216 235 235 231 210 211 189 172 Temporary / Seasonal 190 136 126 141 184 222 214 213 190 197 147 138 City Total 1,173 1,448 1,365 1,373 1,399 1,501 1,554 1,546 1,544 1,503 1,517 1,460 1,431 City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 40,660,123 43,659,873 45,635,698 48,573,110 48,573,110 48,636,181 48,636,181 (63,071) 100% Local Income Taxes - - - 9,737,608 9,737,608 14,189,571 14,189,571 (4,451,963) 146% Intergov./ Shared Revenues 4,837,992 4,251,806 2,186,019 4,227,918 4,227,918 4,032,969 4,032,969 194,949 95% Intergov./ Grants 191,097 1,482,045 - - - - - - - Licenses & Permits 281,230 258,054 319,288 278,025 278,025 219,971 219,971 58,054 79% Charges for Services 4,468,596 5,286,199 4,838,529 4,123,028 4,123,028 5,630,413 5,630,413 (1,507,385) 137% Fines, Forfeitures, and Fees 5,298 6,235 4,911 8,000 8,000 9,045 9,045 (1,045) 113% Interest Earnings 309,268 290,597 576,610 1,214,737 1,214,737 2,940,561 2,940,561 (1,725,824) 242% Donations 1,357,432 1,769,377 1,358,100 1,365,000 1,365,000 1,726,912 1,726,912 (361,912) 127% Other Income 1,706,245 1,238,059 1,352,986 1,321,520 1,321,520 1,400,222 1,400,222 (78,702) 106% Interfund Allocation Reimb 8,563,135 9,896,054 10,544,420 10,597,451 10,597,451 10,597,451 10,597,451 - 100% Interfund Transfers In 6,283,500 2,727,079 - 13,931,810 13,931,810 13,865,143 13,865,143 66,667 100% PILOT 6,221,791 6,154,321 6,079,325 6,095,594 6,095,594 6,095,594 6,095,594 - 100% Debt Proceedings - - - 1,827,500 1,827,500 1,827,500 1,827,500 - 100% Total Revenue 74,885,707 77,019,698 72,895,886 103,301,301 103,301,301 111,171,535 - 111,171,535 (7,870,232) 108% Expenditures by Subdivisions Mayor 1,037,853 990,182 993,329 1,098,666 1,097,789 970,586 - 970,586 127,204 88% Community Initiatives 300,312 857,425 1,310,361 - 191 - - - 191 0% Community Police Review Office - 27,206 - 96,012 96,012 58,461 - 58,461 37,551 61% City Clerk 512,958 633,713 588,712 579,739 613,656 550,428 - 550,428 63,228 90% Common Council 483,761 593,820 552,768 658,033 747,327 650,968 - 650,968 96,359 87% General City 44,841 4,991,093 8,855,411 1,429,121 12,574,196 11,084,877 - 11,084,877 1,489,319 88% Finance 2,217,244 2,111,012 2,138,651 2,721,298 2,937,557 2,594,482 - 2,594,482 343,075 88% Human Resources 597,913 651,325 623,506 886,963 889,613 774,441 - 774,441 115,172 87% Diversity & Inclusion 254,986 546,687 431,572 633,822 687,188 402,397 - 402,397 284,791 59% Human Rights General 267,591 295,679 392,895 469,918 483,714 325,254 - 325,254 158,460 67% Legal Dept 1,299,029 1,399,494 1,474,439 1,740,630 1,816,952 1,581,443 - 1,581,443 235,509 87% Police General 27,639,992 30,031,479 9,084,025 40,053,449 43,070,408 40,788,073 40,000 40,828,073 2,242,335 95% Crime Lab 552,838 628,676 206,430 888,747 891,868 837,475 - 837,475 54,392 94% Fire General 26,056,166 26,373,821 5,925,780 29,721,298 30,503,769 29,914,764 17,407 29,932,171 571,597 98% EMS 592,302 710,778 399,302 926,409 825,197 636,009 - 636,009 189,188 77% Fire Training Center 30,175 32,253 54,797 148,000 78,309 71,739 - 71,739 6,570 92% Park Administration - - - 5,860,977 5,860,977 5,372,562 - 5,372,562 488,415 92% Park Maintenance - - - 1,839,028 1,951,225 1,891,368 - 1,891,368 59,858 97% Repairs & Maint-Other R&M - - - - 49,833 48,047 - 48,047 1,786 96% Morris PAC 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Palais Royale 221,414 149,547 177,972 229,319 230,752 182,642 - 182,642 48,111 79% Sustainability 234,165 90,441 67,037 - - - - - - - AmeriCorps 307,799 222,663 - - - - - - - - Streets & Sewers - - - 3,750,000 3,750,000 3,437,500 - 3,437,500 312,500 92% Curb & Sidewalk - - - 1,500,000 1,500,000 1,375,000 - 1,375,000 125,000 92% Street Signals and Lighting - - - 1,467,536 1,467,536 1,314,108 - 1,314,108 153,428 90% Total Expenditures 66,534,960 75,567,091 36,872,214 100,759,924 116,138,009 108,272,391 57,407 108,329,798 7,808,210 93% Expenditures by Type Personnel Salaries & Wages 38,858,879 39,390,302 6,584,533 43,843,707 45,505,659 43,911,983 - 43,911,983 1,593,676 96% Fringe Benefits 13,303,099 13,920,158 2,090,570 18,541,664 17,867,285 17,058,926 - 17,058,926 808,359 95% Total Personnel 52,161,978 53,310,460 8,675,103 62,385,371 63,372,945 60,970,909 - 60,970,909 2,402,035 96% Supplies 1,720,163 2,033,958 2,675,311 2,954,880 3,044,355 2,708,357 - 2,708,357 335,999 89% Services & Charges Professional Services 1,755,294 1,811,607 1,907,475 1,669,630 3,018,237 2,667,148 17,407 2,684,555 333,681 89% Printing & Advertising 83,792 188,451 342,749 297,170 287,421 205,374 - 205,374 82,047 71% Utilities 663,087 654,363 591,906 2,095,744 2,100,344 1,895,474 - 1,895,474 204,870 90% Repairs & Maintenance 2,191,066 1,951,940 3,151,159 3,051,649 3,821,487 3,632,029 - 3,632,029 189,458 95% Education & Training 152,685 186,351 236,499 278,000 365,287 220,293 - 220,293 144,994 60% Travel 17,787 25,843 53,075 89,500 145,873 102,967 - 102,967 42,906 71% Grants & Subsidies 48,635 390,075 5,450,680 746,451 7,894,709 7,117,846 - 7,117,846 776,862 90% Other Services & Charges 491,973 597,714 2,172,804 2,929,326 4,607,833 4,264,407 40,000 4,304,407 303,426 93% Debt Service Principal 149,934 145,798 - 1,427,608 1,427,607 193,179 - 193,179 1,234,428 14% Debt Service Interest & Fees 3,937 1,667 - 101,707 101,709 6,512 - 6,512 95,197 6% Total Services & Charges 5,558,190 5,953,810 13,906,347 12,686,785 23,770,506 20,305,229 57,407 20,362,636 3,407,869 86% Operating Expenditures 59,440,332 61,298,229 25,256,761 78,027,036 90,187,806 83,984,495 57,407 84,041,902 6,145,903 93% Capital - - 181,068 2,012,500 4,304,955 3,571,609 - 3,571,609 733,346 83% Bad Debt 8,070 649 930 300 1,500 1,016 - 1,016 484 68% Interfund Interfund Allocations 6,910,980 9,320,120 9,701,661 9,609,111 9,664,771 9,662,209 - 9,662,209 2,562 100% Interfund Transfers Out 175,579 4,948,093 1,731,794 11,110,977 11,978,977 11,053,062 - 11,053,062 925,915 92% Total Interfund 7,086,559 14,268,213 11,433,455 20,720,088 21,643,748 20,715,271 - 20,715,271 928,477 96% Total Expenditures 66,534,960 75,567,091 36,872,214 100,759,924 116,138,009 108,272,391 57,407 108,329,798 7,808,210 93% Net Surplus / (Deficit) 8,350,746 1,452,607 36,023,672 2,541,377 (12,836,708) 2,899,144 2,841,737 Beginning Cash Balance 44,871,229 53,544,921 54,208,073 54,208,073 Cash Adjustments 322,946 (789,455) 1,179,706 - Ending Cash Balance 53,544,921 54,208,073 91,411,452 41,371,366 93,698,543 Cash Reserves Target 33,267,480 37,783,545 18,436,107 58,069,004 Fund Purpose: The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commercial vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Dept/Division Mayor 1,037,853 990,182 993,329 1,098,666 1,097,789 970,586 - 970,586 127,204 88% Community Initiatives 300,312 857,425 1,310,361 - 191 - - - 191 0% Community Police Review Office - 27,206 - 96,012 96,012 58,461 - 58,461 37,551 61% City Clerk 512,958 633,713 588,712 579,739 613,656 550,428 - 550,428 63,228 90% Common Council 483,761 593,820 552,768 658,033 747,327 650,968 - 650,968 96,359 87% General City 44,841 43,000 43,000 1,429,121 1,799,121 1,309,802 (5,998,330) (4,688,529) 6,487,650 -261% American Rescue Plan - 4,948,093 8,812,411 - 10,775,075 9,775,075 5,998,330 15,773,405 (4,998,330) 146% Finance 2,217,244 2,111,012 2,138,651 2,721,298 2,937,557 2,594,482 - 2,594,482 343,075 88% Human Resources 597,913 651,325 623,506 886,963 889,613 774,441 - 774,441 115,172 87% Diversity & Inclusion 254,986 546,687 431,572 633,822 687,188 402,397 - 402,397 284,791 59% Human Rights General 267,591 295,679 392,895 469,918 483,714 325,254 - 325,254 158,460 67% Legal Dept 1,299,029 1,399,494 1,474,439 1,740,630 1,816,952 1,581,443 - 1,581,443 235,509 87% Police General 27,639,992 30,031,479 9,084,025 40,053,449 43,070,408 40,788,073 40,000 40,828,073 2,242,335 95% Crime Lab 552,838 628,676 206,430 888,747 891,868 837,475 - 837,475 54,392 94% Fire General 26,056,166 26,373,821 5,925,780 29,721,298 30,503,769 29,914,764 17,407 29,932,171 571,597 98% EMS 592,302 710,778 399,302 926,409 825,197 636,009 - 636,009 189,188 77% Fire Training Center 30,175 32,253 54,797 148,000 78,309 71,739 - 71,739 6,570 92% Park Administration - - - 5,860,977 5,860,977 5,372,562 - 5,372,562 488,415 92% Park Maintenance - - - 1,839,028 1,951,225 1,891,368 - 1,891,368 59,858 97% Repairs & Maint-Other R&M - - - - 49,833 48,047 - 48,047 1,786 96% Morris PAC 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Palais Royale 221,414 149,547 177,972 229,319 230,752 182,642 - 182,642 48,111 79% Engineering 2,879,656 3,123,492 2,951,893 4,060,959 4,013,756 3,409,584 - 3,409,584 604,171 85% Sustainability 234,165 90,441 67,037 - - - - - - - AmeriCorps 307,799 222,663 - - - - - - - - Streets & Sewers - - - 3,750,000 3,750,000 3,437,500 - 3,437,500 312,500 92% Curb & Sidewalk - - - 1,500,000 1,500,000 1,375,000 - 1,375,000 125,000 92% Street Signals and Lighting - - - 1,467,536 1,467,536 1,314,108 - 1,314,108 153,428 90% - - - - - - - - - - Total Expenditures 66,534,960 75,567,091 36,872,214 100,759,924 116,138,009 108,272,391 57,407 108,329,798 7,808,211 93% NOTE: For more detail, see department and division summary pages that follow. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Department Name Mayor's Office Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 568,439 577,992 605,133 640,493 640,493 565,832 - 565,832 74,661 88% Fringe Benefits 199,062 205,069 203,482 238,847 238,025 187,410 - 187,410 50,615 79% Total Personnel 767,501 783,061 808,615 879,340 878,518 753,241 - 753,241 125,276 86% Supplies 6,028 3,888 2,706 5,500 5,411 3,655 - 3,655 1,756 68% Services & Charges Professional Services 143,724 - - 7,000 6,946 6,946 - 6,946 - 100% Printing & Advertising 25,634 43,385 36,431 41,500 42,992 42,991 - 42,991 1 100% Repairs & Maintenance 800 650 33 300 - - - - - - Education & Training - 171 25 1,000 1,514 1,477 - 1,477 36 98% Travel - - 474 5,000 1,706 1,706 - 1,706 - 100% Other Services & Charges 740 1,110 9,304 800 1,655 1,522 - 1,522 133 92% Total Services & Charges 170,898 45,316 46,268 55,600 54,813 54,642 - 54,642 170 100% Operating Expenditures 944,428 832,264 857,588 940,440 938,741 811,538 - 811,538 127,202 86% Interfund Allocations 93,425 157,918 135,741 158,226 159,048 159,047 - 159,047 1 100% Total Expenditures 1,037,853 990,182 993,329 1,098,666 1,097,789 970,586 - 970,586 127,203 88% Department Purpose: Explanation of Revenue Sources: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. Personnel - The personnel budget for the Mayor's Office includes wages and benefits for the Mayor and seven (7) full-time staff members, along with a small budget for interns. | Supplies - The supplies budget includes office supplies and promotional supplies. | Services - Professional services include outside legal services. The Professional Services budget was much higher in 2020 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police Department and provide suggestions for policy improvements. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Community Initiatives Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 119,402 218,129 289,438 - - - - - - - Fringe Benefits 46,102 91,386 123,535 - - - - - - - Total Personnel 165,504 309,515 412,973 - - - - - - - Supplies - - - - - - - - - - Services & Charges Professional Services 134,808 210,500 351,000 - - - - - - - Printing & Advertising - 1,410 9,331 - 191 - - - 191 0% Education & Training - - 38,737 - - - - - - - Travel - - 1,775 - - - - - - - Grant & Subsidies - 336,000 461,250 - - - - - - - Other Services & Charges - - 143 - - - - - - - Total Services & Charges 134,808 547,910 862,236 - 191 - - - 191 0% Operating Expenditures 300,312 857,425 1,275,209 - 191 - - - 191 0% Interfund Allocations - - 35,152 - - - - - - - Total Expenditures 300,312 857,425 1,310,361 - 191 - - - 191 0% Division Purpose: Explanation of Revenue Sources: Personnel - The personnel budget includes the wages and benefits for six (6) full-time employees. In 2020, two new positions were added: GVI (Group Violence Intervention) Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the Recreation Division of the Department of Venues, Parks & Arts (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II. In 2022, two full-time positions are being added: one Administrative Assistant II and an additional Violence Prevention Coordinator. Also, GVI is being renamed Office of Violence Prevention (OVP). | Services - Professional Services include $250,000 for S.A.V.E. (Stand Against Violence Everyday) through Goodwill, and $23,000 for the National Network for Safe Communities at John Jay College of Criminal Justice provides strategic guidance, technical assistance, and other support for the City’s efforts to reduce gun violence. Grants & Subsidies includes $350,000 for community programs and partnerships to be determined. In 2022, $25,000 will be added to Printing & Advertising for promotional activities such as community outreach and grantee events, and $12,500 will be added for training Community Initiatives staff. This Community Initiatives Division was established within the Mayor's Office in 2020 to centralize the Administration's efforts to respond to the most pressing issues facing the community. This division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness. This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Community Police Review Office Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 21,250 - 68,624 68,624 42,244 - 42,244 26,380 62% Fringe Benefits - 5,956 - 27,388 27,272 16,101 - 16,101 11,171 59% Total Personnel - 27,206 96,012 95,896 58,345 - 58,345 37,551 61% Supplies - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - Machinery & Equipment - - - - 116 116 - 116 - 100% Total Services & Charges - - - - 116 116 - 116 - 100% Total Expenditures - 27,206 - 96,012 96,012 58,461 - 58,461 37,551 61% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board. The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly, impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct. This division is funded by property tax revenue collected in the General Fund. This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office, including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon, and dispostions thereof. The Director shall make quarterly reports to the Common Council and Mayor concerning matters of conduct and recurring issues that are processed by the Review Office. The Director shall also provide periodic reports and an annual report. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Department Name City Clerk Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 270,954 288,911 283,741 270,762 274,553 274,552 - 274,552 1 100% Fringe Benefits 103,502 113,731 89,875 110,639 110,532 78,663 - 78,663 31,869 71% Total Personnel 374,456 402,642 373,617 381,401 385,085 353,215 - 353,215 31,870 92% Supplies 6,389 8,089 4,316 8,000 11,581 9,689 - 9,689 1,892 84% Services & Charges Professional Services 25,275 15,066 18,448 21,000 8,263 3,763 - 3,763 4,500 46% Printing & Advertising 18,528 23,705 20,366 24,500 60,540 39,458 - 39,458 21,082 65% Repairs & Maintenance 32,656 6,400 8,778 500 1,747 1,746 - 1,746 1 100% Education & Training 1,393 14,250 2,296 6,000 5,270 3,547 - 3,547 1,723 67% Travel 342 - - 5,000 5,000 4,565 - 4,565 435 91% Other Services & Charges 4,963 7,635 5,916 7,500 9,916 8,293 - 8,293 1,623 84% Bad Debt Expense - - 100 - - (100) - (100) 100 - Total Services & Charges 83,157 67,056 55,903 64,500 90,736 61,271 - 61,271 29,464 68% Operating Expenditures 464,002 477,787 433,836 453,901 487,402 424,175 - 424,175 63,226 87% Interfund Allocations 48,956 155,926 154,876 125,838 126,254 126,253 - 126,253 1 100% Total Expenditures 512,958 633,713 588,712 579,739 613,656 550,428 - 550,428 63,227 90% Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service Personnel - The personnel budget for the Clerk's Office includes wages and benefits for the City Clerk and four (4) full-time staff members, along with a small budget for interns. | Supplies - The supplies budget includes office supplies and law books. | Services - Professional services include outside legal services. Printing and advertising includes $20,000 for required legal notices in the newspaper to advertise public meetings and $6,500 to renew brochures, letterhead, resident information. The Clerk's Office is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Department Name Common Council Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 187,249 182,138 203,103 265,880 205,665 205,665 - 205,665 - 100% Fringe Benefits 84,521 95,359 106,163 169,907 171,793 115,052 - 115,052 56,741 67% Total Personnel 271,770 277,497 309,265 435,787 377,458 320,717 - 320,717 56,741 85% Supplies 2,716 1,894 2,496 2,500 2,410 1,893 - 1,893 517 79% Services & Charges Professional Services 117,174 193,211 166,913 131,000 260,465 230,653 - 230,653 29,812 89% Printing & Advertising 7,973 35,048 9,466 6,000 15,406 15,405 - 15,405 1 100% Repairs & Maintenance 34,153 24,584 7,340 4,500 7,240 7,240 - 7,240 - 100% Education & Training 2,069 599 1,557 5,000 5,000 2,961 - 2,961 2,039 59% Travel 1,479 1,334 4,618 10,000 20,763 15,508 - 15,508 5,255 75% Other Services & Charges 4,091 4,714 7,583 12,800 7,386 5,392 - 5,392 1,994 73% Total Services & Charges 166,939 259,491 197,477 169,300 316,260 277,159 - 277,159 39,101 88% Operating Expenditures 441,425 538,882 509,239 607,587 696,128 599,769 - 599,769 96,359 86% Interfund Allocations 42,336 54,938 43,529 50,446 51,199 51,198 - 51,198 1 100% Total Expenditures 483,761 593,820 552,768 658,033 747,327 650,968 - 650,968 96,360 87% Purpose: Explanation of Revenue Sources: The Common Council is the fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always our highest priority. Personnel - The Common Council's budget includes the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2022, the annual council member's salary will be $20,762. There is also a budget of $44,000 for interns. In 2022, $30,000 will be added to the personnel budget for a part-time Legislative Assistant. | Supplies - There is a small budget for office supplies. | Services - Professional services include $200k for legal services for the Council. The Common Council is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Controller's Office Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,353,939 1,321,367 1,238,276 1,605,571 1,638,394 1,449,697 - 1,449,697 188,697 88% Fringe Benefits 480,160 464,963 430,563 625,914 637,019 499,994 - 499,994 137,025 78% Total Personnel 1,834,099 1,786,330 1,668,839 2,231,485 2,275,413 1,949,691 - 1,949,691 325,722 86% Supplies 14,013 8,804 8,278 17,020 17,234 11,893 - 11,893 5,342 69% Services & Charges Professional Services 43,980 92,490 257,437 180,500 348,534 345,764 - 345,764 2,770 99% Printing & Advertising 1,203 4,914 2,184 2,000 3,232 2,860 - 2,860 372 88% Repairs & Maintenance 2,254 225 202 500 8,097 7,857 - 7,857 240 97% Education & Training 1,994 4,235 1,504 15,000 4,134 3,583 - 3,583 551 87% Travel 2,045 1,300 1,784 9,000 8,121 1,019 - 1,019 7,102 13% Other Services & Charges 14,429 19,228 18,030 11,585 16,282 15,313 - 15,313 969 94% Total Services & Charges 65,905 122,391 281,141 218,585 388,400 376,395 - 376,395 12,004 97% Operating Expenditures 1,914,017 1,917,524 1,958,259 2,467,090 2,681,047 2,337,978 - 2,337,978 343,068 87% Bad Debt - 55 - - - - - - - - Interfund Allocations 303,227 193,433 180,392 254,208 256,510 256,504 - 256,504 6 100% Total Expenditures 2,217,244 2,111,012 2,138,651 2,721,298 2,937,557 2,594,482 - 2,594,482 343,074 88% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk management. This budget accounts for the expenditures of the Controller's Office. Personnel - Includes the wages and benefits for twenty-one (21) full-time employees which include accounts payable, payroll, purchasing, and accounting staff. | Supplies - Includes office supplies. | Services - Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and the annual financial audit. Education and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual comprehensive financial report (ACFR), and legal notices in the newspaper. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Human Resources Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 374,910 400,053 348,620 505,159 505,159 456,149 - 456,149 49,010 90% Fringe Benefits 139,389 148,223 120,229 199,223 198,283 166,913 - 166,913 31,370 84% Total Personnel 514,299 548,276 468,849 704,382 703,442 623,062 - 623,062 80,380 89% Supplies 642 2,165 7,263 11,500 11,569 8,124 - 8,124 3,445 70% Services & Charges Professional Services - - 315 - 2,501 2,115 - 2,115 386 85% Printing & Advertising 999 287 1,668 7,000 5,900 3,487 - 3,487 2,413 59% Repairs & Maintenance 100 150 450 - 1,120 1,120 - 1,120 - 100% Education & Training 795 1,361 14,363 35,000 35,560 10,198 - 10,198 25,362 29% Travel - - 2,507 6,000 5,942 4,109 - 4,109 1,833 69% Other Services & Charges 1,760 1,609 3,681 6,000 5,558 4,206 - 4,206 1,352 76% Total Services & Charges 3,655 3,407 22,984 54,000 56,581 25,234 - 25,234 31,346 45% Operating Expenditures 518,596 553,847 499,096 769,882 771,592 656,421 - 656,421 115,171 85% Interfund Allocations 79,317 97,478 124,410 117,081 118,021 118,020 - 118,020 1 100% Total Expenditures 597,913 651,325 623,506 886,963 889,613 774,441 - 774,441 115,172 87% Division Purpose: Explanation of Revenue Sources: Human Resources oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture. Personnel - The personnel budget includes the wages and benefits for eight (8) full-time employees. | Supplies - The supplies budget includes general office supplies and employee ID badges. | Services - Printing services include the printing of employee handbooks. Other charges & services includes dues & memberships with professional associations, background checks, and City sponsored events/job fairs. This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Diversity & Inclusion Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 165,515 206,014 150,127 244,992 254,407 165,019 - 165,019 89,388 65% Fringe Benefits 50,278 64,933 36,526 86,105 85,878 46,879 - 46,879 38,999 55% Total Personnel 215,793 270,948 186,653 331,097 340,285 211,898 - 211,898 128,387 62% Supplies 74 1,486 389 1,000 1,854 1,854 - 1,854 - 100% Services & Charges Professional Services 14,260 194,734 156,689 80,000 88,781 50,000 - 50,000 38,781 56% Printing & Advertising 2,025 1,581 1,960 6,000 18,736 14,834 - 14,834 3,902 79% Repairs & Maintenance 50 - - - - - - - - - Education & Training 1,000 10,780 595 100,000 122,968 14,297 - 14,297 108,671 12% Travel - - 1,862 10,000 8,129 8,129 - 8,129 1 100% Other Services & Charges 2,843 3,755 1,155 5,000 5,098 50 - 50 5,048 1% Machinery & Equipment - - - - 385 385 - 385 - 100% Total Services & Charges 20,177 210,850 162,261 201,000 244,097 87,694 - 87,694 156,403 36% Operating Expenditures 236,044 483,283 349,303 533,097 586,236 301,446 - 301,446 284,790 51% Interfund Allocations 18,942 63,404 82,269 100,725 100,952 100,951 - 100,951 1 100% Total Expenditures 254,986 546,687 431,572 633,822 687,188 402,397 - 402,397 284,791 59% Revenue Charges for Services - - - - - - - - - Other Income 400 500 - - - - - - - Donations 50,000 - - - - - - - - Total Revenue 50,400 500 - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive. This office is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 2020: Living Cities Inclusive Procurement grant $50,000 2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175) Personnel - The personnel budget includes the wages and benefits for three (3) full-time employees, along with a budget for interns. | Supplies - There is a small budget for office supplies. | Services - The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Human Rights Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 134,381 135,895 196,677 242,045 217,045 141,006 - 141,006 76,039 65% Fringe Benefits 49,745 55,005 68,742 100,835 100,651 46,554 - 46,554 54,097 46% Total Personnel 184,125 190,901 265,418 342,880 317,696 187,560 - 187,560 130,136 59% Supplies 765 969 1,980 2,500 2,500 2,497 - 2,497 3 100% Services & Charges Professional Services 819 3,538 - 3,070 3,282 1,079 - 1,079 2,203 33% Printing & Advertising 347 407 23,554 1,500 4,454 2,740 - 2,740 1,714 62% Repairs & Maintenance 9,716 8,151 7,982 9,200 10,368 6,972 - 6,972 3,396 67% Education & Training 600 - 1,681 3,000 3,916 3,496 - 3,496 420 89% Travel - - - - 31,220 12,885 - 12,885 18,336 41% Other Services & Charges 44,073 45,538 44,960 51,665 53,991 51,739 - 51,739 2,252 96% Total Services & Charges 55,555 57,634 78,178 68,435 107,231 78,910 - 78,910 28,321 74% Operating Expenditures 240,446 249,504 345,576 413,815 427,427 268,968 - 268,968 158,460 63% Interfund Allocations 27,145 46,175 47,319 56,103 56,287 56,286 - 56,286 1 100% Total Expenditures 267,591 295,679 392,895 469,918 483,714 325,254 - 325,254 158,461 67% Revenue Other Income 30,069 30,049 30,659 30,000 30,000 30,000 30,000 - 100% Total Revenue 30,069 30,049 30,659 30,000 30,000 30,000 30,000 - 100% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission (HRC) is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The HRC's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The HRC provides the keys to unlock the doors of discrimination. This division is funded by property tax revenue collected in the General Fund. This division also receives a small amount of revenue from an agreement with St. Joseph County: In 2017, the South Bend Human Rights Commission (HRC) entered into an interlocal agreement with St. Joseph County. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC to support the costs associated with the increased caseload. Starting in 2019, as part of the interlocal agreement, St. Joseph County reimburses the City $30,000 a year to support the HRC. Note: Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human Rights Federal Grants Fund (#258). Personnel - The personnel budget includes the wages and benefits for four (4) full-time employees, along with a budget for one part-time position. Human Rights also has two (2) grant-funded positions budgeted in the Human Rights Federal Grants Fund (#258) that are not represented in this budget. | Supplies - There is a small budget for office supplies. | Services - Includes office space rental and maintenance, education & training for staff members, and printing and mailing expenses. In 2022, the Director of Human Rights position was added back. The Director of Human Rights serves on the senior leadership team of the Office of Diversity and Inclusion and provide strategic leadership for the administration, operation, and functions of the HRC in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County Human Rights Ordinance. The director manages staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment, public accommodations, and education. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Department Name Legal Department Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 907,628 895,492 952,878 1,149,835 1,202,543 1,042,113 - 1,042,113 160,430 87% Fringe Benefits 298,375 291,446 307,331 400,241 399,011 338,313 - 338,313 60,698 85% Total Personnel 1,206,003 1,186,938 1,260,209 1,550,076 1,601,554 1,380,426 - 1,380,426 221,128 86% Supplies 3,568 1,515 4,919 3,500 4,214 3,312 - 3,312 902 79% Services & Charges Professional Services 1,440 9,384 3,780 - 3,910 884 - 884 3,026 23% Other Professional Services - - - - 30 30 - 30 - 100% Printing & Advertising 106 252 170 1,000 597 - - - 597 0% Repairs & Maintenance 100 1,000 - 700 338 - - - 338 0% Education & Training 8,063 7,108 9,450 15,000 17,518 17,518 - 17,518 - 100% Travel - - 2,583 8,500 5,844 3,057 - 3,057 2,787 52% Other Services & Charges 16,829 18,408 21,798 25,800 45,002 38,271 - 38,271 6,730 85% Total Services & Charges 26,538 36,152 37,781 51,000 73,240 59,761 - 59,761 13,478 82% Operating Expenditures 1,236,109 1,224,605 1,302,909 1,604,576 1,679,008 1,443,500 - 1,443,500 235,508 86% Bad Debt 100 - - - - - - - - - Interfund Allocations 62,820 174,889 171,530 136,054 137,944 137,943 - 137,943 1 100% Total Expenditures 1,299,029 1,399,494 1,474,439 1,740,630 1,816,952 1,581,443 - 1,581,443 235,509 87% Revenue Charges for Services 135,710 91,343 93,627 95,968 95,968 96,436 96,436 (468) 100% Other Income - - 794 - - 153 153 (153) - Interfund Allocation Reimb 56,529 - - - - - - - - Total Revenue 192,239 91,343 94,421 95,968 95,968 96,589 96,589 (621) 101% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. This department also collects revenue for legal services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement was a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation. Personnel - The personnel budget includes the wages and benefits for twelve (12) full-time employees, one part-time employee, and $25k for interns. From 2020 to 2021, the personnel budget increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. | Supplies - The supplies budget includes general office supplies. | Services - Education & training includes funding for professional development and continuing education for the attorneys. Other charges & services includes dues & memberships with professional associations, postage, and subscriptions to legal research sources. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Engineering Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,680,220 1,731,698 1,734,557 2,208,936 2,208,936 1,910,499 - 1,910,499 298,437 86% Fringe Benefits 588,063 592,477 603,160 831,137 826,112 630,786 - 630,786 195,326 76% Total Personnel 2,268,284 2,324,174 2,337,717 3,040,073 3,035,048 2,541,285 - 2,541,285 493,763 84% Supplies 5,144 7,128 11,798 225,407 156,577 141,529 - 141,529 15,048 90% Services & Charges Professional Services 151,673 192,618 81,144 187,450 182,581 148,601 - 148,601 33,981 81% Printing & Advertising 1,872 5,897 6,215 8,535 14,811 5,697 - 5,697 9,114 38% Repairs & Maintenance 5,718 5,931 5,623 27,700 24,200 4,649 - 4,649 19,551 19% Education & Training 1,500 1,157 33,980 21,000 28,065 23,536 - 23,536 4,528 84% Travel 3,762 3,986 7,452 15,250 14,210 9,885 - 9,885 4,325 70% Other Services & Charges 12,230 11,024 8,069 95,000 83,840 61,175 - 61,175 22,665 73% Debt Service Principal 10,755 4,493 - - - - - - - - Debt Service Interest & Fees 194 51 - - - - - - - - Capital Outlay - - - - 29,380 29,380 - 29,380 - 100% Total Services & Charges 187,704 225,158 142,483 354,935 377,087 282,923 - 282,923 94,164 75% Operating Expenditures 2,461,132 2,556,460 2,491,997 3,620,415 3,568,712 2,965,737 - 2,965,737 602,975 83% Bad Debt 84 - - - - - - - - - Interfund Allocations 418,440 567,032 459,896 440,544 445,044 443,847 - 443,847 1,197 100% Total Expenditures 2,879,656 3,123,492 2,951,893 4,060,959 4,013,756 3,409,584 - 3,409,584 604,172 85% Revenue Licenses & Permits 161,952 122,575 177,070 140,000 140,000 82,125 82,125 57,875 59% Charges for Services 415,210 192,000 196,000 199,920 199,920 198,000 198,000 1,920 99% Fines - - 24 - - - - - - Other Income 21,032 6,401 12,317 8,000 8,000 19,868 19,868 (11,868) 248% Interfund Allocation Reimb 1,436,881 1,449,233 1,514,420 1,567,451 1,567,451 1,567,451 1,567,451 - 100% Total Revenue 2,035,075 1,770,209 1,899,831 1,915,371 1,915,371 1,867,444 1,867,444 47,927 97% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and This division is funded by property tax revenue collected in the General Fund. It also receives revenue from permits issued and charges for engineering services. Engineering has an Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI). Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works, especially Engineers. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), Sewage Works Operations Fund (#641). Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees, one (1) part-time position, and seasonal interns. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for part-time engineers, leaving budget for one part-time clerical position. | Supplies - The supplies budget includes office supplies and supplies for engineers to perform field work. | Services - Professional Services include consulting and design services for various Public Works projects. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Office of Sustainability Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 85,683 45,231 - - - - - - - - Fringe Benefits 27,950 14,506 - - - - - - - - Total Personnel 113,634 59,737 - - - - - - - - Supplies 23,361 534 - - - - - - - Services & Charges Professional Services 74,584 5,890 - - - - - - - - Repairs & Maintenance - 285 - - - - - - - - Education & Training 86 150 - - - - - - - - Other Services & Charges 12,760 3,700 - - - - - - - - Total Services & Charges 87,431 10,025 - - - - - - - - Operating Expenditures 224,425 70,295 - - - - - - - - Capital - - - - - - - - - - Interfund Allocations 9,740 20,146 - - - - - - - - Total Expenditures 234,165 90,441 - - - - - - - - Revenue Other Income 9,299 - - - - - - - - Total Revenue 9,299 - - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. This division was funded by property tax revenue collected in the General Fund. The Office of Sustainability was a division of the Department of Public Works prior to 2021. In 2021, Sustainability was moved under the Department of Community Investment (DCI) and will be accounted for in the DCI Fund (#211) beginning in 2022. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name AmeriCorps Grant Program Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 225,247 166,836 - - - - - - - - Fringe Benefits 37,207 28,717 - - - - - - - - Total Personnel 262,454 195,554 - - - - - - - - Supplies 10,067 2,903 - - - - - - - - Services & Charges Professional Services 31,982 22,862 - - - - - - - - Printing & Advertising 139 - - - - - - - - - Education & Training 676 - - - - - - - - - Travel 726 - - - - - - - - - Other Services & Charges 1,755 1,345 - - - - - - - - Total Services & Charges 35,278 24,207 - - - - - - - - Total Expenditures 307,799 222,663 - - - - - - - - Revenue Intergov./ Grants 176,231 184,811 - - - - - - - Other Income - 379 - - - - - - - Interfund Transfers In 105,000 120,000 - - - - - - - Total Revenue 281,231 305,190 - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by ten AmeriCorps members. The AmeriCorps program was overseen by the Office of Sustainability. AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing for disasters. This program was funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefited from the AmeriCorps program. In 2021, the decision was made to discontinue participation in the AmeriCorps Grant Program as the program is duplicative of other initiatives throughout the City, specifically in the Department of Community Investment (DCI). In 2022, the work the AmeriCorps Program was engaged in will be continued within DCI, primarily within the Engagement & Economic Empowerment, Neighborhoods, and Sustainability teams accounted for in the DCI Fund (#211). City of South Bend, Indiana Monthly Financial Report December 31, 2023 Department Name Police Department Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 15,563,454 16,370,447 504,324 19,237,169 20,308,169 20,025,388 - 20,025,388 282,781 99% Fringe Benefits 5,423,162 5,728,486 - 8,118,075 7,997,075 7,944,292 - 7,944,292 52,783 99% Total Personnel 20,986,615 22,098,933 504,324 27,355,244 28,305,244 27,969,681 - 27,969,681 335,564 99% Supplies 767,165 955,573 1,390,275 1,393,070 1,438,279 1,358,732 - 1,358,732 79,548 94% Services & Charges Professional Services 765,305 495,799 360,416 720,000 1,340,715 1,177,704 - 1,177,704 163,011 88% Printing & Advertising 3,288 55,375 204,973 164,721 111,811 74,591 - 74,591 37,220 67% Utilities 170,952 182,655 197,178 174,408 216,908 215,910 - 215,910 998 100% Repairs & Maintenance 871,987 822,096 899,760 1,013,949 1,244,960 1,196,027 - 1,196,027 48,934 96% Education & Training 426 56,136 - - - 2,076 - 2,076 (2,076) - Travel 1,648 2,618 573 250 8,250 7,697 - 7,697 553 93% Grants & Subsidies 5,635 11,075 21,165 357,000 31,800 9,970 - 9,970 21,830 31% Other Services & Charges 272,222 344,841 293,980 389,608 378,512 345,062 40,000 385,062 (6,550) 102% Debt Service Principal 139,178 141,305 - 1,427,608 1,427,607 193,179 - 193,179 1,234,428 14% Debt Service Interest & Fees 3,742 1,615 - 101,707 101,709 6,512 - 6,512 95,197 6% Total Services & Charges 2,234,384 2,113,516 1,978,044 4,349,251 4,862,273 3,228,726 40,000 3,268,726 1,593,545 67% Operating Expenditures 23,988,164 25,168,022 3,872,642 33,097,565 34,605,796 32,557,138 40,000 32,597,138 2,008,657 94% Capital - - 52,630 2,012,500 3,521,228 3,287,851 - 3,287,851 233,378 93% Bad Debt 397 - - 300 300 - - - 300 0% Interfund Allocations 3,651,431 4,863,457 5,158,753 4,943,084 4,943,084 4,943,084 - 4,943,084 - 100% Total Expenditures 27,639,992 30,031,479 9,084,025 40,053,449 43,070,408 40,788,073 40,000 40,828,073 2,242,335 95% Revenue Intergov./ Grants - 210,402 - - - - - - - Charges for Services 8,316 - - - - - - - - Other Income 655,931 338,317 386,767 456,500 456,500 505,716 505,716 (49,216) 111% Donations - - - 7,500 7,500 - - 7,500 0% Capital Lease Proceeds - - - 1,827,500 1,827,500 1,827,500 1,827,500 - 100% Total Revenue 2,211,518 548,719 386,767 2,291,500 2,291,500 2,333,216 - 2,333,216 (41,716) 102% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units. Other income includes $320,000 from the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, $7,500 for firearms training of the University of Notre Dame police officers, and $29,000 from the rental of property. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). Additionally, in 2021, grant revenue was received from the Department of Justice to help offset public safety personnel overtime costs related to the COVID-19 pandemic. Personnel - The personnel budget includes the wages and benefits for 36 full-time civilians and 232 sworn officers, along with a budget for part-time employees and seasonal school crossing guards. A portion of sworn police officer wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The Department has not been at full staffing levels for sworn officers for some time due to a shortage of applicants, something many law enforcement agencies are experiencing. | Supplies - The majority of the supplies budget is for fuel for patrol cars, budgeted at $635k for 2022. Taser purchases are budgeted at $110k per year until 2023. Other supplies budgeted include uniforms, medical & safety supplies, small tools & equipment, building maintenance supplies, and general office supplies.| Services & Charges - Professional services includes funding to support the St. Joseph County Special Victims Unit, an interlocal partnership between the St. Joseph County Police Department, Mishawaka Police Department, South Bend Police Department, and St. Joseph County Prosecutor’s Office. Professional services also includes legal services. Utilities includes the water, electric, and natural gas for the police station. Repairs & maintenance includes $880k for police vehicles, radios, and other equipment, and $85k for building R&M. Other services & charges includes $210k for telecommunications and data expenses for cell phones, pagers, and body cameras. | Grants & Subsidies - funding for the Police Athletic League (PAL) Program. | Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. In recent years, the purchase of new patrol cars through capital leases has been funded by the Local Income Tax Certified Shares Fund (#404). City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Police Crime Lab Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 395,207 346,190 - 488,017 488,017 465,255 - 465,255 22,762 95% Fringe Benefits 142,250 118,776 - 189,858 188,858 158,621 - 158,621 30,237 84% Total Personnel 537,456 464,966 - 677,875 676,875 623,875 - 623,875 52,999 92% Supplies 15,373 15,138 14,951 17,000 20,121 18,860 - 18,860 1,261 94% Services & Charges Professional Services 8 - - - - - - - - - Printing & Advertising - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges 8 - - - - - - - - - Operating Expenditures 552,838 480,105 14,951 694,875 696,996 642,735 - 642,735 54,260 92% Interfund Allocations - 148,571 191,479 193,872 194,872 194,740 - 194,740 132 100% Total Expenditures 552,838 628,676 206,430 888,747 891,868 837,475 - 837,475 54,392 94% Revenue Charges for Services 7,756 26,169 10,844 10,000 10,000 14,369 14,369 (4,369) 144% Total Revenue 7,756 26,169 10,844 10,000 10,000 14,369 14,369 (4,369) 144% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division was created to track expenditures related to South Bend Police Department Crime Lab. Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity determination, expert testimony, facial recognition. This division is funded by property tax revenue collected in the General Fund. The Crime Lab offers services to other agencies for a charge. Revenue for services continues to grow but is budgeted Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians. | Supplies - The supplies budget includes operating supplies for the Crime Lab such as gloves, special cartridges, ballistic powder, and other specialized supplies. | Interfund Allocations - Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Department Name Fire Department Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 16,374,216 15,905,583 62,956 16,751,895 17,268,495 16,950,271 - 16,950,271 318,224 98% Fringe Benefits 5,397,609 5,621,419 - 7,355,225 6,796,625 6,745,156 - 6,745,156 51,469 99% Total Personnel 21,771,825 21,527,001 62,956 24,107,120 24,065,120 23,695,427 - 23,695,427 369,693 98% Supplies 591,801 592,256 900,416 807,983 912,121 831,842 - 831,842 80,279 91% Services & Charges Professional Services 233,686 351,832 444,791 259,000 715,571 666,736 17,407 684,143 31,428 96% Printing & Advertising 2,063 2,040 4,120 22,214 8,568 3,129 - 3,129 5,440 37% Utilities 293,257 271,750 277,460 315,000 275,000 259,160 - 259,160 15,840 94% Repairs & Maintenance 1,159,796 992,999 1,140,770 1,093,500 1,272,818 1,216,441 - 1,216,441 56,378 96% Education & Training 67,844 79,268 132,088 73,000 137,302 133,566 - 133,566 3,736 97% Travel 6,318 12,979 28,512 20,500 36,686 34,408 - 34,408 2,278 94% Other Services & Charges 39,047 50,324 54,361 38,500 54,101 48,795 - 48,795 5,306 90% Total Services & Charges 1,802,010 1,761,191 2,082,102 1,821,714 2,500,047 2,362,234 17,407 2,379,641 120,406 95% Operating Expenditures 24,165,636 23,880,448 3,045,474 26,736,817 27,477,288 26,889,503 17,407 26,906,910 570,378 98% Interfund Allocations 1,890,530 2,493,373 2,880,306 2,984,481 3,026,481 3,025,261 - 3,025,261 1,220 100% Total Expenditures 26,056,166 26,373,821 5,925,780 29,721,298 30,503,769 29,914,764 17,407 29,932,171 571,598 98% Revenue Charges for Services 337 340 516 1,500 1,500 393 393 1,107 26% Intergov./ Grants 14,866 94,668 - - - - - - - Licenses & Permits 19,227 23,137 29,308 24,000 24,000 24,914 24,914 (914) 104% Donations 420 - 100 - - 5,000 5,000 (5,000) - Other Income 6,033 20,678 24,510 1,000 1,000 18,823 18,823 (17,823) 1882% Interfund Transfers In 3,474,135 607,079 - - - - - - - Total Revenue 3,515,018 745,902 54,434 26,500 26,500 49,130 49,130 (22,630) 185% Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to providing expert-level service with an all-hazards approach to public safety. This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. | In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians and 256 sworn firefighters, along with a small budget of $6k for interns. A portion of sworn firefighter wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The South Bend Fire Department conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian recruit positions for 21 weeks. | Supplies - $390k is budgeted for operating supplies including personal protective equipment (PPE), training materials and equipment, and more. $181k is budgeted for fuel for vehicles. | Services & Charges - Professional services includes elevator and boiler inspections; various testing including physicals for firefighters, divers, and hazmat; and legal services. Utilities includes the water, electric, and natural gas for the eleven fire stations. Repairs & maintenance includes $770k for vehicles, $125k for radios, $22k for other equipment, and $115k for buildings. | Capital - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). | Accounting Changes - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Emergency Medical Services Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 138,124 146,217 - 164,329 166,429 159,564 - 159,564 6,865 96% Fringe Benefits 75,881 79,326 - 88,270 85,660 79,700 - 79,700 5,960 93% Total Personnel 214,005 225,543 - 252,599 252,089 239,264 - 239,264 12,825 95% Supplies 232,073 387,434 295,674 449,400 418,776 277,728 - 277,728 141,047 66% Services & Charges Professional Services 14,058 22,033 43,132 80,610 49,687 26,696 - 26,696 22,992 54% Printing & Advertising 220 - - 12,200 - - - - - - Repairs & Maintenance 2,640 3,704 2,464 107,600 11,360 7,638 - 7,638 3,722 67% Education & Training 66,239 7,912 199 4,000 4,040 4,037 - 4,037 3 100% Other Services & Charges 47,260 63,559 57,003 20,000 87,535 79,024 - 79,024 8,511 90% Total Services & Charges 130,417 97,208 102,798 224,410 152,622 117,394 - 117,394 35,228 77% Operating Expenditures 576,495 710,184 398,472 926,409 823,487 634,386 - 634,386 189,100 77% Bad Debt 5,648 594 830 - 1,200 1,116 - 1,116 84 93% Interfund Allocations 10,159 - - - 510 507 - 507 3 99% Total Expenditures 592,302 710,778 399,302 926,409 825,197 636,009 - 636,009 189,187 77% Revenue Charges for Services 3,491,328 4,195,362 4,395,365 3,608,000 3,608,000 5,138,527 5,138,527 (1,530,527) 142% Fines, Forfeitures, and Fees - 11 12 - - - - - - Other Income 186 588 1,418 - - 7,112 7,112 (7,112) - Total Revenue 3,491,515 4,195,961 4,396,795 3,608,000 3,608,000 5,145,639 5,145,639 (1,537,639) 143% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments. Personnel - The personnel budget includes the wages and benefits for four (4) full-time EMS billing personnel. | Supplies - $323k is budgeted for operating supplies for ambulances, $7.4k for small tools & equipment, and $2k for office supplies. | Services & Charges - Professional services includes collection costs and cleaning services. Utilities includes the water, electric, and natural gas for the eleven (11) fire stations. Repairs & maintenance includes funding for repairs & maintenance for ambulances and repairs to small equipment. Other charges & services includes credit card processing fees and postage. | Accounting Changes - Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund simplified accounting. Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Fire Training Center Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Supplies 13,842 13,287 16,958 5,000 36,209 32,351 - 32,351 3,858 89% Services & Charges Professional Services - - 1,929 - 7,000 6,208 - 6,208 792 89% Utilities 5,729 18,331 31,665 33,000 35,100 33,180 - 33,180 1,920 95% Repairs & Maintenance 10,605 635 4,246 110,000 - - - - - - Total Services & Charges 16,334 18,966 37,840 143,000 42,100 39,388 - 39,388 2,712 94% Operating Expenditures 30,175 32,253 54,797 148,000 78,309 71,739 - 71,739 6,570 92% Total Expenditures 30,175 32,253 54,797 148,000 78,309 71,739 - 71,739 6,570 92% Revenue Charges for Services 1,050 - 5,935 50,000 50,000 52,439 52,439 (2,439) 105% Other Income - - 1,137 - - - - - - Total Revenue 1,050 - 7,072 50,000 50,000 52,439 - 52,439 (2,439) 105% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This division was established in 2020 to account for a portion of the costs of the Luther J Taylor Sr. Fire Training Center and associated revenue. Construction of the Training Center was completed in 2014. Prior to that, the South Bend Fire Department would have to find locations for training opportunities, such as using vacant or abandoned houses. The Training Center provided a much needed resource for the South Bend Fire Department as well as other agencies in the area. Firefighters can practice fighting fires in a controlled environment under different scenarios such as apartment buildings, businesses, commercial kitchens, and cars. The Training Center also hosts the recruit academy, as well as classes for the South Bend Fire Department and other agencies. This division is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center. Recruit Academy and other classes are offered to other agencies for a fee. Expenditures are directly related to running the Training Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also accounted for in the Fire Training Center budget. From 2019 through 2021, capital improvements were made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can be seen in the Fire Station #9 Bond Capital Fund (#451). City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Morris Performing Arts Center Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 285,767 430,859 - - - - - - - - Fringe Benefits 131,601 200,379 - - - - - - - - Total Personnel 417,368 631,239 - - - - - - - - Supplies 22,110 29,271 8,435 - - - - - - - Services & Charges Professional Services 2,518 1,650 4,444 - - - - - - - Printing & Advertising 15,702 14,150 22,310 - 184 184 - 184 - 100% Utilities 112,645 110,532 - - - - - - - - Repairs & Maintenance 34,268 61,776 5,816 - - - - - - - Education & Training - 3,224 25 - - - - - - - Travel 1,469 3,626 936 - - - - - - - Other Services & Charges 11,433 12,862 1,367 - - - - - - - Total Services & Charges 178,034 207,820 34,898 - 184 184 - 184 - 100% Operating Expenditures 617,512 868,330 43,333 - 184 184 - 184 - 100% Interfund Interfund Allocations 210,875 237,973 - - - - - - - - Interfund Transfers Out 175,579 - 600,000 - - - - - - - Interfund Total 386,454 237,973 600,000 - - - - - - - Total Expenditures 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Revenue Charges for Services 317,745 654,679 - - - - - - - Intergov./ Grants - 992,163 - - - - - - - Other Income 5,930 2,864 54,878 - - - - - - Interfund Allocation Reimb 40,118 86,746 - - - - - - - Interfund Transfers In 55,367 - - - - - - - - Total Revenue 419,160 1,736,453 54,878 - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of Venues, Parks & Arts. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' revenues previously accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). In 2021, the Morris received the Shuttered Venue Operators Grant (SVOG) from the US Small Business Association to help offset the costs from the COVID-19 closure during 2020. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' expenditures previously accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). $600,000 is budgeted to be transferred to the new fund to establish the fund's beginning cash balance. The interfund transfer represents the net profit generated by the Morris in recent years, which reverted to the General Fund (#101). City of South Bend, Indiana Monthly Financial Report December 31, 2023 Division Name Palais Royale Ballroom Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 28,543 - - - - - - - - - Fringe Benefits 28,243 - - - - - - - - - Total Personnel 56,786 - - - - - - - - - Supplies 5,031 1,626 4,457 5,500 5,500 4,399 - 4,399 1,101 80% Services & Charges Printing & Advertising 3,693 - - - - - - - - - Utilities 80,505 71,095 85,604 105,800 105,800 73,117 - 73,117 32,683 69% Repairs & Maintenance 26,223 23,356 36,062 61,000 62,433 49,881 - 49,881 12,552 80% Other Services & Charges 5,539 8,062 15,839 21,220 21,220 19,446 - 19,446 1,774 92% Total Services & Charges 115,959 102,514 137,506 188,020 189,453 142,444 - 142,444 47,009 75% Operating Expenditures 177,777 104,140 141,963 193,520 194,953 146,843 - 146,843 48,110 75% Interfund Interfund Allocations 43,637 45,407 36,009 35,799 35,799 35,799 - 35,799 - 100% Interfund Total 43,637 45,407 36,009 35,799 35,799 35,799 - 35,799 - 100% Total Expenditures 221,414 149,547 177,972 229,319 230,752 182,642 - 182,642 48,110 79% Revenue Charges for Services 88,843 122,575 133,138 152,340 152,340 128,149 128,149 24,191 84% Other Income 4,966 - 4,299 - - 634 634 (634) - Total Revenue 93,809 122,575 137,437 152,340 152,340 128,783 128,783 23,557 85% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the Department of Venues, Parks & Arts. This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space and reimbursement from the caterer for utilities and LaSalle Grill for refuse and recycle service. As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris Performing Arts Center budget and one position was eliminated (Administrative Assistant I). The remaining expenses budgeted are for utilities and minor repairs and maintenance of the facility. All utilities are paid for by the City and will be reimbursed by the caterer. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Motor Vehicle Highway Fund Number 202 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 2,985,157 3,204,129 3,134,543 3,118,991 3,118,991 3,274,223 3,274,223 (155,232) 105% Intergov./ Grants - 123,272 - - - - - - - Licenses & Permits 300 1,975 2,175 1,500 1,500 2,725 2,725 (1,225) 182% Charges for Services 290,475 224,847 112,415 154,800 154,800 89,847 89,847 64,954 58% Interest Earnings 39,751 23,518 52,037 8,479 8,479 90,854 90,854 (82,375) 1072% Debt Proceeds 1,778,948 890,000 817,500 2,235,000 2,235,000 2,235,000 2,235,000 - 100% Other Income 56,716 41,861 44,405 6,000 6,000 107,157 107,157 (101,157) 1786% Interfund Allocation Reimb 149,020 150,163 187,963 162,650 162,650 162,650 162,650 - 100% Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 5,550,000 5,087,500 5,087,500 462,500 92% Total Revenue 10,238,117 8,159,765 9,901,038 11,237,420 11,237,420 11,049,955 11,049,955 187,465 98% Expenditures by Activity Streets / Traffic & Lighting 7,154,221 8,652,023 7,313,705 11,675,386 9,774,756 8,783,703 - 8,783,703 991,054 90% Curb & Sidewalk Program 1,202,773 1,320,264 1,507,024 1,967,933 2,139,636 1,893,969 - 1,893,969 245,667 89% Total Expenditures 8,356,994 9,972,287 8,820,729 13,643,319 11,914,392 10,677,672 - 10,677,672 1,236,721 90% Expenditures by Type Personnel Salaries & Wages 2,715,345 2,826,835 2,924,195 3,697,090 3,639,543 3,186,475 - 3,186,475 453,068 88% Fringe Benefits 1,138,382 1,168,166 1,203,828 1,618,104 1,577,451 1,297,636 - 1,297,636 279,815 82% Total Personnel 3,853,726 3,995,001 4,128,023 5,315,194 5,216,994 4,484,111 - 4,484,111 732,883 86% Supplies 1,065,253 898,714 854,478 1,406,773 1,289,743 1,146,446 - 1,146,446 143,298 89% Services & Charges Professional Services 255,097 389,410 636,199 700,000 917,381 866,929 - 866,929 50,452 95% Printing & Advertising 194 771 2,422 2,950 2,884 1,810 - 1,810 1,074 63% Utilities 44,364 41,299 44,781 61,445 55,989 47,159 - 47,159 8,830 84% Repairs & Maintenance 699,746 637,358 701,876 939,725 373,390 346,497 - 346,497 26,893 93% Education & Training 13,900 2,845 8,291 20,000 19,950 11,555 - 11,555 8,395 58% Travel 2,210 - 5,135 17,500 7,500 803 - 803 6,697 11% Other Services & Charges 161,862 102,368 27,988 149,210 159,265 138,852 - 138,852 20,412 87% Debt Service Principal 590,097 874,648 891,039 1,304,781 1,304,782 1,113,112 - 1,113,112 191,670 85% Debt Service Interest & Fees 28,674 39,036 34,928 91,195 91,194 45,139 - 45,139 46,055 49% Total Services & Charges 1,796,145 2,087,736 2,352,660 3,286,806 2,932,335 2,571,857 - 2,571,857 360,478 88% Operating Expenditures 6,715,125 6,981,451 7,335,161 10,008,773 9,439,072 8,202,414 - 8,202,414 1,236,659 87% Capital 102,840 1,571,080 155,986 2,235,000 1,067,160 1,067,160 - 1,067,160 - 100% Bad Debt 4,042 - - - - - - - - - Interfund Allocations 1,534,987 1,419,756 1,329,582 1,399,546 1,408,160 1,408,098 - 1,408,098 62 100% Total Expenditures 8,356,994 9,972,287 8,820,729 13,643,319 11,914,392 10,677,672 - 10,677,672 1,236,721 90% Net Surplus / (Deficit) 1,881,123 (1,812,522) 1,080,308 (2,405,899) (676,972) 372,283 372,283 Beginning Cash Balance 4,743,203 6,607,820 4,772,416 4,772,416 Cash Adjustments (16,506) (22,883) (5,852,724) - Ending Cash Balance 6,607,820 4,772,416 - 4,095,443 6,272,150 Cash Reserves Target 2,089,248 2,493,072 2,205,182 2,978,598 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for a portion of the Streets & Sewers Division's, see operations listed below. Streets & Sewers is a division of the Department of Public Works. Streets - Repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In 2019, the crack-sealing program was revived in an effort to mitigate water infiltration through cracks in the street surface. Additionally, Streets maintains around 398 miles of alley surface. Also operating under Streets is Unit 211, a 24/7 response vehicle that works with the South Bend Police and Fire Departments for emergencies. | Traffic & Lighting - Maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction areas for Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Dept to provide traffic control for special events in the city, setting up traffic control for events. Additionally, it is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. | Curb & Sidewalk - An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations to be reviewed by Engineering for bidding as a public works project. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. Tax revenues are not keeping pace with expenses. The City continues to use income tax revenue to support the current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404). Personnel - The personnel budget in this fund includes the wages and benefits of 59 full-time employees and part-time & seasonal workers as well. | Supplies - The supplies budget is for the procurement of street paving materials and other materials needed to repair and replace street and traffic lights and signs. It also includes operational supplies for the Streets and Traffic & Lighting operations such as fuel for vehicles, small tools & equipment, uniforms, and office supplies. Road salt is also budgeted in this fund at $350,000 for 2022. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, and buildings. The professional services budget includes funding for contracted paving of curbs & sidewalks. The utilities budget includes 50% of the costs of electric, natural gas, and water for the Public Works Service Center. The other 50% is paid for by the Sewers subdivision which is budgeted in the Sewage Works Operations Fund (#641). | Curb & Sidewalk Program - Seven (7) full-time personnel are budgeted along with a budget for part-time & seasonal workers. As the Common Council wanted to expand the program, three (3) Concrete Finishers were added to the 2019 budget. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name MVH Restricted Fund Number 266 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 2,985,157 3,204,129 3,134,543 3,118,991 3,118,991 3,274,223 3,274,223 (155,232) 105% Interest Earnings 12,589 9,704 23,921 12,362 12,362 39,874 39,874 (27,512) 323% Debt Proceeds - - 888,007 - - - - - - Total Revenue 2,997,747 3,213,833 4,046,471 3,131,353 3,131,353 3,314,097 3,314,097 (182,744) 106% Expenditures by Type Personnel Salaries & Wages 221,144 247,754 255,141 498,216 536,546 399,253 - 399,253 137,293 74% Fringe Benefits 103,529 110,873 124,031 132,057 183,379 183,370 - 183,370 9 100% Total Personnel 324,673 358,626 379,172 630,273 719,925 582,623 - 582,623 137,302 81% Supplies 1,165,290 1,099,093 2,107,582 1,220,590 1,410,393 1,386,353 - 1,386,353 24,040 98% Services & Charges Professional Services - 249,700 - - - - - - - - Repairs & Maintenance 1,042,462 568,445 1,376,423 1,381,300 1,609,400 1,592,715 - 1,592,715 16,685 99% Debt Service Principal - - 91,621 169,814 169,814 169,814 - 169,814 - 100% Debt Service Interest & Fees - - 2,144 17,716 17,716 17,716 - 17,716 - 100% Total Services & Charges 1,042,462 818,145 1,470,187 1,568,830 1,796,930 1,780,244 - 1,780,244 16,685 99% Capital - 15,800 184,116 - 703,891 662,791 - 662,791 41,100 94% Total Expenditures 2,532,426 2,291,664 4,141,058 3,419,693 4,631,138 4,412,010 - 4,412,010 219,127 95% Net Surplus / (Deficit) 465,321 922,169 (94,586) (288,340) (1,499,785) (1,097,914) (1,097,914) Beginning Cash Balance 650,402 1,126,297 2,042,332 2,042,332 Cash Adjustments 10,574 (6,134) 23,323 - Ending Cash Balance 1,126,297 2,042,332 1,971,069 542,547 848,707 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the Indiana State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 5,970,315 6,408,258 6,269,085 6,237,982 6,237,982 6,548,446 6,548,446 (310,464) 105% Intergov./ Grants - 123,272 - - - - - - - Licenses & Permits 300 1,975 2,175 1,500 1,500 2,725 2,725 (1,225) 182% Charges for Services 290,475 224,847 112,415 154,800 154,800 89,847 89,847 64,954 58% Interest Earnings 52,340 33,222 75,958 20,841 20,841 130,728 130,728 (109,887) 627% Debt Proceeds 1,778,948 890,000 1,705,507 2,235,000 2,235,000 2,235,000 2,235,000 - 100% Other Income 56,716 41,861 44,405 6,000 6,000 107,157 107,157 (101,157) 1786% Interfund Allocation Reimb 149,020 150,163 187,963 162,650 162,650 162,650 162,650 - 100% Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 5,550,000 5,087,500 5,087,500 462,500 92% Total Revenue 13,235,863 11,373,598 13,947,509 14,368,773 14,368,773 14,364,052 14,364,052 4,721 100% Expenditures by Fund Motor Vehicle Highway (#202) 8,356,994 9,972,287 8,820,729 13,643,319 11,914,392 10,677,672 - 10,677,672 1,236,720 90% MVH Restricted (#266) 2,532,426 2,291,664 4,141,058 3,419,693 4,631,138 4,412,010 - 4,412,010 219,128 95% Total Expenditures 10,889,419 12,263,951 12,961,787 17,063,012 16,545,531 15,089,683 - 15,089,683 1,455,848 91% Expenditures by Activity Streets / Traffic & Lighting 9,686,646 10,943,687 11,454,763 15,095,079 14,405,895 13,195,713 - 13,195,713 1,210,182 92% Curb & Sidewalk Program 1,202,773 1,320,264 1,507,024 1,967,933 2,139,636 1,893,969 - 1,893,969 245,667 89% Total Expenditures 10,889,419 12,263,951 12,961,787 17,063,012 16,545,531 15,089,683 - 15,089,683 1,455,849 91% Expenditures by Type Personnel Salaries & Wages 2,936,488 3,074,589 3,179,336 4,195,306 4,176,089 3,585,728 - 3,585,728 590,361 86% Fringe Benefits 1,241,911 1,279,038 1,327,859 1,750,161 1,760,830 1,481,006 - 1,481,006 279,824 84% Total Personnel 4,178,400 4,353,627 4,507,195 5,945,467 5,936,919 5,066,734 - 5,066,734 870,185 85% Supplies 2,230,544 1,997,807 2,962,061 2,627,363 2,700,136 2,532,798 - 2,532,798 167,338 94% Services & Charges Professional Services 255,097 639,109 636,199 700,000 917,381 866,929 - 866,929 50,452 95% Printing & Advertising 194 771 2,422 2,950 2,884 1,810 - 1,810 1,074 63% Utilities 44,364 41,299 44,781 61,445 55,989 47,159 - 47,159 8,830 84% Repairs & Maintenance 1,742,208 1,205,803 2,078,298 2,321,025 1,982,790 1,939,212 - 1,939,212 43,578 98% Education & Training 13,900 2,845 8,291 20,000 19,950 11,555 - 11,555 8,395 58% Travel 2,210 - 5,135 17,500 7,500 803 - 803 6,697 11% Other Services & Charges 161,862 102,368 27,988 149,210 159,265 138,852 - 138,852 20,412 87% Debt Service Principal 590,097 874,648 982,660 1,474,595 1,474,596 1,282,926 - 1,282,926 191,670 87% Debt Service Interest & Fees 28,674 39,036 37,072 108,911 108,910 62,855 - 62,855 46,055 58% Total Services & Charges 2,838,607 2,905,881 3,822,847 4,855,636 4,729,265 4,352,101 - 4,352,101 377,163 92% Operating Expenditures 9,247,550 9,257,315 11,292,103 13,428,466 13,366,320 11,951,633 - 11,951,633 1,414,686 89% Capital 102,840 1,586,880 340,102 2,235,000 1,771,051 1,729,951 - 1,729,951 41,100 98% Bad Debt 4,042 - - - - - - - - - Interfund Allocations 1,534,987 1,419,756 1,329,582 1,399,546 1,408,160 1,408,098 - 1,408,098 62 100% Total Expenditures 10,889,419 12,263,951 12,961,787 17,063,012 16,545,531 15,089,683 - 15,089,683 1,455,848 91% Net Surplus / (Deficit) 2,346,444 (890,352) 985,722 (2,694,239) (2,176,758) (725,631) (725,631) Beginning Cash Balance 5,393,605 7,734,117 6,814,748 6,814,748 Cash Adjustments (5,932) (29,017) 48,951 - Ending Cash Balance 7,734,117 6,814,748 7,849,421 4,637,990 7,120,857 Motor Vehicle Highway Budget Summary - Fund 202 & 266 This summary shows the combined Motor Vehicle Highway (MVH) Fund and MVH Restricted Fund. These funds account for a portion of the Streets & Sewers Division's operations including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the Department of Public Works. For the purposes of reporting to the State of Indiana, these funds are combined; however, their accounting must be kept separate based on the directive put forth by the Indiana State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Local Road & Street Fund Number 251 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,781,618 1,939,498 2,003,475 1,888,188 1,888,188 2,040,961 2,040,961 (152,773) 108% Intergov./ Grants 101,082 670,528 145,348 375,000 375,000 205,355 205,355 169,645 55% Interest Earnings 43,781 18,850 34,259 12,385 12,385 74,193 74,193 (61,808) 599% Other Income 18,968 - 10,510 - - - - - - Interfund Transfers In - - - 2,000,000 2,000,000 - - 2,000,000 0% Total Revenue 1,945,448 2,628,875 2,193,593 4,275,573 4,275,573 2,320,509 2,320,509 1,955,064 54% Expenditures by Type Supplies 4,468 367,364 57,542 350,000 367,220 347,256 - 347,256 19,964 95% Services & Charges Professional Services 200,078 459,207 690,622 250,000 539,384 524,598 - 524,598 14,785 97% Repairs & Maintenance 795,967 534,977 125,774 3,500,000 1,907,362 1,717,103 188,388 1,905,490 1,872 100% Other Services & Charges 2,094 8,202 - - - - - - - - Total Services & Charges 998,139 1,002,386 816,396 3,750,000 2,446,746 2,241,701 188,388 2,430,089 16,657 99% Capital 1,552,078 543,198 303,138 800,000 783,788 783,787 - 783,787 - 100% Interfund Transfers Out 1,000,000 2,000,000 1,000,000 220,000 220,000 - - - 220,000 0% Total Expenditures 3,554,685 3,912,948 2,177,076 5,120,000 3,817,753 3,372,745 188,388 3,561,132 256,621 93% Net Surplus / (Deficit) (1,609,236) (1,284,072) 16,517 (844,427) 457,820 (1,052,235) (1,240,623) Beginning Cash Balance 5,233,148 3,632,884 2,349,376 2,349,376 Cash Adjustments 8,971 565 14,192 - Ending Cash Balance 3,632,884 2,349,376 2,380,085 2,807,196 1,388,435 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance, restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment." This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Gas tax is forecasted conservatively given the changes in the State's distribution formula. This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Local Income Tax Economic Development Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project. Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There is no cash reserve requirement as this is a capital fund so it is spent down on capital projects. In 2021, the City issued an infrastructure bond to fund city-wide street improvements. As a result, some of the outsourced paving expenses typically budgeted for in this fund were moved to the 2021 Infrastructure Bond Capital Fund (#455). This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund (#265). The transfer from this fund was suspended in 2021 and the matching portion was covered by the 2021 Infrastructure Bond Capital Fund (#455) and this fund transferred $2 million to the Motor Vehicle Highway Fund (#202). In 2022, this fund will resume the $1 million matching transfer to Fund #265. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name LOIT Special Distribution Fund Number 257 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 144,097 - - - - - - - - Interest Earnings 1,257 1,469 3,417 6 6 3,388 3,388 (3,382) 56465% Other Income - 1,500 - - - - - - - Total Revenue 145,354 2,969 3,417 6 6 3,388 3,388 (3,382) 56465% Expenditures by Type Services & Charges Professional Services 17,856 3,762 - 189,223 187,723 184,782 - 184,782 2,941 98% Total Services & Charges 17,856 3,762 - 189,223 187,723 184,782 - 184,782 2,941 98% Capital 31,938 20,166 - - 4,314 4,314 - 4,314 - 100% Total Expenditures 49,793 23,927 - 189,223 192,037 189,096 - 189,096 2,941 98% Net Surplus / (Deficit) 95,560 (20,958) 3,417 (189,217) (192,031) (185,709) (185,709) Beginning Cash Balance 170,735 266,588 245,630 245,630 Cash Adjustments 293 - (804) - Ending Cash Balance 266,588 245,630 248,243 53,599 67,475 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2016, per the Indiana State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102). Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated once all funds are spent. The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - one-time distribution - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Local Road & Bridge Grant Fund Number 265 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 1,102,365 791,072 1,350,100 1,000,000 1,000,000 1,000,000 1,000,000 - 100% Interest Earnings 7,642 4,832 23,684 77 77 50,707 50,707 (50,630) 65853% Other Income - - - - - - - - - Interfund Transfers In 1,522,365 1,000,000 1,000,000 220,000 220,000 - - 220,000 0% Total Revenue 2,632,372 1,795,904 2,373,784 1,220,077 1,220,077 1,050,707 1,050,707 169,370 86% Expenditures by Type Services & Charges Repairs & Maintenance 1,691,081 2,482,521 594,751 1,000,000 3,105,996 3,105,996 - 3,105,996 - 100% Other Services & Charges - - - - - - - - - - Total Services & Charges 1,691,081 2,482,521 594,751 1,000,000 3,105,996 3,105,996 - 3,105,996 - 100% Capital - - - - - - - - - - Total Expenditures 1,691,081 2,482,521 594,751 1,000,000 3,105,996 3,105,996 - 3,105,996 - 100% Net Surplus / (Deficit) 941,291 (686,618) 1,779,033 220,077 (1,885,919) (2,055,289) (2,055,289) Beginning Cash Balance 449,431 1,391,493 704,875 704,875 Cash Adjustments 770 - (6,854) - Ending Cash Balance 1,391,493 704,875 2,477,054 (1,181,044) 428,020 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. The City is seeking $1 million in grant funding each year. In February 2017, the City received its first Community Crossings matching grant from INDOT for $1 million. The City's matching portion is covered by interfund transfers from other City funds. The transfers have come from the following funds: 2017 - $1 million - LOIT 2016 Special Distribution Fund (#257) | 2018 - $670,000 - LOIT 2016 Special Distribution Fund (#257) | 2019 - $553,253 - Local Road & Street Fund (#251) | 2020 - $1 million - Local Road & Street Fund (#251), $522,365 - Major Moves Construction Fund (#412) | 2021 - $1 million - 2021 Infrastructure Bonds Fund (#455) | 2022 - $1 million - Local Road & Street Fund (#251) This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Major Moves Construction Fund Number 412 Fund Type Capital Funds Control City Funds 2022 2022 2022 2022 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 668 84,756 32,517 - - 238,248 238,248 (238,248) - Interest Earnings 17,411 9,556 26,999 3,857 3,857 53,463 53,463 (49,606) 1386% Other Income 493,328 493,328 493,328 493,328 493,328 493,328 493,328 - 100% Total Revenue 511,407 587,639 552,844 497,185 497,185 785,039 785,039 (287,854) 158% Expenditures by Type Supplies - - - 350,000 699,998 628,041 - 628,041 71,957 90% Services & Charges Professional Services 108,890 57,027 217,156 250,000 122,636 97,521 - 97,521 25,115 80% Repairs & Maintenance 44,201 - 450,000 - - - - - - - Total Services & Charges 153,090 57,027 667,156 250,000 122,636 97,521 - 97,521 25,115 80% Capital 649,253 27,855 196,985 300,000 33,493 33,493 - 33,493 - 100% Interfund Transfers Out 522,365 - - - - - - - - - Total Expenditures 1,324,708 84,882 864,141 900,000 856,127 759,056 - 759,056 97,072 89% Net Surplus / (Deficit) (813,301) 502,758 (311,297) (402,815) (358,942) 25,983 25,983 Beginning Cash Balance 2,195,972 1,386,436 1,889,193 1,889,193 Cash Adjustments 3,765 - (5,596) - Ending Cash Balance 1,386,436 1,889,193 1,572,300 1,530,251 1,602,252 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.” This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source remaining by 2029. At that time, this fund will be spent down to zero. For 2021, $450,000 was budgeted for the Streets Division to use for street paving materials. In 2022, internal street paving materials decreased to $350,000. Budgeted for 2022 is $450,000 for Contracted Paving - as part of the City's Rebuilding our Streets Initiative. Also funded in 2022 is $200,000 Flashing Beacon and $300,000 Guardrail Installation. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2021 Infrastructure Bond Capital Fund Number 455 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - 21,221 37,031 - - 48,402 48,402 (48,402) - Interfund Transfers In - 8,601,026 - - - - - - - Total Revenue - 8,622,248 37,031 - - 48,402 48,402 (48,402) - Expenditures by Type Capital - 3,785,766 1,761,110 - 1,330,650 1,236,390 - 1,236,390 94,260 93% Interfund Transfers Out - 1,000,000 - - - - - - - - Total Expenditures - 4,785,766 1,761,110 - 1,330,650 1,236,390 - 1,236,390 94,260 93% Net Surplus / (Deficit) - 3,836,482 (1,724,079) - (1,330,650) (1,187,989) (1,187,989) Beginning Cash Balance - - 3,836,482 3,836,482 Cash Adjustments - - 189,608 - Ending Cash Balance - 3,836,482 2,302,010 2,505,831 922,516 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755). The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund to be used towards the approved The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. In 2021, $1,000,000 was transferred to the Local Road & Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT). In 2022, the Local Road & Street Fund (#251) will resume the matching transfer. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Solid Waste Operations Fund Number 610 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,656,106 6,092,214 6,909,550 7,472,103 7,472,103 7,622,504 7,622,504 (150,401) 102% Intergov./ Grants - - 7,410 - - 8,636 8,636 (8,636) - Interest Earnings 2,362 781 3,406 11,779 11,779 8,323 8,323 3,456 71% Other Income 98,540 49,951 63,306 45,000 45,000 18,231 18,231 26,769 41% Interfund Transfers In 250,000 1,796,371 263,687 - - 527,035 527,035 (527,035) - Total Revenue 6,007,008 7,939,316 7,247,359 7,528,882 7,528,882 8,184,729 8,184,729 (655,847) 109% Expenditures by Type Personnel Salaries & Wages 1,151,775 1,116,262 1,223,746 1,360,314 1,330,314 1,265,563 - 1,265,563 64,751 95% Fringe Benefits 491,924 450,803 478,575 646,901 602,901 526,275 - 526,275 76,626 87% Total Personnel 1,643,699 1,567,066 1,702,321 2,007,215 1,933,215 1,791,838 - 1,791,838 141,377 93% Supplies 328,387 314,035 434,548 541,233 497,163 306,830 - 306,830 190,333 62% Services & Charges Printing & Advertising 504 4,106 13,059 5,603 17,118 12,003 - 12,003 5,115 70% Repairs & Maintenance 1,156,210 1,249,530 1,844,161 1,113,830 1,928,830 1,893,174 - 1,893,174 35,656 98% Education & Training - 17,160 180 20,000 14,000 4,068 - 4,068 9,932 29% Travel - - - 9,900 9,900 - - - 9,900 0% Other Services & Charges 1,163,619 1,126,780 1,085,570 1,231,197 1,146,477 1,127,500 - 1,127,500 18,977 98% Debt Service Principal - 250,000 - - - - - - - - Total Services & Charges 2,320,333 2,647,575 2,942,970 2,380,530 3,116,325 3,036,744 - 3,036,744 79,580 97% Operating Expenditures 4,292,419 4,528,676 5,079,840 4,928,978 5,546,703 5,135,412 - 5,135,412 411,290 93% Bad Debt 35,467 24,584 670,719 62,273 107,273 219,772 - 219,772 (112,499) 205% Interfund Interfund Allocations 958,978 1,185,129 1,187,501 1,358,336 1,362,336 1,361,480 - 1,361,480 856 100% Interfund Transfers Out 979,213 867,967 981,664 1,106,005 1,106,005 899,690 - 899,690 206,315 81% Total Interfund 1,938,191 2,053,096 2,169,165 2,464,341 2,468,341 2,261,170 - 2,261,170 207,171 92% Total Expenditures 6,266,076 6,606,356 7,919,724 7,455,592 8,122,317 7,616,354 - 7,616,354 505,962 94% Beginning Cash Balance 449,145 87,032 906,471 906,471 Cash Adjustments (103,044) (513,522) 60,726 - Ending Cash Balance 87,032 906,471 294,832 313,035 766,957 Cash Reserves Target 626,608 660,636 791,972 812,232 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The most recent rate increases were in 2008 (ordinance no. 9861-08), 2017 (ordinance no. 10400-15), and 2021 (ordinance no. 10797-21). At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The loan was repaid June 30, 2021. Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees and a small budget for one (1) part-time employee. Rates for drivers have gone up significantly. | Supplies - The supplies budget includes fuel for the trash trucks, trash and yard waste totes, uniforms, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for the trash trucks. The majority of the budget for other charges & services is for landfill costs (approx. $1.2 million budgeted for 2022). Landfill costs have continued to increase as the volume of trash collected rises year after year. However, the City does not charge residents based on the volume of trash picked up so there is no additional revenue to help offset the increased costs. The City will continue to look for ways to be more efficient and/or raise more revenue. | Capital - Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases. Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Solid Waste Capital Fund Number 611 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 946 34 1,516 - - 5,297 5,297 (5,297) - Debt Proceeds 375,000 758,270 1,559,726 1,225,000 1,225,000 1,225,000 1,225,000 - 100% Interfund Transfers In 979,213 867,967 981,664 1,106,005 1,106,005 899,690 899,690 206,315 81% Total Revenue 1,355,159 1,626,271 2,542,907 2,331,005 2,331,005 2,129,987 2,129,987 201,018 91% Expenditures by Type Services & Charges Debt Service Principal 927,626 843,122 950,448 1,031,721 1,031,722 928,231 - 928,231 103,491 90% Debt Service Interest & Fees 51,027 37,977 31,216 74,284 74,286 48,912 - 48,912 25,374 66% Total Services & Charges 978,653 881,100 981,664 1,106,005 1,106,008 977,143 - 977,143 128,865 88% Capital 53,416 354,135 758,270 1,225,000 256 - - - 256 0% Total Expenditures 1,032,069 1,235,235 1,739,934 2,331,005 1,106,264 977,143 - 977,143 129,121 88% Net Surplus / (Deficit) 323,090 391,036 802,972 - 1,224,741 1,152,844 1,152,844 Beginning Cash Balance 64,925 388,126 779,163 779,163 Cash Adjustments 111 - (108) - Ending Cash Balance 388,126 779,163 1,582,027 2,003,904 2,734,871 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased through capital leases which are paid off over 5 years. This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Debt proceeds are from capital leases. The funds are held by an escrow agent Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds. The principal and interest expense budgeted is for capital lease payments for the trucks. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Water Works Operations Fund Number 620 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 19,530,007 19,423,624 19,141,578 20,819,225 20,819,225 19,884,402 19,884,402 934,823 96% Interest Earnings 29,477 28,409 95,051 91,160 91,160 187,240 187,240 (96,080) 205% Other Income 30,256 23,582 41,395 18,825 18,825 510,566 510,566 (491,741) 2712% Interfund Allocation Reimb 1,788,327 1,856,424 1,414,701 1,633,074 1,633,074 1,633,074 1,633,074 - 100% Interfund Transfers In 83,727 656,984 294,627 - - 134,865 134,865 (134,865) - Total Revenue 21,461,793 21,989,022 20,987,352 22,562,284 22,562,284 22,350,147 22,350,147 212,137 99% Total Expenditures 20,600,437 19,681,182 23,078,188 22,120,410 22,230,877 19,134,577 - 19,134,577 3,096,299 86% Expenditures by Type Personnel Salaries & Wages 3,387,258 3,192,897 3,497,540 4,191,488 4,191,488 3,777,318 - 3,777,318 414,170 90% Fringe Benefits 1,442,985 1,353,254 1,503,528 1,862,665 1,852,665 1,515,511 - 1,515,511 337,154 82% Total Personnel 4,830,243 4,546,151 5,001,068 6,054,153 6,044,153 5,292,830 - 5,292,830 751,324 88% Supplies 1,266,625 1,039,704 1,604,334 2,023,759 2,066,910 1,598,311 - 1,598,311 468,599 77% Services & Charges Professional Services 850,848 749,968 760,096 1,003,555 1,057,992 872,977 - 872,977 185,015 83% Printing & Advertising 2,209 2,029 7,168 7,033 7,403 2,341 - 2,341 5,062 32% Utilities 752,924 774,893 828,854 894,234 922,234 893,492 - 893,492 28,742 97% Repairs & Maintenance 388,841 465,164 411,658 483,486 545,471 402,687 - 402,687 142,784 74% Education & Training 10,322 20,142 15,517 35,675 36,536 22,722 - 22,722 13,815 62% Travel 2,754 - - 23,250 8,472 3,775 - 3,775 4,698 45% Other Services & Charges 2,998,135 2,896,198 2,536,459 3,437,075 3,373,515 2,529,469 - 2,529,469 844,046 75% Debt Service Principal 401,882 296,671 201,048 - - - - - - - Debt Service Interest & Fees 15,525 8,064 3,131 - - - - - - - Total Services & Charges 5,423,441 5,213,129 4,763,931 5,884,308 5,951,624 4,727,463 - 4,727,463 1,224,162 79% Operating Expenditures 11,520,310 10,798,983 11,369,334 13,962,220 14,062,687 11,618,604 - 11,618,604 2,444,085 83% Bad Debt 99,420 51,503 1,103,072 100,000 100,000 303,108 - 303,108 (203,108) 303% Interfund Interfund Allocations 2,184,334 2,267,793 2,342,714 2,848,061 2,858,061 2,856,398 - 2,856,398 1,663 100% PILOT 1,629,442 1,611,201 1,613,639 1,606,468 1,606,468 1,606,468 - 1,606,468 - 100% Interfund Transfers Out 5,166,931 4,951,702 6,649,430 3,603,661 3,603,661 2,750,000 - 2,750,000 853,661 76% Total Interfund 8,980,707 8,830,696 10,605,783 8,058,190 8,068,190 7,212,866 - 7,212,866 855,324 89% Total Expenditures 20,600,437 19,681,182 23,078,188 22,120,410 22,230,877 19,134,577 - 19,134,577 3,096,301 86% Net Surplus / (Deficit) 861,356 2,307,840 (2,090,837) 441,874 331,407 3,215,570 3,215,570 Beginning Cash Balance 4,204,418 4,840,727 6,550,457 6,550,457 Cash Adjustments (225,047) (598,110) 299,163 - Ending Cash Balance 4,840,727 6,550,457 4,758,783 6,881,864 7,853,450 Cash Reserves Target 1,030,022 984,059 1,153,909 1,111,544 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for the revenues and operational expenses of the City-owned water utility. This fund also provides the monies for debt service obligations and capital improvements through transfer of monies to other water utility funds. The water utility is run by the Water Works Division of the Department of Public Works. Water Works solely utilizes groundwater to serve more than 112,000 customers. There are nine well fields which can produce water to be treated before making its way to homes and businesses via 550+ miles of water main. Water Works staff regularly conducts thorough testing on the groundwater before, during and after treatment, as well as throughout the distribution system. Water being distributed meets or exceeds all drinking water regulations. The general source of the water utility's revenue comes from the water service that is provided to its customers. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. Changes to water rates are subject to approval of the Indiana Utility Regulatory Commission (IURC). Charges for services revenue forecast assumptions remain conservative. Other Income consists of reimbursements and other miscellaneous type sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation, which allocates the operational costs of the customer service department to benefiting operations including Sewage Works (Fund #641), Solid Waste (Fund #610), and Project ReLeaf (Fund #655); and the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. This fund also receives interest earnings from the other water utility funds (#624, 625, 626 and 629) for interest earned on cash balances in those funds that is subsequently transferred to this fund. Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to utility billing and collections. | Personnel - The personnel budget includes the wages and benefits for 68 full-time employees, and $86k for part-time and seasonal wages. | Supplies - The supplies budget includes inventory such as replacement parts for water mains and hydrants, repair & maintenance materials, concrete supplies, water treatment chemicals, laboratory supplies, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor water infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the Water Works Division's facilities and distribution sites. Professional services include well cleaning, electrical services, large meter testing, evaluation studies, and more. Other charges & services includes $1.1 million for various services associated with the utility's customer service billing and collections activities such as credit card processing fees, bill production and mailing, and utility billing software charges. Other charges and services also includes $1.1 million for plumbing contractors for the Water Insurance Service Line Leak Program. | Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). | Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). | Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. | Capital - Water Work's capital needs are tracked in a separate capital fund (#622). Funds are transferred as needed to cover capital expenditures. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Water Works Capital Fund Number 622 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 236,907 171,959 251,905 210,000 210,000 (106,004) (106,004) 316,004 -50% Interest Earnings 51,626 50,372 153,064 7,228 7,228 227,703 227,703 (220,475) 3150% Other Income 9,568 11,040 7,084 - - 2,392 2,392 (2,392) - Interfund Transfers In 3,862,000 3,373,000 3,971,704 850,000 850,000 - - 850,000 0% Bond Proceeds - - - 18,488,000 - - - - - Total Revenue 4,160,101 3,606,371 4,383,757 19,555,228 1,067,228 124,091 124,091 943,137 12% Expenditures by Type Services & Charges Professional Services 31,704 22,740 42,253 1,000,000 799,543 132,973 - 132,973 666,570 17% Total Services & Charges 31,704 22,740 42,253 1,000,000 799,543 132,973 - 132,973 666,570 17% Capital 726,784 1,511,591 3,271,169 19,338,000 22,010,706 4,104,934 - 4,104,934 17,905,771 19% Bad Debt - (428) - - - - - - - - Total Expenditures 758,488 1,533,903 3,313,423 20,338,000 22,810,248 4,237,907 - 4,237,907 18,572,341 19% Net Surplus / (Deficit) 3,401,613 2,072,468 1,070,334 (782,772) (21,743,020) (4,113,816) (4,113,816) Beginning Cash Balance 4,187,432 7,652,044 9,672,979 9,672,979 Cash Adjustments 62,999 (51,533) 316,541 - Ending Cash Balance 7,652,044 9,672,979 11,059,854 (12,070,042) 6,652,330 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: 2023 Adopted Budget includes: Equipment: $25,000 • (1) Trailer 20 ' Long for Dump Truck Vehicles: $462,000 • (1) Tandem Axle Dump Truck - $275,000 • (2) Mini Cargo Vans - $66,000 • (1) Pickup Valve Truck - $65,000 • (2) Hybrid Vehicles - $56,000 Water Mains: $1,900,000 • New Main on Lathrop Street-Bendix Drive to Portage Avenue - $888,000 • Water main, hydrant, and valve replacement - $715,000 • New on Trail ROW-Dublin Street to Cripe Street - $297,000 Water Meter Replacement - $4,000,000 System Renewal Projects- TBD - $2,500,000 Services for Capital Planning - $100,000 Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one- time capital contribution charged to customers making a new connection to the water system. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Water Works Customer Deposit Fund Number 624 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 11,222 7,493 12,668 - - 38,236 38,236 (38,236) - Total Revenue 11,222 7,493 12,668 - - 38,236 38,236 (38,236) - Expenditures Interfund Transfers Out 16,448 7,493 - - - - - - - - Total Expenditures 16,448 7,493 - - - - - - - - Net Surplus / (Deficit) (5,227) - 12,668 - - 38,236 38,236 Beginning Cash Balance 1,287,448 1,263,319 1,279,314 1,279,314 Cash Adjustments (18,903) 15,996 23,530 - Ending Cash Balance 1,263,319 1,279,314 1,315,511 1,279,314 1,349,630 Cash Reserves Target 1,263,319 1,279,314 1,315,511 1,279,314 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 100% cash reserves for customer deposits City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Water Works Sinking (Debt Service) Fund Number 625 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 8,907 2,818 18,171 - - 54,408 54,408 (54,408) - Interfund Transfers In 1,218,000 1,508,702 2,662,430 2,753,661 2,753,661 2,750,000 2,750,000 3,661 100% Total Revenue 1,226,907 1,511,520 2,680,601 2,753,661 2,753,661 2,804,408 2,804,408 (50,747) 102% Expenditures by Type Services & Charges Debt Service Principal 1,058,099 1,093,877 1,248,939 1,663,800 1,663,800 1,045,513 - 1,045,513 618,287 63% Debt Service Interest & Fees 443,037 417,148 390,368 1,089,861 1,089,863 356,162 - 356,162 733,701 33% Total Services & Charges 1,501,136 1,511,025 1,639,307 2,753,661 2,753,663 1,401,675 - 1,401,675 1,351,988 51% Interfund Transfers Out 10,069 2,818 - - - - - - - - Total Expenditures 1,511,205 1,513,843 1,639,307 2,753,661 2,753,663 1,401,675 - 1,401,675 1,351,988 51% Net Surplus / (Deficit) (284,298) (2,323) 1,041,294 - (2) 1,402,734 1,402,734 Beginning Cash Balance 286,131 2,323 - - Cash Adjustments 491 - 1,232,493 - Ending Cash Balance 2,323 - 2,273,787 (2) 3,665,884 Cash Reserves Target 2,323 - 2,273,787 (2) Fund Purpose: Explanation of Revenue Sources: This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Current debt includes: • 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) • 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) • 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) • 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) • 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Water Works Bond Reserve Fund Number 626 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,438 8,191 13,836 - - 42,407 42,407 (42,407) - Total Revenue 12,438 8,191 13,836 - - 42,407 42,407 (42,407) - Expenditures Interfund Transfers Out 20,000 8,188 - - - - - - - - Total Expenditures 20,000 8,188 - - - - - - - - Net Surplus / (Deficit) (7,562) 4 13,836 - - 42,407 42,407 Beginning Cash Balance 1,427,971 1,422,800 1,422,804 1,422,804 Cash Adjustments 2,390 - (4,531) - Ending Cash Balance 1,422,800 1,422,804 1,432,109 1,422,804 1,478,046 Cash Reserves Target 1,422,800 1,422,804 1,432,109 1,422,804 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Historically, excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Water Works Operations & Maintenance Reserve Fund Number 629 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 25,426 17,168 28,377 - - 85,903 85,903 (85,903) - Interfund Transfers In 16,931 - 15,296 - - - - - - Total Revenue 42,357 17,168 43,673 - - 85,903 85,903 (85,903) - Expenditures Interfund Transfers Out 37,210 17,168 - - - - - - - - Total Expenditures 37,210 17,168 - - - - - - - - Net Surplus / (Deficit) 5,147 - 43,673 - - 85,903 85,903 Beginning Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652 Cash Adjustments 4,976 - (9,550) - Ending Cash Balance 2,912,652 2,912,652 2,946,775 2,912,652 3,040,120 Cash Reserves Target 2,572,765 2,455,404 3,105,157 3,105,157 Fund Purpose: Explanation of Revenue Sources: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments. If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 16.67% of annual operating expenses in Fund 620, net of transfers City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Sewer Repair Insurance Fund Number 640 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 672,463 697,338 701,488 659,500 659,500 703,574 703,574 (44,074) 107% Interest Earnings 18,620 12,053 27,093 36,327 36,327 54,170 54,170 (17,843) 149% Other Income - - - - - - - - - Interfund Transfers In - - 48,167 - - 6,390 6,390 (6,390) - Total Revenue 691,083 709,391 776,748 695,827 695,827 764,134 764,134 (68,307) 110% Expenditures by Type Personnel Salaries & Wages 116,128 119,441 119,081 135,402 135,178 130,097 - 130,097 5,081 96% Fringe Benefits 51,106 52,566 55,024 57,501 57,325 55,746 - 55,746 1,579 97% Total Personnel 167,234 172,007 174,105 192,903 192,503 185,844 - 185,844 6,660 97% Supplies 26,545 34,659 42,321 66,447 66,447 40,016 - 40,016 26,431 60% Services & Charges Printing & Advertising - - - 200 200 - - - 200 0% Repairs & Maintenance 507,227 422,857 474,934 451,050 638,740 589,860 - 589,860 48,881 92% Other Services & Charges 6,875 - - - - - - - - - Total Services & Charges 514,102 422,857 474,934 451,250 638,940 589,860 - 589,860 49,081 92% Operating Expenditures 707,880 629,522 691,360 710,600 897,890 815,720 - 815,720 82,172 91% Bad Debt 3,705 1,891 57,952 6,500 6,500 8,820 - 8,820 (2,320) 136% Interfund Allocations 84,511 91,901 96,195 100,506 100,906 100,897 - 100,897 9 100% Total Expenditures 796,097 723,314 845,507 817,606 1,005,296 925,437 - 925,437 79,861 92% Net Surplus / (Deficit) (105,014) (13,923) (68,759) (121,779) (309,469) (161,304) (161,304) Beginning Cash Balance 2,173,605 2,052,857 2,003,861 2,003,861 Cash Adjustments (15,735) (35,074) 16,862 - Cash Reserves Target 199,024 180,829 211,377 251,324 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. Personnel - The personnel budget includes the wages and benefits for two (2) full-time employees. | Supplies - The supplies budget includes materials, uniforms, and other small operating supplies. | Services - The repair & maintenance budget includes $400k for outside contracted work and $1,000 for R&M for equipment. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Sewage Works Operations Fund Number 641 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 36,969,565 38,772,010 40,319,532 39,919,300 39,919,300 42,187,751 42,187,751 (2,268,451) 106% Interest Earnings 80,803 69,545 247,071 191,496 191,496 568,907 568,907 (377,411) 297% Other Income 36,100 276,595 106,610 4,600 4,600 68,553 68,553 (63,953) 1490% Interfund Allocation Reimb 446,759 449,895 463,761 461,751 461,751 461,751 461,751 - 100% Interfund Transfers In 77,322 1,697,758 415,513 - - 184,500 184,500 (184,500) - Total Revenue 37,610,549 41,265,804 41,552,487 40,577,147 40,577,147 43,471,462 43,471,462 (2,894,315) 107% Expenditures by Division Sewers 5,816,750 6,803,434 7,807,448 7,310,842 8,327,632 7,048,829 - 7,048,829 1,278,803 85% Concrete Crew 416,511 466,063 521,609 590,284 610,913 562,830 - 562,830 48,083 92% Wastewater 33,360,472 29,353,258 32,097,845 28,973,471 29,989,418 28,653,161 320 28,653,481 1,335,936 96% Organic Resources 1,587,652 1,326,459 1,506,046 1,481,692 1,451,238 1,167,251 - 1,167,251 283,987 80% Total Expenditures 41,181,385 37,949,214 41,932,947 38,356,289 40,379,201 37,432,072 320 37,432,392 2,946,809 93% Expenditures by Type Personnel Salaries & Wages 4,716,820 4,777,198 4,946,254 5,835,891 5,833,796 5,272,342 - 5,272,342 561,454 90% Fringe Benefits 1,973,822 1,956,552 2,018,844 2,488,025 2,475,620 2,015,847 - 2,015,847 459,773 81% Total Personnel 6,690,642 6,733,749 6,965,098 8,323,916 8,309,416 7,288,190 - 7,288,190 1,021,227 88% Supplies 1,666,866 1,569,805 2,230,631 2,774,710 2,839,434 2,484,857 - 2,484,857 354,578 88% Services & Charges Professional Services 849,692 399,309 590,275 214,980 1,282,164 1,065,584 - 1,065,584 216,581 83% Printing & Advertising 849 1,623 1,182 6,857 7,137 4,135 - 4,135 3,002 58% Utilities 1,101,420 1,160,652 1,267,312 1,437,613 1,515,613 1,337,488 - 1,337,488 178,125 88% Repairs & Maintenance 1,455,801 1,677,510 1,677,658 2,191,867 2,055,347 1,731,522 - 1,731,522 323,826 84% Education & Training 12,122 15,176 20,869 41,500 40,549 34,832 320 35,152 5,397 87% Travel 6,202 356 10,417 45,500 39,563 14,539 - 14,539 25,023 37% Other Services & Charges 2,439,052 3,157,093 1,889,515 2,702,709 3,651,813 2,636,784 - 2,636,784 1,015,030 72% Debt Service Principal 514,260 294,414 188,482 - - - - - - - Debt Service Interest & Fees 16,278 7,815 2,935 - - - - - - - Total Services & Charges 6,395,675 6,713,948 5,648,646 6,641,026 8,592,187 6,824,884 320 6,825,204 1,766,984 79% Operating Expenditures 14,753,183 15,017,502 14,844,375 17,739,652 19,741,038 16,597,930 320 16,598,250 3,142,789 84% Capital - - 20,610 - - - - - - - Bad Debt 158,420 83,831 1,749,145 225,000 225,000 423,366 - 423,366 (198,366) 188% Interfund Interfund Allocations 5,645,332 6,312,945 6,081,041 6,129,164 6,150,690 6,148,303 - 6,148,303 2,387 100% PILOT 4,592,349 4,543,120 4,465,686 4,489,126 4,489,126 4,489,126 - 4,489,126 - 100% Interfund Transfers Out 16,032,102 11,991,816 14,772,089 9,773,347 9,773,347 9,773,347 - 9,773,347 - 100% Total Interfund 26,269,783 22,847,881 25,318,816 20,391,637 20,413,163 20,410,776 - 20,410,776 2,387 100% Total Expenditures 41,181,385 37,949,214 41,932,947 38,356,289 40,379,201 37,432,072 320 37,432,392 2,946,810 93% Net Surplus / (Deficit) (3,570,836) 3,316,590 (380,459) 2,220,858 197,946 6,039,390 6,039,070 Beginning Cash Balance 15,409,455 11,466,153 13,825,371 13,825,371 Cash Adjustments (372,465) (957,372) 376,151 - Ending Cash Balance 11,466,153 13,825,371 13,821,063 14,023,317 19,586,870 Cash Reserves Target 2,059,069 1,897,461 2,096,647 2,018,960 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater - Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. | Sewers - Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s retention ponds. | Organic Resources - Recycles collected yard waste, leaves, and brush for compost and mulch products. This fund receives revenue from charges for utility services for the City's residents. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. The ordinance also established the Utility Assistance Program (UAP), to provide discounts to qualifying low-income customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per month with the option to increase it gradually over the years to support the program as needed. Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. This fund also receives interest earnings from the other sewage works funds (#643 & 654) for interest earned on cash balances in those funds that is subsequently transferred to this fund. Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 89 full-time employees, and $243k for part-time and seasonal wages. | Supplies - Includes supplies needed to operate the wastewater treatment plant, such as water treatment chemicals, laboratory supplies, repair & maintenance materials, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. Also includes supplies for sewer repair & maintenance and the operations of Organic Resources. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor sewer infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the wastewater treatment plant facilities, organic resources, and 50% of the utilities costs for the Public Works Service Center (utilized by Sewers). The other 50% is paid for by the Streets division which is budgeted in the Motor Vehicle Highway Fund (#202). Professional services include contract lab analysis and biomonitoring that cannot be completed in-house. Other charges & services includes contractual services for main line repairs and engineering projects for storm/sanitary sewer system repair/rehab/stabilization. | Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). | Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures.| Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Works' capital assets. | Capital - Sewage Works' capital needs are tracked in a separate capital fund (#642). Funds are transferred as needed to cover capital expenditures. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Sewage Works Capital Fund Number 642 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 547,367 539,730 106,734 339,000 339,000 340,467 340,467 (1,467) 100% Interest Earnings 137,764 87,851 201,511 23,988 23,988 402,237 402,237 (378,249) 1677% Other Income 17,342 24,656 19,550 - - - - - - Interfund Transfers In 7,911,000 5,946,370 3,874,147 - - - - - - Bond Proceeds - - - 31,100,000 - 32,150,000 32,150,000 (32,150,000) - Total Revenue 8,613,472 6,598,607 4,201,942 31,462,988 362,988 32,892,704 - 32,892,704 (32,529,716) 9062% Expenditures by Type Services & Charges Professional Services - - 18,900 1,500,000 2,164,930 1,105,955 - 1,105,955 1,058,975 49% Total Services & Charges - - 18,900 1,500,000 2,164,930 1,105,955 - 1,105,955 1,058,975 51% Capital 4,248,134 6,048,729 3,300,931 32,710,000 36,817,009 2,311,537 - 2,311,537 34,505,472 6% Bad Debt - (1,031) - - - - - - - - Total Expenditures 4,248,134 6,047,698 3,319,831 34,210,000 38,981,939 3,417,492 - 3,417,492 35,564,447 9% Net Surplus / (Deficit) 4,365,338 550,908 882,111 (2,747,012) (38,618,951) 29,475,212 29,475,212 Beginning Cash Balance 9,417,064 13,821,218 14,359,708 14,359,708 Cash Adjustments 38,815 (12,418) (15,241,819) - Ending Cash Balance 13,821,218 14,359,708 - (24,259,244) 12,732,727 Cash Reserves Target - - - Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one- time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs (renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation. 2023 Adopted Budget includes: Capital Equipment Wastewater: • (1) Connect Van - $30,000 • (1) Utility Cart - $18,000 • (2) Portable Generators & Trailers - $120,000 Organic Resources: • (3) Front End Loaders - $310,000 Sewers Division: • (1) Excavator - $300,000 • (1) Sewer Camera Truck - $425,000 • (1) Truck-4WD/crew cab - $60,000 • (2) Compressors - $30,000 Capital Projects Wastewater Treatment Plant (WWTP) Upgrades: • WWTP Plant/Secondary Projects - $5.0 million • WWTP Secondary Plant Improvements - $1.4 million • LTCP/CSO Tank Design WWTP - $1.0 million Sewers: • Sewer Lining Projects - $2.0 million Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 48,416 32,719 53,797 - - 162,855 162,855 (162,855) - Interfund Transfers In - - - - - - - - - Total Revenue 48,416 32,719 53,797 - - 162,855 162,855 (162,855) - Expenditures Interfund Transfers Out 71,004 32,719 - - - - - - - - Total Expenditures 71,004 32,719 - - - - - - - - Net Surplus / (Deficit) (22,588) - 53,797 - - 162,855 162,855 Beginning Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801 Cash Adjustments 9,538 - (18,104) - Ending Cash Balance 5,550,801 5,550,801 5,586,493 5,550,801 5,763,455 Cash Reserves Target 4,192,386 4,327,098 5,101,996 5,101,996 Fund Purpose: Explanation of Revenue Sources: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments. If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Cash Reserves Target 16.67% of annual operating expenses in Fund 641, net of transfers City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Sewage Sinking (Debt Service) Fund Number 649 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 41,998 19,986 47,494 - - 120,213 120,213 (120,213) - Debt Proceeds 5,743,815 14,339,893 - - - - - - - Interfund Transfers In 8,110,581 7,845,090 11,107,089 9,773,347 9,773,347 9,773,347 9,773,347 - 100% Total Revenue 13,896,394 22,204,969 11,154,583 9,773,347 9,773,347 9,893,560 9,893,560 (120,213) 101% Expenditures by Type Services & Charges Debt Service Principal 11,716,557 20,236,844 6,275,000 7,460,066 7,460,066 6,420,000 - 6,420,000 1,040,066 86% Debt Service Interest & Fees 1,948,613 1,779,749 1,238,373 2,313,281 2,313,281 1,076,591 - 1,076,591 1,236,690 47% Total Services & Charges 13,665,170 22,016,593 7,513,373 9,773,347 9,773,347 7,496,591 - 7,496,591 2,276,756 77% Interfund Transfers Out - 1,509,210 - - - - - - - - Total Expenditures 13,665,170 23,525,803 7,513,373 9,773,347 9,773,347 7,496,591 - 7,496,591 2,276,756 77% Net Surplus / (Deficit) 231,224 (1,320,833) 3,641,210 - - 2,396,969 2,396,969 Beginning Cash Balance 1,087,745 1,320,833 - - Cash Adjustments 1,865 - (9,391) - Ending Cash Balance 1,320,833 - 3,631,819 - 6,033,296 Cash Reserves Target 1,320,833 - 3,631,819 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The par amount of the bonds were $12,450,000 with a premium of $1,889,893 a total of $14,339,893. The funds were deposited into this fund to be used to pay off the 2009 and 2011 debt in December 2021. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). Current debt includes: • 2012 Sewage Works Revenue Bonds - final payment December 1, 2032, (debt schedule #101) • 2013A Sewage Works Revenue Bonds - final payment December 1, 2024 , (debt schedule #105) • 2015 Sewage Works Revenue Bonds, Refunding 2006 & 2007 - final payment December 1, 2025, (debt schedule #145) • 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment December 1, 2030, (debt schedule #80) • 2021 Sewage Works Revenue Bonds, Refunding 2009 & 2011 - final payment December 1, 2031 (debt schedule #219) The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the refunding were used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in principal and interest over the remaining life of the bonds. The 2021 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2009 and 2011 debt. The proceeds from the issuance of the refunding were used to pay off of the original debt. The payoff was $15.1 million in principal and $323k in interest. The refunding saved the City approximately $3.5 million in principal and interest over the remaining life of the bonds. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Sewage Debt Service Reserve Fund Number 653 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 20,901 271 36,341 - - 110,014 110,014 (110,014) - Interfund Transfers In - 1,509,210 - - - - - - - Total Revenue 20,901 1,509,481 36,341 - - 110,014 110,014 (110,014) - Expenditures by Type Interfund Transfers Out 322,566 1,749,971 - - - - - - - - Total Expenditures 322,566 1,749,971 - - - - - - - - Net Surplus / (Deficit) (301,665) (240,490) 36,341 - - 110,014 110,014 Beginning Cash Balance 4,291,915 3,990,250 3,749,760 3,749,760 Cash Adjustments - - (12,230) - Ending Cash Balance 3,990,250 3,749,760 3,773,871 3,749,760 3,893,415 Cash Reserves Target 3,990,250 3,749,760 3,773,871 3,749,760 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). A new debt service reserve requirement was established for the 2021 Sewage Works Refunding Revenue Bonds (debt schedule #219) in the amount of $1,509,210. This amount was transferred from the Sewage Works Sinking Fund (#649) in 2021. The debt service reserve amount is used towards the last debt service payment. Bond principal and interest payments are accounted for in the Sewage Works Sinking Fund (#649). In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to be used towards the refunding. In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The remaining debt service reserve ($1,749,971) for the 2009 and 2011 debt was transferred to the Sewage Works Debt Service Fund #649 to be used towards the pay off of the debt in December 2021. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Sewage Works Customer Deposit Fund Number 654 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,641 4,446 10,905 - - 37,039 37,039 (37,039) - Total Revenue 4,641 4,446 10,905 - - 37,039 37,039 (37,039) - Expenditures Interfund Transfers Out 6,318 4,446 - - - - - - - - Total Expenditures 6,318 4,446 - - - - - - - - Net Surplus / (Deficit) (1,677) - 10,905 - - 37,039 37,039 Beginning Cash Balance 413,157 649,073 903,840 903,840 Cash Adjustments 237,593 254,768 270,696 - Ending Cash Balance 649,073 903,840 1,185,442 903,840 1,360,670 Cash Reserves Target 649,073 903,840 1,185,442 903,840 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Historically, interest earned on this fund's cash balance was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Cash Reserves Target 100% cash reserves for customer deposits City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Project ReLeaf Fund Number 655 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 446,136 466,321 455,212 451,610 451,610 455,392 455,392 (3,782) 101% Interest Earnings 4,176 2,322 4,980 6,690 6,690 13,471 13,471 (6,781) 201% Interfund Transfers In - - 36,158 - - 4,905 4,905 (4,905) - Total Revenue 450,312 468,643 496,350 458,300 458,300 473,768 473,768 (15,468) 103% Expenditures by Type Personnel Salaries & Wages 56,338 40,726 35,920 83,136 83,136 40,178 - 40,178 42,958 48% Fringe Benefits 4,376 3,115 2,810 6,360 6,360 3,074 - 3,074 3,286 48% Total Personnel 60,714 43,841 38,730 89,496 89,496 43,252 - 43,252 46,244 48% Supplies 4,764 3,980 6,928 7,250 7,250 4,380 - 4,380 2,870 60% Services & Charges Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Operating Expenditures 65,478 47,821 45,658 96,746 96,746 47,632 - 47,632 49,114 49% Bad Debt 2,634 1,793 43,213 6,500 6,500 6,436 - 6,436 64 99% Interfund Interfund Allocations 42,385 37,736 46,462 36,239 36,239 36,239 - 36,239 - 100% Interfund Transfers Out 300,000 500,000 300,000 300,000 300,000 275,000 - 275,000 25,000 92% Total Interfund 342,385 537,736 346,462 336,239 336,239 311,239 - 311,239 25,000 93% Total Expenditures 410,497 587,350 435,333 439,485 439,485 365,307 - 365,307 74,178 83% Net Surplus / (Deficit) 39,815 (118,707) 61,017 18,815 18,815 108,461 108,461 Beginning Cash Balance 398,183 425,913 282,057 282,057 Cash Adjustments (12,085) (25,149) 9,992 - Ending Cash Balance 425,913 282,057 353,065 300,872 461,511 Cash Reserves Target 102,624 146,838 108,833 109,871 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division. This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires. (Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05) Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. The personnel budget includes the wages and benefits for the seasonal employees who perform the leaf pick-up work during the fall and spring. Interfund Transfers Out are for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by other funds. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by Fund 641. In 2022, the transfer will be made to Fund #202 going forward. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Storm Sewer Fund Number 667 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 1,037,898 1,064,337 1,036,932 1,147,200 1,147,200 1,042,143 1,042,143 105,057 91% Intergov./ Grants - 68,000 - - - 293,000 293,000 (293,000) - Interest Earnings 4,831 7,492 22,740 5,375 5,375 53,355 53,355 (47,980) 993% Other Income - - 12,000 - - - - - - Interfund Transfers In - - 73,642 - - 10,305 10,305 (10,305) - Total Revenue 1,042,729 1,139,829 1,145,315 1,152,575 1,152,575 1,398,803 1,398,803 (246,228) 121% Expenditures by Type Services & Charges Professional Services 11,085 74,572 189,476 300,000 456,611 273,376 - 273,376 183,235 60% Other Services & Charges - - - - - - - - - - Total Services & Charges 11,085 74,572 189,476 300,000 456,611 273,376 - 273,376 183,235 60% Capital 90,050 436,855 1,217,100 1,150,000 478,903 389,687 - 389,687 89,216 81% Bad Debt 3,186 175 84,577 - 25,000 13,360 - 13,360 11,640 53% Total Expenditures 104,322 511,602 1,491,154 1,450,000 960,514 676,423 - 676,423 284,091 70% Net Surplus / (Deficit) 938,407 628,227 (345,839) (297,425) 192,061 722,379 722,379 Beginning Cash Balance 124,406 1,032,916 1,604,154 1,604,154 Cash Adjustments (29,898) (56,988) 27,377 - Ending Cash Balance 1,032,916 1,604,154 1,285,693 1,796,215 2,163,420 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A storm water utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. The original storm water fee structure was a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. In August 2021, the Common Council passed ordinance no. 10797-21 to change the rates. Effective January 1, 2022, the residential flat rate remains $2 per month however the non-residential rate will change as follows: Tier 1-$5, Tier-2 $8, Tier 3-$10, Tier 4-$16, and Tier 5-$20. The ordinance allows for the storm water rates to increase incrementally from 2022 through 2025. In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River Enhancement Program Division of Wildlife to be used towards the Northshore Bank Stabilization Project. The 2022 budget for stormwater projects include $200,000 for professional services and $824,000 identified for storm sewer projects, drainage projects, downspout disconnection plan and misc. repairs. In 2021, projects included work on the South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police State Seizures Fund Number 216 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,678 22,670 23,345 5,000 5,000 51,127 51,127 (46,127) 1023% Interest Earnings 1,895 993 2,551 2,364 2,364 6,281 6,281 (3,917) 266% Other Income 18 - - - - - - - - Interfund Transfers In - 7,636 - - - - - - - Total Revenue 6,591 31,299 25,897 7,364 7,364 57,408 57,408 (50,044) 780% Expenditures by Type Services & Charges Education & Training - - - 10,000 10,000 - - - 10,000 0% Other Services & Charges - - - 12,000 12,000 - - - 12,000 0% Total Services & Charges - - - 22,000 22,000 - - - 22,000 0% Capital 31,753 71,043 - - - - - - - - Total Expenditures 31,753 71,043 - 22,000 22,000 - - - 22,000 0% Net Surplus / (Deficit) (25,162) (39,744) 25,897 (14,636) (14,636) 57,408 57,408 Beginning Cash Balance 238,323 213,569 173,825 173,825 Cash Adjustments 409 - (632) - Ending Cash Balance 213,569 173,825 199,090 159,189 257,001 Cash Reserves Target 7,938 17,761 - 5,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property. This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are typically budgeted for law enforcement training and various Police Department expenses. In recent years, the Police Department has used this fund to purchase one to two vehicles each year. The Police Department has continued to spend down the cash balance in this fund in order to alleviate some of the burden on its operating budget in the General Fund (#101). Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police Curfew Violations Fund Number 218 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 768 - 171 - - - - - - Interest Earnings 115 82 8 - - - - - - Total Revenue 883 82 178 - - - - - - Expenditures by Type Interfund Transfers Out - - 14,059 - - - - - - - Total Expenditures - - 14,059 - - - - - - - Net Surplus / (Deficit) 883 82 (13,880) - - - - Beginning Cash Balance 12,894 13,799 13,880 13,880 Cash Adjustments 22 - - (13,880) Ending Cash Balance 13,799 13,880 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has received very little revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Law Enforcement Continuing Education Fund Number 220 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 41,980 390,016 - 449,000 648,640 648,640 (199,640) 144% Charges for Services 148,550 115,024 136,492 115,000 115,000 106,073 106,073 8,927 92% Fines, Forfeitures, and Fees 92,751 89,648 111,666 101,200 101,200 117,605 117,605 (16,405) 116% Interest Earnings 3,849 2,229 8,766 10,442 10,442 20,473 20,473 (10,031) 196% Donations 2,000 500 785 1,000 1,000 8,400 8,400 (7,400) 840% Other Income 11,555 2,970 1,884 - - 93,350 93,350 (93,350) - Interfund Transfers In - 73,512 218,353 - - - - - - Total Revenue 258,705 325,862 867,961 227,642 676,642 994,541 994,541 (317,899) 147% Expenditures by Type Supplies 62,084 193,652 198,761 137,000 256,354 209,080 - 209,080 47,275 82% Services & Charges Professional Services 1,136 188 1,929 - - 13,866 - 13,866 (13,866) - Education & Training 81,558 131,259 174,565 90,000 135,080 125,137 - 125,137 9,942 93% Travel 20,646 28,840 49,137 51,500 51,082 39,543 - 39,543 11,540 77% Other Services & Charges 31,421 69,045 52,751 59,250 24,651 20,734 - 20,734 3,917 84% Total Services & Charges 134,762 229,333 278,383 200,750 210,813 199,280 - 199,280 11,533 95% Capital - - 26,338 40,000 333,193 301,100 - 301,100 32,093 90% Bad Debt 54 - - - - - - - - - Interfund Transfers Out - - 19,000 - - - - - - - Total Expenditures 196,900 422,985 522,482 377,750 800,360 709,459 - 709,459 90,901 89% Net Surplus / (Deficit) 61,806 (97,123) 345,479 (150,108) (123,718) 285,082 285,082 Beginning Cash Balance 421,276 483,549 378,981 378,981 Cash Adjustments 467 (7,445) (6,718) - Ending Cash Balance 483,549 378,981 717,743 255,263 999,052 Cash Reserves Target 49,225 105,746 130,620 200,090 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 6974-81) to fund the continuing education for the officers of the South Bend Police Department. This fund is funded by fees from accident reports and fines for false alarm and loud noise ordinance violations. Starting in 2022, this fund will receive the following revenue sources previously accounted for in other police special revenue funds: state and federal grant revenue, charges for services from the enforcement courses offered to other police departments who pay a fee to attend the training (formerly in Fund #294), impound towing fees (formerly Fund #295), and donations for the Police K-9 unit (formerly in Fund #705). This fund also receives revenue from interest earned on the fund's cash balance. Previously, this fund received revenue from gun permit application fees; however, a change in State legislation eliminated this revenue source. Effective July 1, 2021, the City of South Bend and other municipalities can no longer charge a fee for processing gun permit applications. This change negatively impacts the South Bend Police Department as gun permit fees accounted for $45k-$60k in revenue in this fund annually. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Starting in 2022, this fund will also account for grant related activities or grant funded purchases previously accounted for in other police special revenue funds. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Local Income Tax - Public Safety Fund Number 249 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 9,703,297 9,391,746 9,168,579 9,488,558 9,488,558 12,690,915 12,690,915 (3,202,357) 134% Interest Earnings 33,595 25,015 30,151 10,000 10,000 178,001 178,001 (168,001) 1780% Total Revenue 9,736,892 9,416,761 9,198,730 9,498,558 9,498,558 12,868,916 12,868,916 (3,370,358) 135% Expenditures by Department Police Department 4,619,654 4,737,560 5,124,420 4,749,279 4,749,279 4,749,279 - 4,749,279 - 100% Fire Department 4,330,886 4,880,453 5,124,420 4,749,279 4,749,279 4,749,279 - 4,749,279 - 100% Total Expenditures 8,950,540 9,618,013 10,248,840 9,498,558 9,498,558 9,498,558 - 9,498,558 - 100% Expenditures by Type Personnel Salaries & Wages 6,703,431 7,651,358 10,248,840 9,498,558 9,498,558 9,498,558 - 9,498,558 - 100% Fringe Benefits 2,247,109 1,966,655 - - - - - - - - Total Personnel 8,950,540 9,618,013 10,248,840 9,498,558 9,498,558 9,498,558 - 9,498,558 - 100% Total Expenditures 8,950,540 9,618,013 10,248,840 9,498,558 9,498,558 9,498,558 - 9,498,558 - 100% Net Surplus / (Deficit) 786,352 (201,253) (1,050,110) - - 3,370,357 3,370,357 Beginning Cash Balance 3,253,787 4,045,717 3,844,465 3,844,465 Cash Adjustments 5,578 - (8,354) - Ending Cash Balance 4,045,717 3,844,465 2,786,001 3,844,465 6,163,397 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel wages and benefits. (Resolution 3980-09, Indiana Code IC 6-3.6-6-8) This fund receives the Public Safety portion of the City's Local Income Tax (LIT) revenue distribution. The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety positions that were formerly paid by property taxes. Local income tax revenue distributions are determined annually by the Indiana Dept of Local Government Finance (DLGF). Local income tax revenue is distributed by St. Joseph County monthly. Because this fund can only be used to pay for public safety personnel, the City budgets for the salaries and benefits for as many sworn police officers and firefighters as this fund’s revenue can support. This reduces the public safety personnel expenses in the General Fund (#101). This fund's cash balance has grown in recent years due to unanticipated supplemental income tax distributions; therefore, the City plans to spend down the excess cash during 2022. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police Take Home Vehicle Fund Number 278 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,480 14,640 44,220 5,720 5,720 59,460 59,460 (53,740) 1040% Interest Earnings 5,998 4,038 10,132 12,608 12,608 22,799 22,799 (10,191) 181% Total Revenue 11,478 18,678 54,352 18,328 18,328 82,259 82,259 (63,931) 449% Expenditures by Type Services & Charges Other Services & Charges 8,690 270 - 50,000 50,000 1,040 - 1,040 48,960 2% Total Services & Charges 8,690 270 - 50,000 50,000 1,040 - 1,040 48,960 2% Interfund Transfers Out 49,087 - - - - - - - - - Total Expenditures 57,777 270 - 50,000 50,000 1,040 - 1,040 48,960 2% Net Surplus / (Deficit) (46,299) 18,408 54,352 (31,672) (31,672) 81,219 81,219 Beginning Cash Balance 725,194 681,823 698,546 698,546 Cash Adjustments 2,928 (1,685) (2,420) - Ending Cash Balance 681,823 698,546 750,477 666,874 833,591 Cash Reserves Target 750,000 750,000 750,000 750,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. Cash Reserves Target Set dollar amount of $750,000 This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police Block Grants Fund Number 280 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 36 24 2 - - - - - - Total Revenue 36 24 2 - - - - - - Expenditures by Type Interfund Transfers Out - - 4,165 - - - - - - - Total Expenditures - - 4,165 - - - - - - - Net Surplus / (Deficit) 36 24 (4,162) - - - - Beginning Cash Balance 4,095 4,138 4,162 4,162 Cash Adjustments 7 - - (4,162) Ending Cash Balance 4,138 4,162 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Fire Department Capital Fund Number 287 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - 75,000 75,000 - - 75,000 0% Charges for Services 2,514,908 1,905,360 1,972,044 2,021,345 2,021,345 2,031,836 2,031,836 (10,491) 101% Fines, Forfeitures, and Fees - 300 47 - - 26 26 (26) - Interest Earnings 9,151 8,474 25,176 2,716 2,716 29,370 29,370 (26,654) 1081% Debt Proceeds 1,660,000 210,000 1,355,000 1,430,000 1,430,000 1,430,000 1,430,000 - 100% Other Income 8,244 1,334 35,574 - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 4,192,303 2,125,468 3,387,841 3,529,061 3,529,061 3,491,232 3,491,232 37,829 99% Expenditures by Type Supplies - - - - - - - - - - Services & Charges Debt Service Principal 343,971 662,651 833,022 1,069,747 1,069,746 948,939 - 948,939 120,807 89% Debt Service Interest & Fees 31,114 36,120 29,449 75,324 75,323 45,632 - 45,632 29,691 61% Total Services & Charges 375,085 698,771 862,471 1,145,071 1,145,069 994,570 - 994,570 150,498 87% Capital 1,925,268 1,029,049 671,760 1,730,000 4,103,898 4,037,967 - 4,037,967 65,931 98% Interfund Transfers Out 746,231 750,306 748,656 752,357 752,357 752,356 - 752,356 1 100% Total Expenditures 3,046,584 2,478,126 2,282,888 3,627,428 6,001,324 5,784,893 - 5,784,893 216,430 96% Net Surplus / (Deficit) 1,145,719 (352,658) 1,104,953 (98,367) (2,472,263) (2,293,661) (2,293,661) Beginning Cash Balance 1,962,214 3,111,296 2,758,339 2,758,339 Cash Adjustments 3,364 (300) (6,512) - Ending Cash Balance 3,111,296 2,758,339 3,856,779 286,076 1,568,458 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance. Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles and equipment purchased through 5-year capital leases.| Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment February 1, 2033, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment January 15, 2038, debt schedule #168). Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Emergency Medical Services Operating Fund Number 288 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,316 - - - - - - - - Other Income 797 - - - - - - - - Total Revenue 11,113 - - - - - - - - Expenditures by Type Supplies 1,468 - - - - - - - - - Services & Charges Professional Services 1,292 - - - - - - - - - Repairs & Maintenance 42,719 - - - - - - - - - Education & Training 4,778 - - - - - - - - - Other Services & Charges 50,224 - - - - - - - - - Total Services & Charges 99,013 - - - - - - - - - Bad Debt 4,722 - - - - - - - - - Interfund Transfers Out 1,716,684 607,079 - - - - - - - - Total Expenditures 1,821,886 607,079 - - - - - - - - Net Surplus / (Deficit) (1,810,773) (607,079) - - - - - Beginning Cash Balance 2,520,160 607,079 - - Cash Adjustments (102,309) - - - Ending Cash Balance 607,079 - - - - Cash Reserves Target - - - - Fund Purpose: This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical Services division and reflected a portion of the cost associated with operating ambulances. Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47 firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Haz-Mat Fund Number 289 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - 3,000 10,000 10,000 2,375 2,375 7,625 24% Interest Earnings 243 165 403 567 567 910 910 (343) 160% Other Income - - - - - - - - - Total Revenue 243 165 3,403 10,567 10,567 3,285 3,285 7,282 31% Expenditures by Type Supplies - - 200 10,000 10,000 - - - 10,000 0% Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - 200 10,000 10,000 - - - 10,000 0% Net Surplus / (Deficit) 243 165 3,203 567 567 3,285 3,285 Beginning Cash Balance 27,647 27,937 28,102 28,102 Cash Adjustments 47 - (99) - Ending Cash Balance 27,937 28,102 31,206 28,669 32,194 Cash Reserves Target - - 50 2,500 Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department. By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. Funding is entirely dependent on the number of billable hazardous material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Indiana River Rescue Fund Number 291 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 54,600 94,550 125,805 90,000 90,000 149,173 149,173 (59,173) 166% Interest Earnings 2,955 1,993 5,011 7,043 7,043 12,217 12,217 (5,174) 173% Other Income - 1,300 - - - - - - - Total Revenue 57,555 97,843 130,816 97,043 97,043 161,390 161,390 (64,347) 166% Expenditures by Type Supplies 16,731 32,702 59,778 53,500 50,429 31,093 - 31,093 19,337 62% Services & Charges Professional Services - - - Printing & Advertising - - - 1,300 1,300 2,101 - 2,101 (801) 162% Education & Training 425 13,608 22,179 9,000 24,000 21,269 - 21,269 2,731 89% Travel 2,524 1,483 - 15,000 5,400 - - - 5,400 0% Repairs & Maintenance - 4,210 7,796 13,000 3,000 1,770 - 1,770 1,230 59% Other Services & Charges - 1,133 575 - - 289 - 289 (289) - Total Services & Charges 2,949 20,433 30,550 38,300 33,700 25,429 - 25,429 8,271 75% Capital - - - - 34,600 34,530 - 34,530 70 100% Total Expenditures 19,679 53,135 90,328 91,800 118,729 91,052 - 91,052 27,678 77% Net Surplus / (Deficit) 37,876 44,708 40,488 5,243 (21,686) 70,338 70,338 Beginning Cash Balance 293,325 330,404 360,311 360,311 Cash Adjustments (797) (14,800) (11,227) - Ending Cash Balance 330,404 360,311 389,572 338,625 463,394 Cash Reserves Target 4,920 13,284 22,582 29,682 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories. This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the maintenance and repair of rescue equipment and supplies for river rescue training. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police Grants Fund Number 292 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Total Revenue - - - - - - - - - Expenditures by Type Interfund Transfers Out - - 26,716 - - - - - - - Total Expenditures - - 26,716 - - - - - - - Net Surplus / (Deficit) - - (26,716) - - - - Beginning Cash Balance 26,716 26,716 26,716 26,716 Cash Adjustments - - - - Ending Cash Balance 26,716 26,716 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Regional Police Academy Fund Number 294 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 9,350 19,625 - - - - - - - Interest Earnings 1,106 819 83 - - - - - - Total Revenue 10,456 20,444 83 - - - - - - Expenditures by Type Supplies 214 - - - - - - - - - Services & Charges Other Services & Charges 2,943 100 - - - - - - - - Total Services & Charges 2,943 100 - - - - - - - - Interfund Transfers Out - - 146,411 - - - - - - - Total Expenditures 3,157 100 146,411 - - - - - - - Net Surplus / (Deficit) 7,299 20,344 (146,328) - - - - Beginning Cash Balance 118,481 125,984 146,328 146,328 Cash Adjustments 203 - - (146,328) Ending Cash Balance 125,984 146,328 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course material and instructors at the South Bend Police Academy. This fund received revenue from the enforcement courses offered to other police departments who pay a fee to attend the training. Expenditures were for seminars, travel, lectures, and career days. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name COPS MORE Grant Fund Number 295 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 180,998 103,213 - - - - - - - Fines, Forfeitures, and Fees 6,919 7,312 - - - - - - - Interest Earnings 594 432 30 - - 64 64 (64) - Other Income 260 120 - - - - - - - Total Revenue 188,771 111,077 30 - - 64 64 (64) - Expenditures by Type Supplies 86,905 16,331 - - - - - - - - Services & Charges Other Services & Charges 12,317 6,214 - - - - - - - - Total Services & Charges 12,317 6,214 - - - - - - - - Capital 185,805 116,658 - - - - - - - - Interfund Transfers Out - - 24,566 - - - - - - - Total Expenditures 285,026 139,203 24,566 - - - - - - - Net Surplus / (Deficit) (96,255) (28,126) (24,536) - - 64 64 Beginning Cash Balance 169,439 73,474 45,349 45,349 Cash Adjustments 290 - - (45,349) Ending Cash Balance 73,474 45,349 20,813 - 20,876 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department. In recent years, this fund has also been used to track donations and their associated expenditures. This fund received revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also received revenue from impound towing fees. Expenditures included grant related activities and grant funded purchases. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police Federal Drug Enforcement Fund Number 299 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - 57,919 98,333 25,000 25,000 155,023 155,023 (130,023) 620% Interest Earnings 723 192 1,002 1,809 1,809 3,289 3,289 (1,480) 182% Interfund Transfers In - - 19,000 - - - - - - Total Revenue 723 58,110 118,335 26,809 26,809 158,312 158,312 (131,503) 591% Expenditures by Type Supplies - - 34,145 6,000 6,000 - - - 6,000 0% Services & Charges Professional Services - - 9,999 - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - 9,999 - - - - - - - Capital 31,000 - 15,835 - 78,000 75,609 - 75,609 2,391 97% Interfund Transfers Out - 81,148 - - - - - - - - Total Expenditures 31,000 81,148 59,979 6,000 84,000 75,609 - 75,609 8,391 90% Net Surplus / (Deficit) (30,277) (23,037) 58,356 20,809 (57,191) 82,703 82,703 Beginning Cash Balance 113,552 83,275 60,237 60,237 Cash Adjustments - - - - Ending Cash Balance 83,275 60,237 118,593 3,046 201,296 Cash Reserves Target 7,750 20,287 14,995 21,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from Expenditures are for replacement of police cars and for supplies related to drug enforcement and training. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Transfers In 341,231 345,306 344,156 342,857 342,857 342,856 342,856 1 100% Total Revenue 341,231 345,306 344,156 342,857 342,857 342,856 342,856 1 100% Expenditures by Type Services & Charges Debt Service Principal 195,000 205,000 210,000 215,000 215,000 215,000 - 215,000 - 100% Debt Service Interest & Fees 146,231 140,306 134,156 127,857 127,856 127,856 - 127,856 - 100% Total Services & Charges 341,231 345,306 344,156 342,857 342,856 342,856 - 342,856 - 100% Total Expenditures 341,231 345,306 344,156 342,857 342,856 342,856 - 342,856 - 100% Net Surplus / (Deficit) - - - - 1 - - Beginning Cash Balance - - - - Cash Adjustments - - - - Ending Cash Balance - - - 1 - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451). This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,981 1,857 4,397 - - 9,313 9,313 (9,313) - Total Revenue 2,981 1,857 4,397 - - 9,313 9,313 (9,313) - Expenditures by Type Capital 89,311 - - - - - - - - - Total Expenditures 89,311 - - - - - - - - - Net Surplus / (Deficit) (86,330) 1,857 4,397 - - 9,313 9,313 Beginning Cash Balance 399,877 314,233 316,090 316,090 Cash Adjustments 686 - (1,035) - Ending Cash Balance 314,233 316,090 319,452 316,090 329,571 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Fire Pension Fund Number 701 Fund Type Pension Trust Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,323,533 4,101,279 4,061,778 4,700,000 4,700,000 4,063,376 4,063,376 636,624 86% Interest Earnings 2,205 1,809 6,207 169 169 10,004 10,004 (9,835) 5920% Other Income - - 5,728 - - 2,166 2,166 (2,166) - Total Revenue 4,325,739 4,103,087 4,073,713 4,700,169 4,700,169 4,075,547 4,075,547 624,623 87% Expenditures by Type Personnel Salaries & Wages 4,205,078 4,131,672 4,122,958 4,585,990 4,585,990 4,038,647 - 4,038,647 547,343 88% Total Personnel 4,205,078 4,131,672 4,122,958 4,585,990 4,585,990 4,038,647 - 4,038,647 547,343 88% Supplies - - - 100 100 93 - 93 7 93% Services & Charges Professional Services 3,500 3,500 8,767 6,000 6,000 3,825 - 3,825 2,175 64% Travel - - - 350 350 - - - 350 0% Other Services & Charges 679 1,296 1,182 1,400 1,400 1,186 - 1,186 214 85% Total Services & Charges 4,179 4,796 9,949 7,750 7,750 5,011 - 5,011 2,739 65% Total Expenditures 4,209,256 4,136,468 4,132,907 4,593,840 4,593,840 4,043,751 - 4,043,751 550,089 88% Net Surplus / (Deficit) 116,482 (33,381) (59,194) 106,329 106,329 31,796 31,796 Beginning Cash Balance 336,501 453,561 420,180 420,180 Cash Adjustments 577 - (908) - Ending Cash Balance 453,561 420,180 360,078 526,509 392,781 Cash Reserves Target 420,926 413,647 413,291 459,384 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the 1925 & 1937 pension plans for retired South Bend firefighters and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101). Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police Pension Fund Number 702 Fund Type Pension Trust Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,048,813 5,950,693 6,010,721 5,900,000 5,900,000 5,984,746 5,984,746 (84,746) 101% Interest Earnings 3,126 2,305 9,558 7,254 7,254 14,162 14,162 (6,908) 195% Other Income 6,284 4,119 1,527 2,000 2,000 - - 2,000 0% Total Revenue 6,058,223 5,957,118 6,021,806 5,909,254 5,909,254 5,998,908 5,998,908 (89,654) 102% Expenditures by Type Personnel Salaries & Wages 6,186,554 5,958,435 5,960,160 6,055,484 6,055,484 6,105,589 - 6,105,589 (50,105) 101% Total Personnel 6,186,554 5,958,435 5,960,160 6,055,484 6,055,484 6,105,589 - 6,105,589 (50,105) 101% Supplies - - - - - - - - - - Services & Charges Professional Services 3,500 3,500 3,500 6,500 6,500 3,500 - 3,500 3,000 54% Travel - - - 500 500 - - - 500 0% Other Services & Charges 945 829 999 1,400 1,400 1,116 - 1,116 284 80% Total Services & Charges 4,445 4,329 4,499 8,400 8,400 4,616 - 4,616 3,784 55% Total Expenditures 6,190,998 5,962,764 5,964,659 6,063,884 6,063,884 6,110,205 - 6,110,205 (46,321) 101% Net Surplus / (Deficit) (132,776) (5,646) 57,147 (154,630) (154,630) (111,297) (111,297) Beginning Cash Balance 698,148 566,569 560,923 560,923 Cash Adjustments 1,197 - (1,555) - Ending Cash Balance 566,569 560,923 616,515 406,293 506,772 Cash Reserves Target 619,100 596,276 596,466 606,388 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the 1925 & 1937 pension plans for retired South Bend police officers and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Police Department budget in the General Fund (#101). Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Police K-9 Unit Fund Number 705 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 21 14 1 - - - - - - Donations - - - - - - - - - Total Revenue 21 14 1 - - - - - - Expenditures by Type Interfund Transfers Out - - 2,436 - - - - - - - Total Expenditures - - 2,436 - - - - - - - Net Surplus / (Deficit) 21 14 (2,435) - - - - Beginning Cash Balance 2,395 2,420 2,435 2,435 Cash Adjustments 4 - - (2,435) Ending Cash Balance 2,420 2,435 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds. This fund received donations for the Police K-9 unit. In recent years, there have been no donations. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Parks & Recreation Fund Number 201 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 9,566,845 10,271,000 10,742,492 11,426,846 11,426,846 11,441,107 11,441,107 (14,261) 100% Intergov./ Shared Revenues 904,581 911,437 427,491 900,762 900,762 861,197 861,197 39,565 96% Intergov./ Grants 648,098 200,000 - - 135,000 135,000 135,000 - 100% Licenses & Permits - 253 348 - - 289 289 (289) - Charges for Services 2,760,462 2,922,965 3,503,012 2,856,696 2,856,696 3,171,541 3,171,541 (314,845) 111% Fines, Forfeitures, and Fees - 12 24 - - - - - - Interest Earnings 7,167 20,758 37,004 15,000 15,000 130,670 130,670 (115,670) 871% Debt Proceeds - - 1,290,000 436,000 436,000 - - 436,000 0% Donations 1,061,421 912,899 640,929 5,184,000 5,184,000 1,447,300 1,447,300 3,736,700 28% Other Income 127,858 132,135 336,986 78,820 123,820 240,432 240,432 (116,612) 194% Interfund Transfers In 800,000 1,232,541 119,221 5,860,977 5,860,977 5,372,562 5,372,562 488,415 92% Total Revenue 15,876,432 16,604,000 17,097,508 26,759,101 26,939,101 22,800,098 22,800,098 4,139,003 85% Expenditures by Division Community Initiatives - - - 1,440,820 1,510,314 1,280,884 - 1,280,884 229,431 85% Park Administration 1,499,024 1,528,718 1,068,419 1,022,219 1,029,052 1,000,988 - 1,000,988 28,064 97% Park Maintenance 6,962,316 6,987,490 7,955,421 8,578,065 10,147,269 9,494,446 (2,919) 9,491,527 655,742 94% Golf Courses 1,501,398 1,700,799 1,975,148 2,657,014 2,336,924 2,215,416 - 2,215,416 121,509 95% Recreational Experiences 2,773,309 2,683,314 2,294,300 2,870,338 2,905,285 2,376,955 286 2,377,241 528,043 82% Community Programming - - 1,219,796 1,742,800 1,660,359 1,331,326 - 1,331,326 329,033 80% Development & Promotions 882,516 911,174 1,068,863 1,245,671 1,276,084 1,069,187 - 1,069,187 206,897 84% Park Projects & Capital 1,041,871 460,817 485,729 6,600,000 838,519 838,269 - 838,269 250 100% Potawatomi Zoo 700,000 701,965 701,803 602,174 602,174 602,174 - 602,174 - 100% Total Expenditures 15,360,434 14,974,277 16,769,479 26,759,101 22,305,980 20,209,644 (2,632) 20,207,012 2,098,969 91% Expenditures by Type Personnel Salaries & Wages 6,015,996 5,799,795 6,158,855 7,549,698 7,812,553 7,098,989 - 7,098,989 713,564 91% Fringe Benefits 2,133,462 2,037,827 2,100,307 2,655,871 2,584,366 2,297,681 - 2,297,681 286,685 89% Total Personnel 8,149,458 7,837,623 8,259,162 10,205,569 10,396,919 9,396,670 - 9,396,670 1,000,249 90% Supplies 1,173,909 1,372,042 1,591,115 1,926,075 1,822,211 1,611,704 - 1,611,704 210,507 88% Services & Charges Professional Services 192,616 114,458 195,731 418,217 717,473 565,516 - 565,516 151,957 79% Printing & Advertising 102,375 155,635 409,687 704,813 716,499 631,575 - 631,575 84,924 88% Utilities 790,831 930,114 942,839 1,148,290 1,093,837 914,400 - 914,400 179,437 84% Education & Training 11,167 15,827 22,292 42,407 120,881 96,883 - 96,883 23,998 80% Travel 3,355 5,123 19,192 32,638 36,750 16,085 - 16,085 20,666 44% Grants & Subsidies 715,000 715,000 715,000 1,040,000 1,058,200 1,058,200 - 1,058,200 - 100% Other Services & Charges 685,769 565,456 881,498 673,551 884,497 680,718 (2,632) 678,086 206,412 77% Debt Service Principal 504,636 452,898 379,954 548,925 524,019 462,762 - 462,762 61,257 88% Debt Service Interest & Fees 47,338 31,020 23,547 51,969 61,316 56,745 - 56,745 4,571 93% Total Services & Charges 3,568,171 3,621,808 4,190,681 5,654,132 6,250,332 5,443,231 (2,632) 5,440,598 809,736 87% Operating Expenditures 12,891,538 12,831,473 14,040,958 17,785,776 18,469,462 16,451,604 (2,632) 16,448,972 2,020,492 89% Capital 1,030,272 474,790 896,973 7,036,000 1,885,393 1,807,647 - 1,807,647 77,746 96% Bad Debt 5,606 - 1,100 - - 240 - 240 (240) - Interfund Interfund Allocations 1,421,220 1,668,015 1,830,448 1,937,325 1,951,125 1,950,153 - 1,950,153 972 100% Interfund Transfers Out 11,799 - - - - - - - - - Total Interfund 1,433,019 1,668,015 1,830,448 1,937,325 1,951,125 1,950,153 - 1,950,153 972 100% Total Expenditures 15,360,434 14,974,277 16,769,479 26,759,101 22,305,980 20,209,644 (2,632) 20,207,012 2,098,970 91% Net Surplus / (Deficit) 515,998 1,629,723 328,028 - 4,633,121 2,590,454 2,593,087 Beginning Cash Balance 3,649,543 4,156,004 5,865,858 5,865,858 Cash Adjustments (9,538) 80,130 30,022 - Ending Cash Balance 4,156,004 5,865,858 6,223,909 10,498,979 8,884,670 Cash Reserves Target 3,840,108 3,743,569 4,192,370 5,576,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operation of the Parks & Recreation side of the Department of Venues, Parks & Arts (VPA). Its purpose is to provide quality spaces, places, and experiences within the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreational Experiences, Community Programming, and Development & Promotions. This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band of the Potawatomi. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help subsidize operations. Personnel - From 2021 to 2022, several personnel accounting changes will be made to better assign personnel costs to the divisions for which the employees serve (see the Personnel Summary for more details). | Accounting Changes - Prior to 2022, the Recreation Division's budget accounted for the activities of recreational experiences and community programming. In 2022, the activities of community programming will be split out into a separate division budget. Community programming includes the costs for running the City-owned community centers managed by VPA. The Recreation Division will be renamed Recreational Experiences and its budget will include the costs for operating the O'Brien Fitness Center, Howard Park, along with VPA's athletics and aquatics activities. | Capital - In 2019 and 2020, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. The decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Morris PAC / Palais Royale Marketing Fund Number 273 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 3,535 4,983 - - - - - - - Interest Earnings 648 453 43 - - - - - - Donations - 500 - - - - - - - Total Revenue 4,183 5,936 43 - - - - - - Expenditures by Type Services & Charges Printing & Advertising 832 7,648 - - - - - - - - Total Services & Charges 832 7,648 - - - - - - - - Interfund Transfers Out - - 74,852 - - - - - - - Total Expenditures 832 7,648 74,852 - - - - - - - Net Surplus / (Deficit) 3,351 (1,712) (74,809) - - - - Beginning Cash Balance 73,045 76,521 74,809 74,809 Cash Adjustments 125 - - (74,809) Ending Cash Balance 76,521 74,809 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund. Revenue for this fund was collected through donations and sponsorships. This fund also received revenue from interest earned on the fund's cash balance. Expenditures were for advertisements and promotional services. The City advertised on the local area digital billboards, but also secured sponsorships to help fund the advertising displayed on them. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Morris PAC Self-Promotion Fund Number 274 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 37,554 37,223 - - - - - - - Interest Earnings 1,818 1,355 150 - - - - - - Total Revenue 39,372 38,578 150 - - - - - - Expenditures by Type Services & Charges Printing & Advertising 1,100 - - - - - - - - - Total Services & Charges 1,100 - - - - - - - - - Interfund Transfers Out - - 264,160 - - - - - - - Total Expenditures 1,100 - 264,160 - - - - - - - Net Surplus / (Deficit) 38,272 38,578 (264,010) - - - - Beginning Cash Balance 186,839 225,432 264,010 264,010 Cash Adjustments 320 - - (264,010) Ending Cash Balance 225,432 264,010 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or self-sponsors. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund. This fund received revenue from a ticket surcharge. The ticket surcharge fee is $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also received revenue from interest earned on the fund's cash balance. Expenditures were for marketing and advertising for the Morris Performing Arts Center. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2017 Parks Bond Debt Service Fund Number 312 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 1,087,915 1,116,956 1,149,510 1,100,842 1,100,842 1,080,710 1,080,710 20,132 98% Intergov./ Shared Revenues 63,774 68,319 32,012 67,677 67,677 54,790 54,790 12,887 81% Interest Earnings (244) 500 253 3,099 3,099 438 438 2,661 14% Total Revenue 1,151,444 1,185,775 1,181,774 1,171,618 1,171,618 1,135,939 1,135,939 35,680 97% Expenditures by Type Services & Charges Debt Service Principal 785,000 825,000 830,000 865,000 865,000 865,000 - 865,000 - 100% Debt Service Interest & Fees 387,965 364,190 339,365 314,167 314,167 314,165 - 314,165 2 100% Total Services & Charges 1,172,965 1,189,190 1,169,365 1,179,167 1,179,167 1,179,165 - 1,179,165 2 100% Total Expenditures 1,172,965 1,189,190 1,169,365 1,179,167 1,179,167 1,179,165 - 1,179,165 2 100% Net Surplus / (Deficit) (21,521) (3,415) 12,409 (7,549) (7,549) (43,226) (43,226) Beginning Cash Balance 208,740 187,578 184,163 184,163 Cash Adjustments 358 - - - Ending Cash Balance 187,578 184,163 196,572 176,614 153,346 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects. This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax. The bonds are to be repaid over 15 with with debt service payments due on January 15 and July 15 and the final payment due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471). Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Coveleski Stadium Capital Fund Number 401 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - 21,182 25,000 25,000 31,611 31,611 (6,611) 126% Interest Earnings 144 58 25 4 4 111 111 (107) 2769% Total Revenue 144 58 21,207 25,004 25,004 31,722 31,722 (6,718) 127% Expenditures by Type Services & Charges Repairs & Maintenance 15,099 10,183 17,784 25,000 33,649 33,159 - 33,159 489 99% Total Services & Charges 15,099 10,183 17,784 25,000 33,649 33,159 - 33,159 489 99% Capital - - - - - - - - - - Total Expenditures 15,099 10,183 17,784 25,000 33,649 33,159 - 33,159 489 99% Net Surplus / (Deficit) (14,955) (10,125) 3,422 4 (8,645) (1,437) (1,437) Beginning Cash Balance 25,850 11,685 814 814 Cash Adjustments 790 (746) (11) - Ending Cash Balance 11,685 814 4,226 (7,830) 2,799 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is administered by the Department of Venues, Parks & Arts. Revenues are in the form of compensation received by the City based on stadium attendance. Planned expenditures are for painting, landscaping, and mechanical upgrades. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Professional Sports Convention Development Area Fund Number 413 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - 775,414 2,082,741 2,000,000 2,000,000 2,055,414 2,055,414 (55,414) 103% Interest Earnings - 218 14,387 - - 15,005 15,005 (15,005) - Total Revenue - 775,632 2,097,128 2,000,000 2,000,000 2,070,419 2,070,419 (70,419) 104% Expenditures by Type Personnel Salaries & Wages Fringe Benefits Total Personnel - - - - - - - - - Supplies - - - Services & Charges Professional Services - - - Printing & Advertising - - - Repairs & Maintenance - - - Other Services & Charges - - Total Services & Charges - - - - - - - - - Capital - - 1,121,352 - 3,568,457 3,568,457 - 3,568,457 - 100% Interfund Transfer - - - - 3,568,457 3,568,457 - 3,568,457 - 100% Total Expenditures - - 1,121,352 - 7,136,915 7,136,915 - 3,568,457 - 50% Net Surplus / (Deficit) - 775,632 975,776 2,000,000 (5,136,915) (5,066,496) (1,498,038) Beginning Cash Balance - - 775,632 775,632 Cash Adjustments - - (285,106) - Ending Cash Balance - 775,632 1,466,302 (4,361,283) 252,675 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established in 2021 (Resolution 4917-21) to account for the reinstatement of the Professional Sports Convention Development Area (PSCDA) in downtown South Bend. The PSCDA was originally established in 1997 (Resolution 2519-97) to fund debt service and improvements at the College Football Hall of Fame. The City received PSCDA tax revenue for the original area from January 1998 through December 2017. The original PSCDA included the College Football Hall of Fame, Century Center, Four Winds Field at Stanley Coveleski Stadium, Morris Performing Arts Center, Palais Royale Ballroom, and the Studebaker National Museum. The revised PSCDA expanded the tax area, adding the Aloft Hotel, the Courtyard by Marriott South Bend, Downtown, the Doubletree Hotel, Howard Park including its Community Center and the Howard Park Public House, and the campus of Indiana University South Bend. The Indiana Department of Revenue collects a portion of state sales tax and income taxes (covered taxes) generated in the professional sports convention development area (PSCDA). The taxes are remitted on a monthly basis to St. Joseph County which remits it to the City of South Bend. The maximum amount of covered taxes that may be captured in the PSCDA is $2 million per year per IC 36-7-31.8-10(e). The allocation provisions shall expire July 1, 2041. Because this is a new source of tax revenue, the City is budgeting conservatively at $1.5 million per year. The PSCDA tax revenue shall be used for capital improvements or financing of capital improvements for any facility that is owned by the City and is used as one of the following: a professional sports franchise for practice or competitive sporting events, a facility used principally for convention or tourism related events, a museum, a facility used for public attractions of national significance, a performing arts venue (IC 36-7-31.38-8 (a)(2)). Initially, the City plans to use the PSCDA to fund capital improvements at Four Winds Field at Coveleski Stadium in downtown South Bend, a baseball stadium for the South Bend Cubs minor league baseball team. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Morris Performing Arts Center Capital Fund Number 416 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - - - - - - - - - Charges for Services 37,554 37,223 - - - - - - - Interest Earnings 3,981 1,057 8,138 - - 307 307 (307) - Reimbursements - - - - - 378,872 378,872 (378,872) - Debt Proceeds - - 6,501,890 - - - - - - Interfund Transfers In 175,579 1,800,000 - - - - - - - Total Revenue 217,114 1,838,280 6,510,028 - - 379,179 379,179 (379,179) - Expenditures by Type Supplies - 14,811 - - - - - - - - Services & Charges Professional Services - - 30,000 - - - - - - - Printing & Advertising - 90 - - - - - - - - Repairs & Maintenance 90,471 - - - - - - - - - Debt Service Interest & Fees - - 359,274 - - - - - - - Total Services & Charges 90,471 90 389,274 - - - - - - - Capital 346,394 113,550 6,810,900 - 1,440,954 1,440,954 - 1,440,954 - 100% Total Expenditures 436,865 128,451 7,200,174 - 1,440,954 1,440,954 - 1,440,954 - 100% Net Surplus / (Deficit) (219,751) 1,709,829 (690,145) - (1,440,954) (1,061,775) (1,061,775) Beginning Cash Balance 422,125 203,098 1,912,926 1,912,926 Cash Adjustments 724 - 145,329 - Ending Cash Balance 203,098 1,912,926 1,368,110 471,972 160,804 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris Performing Arts Center (MPAC). The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. In 2022, the City issued bonds to fund capital improvement projects at the Morris. The South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2022 were closed on March 2, 2022 with a par amount of $6,395,000 and a premium of $106,890. The net proceeds after bond issuance costs were $6.1 million. The bonds have a net interest rate of 3.064%. The bonds are backed by hotel/motel tax revenue. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 25 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2046. Debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752). Prior to 2022, this fund received revenue from a ticket surcharge fee of $1.00 per ticket sold at the Morris Performing Arts Center for qualified events (ordinance 9094-00). In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The ticket surcharge revenue previously deposited into this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). This fund also receives revenue from interest earned on the fund's cash balance. In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair. The Morris is celebrating its 100 year anniversary in 2022 and is planning for major renovations consisting of certain energy savings improvements, renovations to the floor and seating, and other improvements. Funding will be provided by donations to be raised by the Venues, Parks & Arts Foundation. Additionally, the City issued revenue bonds to help fund the capital improvements. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Palais Royale Historic Preservation Fund Number 450 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 6,477 12,078 14,235 14,500 14,500 15,594 15,594 (1,094) 108% Interest Earnings 617 493 1,417 926 926 3,450 3,450 (2,524) 373% Total Revenue 7,094 12,571 15,653 15,426 15,426 19,044 19,044 (3,618) 123% Expenditures by Type Services & Charges Repairs & Maintenance 34,160 - - 35,000 35,000 - - - 35,000 0% Total Services & Charges 34,160 - - 35,000 35,000 - - - 35,000 0% Capital - - - - - - - - - - Total Expenditures 34,160 - - 35,000 35,000 - - - 35,000 0% Net Surplus / (Deficit) (27,066) 12,571 15,653 (19,574) (19,574) 19,044 19,044 Beginning Cash Balance 107,792 80,911 93,481 93,481 Cash Adjustments 185 - (348) - Ending Cash Balance 80,911 93,481 108,786 73,907 128,105 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and related facilities. This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Zoo Bond Capital Fund Number 453 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 293 - 205 - - 122 122 (122) - Debt Proceeds - - 5,891,800 - - - - - - Total Revenue 293 - 5,892,006 - - 122 122 (122) - Expenditures by Type Services & Charges Debt Service Interest & Fees - - 318,188 - - - - - - - Total Services & Charges - - 318,188 - - - - - - - Capital 121,222 - 1,105,985 - 4,467,628 4,467,955 - 4,467,955 (327) 100% Total Expenditures 121,222 - 1,424,173 - 4,467,628 4,467,955 - 4,467,955 (327) 100% Net Surplus / (Deficit) (120,929) - 4,467,833 - (4,467,628) (4,467,833) (4,467,833) Beginning Cash Balance 120,929 - - - Cash Adjustments - - - - Ending Cash Balance - - 4,467,833 (4,467,628) 0 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund accounts for the expenditures of the bond proceeds from the Economic Development Lease Rental Revenue Bonds, Series 2022. The bonds were issued to fund a variety of projects in furtherance of the Potawatomi Zoo's 30-year master plan. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 20 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2042. Debt service payments are tracked in the South Bend Building Corporation Debt Service Fund (#755). Previously this fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund capital improvements at the Zoo, including a modernized visitor center and various deferred maintenance improvements throughout the Zoo. The 2018 bond capital proceeds were fully spent in 2020. The 2022 Zoo bonds were closed on March 2, 2022 with a par amount of $5,715,000 and a premium of $176,800. The net proceeds after bond issuance costs were $5,550,000. The bonds have a net interest rate of 2.718%. The 2018 Zoo bonds were closed on November 1, 2018 with a par amount of $3,440,000 and a premium of $346,189. The net proceeds after bond issuance costs were $3,702,814. The bonds have a net interest rate of 3.78%. The 2022 bonds were issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue, including the following: (i) the renovation, construction and equipping of a new lion habitat to include new rock facade, new fencing and a new visitor viewing area; (ii) the construction, equipping and furnishing of a new concession and dining facility in the North American portion of the Zoo, permitting visitors to view a newly constructed black bear habitat which will permit the introduction of a new species for the Zoo; (iii) replacement of the existing corporate and family picnic area with a new covered pavilion along with a new kitchen area and new fencing, pathways and storage areas; (iv) renovation of the North American animal habitats to meet modern Zoo standards including without limitation the construction and equipping of a new holding barn in the center and the installation of new fencing and habitat esthetics; and (v) the construction and equipping of a new tiger habitat to meet current accreditation standards for zoos which will include the construction of a new, modern habitat within a portion of Potawatomi Park land not currently being utilized by the Zoo. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2017 Parks Bond Capital Fund Number 471 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 72,162 31,461 45,200 - - 43,384 43,384 (43,384) - Total Revenue 72,162 31,461 45,200 - - 43,384 43,384 (43,384) - Expenditures by Series Supported by Interest Earned - - - - - - - - - - Series A - Howard Park 73,054 - - - - - - - - - Series B - St. Louis Street 6,643 - 21,539 - 3,881 3,881 - 3,881 - 100% Series C - Colfax-Seitz - 821,301 189,497 - 672 672 - 672 - 100% Series D - Howard-Farmers 1,071,889 104,566 - - 2,819 2,816 - 2,816 3 100% Series E - Miami-Twyckenham 685,828 97,564 8,218 - 15,000 15,000 - 15,000 - 100% Series F - Seitz Park - - 1,085,400 - 2,565 2,565 - 2,565 - 100% Series G - East Race 22,320 2,230 543,907 - 465,962 465,962 - 465,962 - 100% Series H - Pinhook Park 454,571 471,842 26,051 - 57,555 57,555 - 57,555 - 100% Series I - Other Park Improv. 109,488 66,543 13,778 - 44,749 44,749 - 44,749 - 100% Series J - Pinhook Connect 755,805 127,248 1,263 - 5,357 4,403 - 4,403 954 82% Series K - Future Projects 47,423 3,917 304,899 - 182,721 182,721 - 182,721 - 100% Total Expenditures 3,227,021 1,695,211 2,194,553 - 781,279 780,322 - 780,322 957 100% Expenditures by Type Services & Charges Professional Services - - 6,414 - - - - - - - Total Services & Charges - - 6,414 - - - - - - - Capital 3,227,021 1,695,211 2,188,139 - 781,279 780,322 - 780,322 957 100% Total Expenditures 3,227,021 1,695,211 2,194,553 - 781,279 780,322 - 780,322 957 100% Net Surplus / (Deficit) (3,154,859) (1,663,750) (2,149,352) - (781,279) (736,938) (736,938) Beginning Cash Balance 9,062,798 5,926,118 4,259,726 4,259,726 Cash Adjustments 18,179 (2,642) 477,538 - Ending Cash Balance 5,926,118 4,259,726 2,587,911 3,478,447 1,370,920 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain improvements in connection with the MY SB Parks & Trails initiative. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312). The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security, lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships, and build-outs City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Parking Garages Fund Number 601 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 844,835 905,346 778,176 1,039,750 1,039,750 842,422 842,422 197,328 81% Fines, Forfeitures, and Fees 38,862 45,810 47,241 53,000 53,000 69,839 69,839 (16,839) 132% Interest Earnings 8,089 4,803 11,309 8,631 8,631 22,813 22,813 (14,182) 264% Other Income 2,468 71 3,404 - - - - - - Total Revenue 894,253 956,029 840,130 1,101,381 1,101,381 935,075 935,075 166,307 85% Expenditures by Subdivisions Parking Enforcement 71,212 3,992 607 300 96,191 80,623 - 80,623 15,568 84% Parking General Operations 40,118 435,881 406,178 553,979 604,800 585,441 - 585,441 19,359 97% Main Street Garage 638,343 109,357 180,396 207,181 296,020 210,216 - 210,216 85,803 71% Leighton Plaza Garage 478,042 108,032 164,397 202,774 315,645 231,288 - 231,288 84,358 73% Wayne Street Garage 307,837 67,306 140,760 156,625 306,995 154,644 - 154,644 152,351 50% Eddy St Commons Garage 10,511 - - - - - - - - - Total Expenditures 1,546,063 724,568 892,339 1,120,859 1,619,651 1,262,212 - 1,262,212 357,439 78% Expenditures by Type Personnel Other Personnel Costs - 172,990 286,156 396,000 206,800 197,293 - 197,293 9,507 5% Total Personnel - 172,990 286,156 396,000 206,800 197,293 - 197,293 9,507 5% Supplies - 21,389 22,310 25,700 35,788 29,259 - 29,259 6,529 82% Services & Charges Professional Services 490,335 164,606 18,974 50,750 696,025 636,076 - 636,076 59,949 91% Utilities 100,720 101,784 101,206 127,000 136,000 114,917 - 114,917 21,083 84% Repairs & Maintenance 237,452 63,496 69,498 136,000 181,067 143,195 - 143,195 37,871 79% Other Services & Charges 16,358 24,276 15,787 32,800 50,678 41,864 - 41,864 8,814 83% Total Services & Charges 844,864 354,162 205,465 346,550 1,063,770 936,052 - 936,052 127,717 88% Operating Expenditures 844,864 548,541 513,932 768,250 1,306,357 1,162,603 - 1,162,603 143,753 89% Capital 576,152 14,248 275,068 253,000 213,685 - - - 213,685 0% Interfund Allocations 124,317 161,738 103,285 99,609 99,609 99,609 - 99,609 - 100% Total Expenditures 1,546,063 724,568 892,339 1,120,859 1,619,651 1,262,212 - 1,262,212 357,438 78% Net Surplus / (Deficit) (651,810) 231,462 (52,209) (19,478) (518,270) (327,138) (327,138) Beginning Cash Balance 1,326,253 674,268 907,380 907,380 Cash Adjustments (175) 1,650 9,790 - Ending Cash Balance 674,268 907,380 864,961 389,109 553,932 Cash Reserves Target 386,516 181,142 223,085 404,913 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Revenue dropped in 2020 due to the COVID-19 pandemic and less monthly parkers as people worked from home. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. Starting in 2021, parking garage operations are under outside contract with ASM Global. Wages and benefits for parking garage employees and supplies for the garages will be paid for by the City directly rather than through a management fee. | Personnel - Includes the wages and benefits for parking garage employees who are hired and managed by ASM Global. | Supplies - Includes building R&M supplies, uniforms, small tools & equipment, cleaning supplies, and office supplies. | Services - The professional services budget is for the management contract with ASM. The utilities budget includes the cost of electric and water for the parking garages. Other services & charges includes elevator permits and credit card processing fees. | Capital - There are many capital improvement needs. The forecast shows a smaller capital budget than in prior years due to revenue remaining fairly flat. | Interfund Allocation - This fund reimburses the Morris Performing Arts Center Division (Fund #602) for 100% of costs of wages and benefits for the Manager-Facility Operations position. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Morris Performing Arts Center Operations Fund Number 602 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - 1,028,252 1,517,795 1,517,795 988,672 988,672 529,123 65% Donations - - 8,750 - - - - - - Interest Earnings - - 9,447 11,186 11,186 2,954 2,954 8,232 26% Other Income - - 58,561 48,225 48,225 172,449 172,449 (124,224) 358% Interfund Allocation Reimb - - 29,817 - - - - - - Interfund Transfers In - - 939,012 - - - - - - Total Revenue - - 2,073,839 1,577,206 1,577,206 1,164,076 1,164,076 413,131 74% Expenditures by Subdivisions Morris Performing Arts Center - - 1,168,404 1,441,735 1,568,898 1,413,999 - 1,413,999 154,898 90% Events Promotion - - - 85,000 - - - - - - Total Expenditures - - 1,168,404 1,526,735 1,568,898 1,413,999 - 1,413,999 154,898 90% Expenditures by Type Personnel Salaries & Wages - - 401,782 506,150 521,800 462,227 - 462,227 59,573 89% Fringe Benefits - - 165,552 218,885 202,085 176,654 - 176,654 25,431 87% Total Personnel - - 567,334 725,035 723,885 638,881 - 638,881 85,004 88% Supplies - - 25,631 23,500 36,438 32,647 - 32,647 3,791 90% Services & Charges Professional Services - - 63,163 40,000 67,607 61,849 - 61,849 5,759 91% Printing & Advertising - - 52,191 165,000 85,373 74,137 - 74,137 11,235 87% Utilities - - 133,765 159,965 153,965 137,372 - 137,372 16,593 89% Repairs & Maintenance - - 56,533 103,000 95,406 66,555 - 66,555 28,851 70% Education & Training - - 2,413 4,500 4,331 3,718 - 3,718 614 86% Travel - - 5,775 6,000 5,000 4,341 - 4,341 659 87% Other Services & Charges - - 39,255 21,100 117,107 114,797 - 114,797 2,310 98% Total Services & Charges - - 353,095 499,565 528,790 462,767 - 462,767 66,021 88% Operating Expenditures - - 946,060 1,248,100 1,289,113 1,134,295 - 1,134,295 154,816 88% Interfund Interfund Allocations - - 222,344 278,635 279,785 279,705 - 279,705 80 100% Total Interfund - - 222,344 278,635 279,785 279,705 - 279,705 80 100% Total Expenditures - - 1,168,404 1,526,735 1,568,898 1,413,999 - 1,413,999 154,896 90% Net Surplus / (Deficit) - - 905,436 50,471 8,308 (249,924) (249,924) Beginning Cash Balance - - - - Cash Adjustments - - (905,436) - Ending Cash Balance - - - 8,308 646,796 Cash Reserves Target - - 116,840 156,890 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 10% of Annual expenditures In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into this newly created enterprise fund. This fund will account for the operating costs of the Morris Performing Arts Center in downtown South Bend, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of Venues, Parks & Arts. This Morris receives revenue from charges for services including facility rental, concessions, ticket handling fees, and more. This fund also receives revenue from a ticket surcharge fee of $3.50 per ticket sold. Prior to 2022, the ticket surcharge fee was split across three funds: $1.50 was deposited into the General Fund (#101), $1.00 was deposited into the Morris Self-Promotion Fund (#274), and $1.00 was deposited into the Morris Capital Fund (#416). The Morris receives an Interfund Allocation Reimbursement from the Parking Garage Fund (#601) for 100% of costs of wages and benefits for the Manager-Facility Operations. Personnel - The personnel budget includes the wages and benefits for nine (9) full-time employees, and $24k for part-time wages. | Supplies - The supplies budget includes uniforms, cleaning supplies, repair & maintenance materials, small tools & equipment, and office supplies. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Morris. The printing & advertising budget is for the promotion of events at the Morris. Professional services and printing & advertising are budgeted higher in 2022 than usual as the Morris is getting ready to celebrate its 100 year anniversary in 2022. | Capital - The Morris Performing Arts Center's capital needs are accounted for in the Morris Capital Fund (#416). City of South Bend, Indiana Monthly Financial Report December 31, 2023 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Historical Revenue by Fund General Fund (#101) 419,160 1,736,453 54,878 - - - - - - Morris Marketing (#273) 4,183 5,936 43 - - - - - - Morris Self-Promotion (#274) 39,372 38,578 150 - - - - - - Morris Operations Fund (#602) - - 2,073,839 1,577,206 1,577,206 1,164,076 1,164,076 413,130 74% Total Revenue 462,715 1,780,967 2,128,910 1,577,206 1,577,206 1,164,076 1,164,076 413,130 74% Revenue Intergov./ Grants - 992,163 - - - - - - - Charges for Services 358,834 696,886 1,028,252 1,517,795 1,517,795 988,672 988,672 529,123 65% Interest Earnings 2,466 1,808 9,640 11,186 11,186 2,954 2,954 8,232 26% Donations - 500 8,750 - - - - - - Other Income 5,930 2,864 113,439 48,225 48,225 172,449 172,449 (124,224) 358% Interfund Allocation Reimb 40,118 86,746 29,817 - - - - - - Interfund Transfers In 55,367 - 939,012 - - - - - - Total Revenue 462,715 1,780,967 2,128,910 1,577,206 1,577,206 1,164,076 1,164,076 413,131 74% Expenditures by Fund General Fund (#101) 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Morris Marketing (#273) 832 7,648 74,852 - - - - - - - Morris Self-Promotion (#274) 1,100 - 264,160 - - - - - - - Morris Operations Fund (#602) - - 1,168,404 1,526,735 1,568,898 1,413,999 - 1,413,999 154,898 90% Total Expenditures 1,005,898 1,113,951 2,150,749 1,526,735 1,569,082 1,414,183 - 1,414,183 154,898 90% Expenditures by Type Personnel Salaries & Wages 285,767 430,859 401,782 506,150 521,800 462,227 - 462,227 59,573 89% Fringe Benefits 131,601 200,379 165,552 218,885 202,085 176,654 - 176,654 25,431 87% Total Personnel 417,368 631,239 567,334 725,035 723,885 638,881 - 638,881 85,004 88% Supplies 22,110 29,271 34,066 23,500 36,438 32,647 - 32,647 3,791 90% Services & Charges Professional Services 2,518 1,650 67,607 40,000 67,607 61,849 - 61,849 5,759 91% Printing & Advertising 17,634 21,798 74,502 165,000 85,556 74,321 - 74,321 11,235 87% Utilities 112,645 110,532 133,765 159,965 153,965 137,372 - 137,372 16,593 89% Repairs & Maintenance 34,268 61,776 62,349 103,000 95,406 66,555 - 66,555 28,851 70% Education & Training - 3,224 2,438 4,500 4,331 3,718 - 3,718 614 86% Travel 1,469 3,626 6,711 6,000 5,000 4,341 - 4,341 659 87% Other Services & Charges 11,433 12,862 40,622 21,100 117,107 114,797 - 114,797 2,310 98% Total Services & Charges 179,966 215,468 387,992 499,565 528,973 462,951 - 462,951 66,022 88% Interfund Interfund Allocations 210,875 237,973 222,344 278,635 279,785 279,705 - 279,705 80 100% Interfund Transfers Out 175,579 - 939,012 - - - - - - - Total Interfund 386,454 237,973 1,161,356 278,635 279,785 279,705 - 279,705 80 100% Total Expenditures 1,005,898 1,113,951 2,150,749 1,526,735 1,569,082 1,414,183 - 1,414,183 154,897 90% Net Surplus / (Deficit) (543,183) 667,016 (21,838) 50,471 8,124 (250,107) (250,107) Morris Performing Arts Center Historical Budget Summary - Fund 101, 273, 274, & 602 In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into the newly created Morris Operations enterprise fund (#602). Also, the revenue and expenditures formerly accounted for in the Morris Marketing Fund (#273) and the Morris Self-Promotion Fund (#274) will be moved into the new fund. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Century Center Operations Fund Number 670 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 956,250 637,500 1,675,000 1,275,000 1,275,000 1,275,000 1,275,000 - 100% Charges for Services 924,923 1,401,480 3,186,633 3,277,000 3,277,000 3,008,853 3,008,853 268,147 92% Interest Earnings 7 54 677 - - 8,476 8,476 (8,476) - Other Income 5,936 5,177 125,315 8,000 8,000 99,675 99,675 (91,675) 1246% Interfund Allocation Reimb 68,478 67,477 28,827 70,842 70,842 70,842 70,842 - 100% Total Revenue 1,955,594 2,111,688 5,016,452 4,630,842 4,630,842 4,462,846 4,462,846 167,996 96% Expenditures by Subdivisions City Operations 1,149,345 1,246,312 1,229,534 1,597,175 1,449,891 1,197,943 - 1,197,943 251,948 83% Food & Beverage Operations 1,444,541 1,702,069 2,874,119 3,035,180 3,455,117 2,930,880 - 2,930,880 524,237 85% Total Expenditures 2,593,886 2,948,380 4,103,653 4,632,355 4,905,008 4,128,823 - 4,128,823 776,185 84% Expenditures by Type Personnel Salaries & Wages 368,842 350,615 334,824 486,322 355,822 337,490 - 337,490 18,332 95% Fringe Benefits 138,803 124,970 114,116 191,690 159,290 112,298 - 112,298 46,992 70% Other Personnel Costs 757,895 730,187 1,113,680 1,203,840 1,203,840 1,241,993 - 1,241,993 (38,153) 103% Total Personnel 1,265,540 1,205,772 1,562,621 1,881,852 1,718,952 1,691,781 - 1,691,781 27,171 98% Supplies 317,548 551,277 1,064,660 1,168,033 1,085,243 950,670 - 950,670 134,574 88% Services & Charges Professional Services 35,698 107,162 179,143 100,000 361,121 198,618 - 198,618 162,504 55% Printing & Advertising 277 543 - - - - - - - - Utilities 276,273 348,609 356,068 431,350 408,738 347,863 - 347,863 60,875 85% Repairs & Maintenance 74,654 71,901 72,081 110,300 143,580 136,704 - 136,704 6,876 95% Education & Training 1,724 428 - 1,000 1,000 799 - 799 201 80% Travel - 574 - - - - - - - - Insurance 47,272 48,906 50,834 52,000 117,000 73,264 - 73,264 43,736 63% Other Services & Charges 311,417 268,797 476,332 531,750 712,403 476,549 - 476,549 235,855 67% Total Services & Charges 747,314 846,920 1,134,458 1,226,400 1,743,843 1,233,797 - 1,233,797 510,047 71% Operating Expenditures 2,330,403 2,603,968 3,761,739 4,276,285 4,548,038 3,876,248 - 3,876,248 671,792 85% Interfund Allocations 169,544 247,195 241,226 251,815 252,715 252,575 - 252,575 140 100% Interfund Transfers Out 93,939 97,217 100,688 104,255 104,255 - - - 104,255 0% Total Interfund 263,483 344,412 341,914 356,070 356,970 252,575 - 252,575 104,395 71% Total Expenditures 2,593,886 2,948,380 4,103,653 4,632,355 4,905,008 4,128,823 - 4,128,823 776,187 84% Net Surplus / (Deficit) (638,292) (836,692) 912,799 (1,513) (274,166) 334,024 334,024 Beginning Cash Balance 1,537,206 1,016,748 194,350 194,350 Cash Adjustments 117,834 14,294 (161,221) - Ending Cash Balance 1,016,748 194,350 945,928 (79,816) 838,464 Cash Reserves Target 648,472 737,095 1,025,913 1,226,252 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance operations are handled by the City. | Personnel - The City's portion of the personnel budget includes the wages and benefits for seven (7) full-time employees, and $48k for part-time wages. These employees are hired and managed by the City. Other Personnel Costs represents the wages and benefits for ASM Global employees working for the Century Center. | Supplies - The City's portion of the budget includes supplies needed to maintain the Century Center such as cleaning supplies, repair & maintenance materials, office supplies, and other small operating supplies. ASM Global's portion of the supplies budget ($1.1 million) includes supplies needed to operate the Century Center for events, such as food & beverage inventory. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Century Center. | Interfund Transfers Out include transfers to the Century Center Energy Conservation Debt Service Fund (#672) to fund debt service payments.| Capital - See the Century Center Capital Fund (#671). Cash Reserves Target 25% of Annual expenditures This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and receptions, plays, and concerts. This fund receives Hotel/Motel tax, remitted to the City by St. Joseph County, and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Century Center Capital Fund Number 671 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,931 98 5,748 500 500 33,418 33,418 (32,918) 6684% Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Intergov./ Shared Revenues - - - - 247,900 494,855 494,855 (246,955) 200% Total Revenue 1,931 98 5,748 500 248,400 528,273 - 528,273 (279,873) 213% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - 35,000 418,364 415,617 - 415,617 2,748 99% Total Expenditures - - - 35,000 418,364 415,617 - 415,617 2,748 99% Net Surplus / (Deficit) 1,931 98 5,748 (34,500) (169,964) 112,656 112,656 Beginning Cash Balance 981,681 983,612 983,710 983,710 Cash Adjustments - - (2,492) - Ending Cash Balance 983,612 983,710 986,966 813,746 1,102,115 Cash Reserves Target 800,000 800,000 800,000 800,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center. This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers may transfer the annual net profit from the Century Center Operations Fund (#670) into this fund; however, the City does not anticipate transfers in the next few years because revenue is expected to drop significantly for the foreseeable future as a result of less events due to The Century Center's capital needs are being met by an allocation from the St. Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. Cash Reserves Target $800,000 Minimum per Board of Managers City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Century Center Energy Conservation Debt Svc Fund Number 672 Fund Type Debt Service Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 221,437 221,437 221,437 221,437 221,437 221,437 221,437 - 100% Interest Earnings 2,552 1,574 2,814 2,000 2,000 5,924 5,924 (3,924) 296% Other Income 97,225 89,480 58,178 80,242 80,242 36,231 36,231 44,011 45% Interfund Transfers In 93,939 97,217 100,688 104,255 104,255 - - 104,255 0% Total Revenue 415,154 409,708 383,117 407,934 407,934 263,591 263,591 144,342 65% Expenditures by Type Services & Charges Debt Service Principal 285,614 291,274 297,175 303,221 303,221 313,180 - 313,180 (9,959) 103% Debt Service Interest & Fees 125,482 115,437 105,192 94,738 94,738 94,738 - 94,738 - 100% Total Expenditures 411,096 406,711 402,367 397,959 397,959 407,917 - 407,917 (9,959) 103% Net Surplus / (Deficit) 4,058 2,997 (19,251) 9,975 9,975 (144,326) (144,326) Beginning Cash Balance 189,409 193,705 196,702 196,702 Cash Adjustments 238 - (489) - Ending Cash Balance 193,705 196,702 176,962 206,677 32,956 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new solar panel roof and other energy efficiency projects. This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also receives revenue from interest The bonds will be paid off over a 15-year period with the final payment due on May 1, 2031. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name City Cemetery Fund Number 730 Fund Type Special Revenue Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 259 178 420 610 610 890 890 (280) 146% Other Income - - - - - - - - - Total Revenue 259 178 420 610 610 890 890 (280) 146% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 259 178 420 610 610 890 890 Beginning Cash Balance 29,730 30,041 30,218 30,218 Cash Adjustments 51 - (99) - Ending Cash Balance 30,041 30,218 30,540 30,828 31,507 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Bowman Cemetery Fund Number 731 Fund Type Special Revenue Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,082 2,793 6,613 9,594 9,594 14,005 14,005 (4,411) 146% Other Income - - - - - - - - - Total Revenue 4,082 2,793 6,613 9,594 9,594 14,005 14,005 (4,411) 146% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 4,082 2,793 6,613 9,594 9,594 14,005 14,005 Beginning Cash Balance 467,692 472,576 475,369 475,369 Cash Adjustments 802 - (1,557) - Ending Cash Balance 472,576 475,369 480,425 484,963 495,643 Cash Reserves Target 400,000 400,000 400,000 400,000 Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed. Cash Reserves Target $400,000 minimum City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2015 Parks Bond Debt Service Fund Number 757 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2022 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 807 47 1,217 1,000 1,000 5,303 5,303 (4,303) 530% Interfund Transfers In 375,939 375,986 373,724 371,981 371,981 338,293 338,293 33,688 91% Total Revenue 376,746 376,033 374,941 372,981 372,981 343,596 343,596 29,385 92% Expenditures by Type Services & Charges Debt Service Principal 225,000 225,000 230,000 240,000 240,000 240,000 - 240,000 - 100% Debt Service Interest & Fees 156,131 149,381 142,556 135,582 135,582 135,581 - 135,581 1 100% Total Expenditures 381,131 374,381 372,556 375,582 375,582 375,581 - 375,581 1 100% Net Surplus / (Deficit) (4,385) 1,652 2,385 (2,601) (2,601) (31,986) (31,986) Beginning Cash Balance 590,497 586,111 587,763 587,763 Cash Adjustments - - - - Ending Cash Balance 586,111 587,763 590,148 585,162 558,162 Cash Reserves Target 586,111 587,763 590,148 585,162 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the bonds were $5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. | Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019. The Local Income Tax Economic Development Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on August 1, 2035. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Interest Earnings 7,035 4,318 9,389 7,715 7,715 18,615 18,615 (10,900) 241% Other Income 100,000 - - - - - - - - Total Revenue 107,035 4,318 9,389 7,715 7,715 18,615 18,615 (10,900) 241% Expenditures by Type Services & Charges Professional Services 274,931 75,182 41,621 50,000 26,220 25,658 - 25,658 562 98% Total Services & Charges 274,931 75,182 41,621 50,000 26,220 25,658 - 25,658 562 98% Capital - - - - - - - - - - Total Expenditures 274,931 75,182 41,621 50,000 26,220 25,658 - 25,658 562 98% Net Surplus / (Deficit) (167,896) (70,864) (32,231) (42,285) (18,505) (7,043) (7,043) Beginning Cash Balance 929,415 763,112 692,248 692,248 Cash Adjustments 1,593 - (2,157) - Ending Cash Balance 763,112 692,248 657,860 673,743 652,479 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance. Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020. Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. The City also participates in the Indiana Department of Environmental Management's voluntary remediation program, and will continue using this fund in 2022 for those costs. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Economic Development State Grants Fund Number 210 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 41,015 126,822 - - 85,650 85,650 (85,650) - Interest Earnings 712 160 51 - - - - - - Other Income 90,013 36,005 - - - - - - - Total Revenue 90,725 77,180 126,873 - - 85,650 85,650 (85,650) - Expenditures by Type Supplies - - 9,000 - - - - - - - Services & Charges Professional Services 56,352 438 (46,845) - - - - - - - Repairs & Maintenance - - 246,637 - 144,348 144,348 - 144,348 - 100% Debt Service Principal 69,632 35,604 - - - - - - - - Debt Service Interest & Fees 2,379 401 - - - - - - - - Grants & Subsidies - 41,015 20,845 - 7,386 - - - 7,386 0% Other Services & Charges - - - - - - - - - - Total Services & Charges 128,362 77,457 220,637 - 151,734 144,348 - 144,348 7,386 95% Total Expenditures 128,362 77,457 229,637 - 151,734 144,348 - 144,348 7,386 95% Net Surplus / (Deficit) (37,637) (277) (102,763) - (151,734) (58,698) (58,698) Beginning Cash Balance 64,775 27,154 26,876 26,876 Cash Adjustments 16 - (15) - Ending Cash Balance 27,154 26,876 (75,903) (124,858) (134,601) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives grant monies and revenue from interest earned on the fund's cash balance. Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment in 2021. Current expenses are related to the State Lead Grant program. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Dept of Community Investment Operating Fund Number 211 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 10,650 9,200 - - - 229,133 229,133 (229,133) - Charges for Services 861,309 1,453,279 691,646 1,049,655 1,049,655 266,888 266,888 782,767 25% Fines, Forfeitures, and Fees 46,076 57,904 70,178 58,450 58,450 92,005 92,005 (33,555) 157% Interest Earnings 8,876 6,023 3,006 10,000 10,000 (92) (92) 10,092 -1% Other Income 2,598 573 2,750 - - 24,565 24,565 (24,565) - Interfund Allocation Reimb 174,531 145,765 181,981 - - - - - - Interfund Transfers In 2,268,899 500,000 2,570,000 3,559,320 3,559,320 3,778,841 3,778,841 (219,521) 106% Total Revenue 3,372,939 2,172,743 3,519,561 4,677,425 4,677,425 4,391,340 4,391,340 286,085 94% Expenditures by Type Personnel Salaries & Wages 1,529,047 1,779,295 2,080,766 2,190,605 2,190,605 1,854,286 - 1,854,286 336,319 85% Fringe Benefits 568,983 649,973 764,431 853,068 853,068 831,403 - 831,403 21,665 97% Total Personnel 2,098,029 2,429,268 2,845,197 3,043,673 3,043,673 2,685,689 - 2,685,689 357,984 88% Supplies 13,503 20,424 33,616 51,611 51,847 29,510 - 29,510 22,337 57% Services & Charges Professional Services 224,609 196,969 303,797 719,200 497,884 496,648 - 496,648 1,236 100% Printing & Advertising 7,560 4,758 5,797 23,675 15,408 12,182 - 12,182 3,226 79% Education & Training 4,576 14,288 5,447 26,500 18,525 6,663 - 6,663 11,862 36% Travel 4,502 268 7,763 24,162 20,188 8,342 - 8,342 11,847 41% Repairs & Maintenance 12,447 2,822 1,367 3,895 3,895 1,302 - 1,302 2,593 33% Other Services & Charges 11,746 24,660 26,286 31,550 26,050 16,044 - 16,044 10,006 62% Total Services & Charges 265,440 243,765 350,457 828,982 581,950 541,181 - 541,181 40,770 93% Operating Expenditures 2,376,973 2,693,456 3,229,270 3,924,266 3,677,471 3,256,381 - 3,256,381 421,091 89% Bad Debt 26 - - - - - - - - - Interfund Interfund Allocations 357,941 652,726 665,860 753,159 753,159 758,702 - 758,702 (5,543) 101% Interfund Transfers Out 35,000 50,000 - - - - - - - - Total Interfund 392,941 702,726 665,860 753,159 753,159 758,702 - 758,702 (5,543) 101% Total Expenditures 2,769,940 3,396,182 3,895,130 4,677,425 4,430,630 4,015,082 - 4,015,082 415,548 91% Net Surplus / (Deficit) 603,000 (1,223,439) (375,569) - 246,795 376,258 376,258 Beginning Cash Balance 1,012,307 1,629,498 394,125 394,125 Cash Adjustments 14,191 (11,934) 4,740 - Ending Cash Balance 1,629,498 394,125 23,296 640,920 396,172 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger South Bend by attracting & retaining growing businesses, connecting residents to economic opportunities, and planning for vibrant neighborhoods. This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). Therefore, there is no cash reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600. In 2021, two new positions were added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Since 2019 there have been transition efforts to consolidate the Building and Code Enforcement departments, as well as the division of Sustainability, into DCI. In 2022, those consolidation efforts will be finalized and result in a reorganization of staff and reporting structures. In addition, several new or expanded initiatives will be added to DCI to facilitate the goals of the American Rescue Plan. Within the new structure there are five teams: (1) Engagement and Economic Empowerment; (2) Growth and Opportunity: formerly Business Development; (3) Neighborhoods: includes South Bend Animal Resource Center, Neighborhood Services & Enforcement (formerly the Department of Code Enforcement), Neighborhood Grants, and Neighborhood Health and Housing; (4) Planning: includes Building, Historic Preservation, Planning, and Zoning; (5) Sustainability. | Note: In 2022, the Sustainability Division will be moved from the General Fund (#101) into this fund as it will now be part of the Department of Community Investment. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Dept of Community Investment Grants Fund Number 212 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 2,392,383 2,563,504 2,419,448 2,832,655 2,832,655 5,559,168 5,559,168 (2,726,513) 196% Fines, Forfeitures, and Fees 121 500 - - - - - - - Other Income 186,664 341,376 71,243 119,687 119,687 15,178 15,178 104,509 13% Total Revenue 2,579,168 2,905,379 2,490,691 2,952,342 2,952,342 5,574,346 5,574,346 (2,622,004) 189% Expenditures by Type Services & Charges Professional Services 40,488 10,343 19,785 - - - - - - - Grants & Subsidies 2,529,492 2,801,228 2,804,158 2,832,655 4,631,396 4,310,457 - 4,310,457 320,940 93% Total Services & Charges 2,569,980 2,811,571 2,823,943 2,832,655 4,631,396 4,310,457 - 4,310,457 320,940 93% Total Expenditures 2,569,980 2,811,571 2,823,943 2,832,655 4,631,396 4,310,457 - 4,310,457 320,940 93% Net Surplus / (Deficit) 9,188 93,809 (333,251) 119,687 (1,679,054) 1,263,889 1,263,889 Beginning Cash Balance 305,248 313,907 409,818 409,818 Cash Adjustments (528) 2,102 (232,451) - Ending Cash Balance 313,907 409,818 (155,885) (1,269,237) 1,212,370 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances: Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted for in the COVID- 19 Response Fund (#264). This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement projects. This fund accounts for various grants including: Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs" objectives. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Unsafe Building Fund Number 219 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 51,581 34,066 68,583 62,900 62,900 68,515 68,515 (5,615) 109% Interest Earnings 7,420 4,812 11,010 17,055 17,055 24,876 24,876 (7,821) 146% Other Income 18 - 366 - - - - - - Total Revenue 59,018 38,879 79,960 79,955 79,955 93,390 93,390 (13,436) 117% Expenditures by Type Supplies 5,458 - - - - - - - - - Services & Charges Professional Services 27,070 25,970 20,000 23,000 21,120 17,500 - 17,500 3,620 83% Other Services & Charges 109,058 81,316 - - - - - - - - Total Services & Charges 136,128 107,286 20,000 23,000 21,120 17,500 - 17,500 3,620 83% Operating Expenditures 141,586 107,286 20,000 23,000 21,120 17,500 - 17,500 3,620 83% Bad Debt 165 - - - - - - - - - Total Expenditures 141,751 107,286 20,000 23,000 21,120 17,500 - 17,500 3,620 83% Net Surplus / (Deficit) (82,733) (68,407) 59,960 56,955 58,835 75,890 75,890 Beginning Cash Balance 923,154 832,938 764,981 764,981 Cash Adjustments (7,482) 450 (2,650) - Ending Cash Balance 832,938 764,981 822,291 823,816 900,258 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Neighborhoods Division and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean- ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Unsafe Building Fund is managed by the Neighborhoods Division which facilitates code enforcement activities. This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance bonds, special assessments, and civil penalties. Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Rental Units Regulation Fund Number 221 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 107,800 6,880 45,048 100,000 100,000 150,899 150,899 (50,899) 151% Interest Earnings 573 728 1,596 200 200 5,230 5,230 (5,030) 2615% Interfund Transfers In 245,626 50,000 70,000 - - - - - - Total Revenue 353,999 57,608 116,643 100,200 100,200 156,129 156,129 (55,929) 156% Expenditures by Type Personnel Salaries & Wages 119,900 106,421 52,636 - - 42,182 - 42,182 (42,182) - Fringe Benefits 59,277 52,625 26,263 - - 21,718 - 21,718 (21,718) - Total Personnel 179,177 159,046 78,899 - - 63,900 - 63,900 (63,900) - Supplies 332 236 - - - - - - - - Services & Charges Professional Services 1,505 - 985 54,000 1,475 1,475 - 1,475 - 100% Other Services & Charges 1,748 - - - - - - - - - Total Services & Charges 3,254 - 985 54,000 1,475 1,475 - 1,475 - 100% Total Expenditures 182,762 159,283 79,884 54,000 1,475 65,375 - 65,375 (63,900) 4431% Net Surplus / (Deficit) 171,237 (101,674) 36,760 46,200 98,725 90,754 90,754 Beginning Cash Balance 17,823 189,090 87,416 87,416 Cash Adjustments 31 - (649) - Ending Cash Balance 189,090 87,416 123,526 186,141 210,001 Cash Reserves Target - - - - Fund Purpose: RSVP Program: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-19). Both of these programs are managed by the Neighborhoods Division of the Department of Community Investment (DCI). Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference. Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Neighborhood Code Enforcement's costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords. This budget accounts for the operating costs of the Rental Safety Verification Program (RSVP) | Personnel - The personnel budget includes the wages and benefits for four (4) full-time Code Inspectors assigned to the program. From 2019 to 2020, two additional Code Inspectors were added to expand the program for a total of four Code Inspectors. | Supplies - The supplies needed for the RSVP program are minimal and will be paid out of the Code Enforcement Fund (#230) starting in 2022 since many of the supplies are shared within the Neighborhoods Division. | Services - $54,000 is budgeted for a professional services agreement for temporary housing and security deposits to move tenants if their unit is condemned and the owner doesn't have another unit for the tenant. Cash Reserves Target No reserve requirement The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are incorporated into Chapter 6- Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system, including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the overall structure in which a rental unit is established. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Rental Units Regulation Fund is managed by the Neighborhoods Division which facilitates code enforcement activities. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Code Enforcement Fund Number 230 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 30,425 43,555 28,750 37,000 37,000 23,580 23,580 13,420 64% Charges for Services 43,360 47,624 53,545 50,300 50,300 43,575 43,575 6,725 87% Fines, Forfeitures, and Fees 367,113 411,114 292,490 342,000 342,000 301,742 301,742 40,258 88% Interest Earnings 2,492 941 1,439 - - 1,261 1,261 (1,261) - Debt Proceeds 80,000 235,000 500,000 232,000 232,000 232,000 232,000 - 100% Other Income 15,396 2,998 50,120 500 500 19,515 19,515 (19,015) 3903% Interfund Allocation Reimb 76,927 34,708 - - - - - - - Interfund Transfers In 3,619,593 2,290,000 2,930,968 5,568,219 5,568,219 3,298,000 3,298,000 2,270,219 59% Total Revenue 4,235,305 3,065,940 3,857,313 6,230,019 6,230,019 3,919,673 3,919,673 2,310,346 63% Expenditures by Subdivisions Neighborhood Services 2,498,995 2,420,819 2,843,929 5,089,709 4,978,480 3,247,961 - 3,247,961 1,730,519 65% Animal Resource Center 934,825 949,115 941,390 1,140,310 1,224,915 1,148,773 - 1,148,773 76,141 94% Total Expenditures 3,433,820 3,369,933 3,785,320 6,230,019 6,203,395 4,396,734 - 4,396,734 1,806,660 71% Expenditures by Type Personnel Salaries & Wages 1,415,442 1,410,684 1,341,301 2,506,185 2,506,185 1,808,248 - 1,808,248 697,937 72% Fringe Benefits 588,698 575,669 543,091 1,116,265 1,116,265 523,537 - 523,537 592,728 47% Total Personnel 2,004,140 1,986,353 1,884,392 3,622,450 3,622,450 2,331,786 - 2,331,786 1,290,665 64% Supplies 113,969 110,837 142,735 215,632 273,611 212,692 - 212,692 60,919 78% Services & Charges Professional Services 40,574 67,185 64,822 202,300 165,042 119,532 - 119,532 45,510 72% Printing & Advertising 10,559 11,260 19,060 22,201 23,082 11,387 - 11,387 11,695 49% Utilities 31,984 32,310 35,837 41,389 41,389 35,422 - 35,422 5,967 86% Repairs & Maintenance 239,861 137,334 232,670 424,900 376,200 129,650 - 129,650 246,550 34% Education & Training 2,933 4,013 5,305 29,900 14,253 7,627 - 7,627 6,626 54% Travel 3,826 777 1,360 26,400 25,560 6,641 - 6,641 18,919 26% Other Services & Charges 119,803 112,003 123,694 295,835 271,590 199,211 - 199,211 72,378 73% Debt Service Principal 47,510 90,535 181,470 250,524 250,523 207,530 - 207,530 42,993 83% Debt Service Interest & Fees 2,954 4,350 5,625 21,238 21,238 13,571 - 13,571 7,667 64% Total Services & Charges 500,003 459,767 669,841 1,314,687 1,188,877 730,571 - 730,571 458,305 61% Operating Expenditures 2,618,112 2,556,956 2,696,968 5,152,769 5,084,939 3,275,049 - 3,275,049 1,809,889 64% Bad Debt 861 15 - - - 270 - 270 (270) - Interfund Allocations 814,847 763,484 767,616 845,250 845,250 848,209 - 848,209 (2,959) 100% Total Expenditures 3,433,820 3,369,933 3,785,320 6,230,019 6,203,395 4,396,734 - 4,396,734 1,806,660 71% Net Surplus / (Deficit) 801,485 (303,993) 71,993 - 26,624 (477,061) (477,061) Beginning Cash Balance - 803,572 497,492 497,492 Cash Adjustments 2,088 (2,088) (71,990) - Ending Cash Balance 803,572 497,492 497,495 524,116 (18,294) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the administrative costs for the Neighborhoods Division along with operational costs such as repair & maintenance of Code Inspector trucks and vehicles used by the NEAT Crew, and the operational costs of running the Animal Resource Center (SBARC). | Personnel - The personnel budget includes the wages and benefits for twenty (20) full-time Neighborhood Services employees and nine (9) full-time Animal Resource Center employees, along with a budget for part-time and seasonal/intern wages. | Supplies - Includes uniforms, small tools & equipment for inspectors, fuel for inspectors' vehicles, medical/safety supplies, and operating supplies for SBARC such as animal feed and cleaning supplies. | Services - Professional services include environmental testing, Code Hearing Officer, collection costs, and veterinary services for SBARC. Repair & maintenance includes vehicle R&M for inspectors' vehicles, building R&M for SBARC, and a $225k agreement with the Park Maintenance Division for mowing of properties cited for grass and weeds. Other services & charges includes $400k for landfill dumping fees for illegal dumps and neighborhood cleanups. Includes four (4) tire disposal amnesty days for neighborhood dumpster and disposal fees ($90k), and trash/litter campaign monthly per six (6) Council districts cleanup ($200k). | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. This fund was established in 2020 to account for the activity of the Neighborhoods Division of the Department of Community Investment (DCI). Operating under the Neighborhoods Division is Neighborhood Code Enforcement (NCE), the South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). NCE upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. SBARC runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. NEAT works in tandem with NCE to provide services for environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles, and ordinance violations. The South Bend Animal Resource Center (SBARC) collects revenues from fees for animal shelter activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. SBARC also collects fines it assesses for animal welfare ordinance violations. These revenues do not cover the expenditures of these activities. The difference is covered by an interfund transfer from the Local Income Tax Economic Development Fund (#408). Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Urban Development Action Grant Fund Number 410 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 361 172 4,046 - - 8,846 8,846 (8,846) - Other Income 18,442 18,278 385,577 - - - - - - Total Revenue 18,803 18,449 389,623 - - 8,846 8,846 (8,846) - Expenditures by Type Services & Charges Debt Service Principal 40,000 24,000 18,000 - - 338,253 - 338,253 (338,253) - Other Services & Charges - - - Total Expenditures 40,000 24,000 18,000 - - 338,253 - 338,253 (338,253) - Net Surplus / (Deficit) (21,197) (5,551) 371,623 - - (329,407) (329,407) Beginning Cash Balance 53,838 32,733 27,182 27,182 Cash Adjustments 92 - (1,288) - Ending Cash Balance 32,733 27,182 397,517 27,182 69,114 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. Currently, this fund is used for the repayment of an interfund loan from the Local Income Tax-Certified Shares Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to Fund #404 and potentially close this fund rather than following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Consolidated Building Fund Number 600 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 1,304,739 1,515,351 1,886,287 1,562,200 1,562,200 2,099,002 2,099,002 (536,802) 134% Fines, Forfeitures, and Fees 1,140 2,516 5,860 8,000 8,000 13,890 13,890 (5,890) 174% Interest Earnings 17,782 12,194 28,301 28,111 28,111 56,845 56,845 (28,734) 202% Other Income 422 1,044 2,105 - - 5,831 5,831 (5,831) - Capital Lease Proceeds - - - - - - - - - Total Revenue 1,324,083 1,531,105 1,922,553 1,598,311 1,598,311 2,175,568 2,175,568 (577,257) 136% Expenditures by Type Personnel Salaries & Wages 763,648 739,269 788,291 913,016 913,016 830,167 - 830,167 82,849 91% Fringe Benefits 305,840 319,458 343,343 407,406 407,056 347,728 - 347,728 59,328 85% Total Personnel 1,069,488 1,058,727 1,131,634 1,320,422 1,320,072 1,177,895 - 1,177,895 142,177 89% Supplies 14,538 15,666 25,192 21,998 21,998 22,819 - 22,819 (821) 104% Services & Charges Professional Services 2,411 - - 8,000 8,000 - - - 8,000 0% Printing & Advertising 336 716 161 4,200 4,200 - - - 4,200 0% Education & Training 2,429 219 3,413 6,000 6,062 5,867 - 5,867 195 97% Travel - - 9 6,000 6,000 - - - 6,000 0% Repairs & Maintenance 14,257 28,086 27,699 16,245 16,245 30,349 - 30,349 (14,104) 187% Other Services & Charges 9,408 18,348 28,286 40,310 592,267 578,003 - 578,003 14,264 98% Debt Service Principal 41,198 43,020 23,593 4,674 4,674 4,673 - 4,673 1 100% Debt Service Interest & Fees 2,184 1,316 526 70 70 49 - 49 21 70% Total Services & Charges 72,223 91,705 83,687 85,499 637,518 618,941 - 618,941 18,577 97% Operating Expenditures 1,156,248 1,166,098 1,240,513 1,427,919 1,979,588 1,819,655 - 1,819,655 159,933 92% Capital - 49,478 - 40,000 40,000 29,033 - 29,033 10,967 73% Bad Debt 1,631 100 - 1,000 1,000 - - - 1,000 0% Interfund Allocations 328,799 339,938 665,210 354,619 354,619 356,582 - 356,582 (1,963) 101% Total Expenditures 1,486,678 1,555,614 1,905,723 1,823,538 2,375,207 2,205,269 - 2,205,269 169,937 93% Net Surplus / (Deficit) (162,595) (24,509) 16,830 (225,227) (776,896) (29,702) (29,702) Beginning Cash Balance 2,285,733 2,127,056 2,102,372 2,102,372 Cash Adjustments 3,918 (175) (7,038) - Ending Cash Balance 2,127,056 2,102,372 2,112,164 1,325,475 2,087,954 Cash Reserves Target 371,670 388,904 476,431 593,802 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. | The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County. | Note: From 2019 through 2021, the Building Department has transitioned to a team within the Department of Community Investment (DCI). In 2022, that transition is complete and Building is now part of the DCI Planning team. Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and monitored. Prior to the COVID-19 pandemic, revenue was anticipated to increase based on trends. Due to the unknown nature of economic impacts of COVID-19, permit revenue is budgeted at 2021 anticipated actual levels. This fund accounts for the operational costs of running the Building Department. | Personnel - The personnel budget includes the wages and benefits for sixteen (16) full-time employees. | Supplies - Includes fuel for inspectors' vehicles and office supplies. | Services - Repair & maintenance includes vehicle R&M for inspectors' vehicles. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. | Capital - Forecasted to purchase one new vehicle per year starting in 2023 in order to replace aging fleet. | Interfund Allocations - In 2022, it is anticipated that a new permitting system will be sourced and implemented, resulting in a planned spend down of cash reserves. The implementation and software costs for the new permitting system are budgeted in the IT Department's budget (Fund #279) and allocated back to this fund through the IT interfund allocation. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Industrial Revolving Fund Fund Number 754 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 2,658,410 4,749,980 - - - - - - Interest Earnings - 380 50,529 2,000 2,000 156,288 156,288 (154,288) 7814% Other Income 266,643 300,472 809,701 172,000 172,000 979,867 979,867 (807,867) 570% Total Revenue 266,643 2,959,263 5,610,209 174,000 174,000 1,136,154 1,136,154 (962,155) 653% Expenditures by Type Services & Charges Professional Services 88,742 291,043 246,601 455,982 469,095 48,257 - 48,257 420,839 10% Other Services & Charges 15,285 14,830 21,756 26,298 50,029 38,755 - 38,755 11,275 77% Grants & Subsidies - 2,700,000 4,290,000 - - - - - - - Total Services & Charges 104,026 3,005,872 4,558,357 482,280 519,124 87,011 - 87,011 432,114 17% Bad Debt - 184,827 - - - - - - - - Total Expenditures 104,026 3,190,699 4,558,357 482,280 519,124 87,011 - 87,011 432,114 17% Net Surplus / (Deficit) 162,616 (231,436) 1,051,853 (308,280) (345,124) 1,049,143 1,049,143 Beginning Cash Balance 2,078,333 2,406,914 3,700,843 3,700,843 Cash Adjustments 165,965 1,525,365 (21,673) - Ending Cash Balance 2,406,914 3,700,843 4,731,022 3,355,718 3,050,364 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021and 2022, revenue will be received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent. In 2020, the City was awarded a $6.9 million Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run through July 2022. Expenditures are for legal services and administrative & program fees. Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be reimbursed by the grant. Cash Reserves Target No City reserve requirement; there are program requirements City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 869 91 91 1,000 1,000 91 91 909 9% Interfund Transfers In 1,716,000 1,716,000 1,715,000 1,713,000 1,713,000 1,714,000 1,714,000 (1,000) 100% Total Revenue 1,716,869 1,716,091 1,715,091 1,714,000 1,714,000 1,714,091 1,714,091 (91) 100% Expenditures by Type Services & Charges Debt Service Principal 1,000,000 1,030,000 1,060,000 1,090,000 1,090,000 1,090,000 - 1,090,000 - 100% Debt Service Interest & Fees 712,694 682,469 651,344 619,669 619,669 619,319 - 619,319 350 100% Total Expenditures 1,712,694 1,712,469 1,711,344 1,709,669 1,709,669 1,709,319 - 1,709,319 350 100% Net Surplus / (Deficit) 4,175 3,623 3,748 4,331 4,331 4,773 4,773 Beginning Cash Balance 1,734,901 1,739,076 1,742,699 1,742,699 Cash Adjustments - - - - Ending Cash Balance 1,739,076 1,742,699 1,746,446 1,747,030 1,751,219 Cash Reserves Target 1,739,076 1,742,699 1,746,446 1,747,030 Fund Purpose: Explanation of Revenue Sources: This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance held at trustee bank. The bonds were closed on April 9, 2015 and the par amount was $25 million. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives revenue from interest earned on the cash balance at the trustee bank. The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). The capital proceeds were fully expended in 2019. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 306,537 1 25,565 - - 1 1 (1) - Total Revenue 306,537 1 25,565 - - 1 1 (1) - Expenditures by Type Capital 3,328,966 - - - - - - - - - Total Expenditures 3,328,966 - - - - - - - - - Net Surplus / (Deficit) (3,022,429) 1 25,565 - - 1 1 Beginning Cash Balance 3,048,190 25,762 25,763 25,763 Cash Adjustments - - (25,564) - Ending Cash Balance 25,762 25,763 25,764 25,763 25,766 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a joint effort between the university and Kite Realty. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,623 184 188 1,750 1,750 187 187 1,563 11% Interfund Transfers In 1,390,625 1,915,979 1,926,375 1,929,875 1,929,875 1,929,875 1,929,875 - 100% Total Revenue 1,392,248 1,916,164 1,926,563 1,931,625 1,931,625 1,930,062 1,930,062 1,563 100% Expenditures by Type Services & Charges Debt Service Principal 145,000 475,000 720,000 760,000 760,000 760,000 - 760,000 - 100% Debt Service Interest & Fees 1,245,625 1,235,875 1,206,375 1,169,875 1,169,875 1,169,875 - 1,169,875 - 100% Total Expenditures 1,390,625 1,710,875 1,926,375 1,929,875 1,929,875 1,929,875 - 1,929,875 - 100% Net Surplus / (Deficit) 1,623 205,289 188 1,750 1,750 187 187 Beginning Cash Balance 3,461,700 3,463,323 3,668,611 3,668,611 Cash Adjustments - - - - Ending Cash Balance 3,463,323 3,668,611 3,668,799 3,670,361 3,668,987 Cash Reserves Target 2,500,000 2,500,000 2,500,000 2,500,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This fund also The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Cash Reserves Target $2,500,000 minimum City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Central Services Fund Number 222 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 2,511 2,711 3,281 2,500 2,500 2,738 2,738 (238) 110% Charges for Services 6,882,174 7,279,944 9,160,143 10,261,907 10,261,907 8,923,201 8,923,201 1,338,706 87% Interest Earnings 10,210 6,268 7,009 13,833 13,833 78 78 13,755 1% Other Income 84,210 78,626 115,532 71,500 71,500 59,794 59,794 11,706 84% Interfund Allocation Reimb 122,143 129,585 160,000 160,000 160,000 160,000 160,000 - 100% Total Revenue 7,101,248 7,497,135 9,445,964 10,509,740 10,509,740 9,145,812 9,145,812 1,363,929 87% Expenditures by Division Equipment Services 6,717,971 7,695,353 9,334,778 9,679,121 10,929,455 9,412,885 - 9,412,885 1,516,570 86% Print Shop 13,844 2,504 - - - - - - - - Radio Shop 229,304 207,641 192,096 306,521 306,650 213,640 - 213,640 93,010 70% Building Maintenance 180,749 188,820 173,605 230,883 232,383 195,423 - 195,423 36,960 84% Facilities Management 101,697 144,897 142,772 156,087 164,287 159,963 - 159,963 4,324 97% Capital - - 67,785 95,000 168,093 168,092 - 168,092 - 100% Total Expenditures 7,243,566 8,239,216 9,911,036 10,467,612 11,800,867 10,150,004 - 10,150,004 1,650,864 86% Expenditures by Type Personnel Salaries & Wages 1,795,351 1,772,151 1,765,863 2,300,189 2,342,647 1,778,787 - 1,778,787 563,860 76% Fringe Benefits 780,402 758,851 751,937 1,038,768 992,193 721,904 - 721,904 270,289 73% Total Personnel 2,575,754 2,531,003 2,517,800 3,338,957 3,334,840 2,500,690 - 2,500,690 834,149 75% Supplies 3,998,093 4,782,010 6,392,707 6,138,380 7,335,051 6,543,875 - 6,543,875 791,176 89% Services & Charges Professional Services 7,777 12,174 12,641 12,000 8,000 6,968 - 6,968 1,033 87% Printing & Advertising 863 42 - - - - - - - - Utilities 53,701 61,782 73,151 70,140 73,015 68,323 - 68,323 4,692 94% Repairs & Maintenance 54,985 62,344 123,289 132,000 286,322 279,396 - 279,396 6,926 98% Education & Training 9,389 8,696 4,953 14,050 11,170 4,990 - 4,990 6,181 45% Travel - 51 61 2,850 4,193 2,342 - 2,342 1,851 56% Other Services & Charges 13,132 12,504 13,527 17,500 17,425 12,570 - 12,570 4,854 72% Debt Service Principal 15,596 2,483 8,069 8,254 8,254 8,254 - 8,254 - 100% Debt Service Interest & Fees 463 22 422 238 237 237 - 237 - 100% Total Services & Charges 155,905 160,096 236,114 257,032 408,616 383,080 - 383,080 25,537 94% Capital - - 7,239 15,000 - - - - - - Interfund Interfund Allocations 306,521 683,462 757,176 718,243 722,360 722,359 - 722,359 1 100% Interfund Transfers Out 207,293 82,645 - - - - - - - - Total Interfund 513,814 766,107 757,176 718,243 722,360 722,359 - 722,359 1 100% Total Expenditures 7,243,566 8,239,216 9,911,036 10,467,612 11,800,867 10,150,004 - 10,150,004 1,650,863 86% Net Surplus / (Deficit) (142,319) (742,081) (465,072) 42,128 (1,291,127) (1,004,193) (1,004,193) Beginning Cash Balance 1,455,158 1,209,079 658,666 658,666 Cash Adjustments (103,760) 191,668 112,184 - Ending Cash Balance 1,209,079 658,666 305,778 (632,462) (680,622) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 38 full-time employees, and $26k for part-time and seasonal wages. | Supplies - Includes the costs of inventory parts that are used for the repair and maintenance of vehicles and equipment for City departments and external customers. Inventory also includes gasoline purchased for use by City departments, which is then charged back to the departments based on usage. General supplies for Central Services includes cleaning supplies, small tools & equipment, building maintenance supplies, uniforms, safety supplies, and office supplies. | Services - The repair & maintenance budget includes the cost of R&M for equipment, such as fuel pumps, and general building maintenance for the Central Services' garages. The utilities budget includes the costs of electric, natural gas, and water for the garages.| Debt Service - The principal and interest expense budgeted is for capital lease payments for a forklift purchased in 2019, be fully paid off in 2024. | Capital - Prior to 2022, Central Services' capital expenditures were tracked in the Central Services Capital Fund (#224). However, the capital fund did not have any source of revenue other than the interfund transfers it received from this fund. Therefore, Central Services' capital expenditures will be accounted for in this fund starting in 2022. This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance oversees the Central Services Division. Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire departments). Parts and labor for each work order are charged back to City departments or billed to the external customers. | Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. | Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. | Facilities Management is funded by an interfund allocation. | This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Central Services Capital Fund Number 224 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 50 40 - - - - - - - Other Income 7,268 1,472 - - - - - - - Interfund Transfers In 207,293 82,645 - - - - - - - Total Revenue 214,611 84,157 - - - - - - - Expenditures by Type Supplies 5,501 - - - - - - - - - Services & Charges Repairs & Maintenance 15,267 17,143 - - - - - - - - Debt Service Principal - 7,888 - - - - - - - - Debt Service Interest & Fees - 603 - - - - - - - - Total Services & Charges 15,267 25,634 - - - - - - - - Capital 189,582 84,745 - - - - - - - - Total Expenditures 210,349 110,378 - - - - - - - - Net Surplus / (Deficit) 4,262 (26,221) - - - - - Beginning Cash Balance 21,921 26,221 - - Cash Adjustments 38 - - - Ending Cash Balance 26,221 - - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division. This fund received transfers from the Central Services Operating Fund (#222) to cover expenditures as needed. Historically, this fund accounted for the annual maintenance of the CNG stations and radio tower inspections and the debt service principal and interest budget is for the capital lease payments. However, this fund did not have any source of revenue other than the interfund transfers. Therefore, Central Services' capital expenditures will be accounted for in the Central Services Operating Fund (#222) starting in 2022 and this fund will be discontinued. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Liability Insurance Fund Number 226 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 54,492 36,491 79,266 60,588 60,588 164,629 164,629 (104,041) 272% Other Income 1,626,433 84,555 741,339 2,000 2,000 500,956 500,956 (498,956) 25048% Interfund Allocation Reimb 2,914,500 3,265,000 3,365,000 3,583,000 3,583,000 3,583,000 3,583,000 - 100% Interfund Transfers In 49,087 - - - - - - - - Total Revenue 4,644,513 3,386,046 4,185,605 3,645,588 3,645,588 4,248,586 4,248,586 (602,997) 117% Expenditures by Division Safety/Risk Management 151,479 30,947 - - - - - - - - Liability Insurance 761,414 1,188,510 1,555,388 1,230,000 1,239,705 1,062,020 - 1,062,020 177,685 86% Business Insurance 622,434 452,651 2,429,126 1,085,000 1,230,217 872,633 - 872,633 357,584 71% Workers' Compensation 1,211,428 1,531,310 1,068,632 1,268,000 1,417,712 1,086,164 - 1,086,164 331,548 77% Catastrophic Events 910,806 24,884 479 - 1,076 500 - 500 576 46% Total Expenditures 3,657,562 3,228,301 5,053,624 3,583,000 3,888,710 3,021,317 - 3,021,317 867,393 78% Expenditures by Type Personnel Salaries & Wages 116,402 - - - - - - - - - Fringe Benefits 46,090 - - - - - - - - - Other Personnel Costs 17,308 14,052 24,902 42,000 41,712 29,792 - 29,792 11,920 71% Total Personnel 179,800 14,052 24,902 42,000 41,712 29,792 - 29,792 11,920 71% Supplies 1,988 2,187 - - - - - - - - Services & Charges Professional Services 420,313 334,849 405,364 221,000 617,383 498,869 - 498,869 118,514 81% Education & Training 6,285 2,000 - - - - - - - - Travel 356 - - - - - - - - - Repairs & Maintenance 2,119 4,286 1,710,233 - 231,044 231,043 - 231,043 1 100% Insurance 1,840,034 2,432,482 2,121,803 2,170,000 2,375,000 2,052,688 - 2,052,688 322,312 86% Other Services & Charges 218,415 391,938 790,843 1,150,000 622,495 208,426 - 208,426 414,069 33% Total Services & Charges 2,487,522 3,165,555 5,028,243 3,541,000 3,845,922 2,991,026 - 2,991,026 854,896 78% Capital 910,806 24,884 479 - 1,076 500 - 500 576 46% Interfund Interfund Allocations 77,446 21,624 - - - - - - - - Total Interfund 77,446 21,624 - - - - - - - - Total Expenditures 3,657,562 3,228,301 5,053,624 3,583,000 3,888,710 3,021,317 - 3,021,317 867,392 78% Net Surplus / (Deficit) 986,951 157,746 (868,019) 62,588 (243,122) 1,227,268 1,227,268 Beginning Cash Balance 4,961,426 5,956,858 6,100,867 6,100,867 Cash Adjustments 8,481 (13,737) 527,926 - Ending Cash Balance 5,956,858 6,100,867 5,760,773 5,857,744 6,488,526 Cash Reserves Target 1,828,781 1,614,150 2,526,812 1,944,355 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been identified. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital expenditures in 2019 and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage. In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101). -- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the position focuses on liability and workers' comp related matters. -- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was transferred to Human Resources. The Safety & Risk division's supplies and services budget will be fully transferred to Human Resources in 2022. This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc. This fund is managed by the Department of Administration & Finance. This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name IT / Innovation / 311 Call Center Fund Number 279 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Allocation Reimb 6,656,930 9,129,846 9,620,204 9,990,823 9,990,823 9,990,823 9,990,823 - 100% Charges for Services 111,796 47,379 - - - 2,602 2,602 (2,602) - Debt Proceeds - 900,928 166,343 - - - - - - Other Income 53,757 111,836 131,610 73,764 73,764 131,250 131,250 (57,486) 178% Donations - 15,000 181,987 - - 15,000 15,000 (15,000) - Interest Earnings 21,431 14,598 53,386 5,000 5,000 123,322 123,322 (118,322) 2466% Total Revenue 6,843,915 10,219,588 10,153,530 10,069,587 10,069,587 10,262,996 10,262,996 (193,410) 102% Expenditures by Division 311 Call Center 551,515 567,939 637,390 732,477 732,050 675,189 - 675,189 56,862 92% Innovation & Technology 7,324,325 8,264,034 8,398,022 9,346,543 8,923,179 8,751,316 - 8,751,316 171,862 98% Total Expenditures 7,875,840 8,831,973 9,035,411 10,079,020 9,655,229 9,426,505 - 9,426,505 228,724 98% Expenditures by Type Personnel Salaries & Wages 1,844,342 1,908,602 1,965,182 2,485,597 2,208,521 2,176,973 - 2,176,973 31,548 99% Fringe Benefits 708,812 704,230 711,976 974,307 804,422 794,161 - 794,161 10,261 99% Total Personnel 2,553,154 2,612,832 2,677,158 3,459,904 3,012,943 2,971,134 - 2,971,134 41,809 99% Supplies 130,511 714,903 468,930 224,750 173,377 164,623 - 164,623 8,754 95% Services & Charges Professional Services 1,058,605 510,586 782,666 800,000 1,035,223 967,886 - 967,886 67,338 93% Printing & Advertising 1,005 3,277 4,366 15,000 21,232 6,393 - 6,393 14,840 30% Repairs & Maintenance 3,021,127 3,646,311 3,802,342 4,575,743 4,170,621 4,116,523 - 4,116,523 54,098 99% Education & Training 9,162 33,654 34,682 70,000 37,633 32,822 - 32,822 4,811 87% Travel 7,385 161 24,829 31,550 30,831 30,830 - 30,830 1 100% Other Services & Charges 422,383 292,472 243,852 78,000 284,910 255,730 - 255,730 29,180 90% Debt Service Principal 606,922 966,528 930,920 763,197 822,996 817,680 - 817,680 5,316 99% Debt Service Interest & Fees 59,675 50,358 65,014 60,063 60,064 57,489 - 57,489 2,575 96% Total Services & Charges 5,186,263 5,503,347 5,888,671 6,393,553 6,463,510 6,285,351 - 6,285,351 178,159 97% Operating Expenditures 7,869,929 8,831,082 9,034,758 10,078,207 9,649,830 9,421,108 - 9,421,108 228,722 98% Total Interfund 5,911 891 653 813 5,399 5,398 - 5,398 1 100% Total Expenditures 7,875,840 8,831,973 9,035,411 10,079,020 9,655,229 9,426,505 - 9,426,505 228,723 98% Net Surplus / (Deficit) (1,031,925) 1,387,615 1,118,119 (9,433) 414,358 836,490 836,490 Beginning Cash Balance 3,108,342 2,125,192 3,482,865 3,482,865 Cash Adjustments 48,775 (29,942) 97,344 - Ending Cash Balance 2,125,192 3,482,865 4,698,328 3,897,223 5,506,547 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. The functions within the department include: The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. | Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division. | Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions. | Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and security; ensuring availability, capacity, and continuity. | Business Analytics acts as liaisons between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members provide services including business needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. | Civic Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they need to succeed by leveraging connections both internal and external connections. Personnel - The personnel budget in this fund includes the wages and benefits of 24 full-time employees for Information Technology and 8 full-time employees for the 311 Call Center, along with a budget for part-time help at the 311 Call Center. In 2022, two positions will be added: one additional Applications Developer and one additional 311 Customer Service Liaison. See the personnel budget summary for details. | Supplies - The supplies budget includes miscellaneous computer supplies and accessories, along with devices that are not part of the hardware refresh plan. | Services - The repairs & maintenance budget includes annual software subscription and renewal costs. The professional services budget includes software support and special projects like the SBAcademy. SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient. | Debt Service - The principal and interest expense budget is for lease payments for various hardware refresh plans. A hardware refresh means replacing current hardware with the newest version of the equipment to combat performance and capacity issues. The City leases equipment, such as computers and printers, over a period of 3-5 years. At the end of the lease, the City has the option to return the equipment to the vendor and get new equipment. The refresh program ensures that City employees are equipped with the most current technology to better serve the City and its residents. This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its budget is fully allocated each year. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Self-Funded Employee Benefits Fund Number 711 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 15,885,258 15,742,095 16,151,649 16,457,440 16,457,440 17,264,637 17,264,637 (807,197) 105% Other Income 373,523 1,438,628 868,171 385,000 385,000 645,958 645,958 (260,958) 168% Interest Earnings 89,646 62,791 153,013 128,291 128,291 281,357 281,357 (153,066) 219% Total Revenue 16,348,427 17,243,514 17,172,834 16,970,731 16,970,731 18,191,953 18,191,953 (1,221,221) 107% Expenditures by Subdivision Health Insurance 14,472,911 15,509,012 16,778,282 18,169,424 17,785,039 17,293,498 - 17,293,498 491,541 97% Workplace Wellness Clinic 996,006 1,003,588 349,692 1,169,308 1,924,095 1,862,320 - 1,862,320 61,775 97% Employee Wellness 76,048 89,896 86,404 100,974 94,279 81,555 - 81,555 12,723 87% Total Expenditures 15,544,965 16,602,496 17,214,377 19,439,706 19,803,413 19,237,373 - 19,237,373 566,039 97% Expenditures by Type Personnel Other Personnel Costs 13,740,971 14,681,353 16,086,840 17,357,480 16,979,808 16,566,627 - 16,566,627 413,181 98% Total Personnel 13,740,971 14,681,353 16,086,840 17,357,480 16,979,808 16,566,627 - 16,566,627 413,181 98% Supplies 131,045 110,297 49,303 150,000 92,560 64,176 - 64,176 28,384 69% Services & Charges Professional Services 1,083,611 1,063,335 460,652 1,198,308 2,039,969 1,993,988 - 1,993,988 45,981 98% Printing & Advertising - - - 100 100 - - - 100 0% Insurance 587,028 737,651 613,232 732,318 681,270 603,954 - 603,954 77,316 89% Other Services & Charges 1,476 3,194 4,351 1,500 9,706 8,628 - 8,628 1,078 89% Total Services & Charges 1,672,115 1,804,180 1,078,234 1,932,226 2,731,045 2,606,570 - 2,606,570 124,475 95% Bad Debt 833 - - - - - - - - - Interfund Transfers Out - 6,667 - - - - - - - - Total Expenditures 15,544,965 16,602,496 17,214,377 19,439,706 19,803,413 19,237,373 - 19,237,373 566,040 97% Net Surplus / (Deficit) 803,462 641,018 (41,543) (2,468,975) (2,832,682) (1,045,420) (1,045,420) Beginning Cash Balance 9,277,319 10,143,060 10,786,414 10,786,414 Ending Cash Balance 10,143,060 10,786,414 10,708,563 7,953,733 9,628,440 Cash Reserves Target 3,886,241 4,150,624 4,303,594 4,950,853 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the 2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims. Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis, as well as from employee and public safety retiree health insurance premiums. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Unemployment Compensation Fund Number 713 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 6,899 22,056 77,230 86,291 86,291 8,305 8,305 77,986 10% Interest Earnings 1,187 69 899 640 640 2,161 2,161 (1,521) 338% Other Income - 74,683 - - - - - - - Interfund Transfers In - 6,667 - - - - - - - Total Revenue 8,087 103,474 78,129 86,931 86,931 10,467 10,467 76,465 12% Expenditures by Type Personnel Other Personnel Costs 157,449 75,914 24,444 80,000 80,000 77,693 - 77,693 2,307 97% Total Expenditures 157,449 75,914 24,444 80,000 80,000 77,693 - 77,693 2,307 97% Net Surplus / (Deficit) (149,363) 27,560 53,685 6,931 6,931 (67,226) (67,226) Beginning Cash Balance 180,911 31,859 - - Cash Adjustments 310 (59,419) 24,193 - Ending Cash Balance 31,859 - 77,878 6,931 45,824 Cash Reserves Target 39,362 18,979 6,111 20,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to the establishment of this fund, claims were accounted for under individual departments’ operations. This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased. As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims. All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased substantially due to the COVID-19 pandemic. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Parental Leave Fund Number 714 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 244,090 248,401 260,138 296,095 296,095 283,791 283,791 12,304 96% Interest Earnings 751 1,125 4,817 5,476 5,476 14,964 14,964 (9,488) 273% Total Revenue 244,841 249,526 264,956 301,571 301,571 298,755 298,755 2,816 99% Expenditures by Type Personnel Salaries & Wages 119,938 180,337 79,873 253,846 253,846 83,396 - 83,396 170,450 33% Total Expenditures 119,938 180,337 79,873 253,846 253,846 83,396 - 83,396 170,450 33% Net Surplus / (Deficit) 124,903 69,189 185,082 47,725 47,725 215,359 215,359 Beginning Cash Balance 32,563 157,521 226,711 226,711 Cash Adjustments 56 - (1,276) - Ending Cash Balance 157,521 226,711 410,517 274,436 626,913 Cash Reserves Target 9,595 14,427 6,390 20,308 Fund Purpose: Explanation of Revenue Sources: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was developed based on the models of other progressive, best-in-class employers. The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2022, the allocation will be 0.35% of full-time wages. The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage. Cash Reserves Target 8% of Annual expenditures - one month reserve City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Rainy Day Fund Number 102 Fund Type Special Revenue Funds Control City Funds 2022 2022 2022 2022 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 94,111 64,091 151,774 220,188 220,188 321,428 321,428 (101,240) 146% Total Revenue 94,111 64,091 151,774 220,188 220,188 321,428 321,428 (101,240) 146% Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 94,111 64,091 151,774 220,188 220,188 321,428 321,428 Beginning Cash Balance 10,733,474 10,845,986 10,910,077 10,910,077 Cash Adjustments 18,401 - (11,061,851) - Ending Cash Balance 10,845,986 10,910,077 - 11,130,265 11,375,389 Cash Reserves Target 8,998,791 8,206,983 ######## 8,717,131 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers. The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the fund’s cash balance. No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011. 3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers Cash Reserves Target City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Gift, Donation, Bequest Fund Number 217 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 7,284 6,884 13,750 9,400 9,400 26,704 26,704 (17,304) 284% Bloomberg Mayors Challenge 404,000 322,000 - - - - - - - Human Rights Scholarship Prog. 8,370 - - 18,000 18,000 2,450 2,450 15,550 14% Office of Sustainability 41,000 - - - - - - - - Historic Preservation 196 2,009 63 - - 51 51 (51) - Home Energy Improvements 100,000 - 105,000 - - - - - - Code Enforcement Demolitions 55,000 - - - - - - - - Animal Resource Center Donations 49,603 47,599 59,996 35,000 35,000 49,909 49,909 (14,909) 143% Pokagon Band Donation 100,000 100,000 100,000 - - 100,000 100,000 (100,000) - Public Donation from Private Sources - - - - - 3,473,000 3,473,000 (3,473,000) - Total Revenue 765,453 478,492 278,809 62,400 62,400 3,652,115 179,115 (116,714) 287% Expenditures by Project Wayfinding Signage Project 56,258 33,500 - - - - - - - - Bloomberg Mayors Challenge 313,871 323,775 232,795 - 78,044 78,044 - 78,044 - 100% Human Rights Scholarship Prog. 6,655 - - 14,000 14,000 5,856 - 5,856 8,144 42% Historic Preservation Commiss. - - - 1,000 890 266 - 266 624 30% Bike Signage - - - 2,500 2,500 - - - 2,500 0% Electric Vehicle Charging Station - - 32,818 - 13,129 24,565 (11,460) 13,105 25 100% Home Energy Improvements 61,608 118,377 - - 11,460 - 11,460 11,460 - 100% Animal Resource Center 14,902 2,910 34,535 50,000 86,182 38,753 - 38,753 47,430 45% Code Enforcement Demolitions - 2,863 44,425 - - - - - - - Pokagon Band Donation - - - - - - - - - - Total Expenditures 453,294 481,425 344,573 67,500 206,206 147,483 - 147,483 58,723 72% Expenditures by Type Supplies - - 32,818 2,500 10,682 8,182 - 8,182 2,500 77% Services & Charges Professional Services 382,631 360,185 267,330 50,000 164,226 116,796 - 116,796 47,430 71% Printing & Advertising 6,650 - - 6,000 5,890 4,622 - 4,622 1,268 78% Repairs & Maintenance 64,008 118,377 - - 11,460 11,460 - 11,460 - 100% Other Services & Charges 5 2,863 44,425 - - - - - - - Facilities Management - - - - 110 110 - 110 - 100% Total Services & Charges 453,294 481,425 311,755 65,000 195,524 139,302 - 139,302 56,223 71% Total Expenditures 453,294 481,425 344,573 67,500 206,206 147,483 - 147,483 58,723 72% Net Surplus / (Deficit) 312,160 (2,933) (65,765) (5,100) (143,806) 3,504,631 31,631 Beginning Cash Balance 668,273 981,455 978,522 978,522 Cash Adjustments 1,022 - (18,000) - Ending Cash Balance 981,455 978,522 894,757 834,716 4,416,666 Cash Reserves Target - - - - Fund Purpose: Explanation of Donation Sources and Uses: This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they are spent according to the designated purpose. Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023. Pokagon Band (2019-2022) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project Home Energy Improvements - From 2019 through 2022, the City has received private grants from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used for the South Bend Green Corps Senior Home Energy Improvements (2019: $125,000; 2020: $100,000; 2022: $70,000). The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older with home repairs. The City also received $20,000 from the Florence V. Carroll Charitable Trust to be used for Home Energy Improvements, not restricted to seniors. Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-benefit program which will continue to scale across the South Bend region and other similar geographies. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Loss Recovery Fund Number 227 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 5,076 2,515 5,761 8,357 8,357 53,138 53,138 (44,781) 636% Intergov./State Grants-Health - - 634,425 - - 1,067,118 1,067,118 (1,067,118) - Total Revenue 5,076 2,515 640,186 8,357 8,357 1,120,256 1,120,256 (1,111,899) 13405% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges 130,370 69,630 - - - - - - - - Total Expenditures 130,370 69,630 - - - - - - - - Net Surplus / (Deficit) (125,295) (67,115) 640,186 8,357 8,357 1,120,256 1,120,256 Beginning Cash Balance 605,471 481,214 414,099 414,099 Cash Adjustments 1,038 - (1,356) - Ending Cash Balance 481,214 414,099 1,052,929 422,456 2,174,242 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City. This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Human Rights Federal Grants Fund Number 258 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 167,100 162,140 66,260 54,600 54,600 8,775 8,775 45,825 16% Charges for Services 8,500 10,833 1,667 85,000 85,000 20,000 20,000 65,000 24% Interest Earnings 1,540 2,417 4,033 - - 6,995 6,995 (6,995) - Other Income - - - 1,400 1,400 - - 1,400 0% Total Revenue 177,140 175,390 71,960 141,000 141,000 35,770 35,770 105,230 25% Expenditures by Subdivision General 19,061 9,928 2,760 - - - - - - - EEOC 100,391 98,139 98,244 131,092 138,388 96,673 - 96,673 41,715 70% HUD 93,473 126,938 81,278 117,228 125,578 100,097 - 100,097 25,481 80% Total Expenditures 212,926 235,005 182,282 248,320 263,966 196,770 - 196,770 67,196 75% Expenditures by Type Personnel Salaries & Wages 124,770 125,084 108,072 135,024 135,023 121,381 - 121,381 13,642 90% Fringe Benefits 38,541 38,636 31,431 54,346 54,052 46,580 - 46,580 7,472 86% Total Personnel 163,311 163,721 139,503 189,370 189,075 167,962 - 167,962 21,114 89% Supplies 1,724 3,864 824 2,000 2,028 1,280 - 1,280 748 63% Services & Charges Professional Services 24,667 18,333 21,692 22,900 28,567 1,667 - 1,667 26,900 6% Printing & Advertising 16,215 11,878 9,323 6,000 30,937 23,500 - 23,500 7,437 76% Education & Training 5,960 5,178 3,503 9,000 2,601 - - - 2,601 0% Travel - - 7,295 18,000 10,063 2,068 - 2,068 7,995 21% Other Services & Charges 1,049 32,032 141 1,050 400 - - - 400 0% - - - - 295 294 - 294 1 100% Total Services & Charges 47,891 67,420 41,955 56,950 72,568 27,235 - 27,235 45,333 38% Interfund Interfund Allocations - - - - 295 294 - 294 1 100% Interfund Transfers Out - - - - - - - - - - Total Interfund - - - - 295 294 - 294 1 100% Total Expenditures 212,926 235,005 182,282 248,320 263,966 196,770 - 196,770 67,196 75% Net Surplus / (Deficit) (35,786) (59,614) (110,322) (107,320) (122,966) (161,000) (161,000) Cash Adjustments 893 - (699) - Ending Cash Balance 486,159 426,544 315,523 303,578 155,014 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund tracks the portion of the Human Rights division that is funded by the federal government. This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). This fund also receives revenue from staff contracts. Expenditures are for the wages and benefits of two (2) full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights Commission's activities related to fair housing and equal opportunity employment in St. Joseph County. Other staff and general expenditures for the Human Rights Commission are accounted for in the General Fund #101. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name American Rescue Plan Fund Number 263 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 29,455,024 29,455,024 - - - - - - Interest Earnings - 81,618 707,757 - - 180,695 180,695 (180,695) - Total Revenue - 29,536,642 30,162,781 - - 180,695 180,695 (180,695) - Expenditures by Type Personnel Salaries & Wages - - 47,970,065 - - - - - - - Total Personnel - - 47,970,065 - - - - - - - Services & Charges Grants & Subsidies - - - - - - - - - - Other Services & Charges - - 1,270 - - - - - - - Capital - - 807,053 - 945,227 945,227 - 945,227 - 100% Total Expenditures - - 48,778,388 - 945,227 945,227 - 945,227 - 100% Net Surplus / (Deficit) - 29,536,642 (18,615,607) - (945,227) (764,532) (764,532) Beginning Cash Balance - - 29,536,642 29,536,642 Cash Adjustments - - (41,575) - Ending Cash Balance - 29,536,642 10,879,460 28,591,415 10,144,293 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero The City's total award amount is $58,910,047, with half of it received in 2021 and the other half to be received in 2022. This fund also receives revenue from interest earned on the fund's cash balance. ARP Premium Pay: In 2022, the Common Council appropriated $1.91 million for COVID premium pay to essential employees including police officers, firefighters, teamsters, and certain non- bargainging employees for qualify for premium pay under the rules and regulations of the ARP Act. | Vacant Building Development Financing: $500,000 is budgeted in this fund and $1.5 million in the General Fund #101 to support small-scale and mission-based developers enter into areas of the City where it is difficult to obtain traditional financing. This fund will act as a credit enhancement (“loan loss reserve fund”) for these developers for targeted projects that revitalize large, vacant buildings and/or make a commercial investment in the corridors. | Dream Center: The City is proposing to fund an $11.1 million renovation and upgrade to the Martin Luther King Jr. Center. The new facility will be called the Dream Center at Martin Luther King Jr. Park. This new, world- class, intergenerational community center will be developed in conjunction with the community, and community feedback will play a large role in deciding what facilities and programming are built at the Dream Center. This fund was established in 2021 to track the receipt and expenditure of the funds from the American Rescue Plan Act. On March 18, 2021, the Indiana State Board of Accounts issued State Examiner Directive 2021-1, which prescribes the accounting procedures for federal assistance received through the ARP Act, and on May 17, 2021, the United States Department of the Treasury published an interim final rule to describe the requirements on implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the ARP Act. Both the state and the federal directives recommend the creation of a formal spending plan for the ARP Funds. In its guidance, the Department of the Treasury outlined four funding objectives for the ARP Funds. In developing its own plan for spending, the City of South Bend further grouped these four objectives into two main categories of spending: Response & Relief • Support urgent COVID-19 response efforts • Support immediate economic stabilization for households and businesses Equitable Recovery • Replace lost revenue for eligible state, local, territorial, and Tribal governments • Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic Spending allocated for “Response and Relief” is intended to provide direct, rapid relief to residents and businesses who have experienced economic or health-related harms related to the pandemic. Spending allocated for “Equitable Recovery” is intended to rebuild a more equitable economy and community by addressing systemic challenges that have been present in our community for decades. In Sections 602(c)(1) and 603(c)(1) of ARPA, Congress provided four eligible uses of funds: a) To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; c) For the provision of government services to the extent of the reduction in revenue due to the COVID–19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure City of South Bend, Indiana Monthly Financial Report December 31, 2023 2023 2023 2023 2023 Total 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Fund General Fund (#101) 4,948,093 8,812,411 - 10,775,075 9,775,075 5,998,330 15,773,405 (4,998,330) 146% American Rescue Plan (#263)- 2,697,983 - 945,227 945,227 9,346,451 10,291,677 (9,346,451) 1089% Total Expenditures by Fund 4,948,093 11,510,393 - 11,720,302 10,720,302 15,344,781 26,065,083 (14,344,781) 222% Expenditures by ARP Programs Strong Neighborhoods Home Repair Assistance Programs - 4,980 - 1,440 1,440 - 1,440 - 100% Housing Financing - - - 121,108 121,108 1,803,670 1,924,778 (1,803,670) 1589% Home Buying Assistance - 55 - - - - - - - Additional Neighborhood Infrastructure - 737,196 - 1,232,733 1,232,733 432,676 1,665,410 (432,676) 135% City-wide Comprehensive Plan - 174,195 - 105,479 105,479 56,172 161,651 (56,172) 153% Plan Implementation - 17,000 - 251,541 251,541 12,109 263,650 (12,109) 105% Land Bank Startup Costs - - - 27,390 27,390 19,910 47,300 (19,910) 173% Demolitions (Vacant & Abandoned / Commercial) - 892,419 - 128,991 128,991 49,538 178,529 (49,538) 138% Neighborhood Development Assistance - - - 0 0 30,000 30,000 (30,000) 75000000% Vacant Building Development Financing - - - 500,000 500,000 1,000,000 1,500,000 (1,000,000) 300% Neighborhood Recovery Grants - - - 80,000 80,000 - 80,000 - 100% Neighborhood Main Streets (Bike Racks, Trash Cans, etc.) - 16,840 - 15,644 15,644 35,500 51,144 (35,500) 327% Athletic Court Repair - 1,009,229 - 504,772 504,772 79,422 584,193 (79,422) 116% Subtotal - 2,851,915 - 2,969,099 2,969,099 3,518,997 6,488,096 (3,518,997) 219% Safe Community for Everyone Homelessness Strategy Implementation - 200,000 - - - - - - - County Partnerships on Homelessness & Mental Health - 1,000,000 - 5,241,510 4,241,510 20,990 4,262,500 979,010 81% Gun Violence Intervention - 15,668 - 63,222 63,222 - 63,222 - 100% Public Safety Technology Upgrades - 195,531 - 814,425 814,425 159,002 973,427 (159,002) 120% COVID Response 1,448,093 - - - - - - - - COVID Facilities Upgrades - 66,774 - 209,033 209,033 1,712,780 1,921,812 (1,712,780) 919% ARP Premium Pay - 1,889,660 - - - - - - - Subtotal 1,448,093 3,367,632 - 6,328,189 5,328,189 1,892,772 7,220,961 (892,772) 114% Robust, Sustainable Infrastructure - Green Infrastructure Greener Homes - - - - - 100,000 100,000 (100,000) - Solarize, Switch & Save - 133,500 - 91,060 91,060 72,440 163,500 (72,440) 180% Commercial Recycling Partnership for CBD’s - - - 806 806 198 1,004 (198) 125% EV Plan & Deployment - 2,897 - 85,277 85,277 105 85,383 (105) 100% Distributed Solar/Storage - 150,000 - - - - - - - Subtotal - 286,397 - 177,143 177,143 172,743 349,886 (172,743) 198% Equitable Access to Opportunity Small Business Assistance - - - 107,366 107,366 257,376 364,742 (257,376) 340% Utility Relief 3,500,000 1,131,794 - 868,000 868,000 - 868,000 - 100% Opportunity Fund - 54,600 - 64,434 64,434 200 64,634 (200) 100% Immigration Support - 63,848 - 37,500 37,500 - 37,500 - 100% Subtotal 3,500,000 1,531,856 - 1,211,100 1,211,100 321,096 1,532,196 (321,096) 127% Youth and Workforce Development Workforce Development - 152,606 - 44,645 44,645 48,799 93,444 (48,799) 209% Dream Center - 808,323 - 945,227 945,227 9,346,451 10,291,677 (9,346,451) 1089% Pre-K Centers - 2,511,664 - 44,898 44,898 43,924 88,822 (43,924) 198% Subtotal - 3,472,593 - 1,034,770 1,034,770 9,439,174 10,473,944 (9,439,174) 1012% Total Expenditures by Program 4,948,093 11,510,393 - 11,720,302 10,720,302 15,344,781 26,065,083 (14,344,782) 222% American Rescue Plan: Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and health effects of the COVID-19 pandemic and the resulting, ongoing recession. As a part of this legislation, Congress allocated $350 billion to state, local, territorial and Tribal governments to respond to the pandemic, provide economic relief, and lay the foundation for a strong and equitable recovery. The City of South Bend was one of almost 1,200 Metropolitan Cities across the country that received a direct infusion of resources as a result of this Act. The City’s allocation totaled $58,910,047 (the “ARP Funds”). American Rescue Plan Budget Summary - Fund 101 & 263 City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name COVID-19 Response Fund Number 264 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 5,086,138 1,490,275 460,352 - - 368,404 368,404 (368,404) - Other Income - 5,000 - - - - - - - Interfund Transfers In 1,000,000 1,448,093 - - - - - - - Total Revenue 6,086,138 2,943,368 460,352 - - 368,404 368,404 (368,404) - Expenditures by Activity Mayor's Office 11,344 - - - - - - - - - Common Couuncil 5,010 - - - - - - - - - Administration & Finance 34,700 1,000,100 - - - - - - - - Public Works 39,150 (96) - - - - - - - - Innovation & Technology 6,406 750 - - - - - - - - Police Department 1,631,779 28,830 - - - - - - - - Fire Department 1,816,511 1,180 - - - - - - - - Community Investment 2,355,704 1,959,874 525,002 - 551,335 383,405 - 383,405 167,930 70% Venues, Parks & Arts 127,466 5,595 - - - - - - - - Code Enforcement 4,339 - - - - - - - - - Building Department 863 - - - - - - - - - Total Expenditures 6,033,275 2,996,232 525,002 - 551,335 383,405 - 383,405 167,930 70% Expenditures by Type Supplies 252,665 18,318 - - - - - - - - Services & Charges Professional Services 7,058 - - - - - - - - - Printing & Advertising 19,717 - - - - - - - - - Repairs & Maintenance 2,016 - - - - - - - - - Grants & Subsidies 2,349,076 1,959,664 525,002 - 551,335 383,405 - 383,405 167,930 70% Other Services & Charges 54,452 18,250 - - - - - - - - Total Services & Charges 2,432,318 1,977,914 525,002 - 551,335 383,405 - 383,405 167,930 70% Interfund Transfers Out 3,348,292 1,000,000 - - - - - - - - Total Expenditures 6,033,275 2,996,232 525,002 - 551,335 383,405 - 383,405 167,930 70% Net Surplus / (Deficit) 52,864 (52,864) (64,649) - (551,335) (15,001) (15,001) Beginning Cash Balance - 53,214 - - Cash Adjustments 350 (350) 11,729 - Ending Cash Balance 53,214 - (52,921) (551,335) (79,650) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic. This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD), Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG). Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and lost wages. In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Local Income Tax - Certified Shares Fund Number 404 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 13,764,809 13,334,937 9,591,298 - - - - - - Interest Earnings 111,181 87,126 205,249 - - (329,900) (329,900) 329,900 - Debt Proceeds 2,262,160 1,598,000 1,632,000 - - - - - - Other Income 361,924 246,998 53,680 - - 318,253 318,253 (318,253) - Interfund Transfers In - 147,786 730,725 - - - - - - Total Revenue 16,500,074 15,414,847 12,212,952 - - (11,647) (11,647) 11,647 - Expenditures by Activity General City 2,263,417 3,173,836 1,248,612 13,131,810 13,131,982 13,131,982 - 13,131,982 - 100% Legal Dept 3,441 2,527 625 - - - - - - - Information Technology 1,579,347 28,098 31,365 - 40,135 40,135 - 40,135 - 100% Police Department 2,136,734 1,826,705 4,030,548 - 1 1,138,217 - 1,138,217 (1,138,217) 130829585% Vacant & Abandoned Houses 232,822 185,684 338,827 - - - - - - - Community Investment 357,659 25,880 687,244 - - - - - - - Parks & Recreation 1,778,605 1,596,732 1,324,793 - 84,198 84,198 (1,940) 82,258 1,940 98% Morris Performing Arts Center - 1,800,000 - - - - - - - - Light Up South Bend 88,137 146,590 158,047 - - - - - - - Streets 2,899,656 - 3,750,000 - - - - - - - Curb & Sidewalk 1,500,000 1,500,000 1,500,000 - - - - - - - Traffic Signals & Street Lighting 1,501,835 1,401,657 1,327,014 - - - - - - - Total Expenditures 14,341,653 11,687,709 14,397,074 13,131,810 13,256,316 14,394,532 (1,940) 14,392,592 (1,136,277) 109% Expenditures by Type Supplies 92,245 145,595 107,876 - - - - - - - Services & Charges Professional Services 1,681,956 35,065 87,389 - 40,135 40,135 - 40,135 - 100% Printing & Advertising 500 24,785 - - - - - - - - Utilities 1,501,835 1,401,657 1,327,014 - - - - - - - Repairs & Maintenance 756,305 565,186 912,701 - 84,198 84,198 - 84,198 - 100% Grants & Subsidies 397,553 340,711 1,016,129 - - - - - - - Other Services & Charges 1,292,054 1,086,776 1,564,276 - 172 172 (1,940) (1,768) 1,940 -1028% Debt Service Interest & Fees 59,809 53,009 40,171 - - 58,178 - 58,178 (58,178) - Total Services & Charges 7,054,183 5,138,446 6,217,414 - 124,505 1,262,722 (1,940) 1,260,782 (1,136,278) 1013% Capital 825,101 123,519 2,692,887 - 1 - - - 1 0% Interfund Interfund Allocations 8,633 9,753 9,676 - - - - - - - Interfund Transfers Out 6,361,491 6,270,396 5,369,221 13,131,810 13,131,810 13,131,810 - 13,131,810 - 100% Total Interfund 6,370,124 6,280,149 5,378,897 13,131,810 13,131,810 13,131,810 - 13,131,810 - 100% Total Expenditures 14,341,653 11,687,709 14,397,074 13,131,810 13,256,316 14,394,532 (1,940) 14,392,592 (1,136,277) 109% Net Surplus / (Deficit) 2,158,421 3,727,138 (2,184,123) (13,131,810) (13,256,316) (14,406,179) (14,404,239) Beginning Cash Balance 12,724,697 14,902,237 18,631,245 18,631,245 Cash Adjustments 19,120 1,870 4,680 - Ending Cash Balance 14,902,237 18,631,245 16,451,803 5,374,929 2,042,781 Cash Reserves Target 7,170,827 5,843,854 7,198,537 6,628,158 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and Council. | In 2022, the interfund transfer to the Motor Vehicle Highway Fund (#202) is $3.75 million for street paving & patching and $1.5 million for the curb & sidewalk program. | The City replaced its 20+ year-old accounting software system. The implementation lasted 18 months, cost about $3 million, and went live on May 1, 2020. An ongoing software support contract is budgeted at $80k a year. | In 2021, Dept of Community Investment (DCI) activities formerly paid out of this fund were moved into Fund #408 in order to consolidate DCI expenditures. | The City continues to budget funding for the demolition of vacant & abandoned houses, budgeted in Fund #101 for 2022. | The Dept of Public Works manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the neighborhood. | This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art. | Police patrol cars are purchased through 5-year capital leases. The debt service principal and interest payments are paid by this fund. This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). As a result, the City's certified shares distribution will be reduced going forward, starting in 2022. Previously, the City paid for its portion of the operating costs for PSAP out of the Local Income Tax Economic Development Fund (#408). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 50% of Annual expenditures This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’ grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Cumulative Capital Development Fund Number 406 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 433,812 469,124 492,015 511,682 511,682 581,307 581,307 (69,625) 114% Intergov./ Shared Revenues 40,795 41,568 19,615 41,081 41,081 43,758 43,758 (2,677) 107% Interest Earnings 765 928 2,505 1,610 1,610 4,133 4,133 (2,523) 257% Total Revenue 475,372 511,620 514,135 554,373 554,373 629,199 629,199 (74,825) 113% Expenditures by Activity Transfer to Fund 404 - - 143,687 500,000 500,000 458,333 - 458,333 41,667 92% Police Department 516,510 394,767 367,808 261,014 261,015 260,548 - 260,548 467 100% Park Capital 12,970 - - - - - - - - - Total Expenditures 529,479 394,767 511,495 761,014 761,015 718,881 - 718,881 42,134 94% Expenditures by Type Services & Charges Debt Service Principal 484,511 370,109 353,115 255,412 255,412 255,412 - 255,412 - 100% Debt Service Interest & Fees 31,998 24,658 14,694 5,602 5,603 5,136 - 5,136 467 92% Total Services & Charges 516,510 394,767 367,808 261,014 261,015 260,548 - 260,548 467 100% Capital 12,970 - - - - - - - - - Interfund Transfers Out - - 143,687 500,000 500,000 458,333 - 458,333 41,667 92% Total Expenditures 529,479 394,767 511,495 761,014 761,015 718,881 - 718,881 42,134 94% Beginning Cash Balance 223,617 169,893 286,746 286,746 Cash Adjustments 383 - (410) - Ending Cash Balance 169,893 286,746 288,976 80,104 199,512 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9- 16) and was established by the Common Council in 1985 (ordinance no. 7486-85). This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial vehicle excise tax. Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle, including the cost of outfitting the vehicle with the necessary equipment. Due to declining cash reserves in this fund, the police vehicle capital lease-purchases for 2020 through 2023 will be funded by the Local Income Tax Certified Shares Fund (#404). This fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in 2024. In 2022, this fund will transfer $143,687 to Fund #404 to help offset the debt service payments paid out of that fund. 2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Cumulative Capital Improvement Fund Number 407 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 219,253 207,761 187,765 214,341 214,341 187,788 187,788 26,553 88% Interest Earnings 5,369 3,682 7,039 3,885 3,885 7,680 7,680 (3,795) 198% Other Income 18,750 25,000 - 25,000 25,000 - - 25,000 0% Total Revenue 243,373 236,443 194,804 243,226 243,226 195,468 195,468 47,758 80% Expenditures by Activity Transfer to Fund 404 - - 239,341 300,000 300,000 275,000 - 275,000 25,000 92% Community Investment 6,770 - - - - - - - - - Park Vehicles & Equipment - 262,145 - - - - - - - - Venues, Parks & Arts Capital - - 246,116 150,000 150,996 996 - 996 150,000 1% Streets Vehicles & Equipment 250,000 - - - - - - - - - Total Expenditures 256,770 262,145 485,457 450,000 450,996 275,996 - 275,996 175,000 61% Expenditures by Type Capital 6,770 - 246,116 150,000 150,996 996 - 996 150,000 1% Interfund Transfers Out 250,000 262,145 239,341 300,000 300,000 275,000 - 275,000 25,000 92% Total Expenditures 256,770 262,145 485,457 450,000 450,996 275,996 - 275,996 175,000 61% Net Surplus / (Deficit) (13,397) (25,702) (290,653) (206,774) (207,770) (80,528) (80,528) Beginning Cash Balance 689,015 676,798 651,096 651,096 Cash Adjustments 1,181 - (1,423) - Ending Cash Balance 676,798 651,096 359,020 443,326 279,499 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. In 2020, the revenue was only $18,750 as the City gave a discount due to COVID-19. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues, Parks & Arts. | In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. | In 2021, $262,145 was budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Park Maintenance Division of the Department of Venues, Parks & Arts. | In 2022, $250,000 is budgeted for the Studebaker Museum roof project managed by the Department of Venues, Parks & Arts. Also budgeted in 2022, $239,341 interfund transfer to the Local Income Tax Certified Shares Fund (#404) to help offset the debt service payments for police vehicle capital leases paid out of that fund. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Local Income Tax - Economic Development Fund Number 408 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 13,405,714 13,006,489 12,704,389 13,151,291 13,151,291 17,660,862 17,660,862 (4,509,571) 134% Intergov./ Grants 12,500 - - 50,000 50,000 44,703 44,703 5,297 89% Fines, Forfeitures, and Fees 354,660 - - - - - - - - Interest Earnings 163,880 128,951 353,542 78,445 78,445 750,667 750,667 (672,222) 957% Donations - - 67,950 - - 7,500 7,500 (7,500) - Other Income 153,272 151,545 165,020 150,000 150,000 1,124 1,124 148,876 1% Interfund Transfers In - 1,000,000 - - - - - - - Total Revenue 14,090,026 14,286,985 13,290,901 13,429,736 13,429,736 18,464,856 18,464,856 (5,035,120) 137% Expenditures by Activity General City 1,076,233 - 2,834,071 - 64,117 64,117 - 64,117 - 100% PSAP 2,966,021 2,812,202 - - - - - - - - Community Investment 3,829,468 2,274,806 5,741,067 6,061,920 6,317,116 6,783,252 - 6,783,252 (466,136) 107% Neighborhoods 3,865,219 2,340,000 3,562,633 7,193,219 6,775,964 3,839,034 - 3,839,034 2,936,930 57% Streets 35,749 - 1,257,250 - 4,379,999 2,379,999 - 2,379,999 2,000,000 54% 2015 Park Bonds 376,689 376,736 374,474 372,981 372,981 308,421 - 308,421 64,560 83% Potawatomi Zoo - - - 1,100,000 1,100,000 1,100,000 - 1,100,000 - 100% 2018 Zoo Bonds 320,900 324,100 332,100 334,500 334,500 334,500 - 334,500 - 100% Engineering - - - 50,000 50,000 - - - 50,000 0% 2021 Infrastructure Bonds - 253,000 575,500 2,644,500 2,644,500 644,500 - 644,500 2,000,000 24% Total Expenditures 12,470,279 8,380,845 14,677,096 17,757,120 22,039,176 15,453,823 - 15,453,823 6,585,354 70% Expenditures by Type Services & Charges Professional Services 2,883,244 3,074,579 380,420 660,000 531,939 489,734 - 489,734 42,205 92% Printing & Advertising 404 2,706 8,644 5,000 2,500 1,969 - 1,969 531 79% Utilities 42,523 46,983 47,538 71,400 71,400 41,208 - 41,208 30,192 58% Repairs & Maintenance 209,536 122,395 1,526,173 71,200 4,462,308 2,411,278 - 2,411,278 2,051,030 54% Grants & Subsidies 1,220,570 1,028,845 2,817,950 3,620,000 3,743,130 3,696,740 - 3,696,740 46,391 99% Other Services & Charges 1,603 - 39,675 600,000 273,732 123,986 - 123,986 149,746 45% Debt Service Interest & Fees 219,669 209,777 142,850 135,500 135,500 135,250 - 135,250 250 100% Total Services & Charges 4,878,989 4,799,629 5,153,250 5,363,100 9,420,509 7,100,164 - 7,100,164 2,320,345 75% Capital 5,000 112,229 3,003,653 100,000 324,647 324,647 - 324,647 - 100% Interfund Transfers Out 7,586,290 3,468,986 6,520,192 12,294,020 12,294,020 8,029,012 - 8,029,012 4,265,008 65% Total Expenditures 12,470,279 8,380,845 14,677,096 17,757,120 22,039,176 15,453,823 - 15,453,823 6,585,353 70% Net Surplus / (Deficit) 1,619,747 5,906,140 (1,386,195) (4,327,384) (8,609,440) 3,011,033 3,011,033 Beginning Cash Balance 17,389,466 19,044,274 24,795,353 24,795,353 Cash Adjustments 35,061 (155,061) (34,301) - Ending Cash Balance 19,044,274 24,795,353 23,374,857 16,185,913 26,620,483 Cash Reserves Target 6,235,140 4,190,422 7,338,548 11,019,588 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: PSAP - Prior to 2022, this fund paid for the City's portion of the operating costs for the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund PSAP. As a result, the City's certified shares distribution (received in Fund #404) will be reduced going forward, starting in 2022, and the budget for PSAP in this fund will be reduced to cover only the debt service payments for the 2014 PSAP Bonds. | New Admin Building - In March 2022, the Common Council approved an additional appropriation for $7.8 million for the purchase and renovation of South Bend Community School Corporation admininstration building. If the sale proceeds, the City of South Bend will move its offices from the County-City Building to the newly acquired building. | Interfund Transfers - This fund provides operating subsidies for the Department of Community Investment (DCI). Subsidies are provided to the Community Investment Division (Fund #211) and the Neighborhoods Division (Fund #221 & #230). DCI does not collect enough revenue to support its operations so the City makes up the difference with income tax dollars. | Community Investment - Various community and economic development initiatives administered by DCI are accounted for in this fund. 2022 DCI budgeted expenditures include: Business Development - $480k for workforce development, $250k for small business assistance, $100k for the South Bend Chamber of Commerce | Neighborhoods - $550k for vacant & abandoned demolitions, $450k for the Homeless Strategy ($75k contract position, $275k weather amnesty, $25k County coordinator support, $100k PSH leasing, $175k project support), $350k for the Home Repair Program, $50k for eviction prevention | Engagement - $255k for neighborhood organization support, $40k for consulting fees to support development of Civic Engagement Toolkit and Public Engagement Plan | Planning - $150k for development of two neighborhood plans, $35k for West Side Main Streets, $5k for public art - SB Mural Festival support, $10k for place making art grant |Property - $50k for appraisals, $100k for surveys, $226k for expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program, $107k for mowing of vacant lots. | Debt Service - The fund is used to pay for debt service for the following bonds: • 2015 Economic Development Income Tax Bonds (Park Projects), (Interfund Transfer to Fund #757) - final payment 8/1/35, (debt schedule #141) • 2018 Economic Development Revenue Bonds (Potawatomi Zoo Project) - final payment 2/1/34, (debt schedule #175) • 2021 South Bend Building Corporation LIT Lease Rental Revenue Bonds (Infrastructure Projects), (Interfund Transfer to Fund #755) - final payment 8/1/36, (debt schedule #215) This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council. This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Equipment/Vehicle Leasing Fund Number 750 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 682 17 - - - - - - - Total Revenue 682 17 - - - - - - - Expenditures by Type Services & Charges Debt Service Principal 355,128 - - - - - - - - - Debt Service Interest & Fees 12,324 - - - - - - - - - Total Services & Charges 367,452 - - - - - - - - - Capital 300,278 - - - - - - - - - Interfund Transfers Out 1,752 - 347,697 - - - - - - - Total Expenditures 669,482 - 347,697 - - - - - - - Net Surplus / (Deficit) (668,800) 17 (347,697) - - - - Beginning Cash Balance 1,016,476 347,680 347,697 347,697 Cash Adjustments 3 - - - Ending Cash Balance 347,680 347,697 - 347,697 - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital lease fund - spend down to zero This fund was used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service principal and interest payments are budgeted in individual departments. Starting in 2020, the City changed its accounting for capital leases. The balance of the lease proceeds held in escrow are now accounted for in the fund that is repaying the debt instead of a single leasing fund. Historically, this fund received revenue in the form of capital lease proceeds and interest earned on those proceeds while they were held in an escrow account. The 2017 Vehicle/Equip Lease #2 is the only remaining lease still being accounted for in this fund. The remaining balance in the escrow will be used towards repayment of the debt and therefore the balance of the escrow should be accounted for in the fund that is repaying the lease: Local Income Tax Certified Shares Fund (#404). In 2022, the remaining cash in this fund was transferred to Fund #404 and this fund was discontinued. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name South Bend Redevelopment Authority Fund Number 752 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,351 71 2,855 2,750 2,750 16,077 16,077 (13,327) 585% Interfund Transfers In 2,870,500 2,866,000 3,055,500 3,249,500 3,249,500 3,825,000 3,825,000 (575,500) 118% Debt Proceeds - - - - - (33,098,353) (33,098,353) 33,098,353 - Total Revenue 2,872,851 2,866,071 3,058,355 3,252,250 3,252,250 (29,257,277) - (29,257,277) 32,509,526 -900% Expenditures by Type Services & Charges Debt Service Principal 1,790,000 1,850,000 2,030,000 2,205,000 2,205,000 2,205,000 - 2,205,000 - 100% Debt Service Interest & Fees 1,073,013 1,006,069 1,012,027 1,032,507 1,032,507 1,447,309 - 1,447,309 (414,802) 140% Total Expenditures 2,863,013 2,856,069 3,042,027 3,237,507 3,237,507 3,652,309 - 3,652,309 (414,802) 113% Net Surplus / (Deficit) 9,839 10,002 16,328 14,743 14,743 (32,909,585) (32,909,585) Beginning Cash Balance 222,584 232,423 242,425 242,425 Cash Adjustments - - - - Ending Cash Balance 232,423 242,425 258,753 257,168 447,521 Cash Reserves Target 232,423 242,425 258,753 257,168 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Current debt includes: • 2013 Century Center Special Tax Bonds, Refunding 2008 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62) • 2015 Eddy St Commons-Lease Rental Revenue Bonds, Refunding 2008 - debt payments funded by interfund transfers from River East Residential TIF Fund (#436), final payment 2/15/33, (debt schedule #54) • 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Morris Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/46, (debt sched. #221) Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name South Bend Building Corporation Fund Number 755 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,478 58 1,249 3,000 3,000 3,995 3,995 (995) 133% Debt Proceeds - 8,860,022 - - - - - - - Interfund Transfers In 2,645,000 2,564,000 2,736,000 2,217,500 2,217,500 2,217,500 2,217,500 - 100% Total Revenue 2,648,478 11,424,080 2,737,249 2,220,500 2,220,500 2,221,495 2,221,495 (995) 100% Expenditures by Type Services & Charges Debt Service Principal 2,250,000 2,150,000 2,195,000 875,000 875,000 1,645,000 - 1,645,000 (770,000) 188% Debt Service Interest & Fees 379,968 635,015 554,716 548,143 548,143 557,118 - 557,118 (8,975) 102% Total Services & Charges 2,629,968 2,785,015 2,749,716 1,423,143 1,423,143 2,202,118 - 2,202,118 (778,975) 155% Interfund Transfers Out - 9,248,224 - - - - - - - - Total Expenditures 2,629,968 12,033,240 2,749,716 1,423,143 1,423,143 2,202,118 - 2,202,118 (778,975) 155% Net Surplus / (Deficit) 18,510 (609,159) (12,468) 797,357 797,357 19,377 19,377 Beginning Cash Balance 815,025 833,535 224,375 224,375 Cash Adjustments - - - - Ending Cash Balance 833,535 224,375 211,908 1,021,732 231,285 Cash Reserves Target 833,535 224,375 211,908 1,021,732 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 LIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds were deposited into this fund and transferred to the bond capital fund (#455). Current debt includes: • 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 2/1/23, (debt schedule #39) • 2013 EMS/Fire Station/Tower Bonds - debt payments funded by interfund transfers from Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116) • 2021 LIT Infrastructure Bonds - debt payments funded by interfund transfers from Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215) • 2022 Economic Development Revenue Bonds, Potawatomi Zoo Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/42, (debt schedule #222) In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. In 2021, the cost of issuance for the 2021 LIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was $8,601,026. That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name TIF - River West Development Area Fund Number 324 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2019 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 16,814,400 18,120,969 16,811,078 17,704,130 17,704,130 19,559,921 19,559,921 (1,855,791) 110% Intergov./ Shared Revenues 381,500 383,000 200,000 396,500 396,500 385,000 385,000 11,500 97% Intergov./ Grants 13,844 868,707 123,848 - - 331,620 331,620 (331,620) - Charges for Services - - - - - - - - - Interest Earnings 199,544 153,650 431,088 538,325 538,325 868,831 868,831 (330,506) 161% Donations 2,250 - - - - - - - - Debt Proceeds 4,345,059 - - - - - - - - Other Income 252,995 22,900 167,125 - - 68,639 68,639 (68,639) - Interfund Transfers In 35,560 585,315 16 - - 8 8 (8) - Total Revenue 22,045,151 20,134,540 17,733,155 18,638,955 18,638,955 21,214,018 21,214,018 (2,575,064) 114% Expenditures by Type Services & Charges Professional Services 1,082,200 714,611 669,160 431,253 808,253 761,913 - 761,913 46,340 94% Debt Service Principal 3,750,570 3,883,193 3,711,202 3,874,615 3,874,615 3,874,615 - 3,874,615 - 100% Debt Service Interest & Fees 1,329,981 958,715 812,903 641,946 641,946 641,646 - 641,646 300 100% Other Services & Charges 619,953 - 250,000 - 225,000 225,000 - 225,000 - 100% Total Services & Charges 6,782,703 5,556,519 5,443,266 4,947,814 5,549,814 5,503,174 - 5,503,174 46,640 99% Capital 12,152,391 4,873,092 6,103,348 9,243,343 13,146,389 12,780,071 (617,499) 12,162,572 983,817 93% Interfund Transfers Out 5,085,022 5,013,303 4,710,000 3,924,500 3,924,500 4,270,800 - 4,270,800 (346,300) 109% Total Expenditures 24,020,117 15,442,915 16,256,613 18,115,657 22,620,703 22,554,045 (617,499) 21,936,546 684,157 97% Net Surplus / (Deficit) (1,974,965) 4,691,625 1,476,541 523,298 (3,981,748) (1,340,027) (722,528) Beginning Cash Balance 30,950,203 29,039,261 33,713,041 33,713,041 Cash Adjustments 64,024 (17,845) (62,246) - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives Hotel/Motel Tax (intergovernmental shared revenues). In 2020, bond proceeds were receipted into the fund. See explanation of bond below. In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. Various projects and development opportunities include: funds to better leverage state and federal grant opportunities, neighborhood revitalization and improvements, development agreements aimed at increasing early childhood education capacity, and projects that were started in 2021 and will still be in process in 2022. TIF support will also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. This fund is also used to repay several bonds related to capital projects in the community. The repayment of the bonds is either accounted for in this fund (see Debt Service Principal & Interest expense) or accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Current debt includes: • 2006 Main/Colfax Garage - Transpo Lease - final payment 9/15/25, (debt schedule #13) • 2011 South Bend Downtown Central Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #5) • 2011 Airport Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #6) • 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003, (Interfund Transfer to Fund #755) - final payment 2/1/23, (debt schedule #39) • 2013 Century Center Special Tax Bonds, Refunding 2008, (Interfund Transfer to Fund #752) - final payment 5/1/26, (debt schedule #62) • 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Smart Streets Bonds), (Interfund Transfer to Fund #756) - final payment 2/1/37, (debt schedule #135) • 2019 South Bend Redevelop. Authority Lease Rental Revenue Bonds (Double Tracking Project), (Interfund Transfer to Fund #352) - final payment 2/1/30, (debt schedule #200) • 2018 Redevelopment District Bonds (Park Projects) - final payment 2/1/33, (debt schedule #169) • 2020 Taxable Economic Development Tax Increment Revenue Bonds (Community Education Center Project) - final payment 2/1/37, (debt schedule #210) Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name TIF - West Washington Fund Number 422 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2019 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 237,261 348,856 308,363 283,927 283,927 490,344 490,344 (206,417) 173% Interest Earnings 8,861 7,164 18,135 26,079 26,079 45,603 45,603 (19,524) 175% Other Income 300 - - - - - - - - Total Revenue 246,422 356,020 326,498 310,006 310,006 535,947 535,947 (225,941) 173% Expenditures by Type Services & Charges Professional Services 55 45,544 - - 4,456 - - - 4,456 0% Total Services & Charges 55 45,544 - - 4,456 - - - 4,456 0% Capital 152,666 202,738 113,570 280,000 209,940 99,745 - 99,745 110,195 48% Total Expenditures 152,721 248,282 113,570 280,000 214,396 99,745 - 99,745 114,651 47% Net Surplus / (Deficit) 93,701 107,738 212,928 30,006 95,610 436,202 436,202 Beginning Cash Balance 1,031,822 1,127,293 1,235,031 1,235,031 Cash Adjustments 1,769 - (4,218) - Ending Cash Balance 1,127,293 1,235,031 1,443,740 1,330,641 1,883,190 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. In 2022, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name TIF - River East Development Area (NE Dev) Fund Number 429 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 2,997,091 4,328,968 4,209,328 3,822,890 3,822,890 6,216,898 6,216,898 (2,394,008) 163% Interest Earnings 62,271 39,992 146,645 152,018 152,018 360,139 360,139 (208,121) 237% Other Income - 74,327 16,850 - - 1,000 1,000 (1,000) - Interfund Transfers In - 673,180 - - - - - - - Total Revenue 3,059,362 5,116,467 4,372,823 3,974,908 3,974,908 6,578,037 6,578,037 (2,603,129) 165% Expenditures by Type Services & Charges Professional Services 82,784 67,611 428,035 - 371,517 371,517 - 371,517 - 100% Insurance - 523 - - - - - - - - Other Services & Charges - - - - - - - - - - Interfund Transfer Out - - - - - 230,200 - 230,200 (230,200) - Total Services & Charges 82,784 68,133 428,035 - 371,517 601,717 - 371,517 - 100% Capital 5,418,511 1,336,457 1,549,275 3,500,000 3,327,923 3,232,307 - 3,232,307 95,616 97% Total Expenditures 5,501,295 1,404,591 1,977,310 3,500,000 3,699,440 3,834,024 - 3,603,824 95,616 97% Net Surplus / (Deficit) (2,441,932) 3,711,876 2,395,513 474,908 275,468 2,744,012 2,974,212 Beginning Cash Balance 8,215,417 5,864,278 9,506,445 9,506,445 Cash Adjustments 90,793 (69,709) (2,044) - Ending Cash Balance 5,864,278 9,506,445 11,899,914 9,781,914 14,630,846 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades), Robert Henry Neighborhood improvements, streetscape projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name TIF - Southside Development Area #1 Fund Number 430 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 3,081,721 2,981,728 2,745,678 1,815,749 1,815,749 2,986,918 2,986,918 (1,171,169) 165% Interest Earnings 89,378 75,461 200,851 130,009 130,009 411,769 411,769 (281,760) 317% Other Income - - - - - 691,010 691,010 (691,010) - Total Revenue 3,171,100 3,057,189 2,946,528 1,945,758 1,945,758 4,089,697 4,089,697 (2,143,939) 210% Expenditures by Type Services & Charges Professional Services 140,498 162,661 176,193 - 580,807 568,771 - 568,771 12,036 98% Total Services & Charges 140,498 162,661 176,193 - 580,807 568,771 - 568,771 12,036 98% Capital 76,527 999,692 2,057,679 2,000,000 4,444,839 5,879,206 (1,650,000) 4,229,206 215,634 95% Total Expenditures 217,025 1,162,353 2,233,872 2,000,000 5,025,647 6,447,977 (1,650,000) 4,797,977 227,670 95% Net Surplus / (Deficit) 2,954,075 1,894,837 712,656 (54,242) (3,079,889) (2,358,280) (708,280) Beginning Cash Balance 9,607,799 12,586,134 14,473,182 14,473,182 Cash Adjustments 24,260 (7,789) (23,106) - Ending Cash Balance 12,586,134 14,473,182 15,162,732 11,393,293 12,834,453 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, $3 million for Fire Station #8, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name TIF - Douglas Road Fund Number 435 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes - 269,923 308,581 166,000 166,000 233,288 233,288 (67,288) 141% Interest Earnings 1,154 687 3,018 6,781 6,781 12,570 12,570 (5,789) 185% Total Revenue 1,154 270,610 311,600 172,781 172,781 245,859 245,859 (73,077) 142% Expenditures by Type Services & Charges Professional Services 96,143 14,800 1,308 - - - - - - - Total Services & Charges 96,143 14,800 1,308 - - - - - - - Interfund Transfers Out - 91,370 209,147 - - - - - - - Total Expenditures 96,143 106,170 210,455 - - - - - - - Net Surplus / (Deficit) (94,989) 164,440 101,145 172,781 172,781 245,859 245,859 Beginning Cash Balance 187,806 93,140 257,579 257,579 Cash Adjustments 322 - (790) - Ending Cash Balance 93,140 257,579 357,934 430,360 604,408 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has determined it will collect the increment. This fund will help fund a portion of the Douglas Road utility relocation by repaying $300,517.13 to the Sewage Works Capital Fund (#642) for the City's share of the project. The repayment was started in 2021 and is anticipated to go through 2022 based on TIF revenue collections. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name TIF - River East Residential Area (NE Res) Fund Number 436 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 5,308,975 6,299,000 6,268,217 5,978,380 5,978,380 7,228,216 7,228,216 (1,249,836) 121% Interest Earnings 15,060 19,471 56,636 151,790 151,790 157,758 157,758 (5,968) 104% Total Revenue 5,324,035 6,318,471 6,324,854 6,130,170 6,130,170 7,385,974 7,385,974 (1,255,804) 120% Expenditures by Type Services & Charges Professional Services - 13,350 11,500 30,000 30,000 - - - 30,000 0% Debt Service Principal 409,383 427,037 445,523 464,883 464,883 464,882 - 464,882 1 100% Debt Service Interest & Fees 85,445 67,791 49,305 30,446 30,446 29,946 - 29,946 500 98% Capital - - - - 338,132 338,132 - 338,132 Total Services & Charges 494,828 508,178 506,328 525,329 863,461 832,960 - 832,960 30,501 96% Interfund Transfers Out 3,864,125 5,058,659 4,396,375 4,403,875 4,403,875 4,403,875 - 4,403,875 - 100% Total Expenditures 4,358,953 5,566,837 4,902,703 4,929,204 5,267,336 5,236,835 - 5,236,835 30,501 99% Net Surplus / (Deficit) 965,082 751,634 1,422,151 1,200,966 862,834 2,149,139 2,149,139 Beginning Cash Balance 3,706,897 4,678,334 5,429,968 5,429,968 Cash Adjustments 6,355 - (13,344) - Ending Cash Balance 4,678,334 5,429,968 6,838,775 6,292,802 9,025,377 Cash Reserves Target - - - - Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2021, in addition to debt service requirements, the fund was used for the first time to fund various projects within or abutting and serving the TIF area. Those projects are anticipated to be ongoing in 2022. The development in the area has resulted in higher net assessed values and therefore higher than anticipated TIF revenue collections. This fund is used to repay bonds related to capital projects in the community. The repayment of the bonds is accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Also, this fund is repaying two interfund loans (see Debt Service Principal & Interest expense). Principal and interest payments are made to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029. Current debt includes: • 2011/2013 Major Moves-Triangle Development Interfund Loan, (Repay Fund #412) - final payment 2/15/29, (debt schedule #84) • 2011/2013 Major Moves-Eddy Street Commons Interfund Loan, (Repay Fund #412) - final payment 2/15/24, (debt schedule #85) • 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Refunding 2008 (Eddy Street Commons Project), (Interfund Transfer to Fund #752) - final payment 2/15/33, (debt schedule #54) • 2017 Taxable Economic Development Revenue Bonds (Eddy Street Phase II), (Interfund Transfer to Fund #760) - final payment 2/15/37, (debt schedule #163) Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 9,075 6,133 10,084 - - 30,526 30,526 (30,526) - Total Revenue 9,075 6,133 10,084 - - 30,526 30,526 (30,526) - Expenditures by Type Interfund Transfers Out 13,309 6,133 - - - - - - - - Total Expenditures 13,309 6,133 - - - - - - - - Net Surplus / (Deficit) (4,234) - 10,084 - - 30,526 30,526 Beginning Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Adjustments 1,788 - (3,394) - Ending Cash Balance 1,040,462 1,040,462 1,047,153 1,040,462 1,080,323 Cash Reserves Target 1,040,462 1,040,462 1,047,153 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 9,075 6,133 10,084 - - 30,526 30,526 (30,526) - Total Revenue 9,075 6,133 10,084 - - 30,526 30,526 (30,526) - Expenditures by Type Interfund Transfers Out 13,309 6,133 - - - - - - - - Total Expenditures 13,309 6,133 - - - - - - - - Net Surplus / (Deficit) (4,234) - 10,084 - - 30,526 30,526 Beginning Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Adjustments 1,788 - (3,394) - Ending Cash Balance 1,040,462 1,040,462 1,047,153 1,040,462 1,080,323 Cash Reserves Target 1,040,462 1,040,462 1,047,153 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2018 TIF Park Bond Debt Service Fund Number 351 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 8,934 6,085 14,409 20,902 20,902 30,515 30,515 (9,613) 146% Total Revenue 8,934 6,085 14,409 20,902 20,902 30,515 30,515 (9,613) 146% Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 8,934 6,085 14,409 20,902 20,902 30,515 30,515 Beginning Cash Balance 1,018,984 1,029,665 1,035,750 1,035,750 Cash Adjustments 1,747 - (3,392) - Ending Cash Balance 1,029,665 1,035,750 1,046,766 1,056,652 1,079,924 Cash Reserves Target 1,029,665 1,035,750 1,046,766 1,056,652 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects. - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2033. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 13 3 3 10 10 3 3 7 33% Interfund Transfers In 488,171 1,036,500 1,035,000 1,035,500 1,035,500 1,035,500 1,035,500 - 100% Total Revenue 488,184 1,036,503 1,035,003 1,035,510 1,035,510 1,035,503 1,035,503 7 100% Expenditures by Type Services & Charges Debt Service Principal 270,000 650,000 685,000 720,000 720,000 720,000 - 720,000 - 100% Debt Service Interest & Fees 247,313 377,750 344,750 310,125 310,125 310,125 - 310,125 - 100% Total Services & Charges 517,313 1,027,750 1,029,750 1,030,125 1,030,125 1,030,125 - 1,030,125 - 100% Total Expenditures 517,313 1,027,750 1,029,750 1,030,125 1,030,125 1,030,125 - 1,030,125 - 100% Net Surplus / (Deficit) (29,129) 8,753 5,253 5,385 5,385 5,378 5,378 Beginning Cash Balance 29,819 690 9,443 9,443 Cash Adjustments - - - - Ending Cash Balance 690 9,443 14,696 14,828 20,074 Cash Reserves Target 690 9,443 14,696 14,828 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double-Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The bonds were closed on December 28, 2019 with a par amount of $7,985,000 and a premium of $1,462,840.60. The bonds have a net interest rate of 5%. This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the cash balance held at the trustee bank. At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance. Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2 16 16 10 10 16 16 (6) 163% Interfund Transfers In 326,938 - - - - - - - - Total Revenue 326,939 16 16 10 10 16 16 (6) 163% Expenditures by Type Interfund Transfers Out - 11 16 - - 8 - 8 (8) - Total Expenditures - 11 16 - - 8 - 8 (8) - Net Surplus / (Deficit) 326,939 5 - 10 10 8 8 Beginning Cash Balance - 326,939 326,944 326,944 Cash Adjustments - - - - Ending Cash Balance 326,939 326,944 326,944 326,954 326,952 Cash Reserves Target 326,939 326,944 326,944 326,954 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing demand for program space and allow for a more diverse range of programs and community events. - The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%. - The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards cost of issuance. - The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1. At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2037. City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Redevelopment General Fund Number 433 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 24,117 3,543 556 100 100 352 352 (252) 352% Hotel/Motel Taxes - - 374,523 763,000 763,000 191,000 191,000 572,000 25% Interest Earnings 11,827 13,014 44,323 74,969 74,969 98,249 98,249 (23,280) 131% Donations 1,449,512 1,411,877 1,000,000 1,000,000 1,000,000 1,364,412 1,364,412 (364,412) 136% Other Income - 1,000 - - - - - - - Interfund Transfers In 150,000 - - 150,000 150,000 - - 150,000 0% Total Revenue 1,635,456 1,429,434 1,419,402 1,988,069 1,988,069 1,654,014 1,654,014 334,056 83% Expenditures by Type Services & Charges Professional Services 1,657 91 - 4,500 14,506 10,006 - 10,006 4,500 69% Grants & Subsidies 666,323 538,272 460,417 - 1,397,902 1,397,903 - 1,397,903 (1) 100% Total Services & Charges 667,979 538,363 460,417 4,500 1,412,408 1,407,909 - 1,407,909 4,499 100% Capital 2,214 - - 1,000,000 - - - - - - Interfund Transfers Out - 147,786 381,500 763,000 763,000 763,000 - 763,000 - 100% Total Expenditures 670,193 686,149 841,917 1,767,500 2,175,408 2,170,909 - 2,170,909 4,499 100% Net Surplus / (Deficit) 965,263 743,285 577,485 220,569 (187,339) (516,895) (516,895) Beginning Cash Balance 1,476,915 2,444,710 3,187,994 3,187,994 Cash Adjustments 2,532 - (11,218) - Ending Cash Balance 2,444,710 3,187,994 3,754,261 3,000,656 3,248,346 Cash Reserves Target 167,548 171,537 210,479 543,852 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in 2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission. Starting in 2022, this fund will begin receiving hotel/motel tax revenue, remitted to the City by St. Joseph County. --- In 2022, the City issued revenue bonds, backed by the Hotel/Motel tax revenue, to fund capital improvements to the Morris Performing Arts Center and Potawatomi Zoo. The Morris bonds debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752) and the Zoo bonds debt service payments are tracked in the South Bend Building Corporation Fund (#755). The hotel/motel taxes received in this fund will be transferred to debt service funds for the repayment of the bonds. Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433). This fund also receives revenue from interest earned on the fund's cash balance. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. In 2022, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based amenities, and supporting the creation and growth of small businesses. Interfund Transfers Out are budgeted for the transfer of hotel/motel tax revenues from this fund to the debt service funds repaying the Morris and Zoo bonds (issued 2022). • 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Morris Project), (Interfund Transfer to Fund #752) - final payment 2/1/46, (debt schedule #221) • 2022 Economic Development Lease Rental Revenue Bonds (Potawatomi Zoo Project), (Interfund Transfer to Fund #755) - final payment 2/1/42, (debt schedule #222) Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Certified Technology Park Fund Number 439 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 96 65 155 225 225 328 328 (103) 146% Total Revenue 96 65 155 225 225 328 328 (103) 146% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 96 65 155 225 225 328 328 Beginning Cash Balance 10,965 11,080 11,145 11,145 Cash Adjustments 19 - (37) - Ending Cash Balance 11,080 11,145 11,264 11,370 11,621 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements at Innovation Park and Ignition Park, the city's dual-campus technology park. From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on the fund's cash balance. 2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2018 TIF Park Bond Capital Fund Number 452 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 28,865 15,033 33,275 - - 67,016 67,016 (67,016) - Total Revenue 28,865 15,033 33,275 - - 67,016 67,016 (67,016) - Expenditures by Type Services & Charges Professional Services 86,969 - - - - - - - - - Total Services & Charges 86,969 - - - - - - - - - Capital 1,427,387 188,982 156,103 - 7,946 7,480 - 7,480 466 94% Total Expenditures 1,514,357 188,982 156,103 - 7,946 7,480 - 7,480 466 94% Net Surplus / (Deficit) (1,485,491) (173,950) (122,827) - (7,946) 59,536 59,536 Beginning Cash Balance 4,085,672 2,614,468 2,433,236 2,433,236 Cash Adjustments 14,287 (7,283) (7,557) - Ending Cash Balance 2,614,468 2,433,236 2,302,851 2,425,290 2,368,202 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name Airport Urban Enterprise Zone Fund Number 454 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,540 2,411 5,709 30 30 12,091 12,091 (12,061) 40303% Total Revenue 3,540 2,411 5,709 30 30 12,091 12,091 (12,061) 40303% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - 410,395 - - - - - - Total Expenditures - - - 410,395 - - - - - - Net Surplus / (Deficit) 3,540 2,411 5,709 (410,365) 30 12,091 12,091 Beginning Cash Balance 403,750 407,982 410,393 410,393 Cash Adjustments 692 - (1,344) - Ending Cash Balance 407,982 410,393 414,758 410,423 427,896 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax Increment Finance State law. In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report December 31, 2023 Fund Name 2023 South Bend Redevelopment Authority Fund Number 456 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income - - - - - 7,115,209 7,115,209 (7,115,209) - Debt Proceeds - - - - - 33,098,353 33,098,353 (33,098,353) - Total Revenue - - - - - 40,213,563 - 40,213,563 (40,213,562) - Expenditures by Type Services & Charges Debt Service Interest & Fees - - - - - 490,359 - 490,359 (490,359) - Total Services & Charges - - - - - 490,359 - 490,359 (490,359) - Capital - - - - - - - - - - Interfund Interfund Allocations - - - - 6,325,379 6,325,379 - 6,325,379 - 100% Interfund Transfers Out - - - - - - - - - - Total Interfund - - - - 6,325,379 6,325,379 - 6,325,379 - 100% Total Expenditures - - - - 6,325,379 6,815,738 - 6,815,738 (490,359) 108% Net Surplus / (Deficit) - - - - (6,325,379) 33,397,825 33,397,825 Beginning Cash Balance - - - - Cash Adjustments - - - - Ending Cash Balance - - - (6,325,379) 28,540,322 Cash Reserves Target - - - 6,325,379 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% cash reserves per bond covenants This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.