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Home My WebLink AboutAward Quote - Riverside & Joyce Shoulder Repair - Acorn Landscaping ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 24, 2024 Mr. Jeff Ritschard Acorn Landscaping, LLC 3680 W. Sample Street South Bend, IN 46619 jeffritschard@yahoo.com; info@acornlandscapers.com RE: Quotation Award – Riverside & Joyce Dr. Shoulder Repair – Project No. 124-059 Dear Mr. Ritschard: At its September 24, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $17,569. Please forward the following documents in one submittal by October 8, 2024 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 3)One (1) signed original of the Contract (enclosed); and 4)Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 24, 2024 Mr. Rob Becker Premium Concrete Services 712 Richmond St. Elkhart, IN 46514 rbecker@premiumservices.group RE: Quotation Award – Riverside & Joyce Dr. Shoulder Repair – Project No. 124-059 Dear Mr. Becker: At its September 24, 2024 meeting, the Board of Public Works awarded the above referenced quotation to Acorn Landscaping, LLC. in the amount of $17,569. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 24, 2024 Mr. Drew Snodderly Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 dsnodderly@rieth-riley.com RE: Quotation Award – Riverside & Joyce Dr. Shoulder Repair – Project No. 124-059 Dear Mr. Snodderly: At its September 24, 2024 meeting, the Board of Public Works awarded the above referenced quotation to Acorn Landscaping, LLC. in the amount of $17,569. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Scott Kreeger Project Engineer, Division of Engineering SUBJECT: Award: 124-059 Riverside & Joyce Dr Shoulder Repair DATE: September 13, 2024 On September 10, 2024, the Board of Public Works opened and read quotes for the above project. The Division of Engineering has reviewed the submitted documents and listed the quoters as follows: Contractor Quote Amount Acorn Landscaping, LLC $17,569 Premium Concrete Services $19,765 Reith Riley Construction CO., Inc. $29,455 Engineering recommends award of the base quote to the lowest responsive and responsible bidder, Acorn Landscaping, LLC, in the amount of $17,569. The Department of Public Works has appropriated sufficient funds from Local Road & Bridge fund (Funding #265-436008; PR-35803) Please respond with any questions (EXT 9245). Enc. Quote Tabulation September 24, 2024 QUOTE TABULATION124-059 Riverside Joyce Dr Shoulder RepairBASE QUOTEItem No. Line Item QTY UnitUnit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost1Removal of existing 8" of asphalt. Replacement with topsoil and seed. Sign Relocation1LS20,142.80$ 20,142.80$ 12,824.00$ 12,824.00$ 15,890.00$ 15,890.00$ 20,955.00$ 20,955.00$ 2Concrete Sidewalk and Curb Ramp10SYS250.00$ 2,500.00$ 382.00$ 3,820.00$ 315.00$ 3,150.00$ 650.00$ 6,500.00$ 3Concrete Curb5LFT150.00$ 750.00$ 185.00$ 925.00$ 145.00$ 725.00$ 400.00$ 2,000.00$ 23,392.80$ 17,569.00$ 19,765.00$ 29,455.00$ I hereby certify that the above truly and accurately represents bids received for this project on September 10, 2024Scott Kreeger, Senior Project EngineerTotal Base QuoteEngineer's EstimateAcorn Landscaping, LLCNon-Collusion Affadavit-Rieth Riley Construction Co., Inc.YYPremium Concrete ServicesNo Notary StampS:\Public Works\Projects\Projects by Year\2024 Projects\124-059 Riverside Dr & Joyce Dr Tree Lawn Repair\1 - Admin\1 - BPW Documents\124-059 Quote Tab BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 24th Day of September 2024, by and between Acorn Landscaping, LLC., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-059 DESCRIPTION: RIVERSIDE & JOYCE DR. SHOULDER REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $17,569 FUNDING: PR-00035803 The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of September 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS ACORN LANDSCAPING, LLC. President Member Printed Name Member Member Signature Member Attest: Clerk September 24, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/13/2024 Name Scott Kreeger Department Public Works BPW Date 9/24/24 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Acorn Landscaping, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Riverside & Joyce Dr. Shoulder Repair Project Number 124-059 (PR-35803) Funding Source Local Roads & Bridge Account No. 265-436008 Amount $17,569 Terms of Contract NTE Purpose/Description _____Riverside Dr & Joyce quote award__ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: