HomeMy WebLinkAboutOpening of Quotes & Award - 2024 Thermoplastic Striping Proj No 124-025 - The Air Marking - AWARDEE
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
September 24, 2024
Ms. Caroline Hughes
The Airmarking Company
1544 N. State Road 25
Rochester, IN 46975
nick@airmarking.com
RE: Quotation Award – 2024 Thermoplastic Striping – Project No. 124-025
Dear Ms. Hughes:
At its September 24, 2024 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $12,390.
Please forward the following documents in one submittal by October 8, 2024 to my
attention for Board of Public Works approval at hhorvath@southbendin.gov :
3) One (1) signed original of the Contract (enclosed); and
4) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/hh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Lidya Abreha
Project Engineer, Division of Engineering
SUBJECT: Award: 124-025 2024 Thermoplastic Striping
DATE: September 24th, 2024
On September 24th, 2024, the Board of Public Works opened and read bids for the above project.
Two quotes were received from Air Making Co. and High Star Traffic.
Air Marking Co. High Star Traffic
Total Base Quote $12,390.00 $14,811.90
This project has been deemed non-goal eligible with respect to MWBE subcontracting following
review by the Office of Diversity and Inclusion, the Legal Department, and Engineering. The project
cannot reasonably be subdivided as required by the Minority and Women Business Enterprise
Inclusion Program Plan §8.B.2:
§8.B.2 Non-Goal-Eligible Contracts
If a contract is not goal-eligible, either because it is not able to be subdivided into
commercially useful functions or because it does not contain any work described in the NAICS
Codes in Attachment A, the Program Administrator will not set goals for that contract.
For this project the dollar amount is less than $50,000 and therefore not goal-eligible.
Engineering recommends award of the base quote to the lowest responsive and responsible
bidder, Air Marking Co, in the amount of $12,390.00.
The Department of Public Works has appropriated sufficient funds from the Local Road & Street
fund (Funding #251-423002 & 251-431000; PR-34249)
Please respond with any questions (EXT 5961).
Enc. Quote Tabulation
QUOTE TABULATION
124-025 2024 Thermoplastic Striping
Roundabout at the intersection of Portage Ave & Lathrop
St and at the intersection of Portage Ave & Boland Dr
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost
1 TRAFFIC CONTROL 1 LS $5,500.00 $5,500.00 $4,500.00 $4,500.00
2 LINE, THERMOPLASTIC, SOLID, WHITE, 4IN 500 LFT $1.88 $940.00 $2.00 $1,000.00
3 LINE, THERMOPLASTIC, SOLID, YELLOW, 4IN 800 LFT $1.88 $1,504.00 $2.00 $1,600.00
4
LINE, THERMOPLASTIC,
DOTTED, WHITE, 8 IN 360 LFT $6.89 $2,480.40 $4.00 $1,440.00
5
PAVEMENT MESSAGE
MARKINGS, THERMOPLASTIC,
LANE INDICATION ARROW 8 EACH $204.00 $1,632.00 $200.00 $1,600.00
6
TRANSVERSE MARKINGS,
THERMOPLASTIC, YIELD LINE
CHEVRON 150 LFT $18.37 $2,755.50 $15.00 $2,250.00
Y
I hereby certify that the above truly and accurately represents quotes received for this project on September 24th, 2024
Lidya Abreha, Project Engineer
YNon-Collusion Affadavit
High Star Traffic Airmarking Co.
Total $14,811.90 $12,390.00
S:\Public Works\Projects\Projects by Year\2024 Projects\124-025 Thermoplastic Striping\1 - Admin\1 - BPW Documents\Division 3 Only\124-025 Quote_Tabulation
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: Thermoplastic Striping
PROJECT NO. 124-025
QUOTES DUE -S;;;:e--p:-:t;-e-m---;b-e-r~2:--:4:;;;th:--, -=-20::-'.2::-'.4::---a-t:-:9~:-=o-=-oa-m------=s~o-u-,t--:--h--:B::-e-n-d:-:T=ci,-m_e ___ s_u_b_m-it_e_l_e_ct-ro-ni_c __
quotes to bpwb1ds@southbendin.gov
(Must be completed for all quotes. Please type or print)
Date: September 24 , 2024 Firm: CE Hughes Milling, Inc. DBA The Airmarking Co.
Address: 1544 N SR 25
City/State/Zip: Rochester, IN 46975 Telephone Number: _,,__5_7_4_,_) __ 2_2_3_-5_8_1_7 ______ _
Email Address: n1ck@airmarking.com
Agent of Bidder (if Applicable): _C_a_ro....,.l_in_e_H_u_.g._h_e_s.,_, _P_re_s_id_e_n_t ________________ _
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
#124-025
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated September 24, 2024 for the sum of (enter the Total Quote as shown on the Proposal)
Twelve thousand three hundred ninety dollars _("-'-$ __ 1_2_,3_9_0 ______ _,_
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
ACCEPTANCE
The above quote is accepted this ______ day of ----------20
Subject to the following conditions: __________________________ _
BOARD OF PUBLIC WORKS
President
Members
Version 3/1 5/2024 Page -7 Public Works Quote
September 24, 2024
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 24th Day of September 2024, by and between The
Air Marking Company, (the “Contractor”), and the Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
PROJECT NO. 124-025
DESCRIPTION: 2024 THERMOPLASTIC STRIPING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $12,390
FUNDING: PR-00034249
The unit prices for this improvement were those prices as received and accepted by the Board on
the 24th Day of September 2024.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS THE AIRMARKING COMPANY
President Member Printed Name
Member Member Signature
Member Attest: Clerk
September 24, 2024
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Thermoplastic Striping
PROJECT NO. 124-025 -----------------------September 24th , 2024 at 9:00am South Bend Time-submit
QUOTES DUE electronic quotes to bpwbids@southbendin.gov
Roundabout at the intersection of Portage Ave (1) & Lathrop St and at the intersection of
Portage Ave & Boland Dr (ii)
Item
No. Description Quantity Unit Unit Price Total Amount
1 LINE, THERMOPLASTIC, SOLID, 500 LFT 2.00 $ 1,000 WHITE, 4 IN
2 LINE, THERMOPLASTIC, SOLID, 800 LFT 2.00 $ 1,600 YELLOW, 4 IN
3 LINE, THERMOPLASTIC, 360 LFT 4.00 $ 1,440 DOTTED, WHITE, 8 IN
TRANSVERSE MARKINGS,
4 THERMOPLASTIC, YIELD LINE 150 LFT 15.00 $ 2,250
CHEVRON
PAVEMENT MESSAGE
5 MARKINGS, THERMOPLASTIC, 8 EACH 200 $ 1,600
LANE INDICATION ARROW
6 TRAFFIC CONTROL 1 LSUM 4,500 $ 4,500
Total Amount of Quote $ 12,390
Firm: CE Hughes Milling, Inc. OBA The Airmarking Co.
Address:
City/State/Zip:
Version 3/15/2024
1544 N SR 25
Rochester, IN 46975 Telephone Number: ( 574 ) 223-5817
Fax Number· ( 812 ) 725-8672
~ ~ By
(Printed Name of Person Signing)
Page -11 Public WorXs Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR'S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
)
COUNTY
) SS:
)
The undersigned Contractor, being dul y sworn upon his/her/its oath, affirms under the penalties of perjury that:
I . Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting norto prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code§ 5-22-16.5-5, as amended from
time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is
engaged in investment activities in Iran if either:
1. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
11. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on li st published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 3/15/2024 Page -8 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fai Is to cure a breach of thi s provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or JOtnt venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment because of race, sex, religion, color, national origin,
ancestry, age, gender expression, gender identity, sexual orientation or disability that does not
affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to af½
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of
noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a
City contract for a period of one (I) year from the date of such determination, and such
determination may also be grounds for terminating the contact to which the discriminatory practice
or noncompliance pertains. •
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (LC. 5-16-
8-1 ). I hereby certify that I and all subcontractors employed by me for this project will use steel
Version 3/15/2024 Page -9 Public Works Quote
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
***
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this 2 ttth day otS~\?t•, 20'24
C. E \:\½~cs cl ~\\~"'~J t•k.,t>B~ ,\\c. ~,fM~(°K\~~ CtJ
Contrac or/Bidder (Fir
Signature of Contractor/Bidder or Its Agent
C.~co\,vte.\\4S'~-Pr-e~~devtl.
Printed Name and Tit
Subscribed and sworn to before me this z_4H\ day of~t~\o\,\t)e(' , 20'2:.4
My Commission Expires S$,W\'ce,c z,;2.o3o ~~~~ p,
Notary Public\S
County of Residence -'V---=4,_\.,_:t:.,__,,D:::::.!t'---"------------
t?<:~~~~~e->;. _:>.2:,:.~~~~~~ , .......... , PENNY L. PIKE /}8~t-l'-Y "v';~~ Notary P~blic, State of Indiana
ii SEAL E Fulton County
\ • • j Commission Number 658028
\,,:,,.,0,,..,.t;,,,,:-' My Commission Expires 1111,wuu'' SeJ)tenlber 21, 2030
Version 3/15/2024 Page -10 Public Works Quote
, President
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date 9/17/2024
Name Lidya Abreha Department Public Works
BPW Date 9/24/2024 Phone Extension 5961
Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2024 Thermoplastic Striping
Project Number PROJ00000402 (PR-34249)
Funding Source Local Road & Street Account No. 251-423002 & 251-431000
Amount
Terms of Contract Base quote only
Purpose/Description
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change: Increase Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase Decrease
%
( %)
Time Extension Amount:
New Completion Date: