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Home My WebLink About09242024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA September 24, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of September 5, and September 10, 2024 2. PUBLIC HEARING A. Licenses 1. Type: New Massage Establishment a) Applicant: KT Rose Spa b) Location: 244 S. Olive St. c) Favorable Recommendations 3. OPENING OF BIDS A. 2024 Traffic Calming – Project No. 123-075 1. Funding: PR-00035440 B. SBFD Central Fire Station Roofing Replacement – Project No. 124-032A 1. Funding: PR-00035507 4. OPENING OF QUOTATIONS A. 2024 Thermoplastic Striping – Project No. 124-025 1. Award 2. Funding: PR- 00034249 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Riverside & Joyce Dr. Shoulder Repair – Project No. 124-059 1. Company: Acorn Landscaping, LLC 2. Amount: NTE $17,569 3. Funding: PR-00035803 6. CHANGE ORDERS A. Seitz Park Renovation – Project No. 117-093 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 10 3. Increase Amount: $887,052.02 4. Percent of Increase: 9.49% 5. Total Percent of Change: 43.3% 6. Revised Contract Amount: $10,231,639.80 7. Funding: PO-0006342 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA September 24, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Charles Black Parking Lot Seal and Stripe – Project No. 124-021 1. Company: Alphajak, LLC. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($16,035.36) 4. Percent of Decrease: (61.6%) 5. Total Percent of Change: (61.6%) 6. Final Contract Amount: $10,000 7. Funding: PO-0030338 8. PROJECT COMPLETION AFFIDAVITS A. City of SB Wayfinding Signage Program Phase III – Project No. 123-013 1. Company: Geograph Industries, Inc. 2. Final Contract Amount: $187,234 3. Funding: PO-0029007 B. WWTP Compressor Building Masonry Improvements – Project No. 121-046 4. Company: Slatile Roofing and Sheet Metal Co., Inc. 5. Final Contract Amount: $550,770 6. Funding: PO-0020775 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Momentum TIF Project – Site Work – Project No. 124-018 1. Funding: PR-00036154 B. Public Works Service Center Roofing Replacement – Project No. 124-032B 1. Title Sheet 2. Funding: PR-00033345 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Water Service and Sewer Lateral Construction Agreement – Heritage Townhomes, LLC 1. Description: Agreement for the Developer of the Heritage Townhomes on SB Ave. to Reimburse the City for Water Services and Sewer Laterals Installed for the Development as Part of the ND-DTSB Trail Project 2. Amount: $40,699.55 (estimate, paid by the developer to the City) B. Amendment No. 1 to Project Agreement – FREG South Bend Holdings, LLC. 1. Description: Agreement to Perform Work on Stephenson Mills Parking Lot and Cover Some of their Legal Costs Associated with the Agreement. 2. Amount: $2,500 3. Funding: PR-00036145 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA September 24, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 C. Amendment No. 4 to Owner-Engineer Agreement – Lochmueller Group, Inc. 1. Description: Amendment to Contract for Additional Inspection Services to Finish out Seitz Park 2. Amount: $38,470 3. Funding: PR-0007779 D. Construction Access and Installation Agreement – Parsons Environment & Infrastructure Group Inc. 1. Description: Construction of Methane Biofilter System at Organic Resource 2. Amount: No Cost to City E. Amendment No. 4 to Professional Service Agreement – Donohue & Associates 1. Description: Additional Water Main and Treatment Plant Design Services for the South Well Field Water Treatment Plant Improvements 2. Amount: $126,500 3. Funding: PO-0000038 11. LICENSES AND PERMITS A. Licenses 1. Public Parking Facility License Renewal a) Applicant: LAZ Parking Midwest, LLC. b) Location: 119 W. Wayne St. c) Favorable Recommendations Contingent on Licensee Placing Rates Signage and Contact Information at Both Entrances 2. Open-Air Business a) Applicant: Wayne Street Wieners b) Location: 236 S. Michigan St. c) Date/Time: Thursday-Saturday; 11:00 p.m. to 3:00 a.m. d) Favorable Recommendations Subject to all ADA Ramps and Hydrants at the Intersection not being impeded. B. Encroachment /Revocable Permits 1. Applicant: Access Imprinted a) Location: 714 E. LaSalle Ave. b) Description: Installation of Blade Mounted Illuminated Cabinet Sign c) Favorable Recommendations 12. STREET/ALLEY VACATIONS A. Applicant: Edwardo Rodriguez 1. Location: 512 S. Walnut St. 2. Purpose: Vacate East/West Alley between 512 S. Walnut St. and 514 S. Walnut St. to Combine Parcels and to Stop Public from Dumping Trash 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria Subject to Removal of Alley Approach along Walnut. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA September 24, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 13. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) Honorary Street Signs 1. Location(s): Intersections of Portage Ave. & Angela Blvd. and Portage Ave. & Elwood Ave. a) Honorable Ray Snyder Blvd. b) All Criteria Met 14. RATIFY BONDS A. Contractor Bonds 1. Willie J. Clark DBA Clark Construction and Concrete, Approved effective July 25, 2024 2. Stan & Ted’s Lawnmower sales, services, and more, Approved effective September 16, 2024 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0087409; GBLN-0088158; GBLN-0088171 a) Date: August/30/2024 b) Amount: $3,026,537.23 2. Claim No.: GBLN-0087588; GBLN-0088170 a) Date: 09/04/2024 b) Amount: $2,354,337.81 3. Claim No.: GBLN-0088316 a) Date: 09/10/2024 b) Amount: $3,521,009.16 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.