The URL can be used to link to this page

Home My WebLink About09192024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Boehm Park Mill and Resurface 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $27,543.20 3. Funding: PR-00035865 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of September 5, and September 10, 2024 3. PUBLIC HEARING A. Licenses 1. Type: New Massage Establishment a) Applicant: KT Rose Spa b) Location: 244 S. Olive St. c) Favorable Recommendations 4. OPENING OF BIDS A. 2024 Traffic Calming – Project No. 123-075 1. Funding: PR-00035440 B. SBFD Central Fire Station Roofing Replacement – Project No. 124-032A 1. Funding: PR-00035507 5. OPENING OF QUOTATIONS A. 2024 Thermoplastic Striping – Project No. 124-025 1. Award 2. Funding: PR- 00034249 6. AWARD QUOTATIONS AND APPROVE CONTRACTS B. Riverside & Joyce Dr. Shoulder Repair – Project No. 124-059 1. Company: Acorn Landscaping, LLC 2. Amount: NTE $17,569 3. Funding: PR-00035803 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. CHANGE ORDERS A. Seitz Park Renovation – Project No. 117-093 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 10 3. Increase Amount: $887,052.02 4. Percent of Increase: 9.49% 5. Total Percent of Change: 43.3% 6. Revised Contract Amount: $10,231,639.80 7. Funding: PO-0006342 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Charles Black Parking Lot Seal and Stripe – Project No. 124-021 1. Company: Alphajak, LLC. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($16,035.36) 4. Percent of Decrease: (61.6%) 5. Total Percent of Change: (61.6%) 6. Final Contract Amount: $10,000 7. Funding: PO-0030338 9. PROJECT COMPLETION AFFIDAVITS A. City of SB Wayfinding Signage Program Phase III – Project No. 123-013 1. Company: Geograph Industries, Inc. 2. Final Contract Amount: $187,234 3. Funding: PO-0029007 B. WWTP Compressor Building Masonry Improvements – Project No. 121-046 4. Company: Slatile Roofing and Sheet Metal Co., Inc. 5. Final Contract Amount: $550,770 6. Funding: PO-0020775 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Momentum TIF Project – Site Work – Project No. 124-018 1. Funding: PR-00036154 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Water Service and Sewer Lateral Construction Agreement – Heritage Townhomes, LLC 1. Description: Agreement for the Developer of the Heritage Townhomes on SB Ave. to Reimburse the City for Water Services and Sewer Laterals Installed for the Development as Part of the ND-DTSB Trail Project 2. Amount: $40,699.55 (estimate, paid by the developer to the City) B. Amendment No. 1 to Project Agreement – FREG South Bend Holdings, LLC. 1. Description: Agreement to Perform Work on Stephenson Mills Parking Lot and Cover Some of their Legal Costs Associated with the Agreement. 2. Amount: $2,500 3. Funding: PR-00036145 C. Amendment No. 4 to Owner-Engineer Agreement – Lochmueller Group, Inc. 1. Description: Amendment to Contract for Additional Inspection Services to Finish out Seitz Park 2. Amount: $38,470 3. Funding: PR-0007779 D. Construction Access and Installation Agreement – Parsons Environment & Infrastructure Group Inc. 1. Description: Construction of Methane Biofilter System at Organic Resource 2. Amount: No Cost to City E. Amendment No. 4 to Professional Service Agreement – Donohue & Associates 1. Description: Additional Water Main and Treatment Plant Design Services for the South Well Field Water Treatment Plant Improvements 2. Amount: $126,500 3. Funding: PO-0000038 12. LICENSES AND PERMITS A. Licenses 1. Type: Public Parking Facility License Renewal a) Applicant: LAZ Parking Midwest, LLC. b) Location: 119 W. Wayne St. c) Favorable Recommendations Contingent on Licensee Placing Rates Signage and Contact Information at Both Entrances B. Licenses 1. Type: Open-Air Business a) Applicant: Wayne Street Wieners b) Location: 236 S. Michigan St. c) Date/Time: Thursday-Saturday; 11:00 p.m. to 3:00 a.m. d) Favorable Recommendations Subject to all ADA Ramps and CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 Hydrants at the Intersection not being impeded. 13. STREET/ALLEY VACATIONS A. Applicant: Edwardo Rodriguez 1. Location: 512 S. Walnut St. 2. Purpose: Vacate East/West Alley between 512 S. Walnut St. and 514 S. Walnut St. to Combine Parcels and to Stop Public from Dumping Trash 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria Subject to Removal of Alley Approach along Walnut. 14. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) Honorary Street Signs 1. Location(s): Intersections of Portage Ave. & Angela Blvd. and Portage Ave. & Elwood Ave. a) Honorable Ray Snyder Blvd. b) All Criteria Met 15. RATIFY BONDS A. Contractor Bonds 1. Willie J. Clark DBA Clark Construction and Concrete, Approved effective July 25, 2024 2. Stan & Ted’s Lawnmower sales, services, and more, Approved effective September 16, 2024 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0087409; GBLN-0088158; GBLN-0088171 a) Date: August/30/2024 b) Amount: $3,026,537.23 2. Claim No.: GBLN-0087588; GBLN-0088170 a) Date: 09/04/2024 b) Amount: $2,354,337.81 3. Claim No.: GBLN-0088316 a) Date: 09/10/2024 b) Amount: $3,521,009.16 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.