HomeMy WebLinkAboutIPC Board Meeting Minutes 8.20.24
Inclusive Procurement and Contracting Board
Meeting Minutes
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Date: August 20, 2024 | Time: 5:30 pm | Location: Microsoft Teams (Virtual) & TRC
1165 Franklin Street, Suite 100, South Bend, IN 46601
Link: https://tinyurl.com/ipcboardmeeting
Call to Order- The IPC Board is now called to order on August 20th, 2024, @
5:30 p.m.
• BOARD MEMBERS PRESENT: Jeff Rea, Michael Morris, Rachel Tomas-Morgan,
Murray Miller, Cynthia Simmons-Taylor, Breanna
• BOARD MEMBERS PRESENT VIRTUALLY:
• DIVERSITY & INCLUSION: Bianca Jones
• PURCHASING:
• LEGAL: Michael Schmidt
• BOARD MEMBERS ABSENT: Keana Baylis, Kimberly Hurt, Kara Boyles
Approval of Minutes:
July 2024 minutes – (Rachel Tomas- Morgan was not present at July
meetin) Miller motions to approve / Wilbur seconded
All Ayes not Nays
Notes:
I. Procurement:
Simmons-Taylor presented the procurement report.
Certified: MBE – $229,192.94, MWBE – $88,995.50, WBE - $30,208.70
Total City Spend – 97,901,817.00 – She explained that much of that spending did not
have goals.
$1.43M for Certified MWBE, MBE, WBE spend
$1.68M for Non-certified MWBE, MBE, WBE spend
Jones explained the 1.43 million does not include tier 2 spending only tier 1. Tier
2(subcontractor) certified M/WBEs spending is only captured in B2Gnow.
Discussion about how the subcontractor payments is not tracked in DFO.
Conversation continued to understand how the businesses’ location are tracked in DFO
because of the discrepancy on the regional spend map.
Public Works:
Simmons-Taylor – Presented the BPW report.
Discussion took place regarding why businesses show a unassigned in B2Gnow; How
can we incentivize Prime contractors who consistently meet and exceed goals; Payments
have not started to subs on the MLK dream center.
II. Office of Diversity and Inclusion:
Jones – Gave information about the third cohort for the MWBE Certification workshop. 9
businesses have been completely certified from the last 2 cohorts. IMPower Center has
submitted their application for certification as well.
Discussion over outreach:
Thinking of ways to highlight those contractors that exceled with Supplier Diversity.
Upcoming event with St. Joseph County Library and NDU Procurement at the Library on
September 18th from 6pm-8pm. Event titled How Small Companies Get Big Contracts.
Morris – Informed the board SBEAP has an upcoming event Saturday at Charles Marting
from 10-2
Miller- Informed us on Indiana Black Expo Black Business Institute and Inquired on
combining NIMBA 6-month subscription with the B-Suite 6-month subscription.
Rea addressed the difficulty in identifying minority businesses and no organization has
been able to provide a list. Dr Morris stated there is a list of businesses the SBEAP keeps
and can send a link. The conversation continued.
Miller inquired on the Youth Build, Annual Report, 2025 Budget - Youth Build Grant
rolled out earlier than the planning team anticipated so we will attempt to try for it in
2025. The annual report was halted due to confirmation of qualified reportable
expenditures. Once the Mayor, ODI, Procurement and Innovation and Technology
confirm the allowable expenses we can issue the report.
III. Old Business
o Report on Werntz – The Mayor’s office accepted the offer of paying the $4142
that was not paid to the MBE will be sent to Charles Martin Youth Center.
o Mentor to Protégé efforts.
IV. New Business
o Tomas-Morgan – Council revised the responsible bidders ordinance last fall,
there were provisions in the bill that would not negatively impact Minority and
Women Owned Businesses. Suggest we review and discuss this in the upcoming
meeting.
V. Announcements
o 100 Black Men Gala October 26th – ODI can sponsor a table
VI. Floor Open to the Public -
VII. Adjournment-
Morris – Motion to adjourn /Miller – Second
Notes & Action Items