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Home My WebLink AboutPSA Amendment 1- Coal Line Phase 3 - Project No 123-007 - Lochmueller Group ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 10, 2024 Ms. Jessica Clark Lochmueller Group, Inc. 112 West Jefferson Blvd., Suite 500 South Bend, Indiana 46601 jclark@lockgroup.com RE: Amendment No. 1 to Professional Service Agreement Dear Ms. Clark: At its September 10, 2024 meeting, the Board of Public Works approved the above referenced amendment for design of Coal Line Trail Phase 3 to include additional survey work in the amount of $11,626.00. Enclosed please find the original of the amendment for your signature. Please sign and return the original amendment to hhorvath@southbendin.gov. Please retain a copy for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Board of Public Works FROM: Gemma Stanton, Project Engineer SUBJECT: PSA Amendment 1 DATE: 8/30/2024 Attached is a request to amend the PSA for the design of Coal Line Trail Phase 3 with Lochmueller Group. This amendment is needed to complete a Location Route Control Survey and topographic survey at intersections along College Street for raised intersection design. The additional cost is $11,626.00. This increase is eligible for 80% reimbursement from INDOT and we are working to secure funds from MACOG to cover $9,300.80 with a contribution of $2,325.20. Sufficient funds for the full amount of the amendment have been appropriated from TIF-River West. I request the Board of Public Works approve Amendment 1. Thank you for your consideration. Please call with your questions. CITY OF SOUTH BEND PAGE 1 OF 3 123-3013-00H X:\CORPORATE\PRIVATE\ACCOUNTING DATA\CONTRACTS\SOUTH BEND\123-3013-00H COAL LINE TRAIL PHASE 3\SOUTH BEND\AM 1\2024-08-29 AM 1 CITY.DOCX AMENDMENT NO. 1 THIS AMENDMENT NO. 1 IS MADE AND ENTERED INTO THIS _____ DAY OF ___________, 2024 BY AND BETWEEN CITY OF SOUTH BEND, HEREINAFTER REFERRED TO AS “LPA” AND LOCHMUELLER GROUP, INC., HEREINAFTER REFERRED TO AS “CONSULTANT”. WITNESSETH WHEREAS, LPA and CONSULTANT did on November 28, 2024 enter into a Contract to provide services for Coal Line Trail, Phase 3, Engineering services and design of a multi-use path and urban design features., and WHEREAS, additional surveying is required, and WHEREAS, LPA desires the CONSULTANT to provide the services, and WHEREAS, the CONSULTANT has expressed an interest in providing the additional required services, and WHEREAS, in order for the CONSULTANT to provide the additional services, it is necessary to amend the original agreement, and NOW, THEREFORE, it is agreed by and between both parties that the original Contract be amended as follows: I. Section IV Compensation on page 1 or 17 is hereby deleted in its entirety and hereby replaced in its entirety with the following: SECTION IV COMPENSATION. The LPA shall pay the CONSULTANT for the Services performed under this Contract as set forth in Appendix “D” which is herein attached to and made an integral part of this Contract. The maximum amount payable under this Contract shall not exceed $361,336.00. II. Items 1.9 and 1.10 of Appendix “A” are added as follows: 1.9 Perform Location Control Route Survey (LCRS) generally along the centerline of College Street. 1.10 Perform pick up survey at the side streets on the west side of College Street, approximately 80' x 50' locations outside of previously surveyed area to provide data for raised intersection design. III. Item 1.0 Amount of Payment of Appendix “D” is hereby deleted in its entirety and hereby replaced in its entirety with the following: 1.0 AMOUNT OF PAYMENT 1.1 The CONSULTANT shall receive compensation for providing such professional services under Appendix “A” of this Contract in the amount of a total fee not-to- CITY OF SOUTH BEND PAGE 2 OF 3 123-3013-00H X:\CORPORATE\PRIVATE\ACCOUNTING DATA\CONTRACTS\SOUTH BEND\123-3013-00H COAL LINE TRAIL PHASE 3\SOUTH BEND\AM 1\2024-08-29 AM 1 CITY.DOCX exceed Three Hundred Sixty-One Thousand Three Hundred Thirty-Six Dollars ($361,336.00), unless an amendment to this Contract is executed by the parties that increases the maximum amount payable. 1.2 The CONSULTANT shall be paid for the work performed under Item 1.0, 2.0, 3.0, 4.0, 5.0, 6.0, 7.0, 8.0, and 9.0 of Appendix “A” of this Contract on a lump sum basis, in accordance with the following lump sum fee schedule: 1.2.1. Topographic Survey Data Collection ........................................... $38,136.00 1.2.2. Urban Trail Design and Plans .................................................... $127,200.00 1.2.3. Decorative Lighting Design ......................................................... $21,600.00 1.2.4. Traffic Signal Design .................................................................... $10,400.00 1.2.5. Project Management .................................................................. $20,000.00 1.2.6. Environmental Documentation .................................................. $65,700.00 1.2.7. Permitting ..................................................................................... $8,900.00 1.2.8. Utility Coordination ..................................................................... $26,400.00 1.3 The CONSULTANT shall be paid for the work performed under Items 10.0 and 12.0 of Appendix “A” of this Contract on an hourly rate basis based on the rates set forth in Exhibit “1” , attached hereto and incorporated herein by reference and in accordance with the following not to exceed fee schedule: 1.3.1. Public Involvement ..................................................................... $13,200.00 1.3.2. Construction Phase Services ....................................................... $12,200.00 1.4 The CONSULTANT shall receive payment for Title Search Services performed under Item 11.0 of Appendix “A” of this Contract based on the specific cost per unit multiplied by the actual units of work performed in accordance with the following schedule: 1.4.1. Title Reports (32 parcels @ $550 each) ...................................... $17,600.00 Except as herein modified, changed, and amended, all terms and conditions of the original Contract dated November 28, 2023 shall continue in full force and effect. This Amendment No. 1 increases the total fee not-to-exceed of $349,710.00 by $11,626.00 to a new total fee not-to-exceed amount of $361,336.00. CITY OF SOUTH BEND PAGE 3 OF 3 123-3013-00H X:\CORPORATE\PRIVATE\ACCOUNTING DATA\CONTRACTS\SOUTH BEND\123-3013-00H COAL LINE TRAIL PHASE 3\SOUTH BEND\AM 1\2024-08-29 AM 1 CITY.DOCX IN WITNESS WHEREOF, the parties have hereunto executed this Amendment No. 1 effective the day and year first above written. LOCHMUELLER GROUP, INC. _________________________________ Jessica J. Clark, PE Regional Leader – Northern Indiana September 10, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 8/30/2024 Name: Gemma Stanton Department of Public Works – Engineering Division BPW Date: September 10th, 2024 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Lochmueller Group New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Coal Line Trail Phase 3 Project Number 123-007 (INDOT DES #2201235) Funding Source TIF-River West Account No. 324-431002 Amount $11,626.00 Terms of Contract Lump sum Purpose/Description Amendment to PSA for design of Coal Line Trail Phase 3 to include additional survey work. Eligible for 80% reimbursement of the PSA amount from INDOT. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: