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Home My WebLink About09052024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of August 22, and August 27, 2024 2. OPENING OF BIDS A. Gintz Dr. and Stephenson Mills Parking Lot – Project No. 124-054 1. Award 2. Funding: PR-00035310 3. OPENING OF QUOTATIONS A. Riverside Dr. and Joyce Dr. Shoulder Repair – Project No. 124-059 1. Funding: PR-00035803 4. AWARD BIDS AND APPROVE CONTRACTS A. Walker Field Park Connectivity– Project No. 123-058 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,357,388; Base Bid plus Alternate 1 & 2 3. Funding: PR-00034877 5. CHANGE ORDERS A. 2024 Community Crossings – Charles Black Center Parking Lot Paving – Project No. 124-006 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 1 3. Increase Amount: $108,965.32; Additional Sixty (60) Days 4. Percent of Increase: 5% 5. Revised Contract Amount: $2,332,465.32 6. Funding: Parks Bond Capital, Parks & Recreation B. VPA Splashpad Renovations – Project No. 123-044 1. Company: Premium Concrete Services Inc. 2. Change Order No.: 2 3. Increase Amount: $15,374.38 4. Percent of Increase: 3.19% 5. Revised Contract Amount: $497,809.38 6. Funding: PO-00026735 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 C. 2023 Guardrail & Handrail Improvements – Project No. 122-043R 1. Company: LaPorte Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $1,966.93 4. Percent of Increase: 0.58% 5. Revised Contract Amount: $342,228.93 6. Funding: PO-00028908 D. 2023 Traffic Calming – Project No. 122-014C 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 4 3. Decrease Amount: ($29,885.50) 4. Percent of Decrease: (1.4%) 5. Revised Contract Amount: $2,070,804.81 6. Funding: PO-00023460 (Division 1); PO-00023429 (Division 2); PO- 00023419 (Division 3); PO-00023411 (Division 4); PO-00023428 (Division 5); PO-00023427 (Division 6) 6. PROJECT COMPLETION AFFIDAVITS A. Campus View (The 87) – Project No. DP21-061 1. Company: UND Property Owner LLC 2. Final Contract Amount: Construction Contract Not Through the City 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. South Bend City Hall Renovation – Project No. 124-001 1. Title Sheet 2. Funding: PR-Economic Development LIT 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – HWC Engineering, Inc. 1. Description: Design, Bidding, Construction, and Engineering Services for the Portage Prairie Water Main Extension Project No. 124-024 2. Amount: $122,500 3. Funding: PR-00035297 B. Amendment No. 1 to Professional Services Agreement – Lochmueller Group 1. Description: Design of Coal Line Trail Phase 3 to include additional survey work Project No. 123-007 2. Amount: $11,626 3. Funding: TIF-River West CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 C. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design, Bidding, Construction, and Engineering Services for Lincoln Way E. & Miami Intersection Improvements Project No. 123-078 2. Amount: NTE $148,520 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Neighborhood Block Party a) Date/Times: September 14, 2024; 10:00 a.m. to 4:00 p.m. b) Location: Sherman Ave. between VanBuren St. & Lindsey St. and Lindsey St. between Allen St. & Sherman Ave. c) Favorable Recommendations 2. Event: E. Woodside Block Party a) Date/Times: September 15, 2024, Rain Date September 22, 2024; 9:00 a.m. to 8:00 p.m. b) Location: E. Woodside St. between York Rd & N. Prong of E. Woodside St. c) Favorable Recommendations B. Licenses 1. Type: Sidewalk Café a) Applicant: Cool Runnings b) Date/Time: Sunday 2-8 p.m., Tuesday-Wednesday 2-10 p.m., Thursday- Saturday 2 p.m.–12 a.m. c) Location: 129 N. Michigan St. d) Favorable Recommendations Subject to Proper ADA Clearance from Obstructions 2. Type: Sidewalk Café a) Applicant: Whole Hogz BBQ b) Date/Time: Monday- Thursday 11 a.m. – 10 p.m., Friday & Saturday 11 a.m. – 11:59 p.m. c) Location: 209 S. Michigan St. d) Favorable Recommendations Subject to Proper ADA Clearance from Obstructions 3. Type: Massage Establishment Renewal a) Applicant: New You Oasis LLC. b) Location: 910 E. Ireland Rd. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 C. Encroachments/Revocable Permits 1. Applicant: 101 Dine LLC, DBA Café Navarre-Kurt Janowsky a) Location: 101 N. Michigan St. on the W. Washington St. Side b) Description: Two (2) Retractable Awnings Facing W. Washington St. c) Favorable Recommendations Subject to Obtaining a Sign Permit for Copy on Awning with a Minimum eight (8) Foot Height between Sidewalk and Bottom of Awning from Zoning Department 2. Applicant: Quality Dining, Inc. – Burger King a) Location: Along the South ROW line of Western Ave. b) Description: Replace Existing Pylon Sign c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation – Three (3) Honorary Street Signs 1. Location(s): Intersections of Olive St. & Delaware St., Warren St. & Delaware St. and Brookfield St. & Delaware St. a) Samuel Diggins Sr. St. b) All Criteria Met 11. RATIFY BONDS A. Contractor Bonds 1. Complete Concrete & Construction LLC, Approved effective August 22, 2024 2. FJ Remodeling LLC Approved effective August 26, 2024 3. Bruce Fisher DBA Bruce Fisher Concrete, Approved effective August 29, 2024 B. Excavation Bonds 1. Cable Services Inc. DBA Hoosier Cable Services, Approved effective August 21, 2024 2. Unique Septic & Service LLC, Approved effective August 22, 2024 C. Occupancy Bonds 1. Cable Services Inc. DBA Hoosier Cable Services, Approved effective August 21, 2024 2. Complete Concrete & Construction LLC, Approved effective August 22, 2024 3. Unique Septic & Service LLC, Approved effective August 22, 2024 4. FJ Remodeling LLC, Approved effective August 22, 2024 5. C.M.S. Concrete dba Chad Sheteron, Approved effective August 26, 2024 6. Bruce Fisher DBA Bruce Fisher Concrete, Approved effective August 29, 2024 7. Trans-Cycle Industries of Ohio, LLC, Approved effective August 29, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 5, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 12. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,091 (Total # of Accountholders) as of the 3rd Quarter of 2024 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0086542, GBLN-0086543, GBLN-0086773 a) Date: 08/21/2024 b) Amount: $2,745,920.03 2. Claim No.: GBLN-0087098, GBLN-0087114, GBLN-0087248 a) Date: 08/28/2024 b) Amount: $2,733,683.97 3. Claim No.: GBLN-0087360 c) Date: 08/28/2024 d) Amount: $751,951.29 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.