HomeMy WebLinkAbout08132024 Board of Public Works MeetingAGENDA REVIEW SESSION AUGUST 8, 2024 177
The Agenda Review Session of the Board of Public Works was convened at 10:57 a.m. on
August 8, 2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and
Board Members Gary Gilot, Murray Miller (absent), Briana Micou (arrived at 11:06 a.m.), and
Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner,
presented the Board with a proposed agenda of items presented by the public and by City Staff.
AGENDA REVIEW SESSION ACTION ITEM
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/
Funding
Motion/
Second
South Bend
Police
Department
Towing
Contract
ASAP Towing
and Hamilton’s
Towing
Approve Contract with
Two (2) Companies
Selected for Towing
Services for Three (3)
Years Starting August 1,
2024 to July 31, 2027
N/A Molnar, Gilot
President Maradik stated that there was one (1) action item on the agenda this morning for the
South Bend Police Department Towing contracts: one (1) for ASAP Towing and the other for
Hamilton Towing. This is for three (3) years starting August 1, 2024 (retroactive) until July 31,
2027.
Attorney Schmidt noted that he appreciated the Board’s engagement on this RFP and allowing us
to run this process through them. I just wanted to make note of the unique nuances of this
relationship and the City does not actually collect any money, but we wanted to formalize the
agreements and make sure that the prices, the reporting requirements, things of that nature are
incorporated into a legal document and then we can hold the towing companies accountable to
what they did present in their RFP's that they submitted to the City.
Mr. Gilot asked if he got his car towed and received a bill from the towing company, would he
be able to look in a public place to check the approved fees to make sure that he was charged
properly. Attorney Schmidt advised that from a legal standpoint, he had no prohibition of doing
that. Eric Horvath, Director of Public Works, noted that he had no issue with doing that. He
advised that it would be a matter of getting it in the right place so people can find it.
Board members discussed the following item(s) from the agenda.
RESOLUTIONS
Michael Divita Principal Planner with Community Investment was present to discuss item 11.
A.: Annexation Area in Clay Township Establishing Provision of Services for Fox Creek
Annexation Area. He explained that the vacant property’s proposed use is for a residential
housing development primarily duplexes. It is at the northwest corner of Hepler St. and Hickey
Rd. There are there's no public works capital expenditures necessary by the city and water and
sewer both available.
LICENSES AND PERMITS
Kaine Kanczuzewski of the Near West Side Neighborhood Association asked if there would be
any leeway in the placement of the signs in the City’s right of way for item 13. C. 2.:
Encroachment/Revocable Permits for W. LaSalle Ave. & N. Williams St. and Western Ave. &
Williams St.
President Maradik suggested that if there's a variation from what is approved that they would
need to contact the City because the location is approved based on looking at a variety of factors
including things like line-of-sight for traffic and other items. From a safety standpoint, we would
want to make sure that we are aware and approving the location of where it's going in as it was
presented on the application. The Board is approving what was presented to them. If there is a
need to adjust, she stated it would need to be communicated to the Board so they could review
and make a determination on the updated location.
REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
REGULAR MEETING AUGUST 13, 2024 178
Kaine Kanczuzewski of the Near West Side Neighborhood Association asked when the bids will
be due for item 10. A.: Gintz Dr. and Stephenson Mills Parking Lot.
Attorney Schmidt advised that based on the timeline, it’s about six (6) weeks.
Director Horvath explained that they are attempting to get the work done this construction season
so the City will be turning it around as quickly as they can. The work at Seitz Park is wrapping
up, so we need to get this work done.
Kaine Kanczuzewski of the Near West Side Neighborhood Association asked if there was a way
to expedite it quicker than six (6) weeks. He noted that they have just finished the restaurant and
the mobility around Gintz Dr. affects the restaurant’s logistics.
Attorney Schmidt and Director Horvath advised that there is no way to expedite the process.
AGREEEMENTSCONTRACTS/PROPOSALS/ADDENDA
Director Horvath advised the Board about item 12. G.: Amendment for Phase II of the Four
Winds Field Renovation & Expansion with CMc Larson Danielson Construction Co. He advised
that the second phase is the current agenda item and there will be a third phase which will
include all the improvements that will be out for bid in November. This work will be done when
they're done with their season and before they start their new season.
Attorney Schmidt clarified that the dollar amount associated with this ties into the bids that were
opened up two (2) Fridays ago.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the
meeting at 11:15 a.m.
REGULAR MEETING AUGUST 13, 2024
The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday,
August 13, 2024, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room
of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also
streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the
presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Gary Gilot, Murray Miller, Briana Micou, and Board Attorney Michael Schmidt, with
a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off
August 27, 2024
REGULAR MEETING AUGUST 13, 2024 179
their cameras when not speaking, and to save their questions and comments for the Privilege of
the Floor.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes
for the Agenda Review Session and Regular Meetings of the Board held on July 18, and July 23,
2024, were approved.
OPENING OF QUOTATIONS – JEFFERSON ALLEY REPAIR – PROJECT NO. 124-048
(PR-00034695)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
PREMIUM CONCRETE SERVICES, INC.
712 Richmond St.
Elkhart, IN 46516
rbecker@premiumservices.group; austin@premiumservices.group
Quotation was submitted by Mr. Austin Redding
Non-Collusion, Non-Discrimination Affidavit Form was completed.
QUOTATION:
Base Quote $33,705.00
Alternate #1 $2,700.00
Quote Plus Alternate Total $36,405.00
RIETH-RILEY CONSTRUCTION CO., INC.
25200 State Road 23
South Bend, IN 46614
ralvarado@rieth-riley.com; gvanparys@rieth-riley.com;
Quotation was submitted by Mr. Ruben Alvarado
Non-Collusion, Non-Discrimination Affidavit Form was completed.
QUOTATION:
Base Quote $43,080.35
Alternate #1 $6,000.00
Quote Plus Alternate Total $49,080.35
MILESTONE CONTRACTORS, L.P.
24358 SR 23
South Bend, IN 46614
akrueger@milestonelp.com; dhilary@milestonelp.com
Quotation was submitted by Mr. Dustin P. Hilary
Non-Collusion, Non-Discrimination Affidavit Form was completed.
QUOTATION:
Base Quote $130,000.00
Alternate #1 $9,900.00
Quote Plus Alternate Total $139,900.00
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
quotations were referred to Public Works for review and recommendation.
AWARD BID – ONE (1) OR MORE 2023 OR NEWER SELF-PROPELLED SPREADER –
SPEC A (PR-00030489)
Mr. Jeff Hudak, Central Services, advised the Board that on March 12, 2024, bids were received
and opened for the above referenced contract. After reviewing those bids, Mr. Hudak
recommended that the Board award the contract to the lowest responsive and responsible bidder
Oxbo International Corporation, in the amount of $651,119 (unit price of $703,042 minus the
trade in of $58,485 plus $6,562 a 3-year extended warranty). Therefore, VP Molnar made a
REGULAR MEETING AUGUST 13, 2024 180
motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr.
Miller seconded the motion, which carried by roll call.
AWARD BID AND APPROVE CONTRACT – DREWRY’S BREWERY CLEANUP, PHASE
II - BOTTLING HOUSE DEMOLITION – PROJECT NO. 119-031D (PR-00034202)
Mr. Zach Hurst, Engineering, advised the Board that on July 23, 2024, bids were received and
opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended
that the Board award the contract to the lowest responsive and responsible bidder, Green
Demolition Contractors Inc., in the amount of $963,600; Base Bid Plus Alternates 1 & 2.
Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be
awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which
carried by roll call.
AWARD BID AND APPROVE CONTRACT – LEEPER AVE. BRIDGE REPAIRS DECK
REPLACEMENT – PROJECT NO. 124-008 (Fund 429 TIF - REDA)
Ms. Chana Roschyk, Engineering, advised the Board that on June 25, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Ms. Roschyk
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Milestone Contractors, L.P., in the amount of $486,328.10; Base Bid (unit pricing). Therefore,
VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the
contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – CURBING REPAIRS AT ERSKINE
GOLF COURSE (PR-00034618)
Ms. Rebecca Maenhout, Venues, Parks & Arts, advised the Board that in July, 2024, quotations
were received and opened for the above referenced project. After reviewing those quotations,
Ms. Maenhout recommended that the Board award the contract to the lowest responsive and
responsible quoter, DB Custom Curbs LLC, in the amount of $3,920. Therefore, VP Molnar
made a motion that the recommendation be accepted, and the quotation be awarded, and the
contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – ERSKINE GOLF COURSE FENCE
REPAIR (PR-00031581)
Ms. Rebecca Maenhout, Venues, Parks & Arts, advised the Board that in July, 2024, quotations
were received and opened for the above referenced project. After reviewing those quotations,
Ms. Maenhout recommended that the Board award the contract to the lowest responsive and
responsible quoter, Milestone Fence LLC, in the amount of $8,900. Therefore, VP Molnar made
a motion that the recommendation be accepted, and the quotation be awarded, and the contract
approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – 2024 THERMOPLASTIC
STRIPING – PROJECT NO. 124-025 (PR-00034249)
In a memorandum to the Board, Ms. Lidya Abreha, Engineering, requested permission to reject
all quotes for the above referenced project due to quotes exceeding budget. Therefore, upon a
motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request
was approved.
APPROVE CHANGE ORDER NO. 1 – 2024 BRICK SPOT REPAIR – PROJECT NO. 124-041
(PR-00033529)
President Maradik advised that Ms. Lidya Abreha, Engineering, has submitted change order
number 1 on behalf of Acorn Landscaping, LLC, indicating the contract amount be increased by
$16,857 for a new contract sum, including this change order, in the amount of $140,453. Upon a
motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order
was approved.
APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
–2023 LOCUST ROAD IMPROVEMENTS FROM ASSUMPTION DR. TO SR 23 –
PROJECT NO. 123-018 (PO-0024692)
President Maradik advised that Mr. Kyle Ludlow, Engineering, has submitted change order
number 2 (final) on behalf of Rieth-Riley Construction Co., Inc., indicating the contract amount
be decreased by $210,876.80 with an additional nine (9) days for a new contract sum, including
this change order, of $2,623,620.21. Also submitted was the project completion affidavit
REGULAR MEETING AUGUST 13, 2024 181
indicating this new final cost of $2,623,620.21 with a new completion date of November 26,
2023. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call,
change order number 2 (final) and the project completion affidavit were approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
–PURE GREEN FARMS SITE IMPROVEMENTS – PROJECT NO. 121-056 (PO-0025184)
President Maradik advised that Mr. Kyle Ludlow, Engineering, has submitted change order
number 1 (final) on behalf of C&E Excavating, Inc., indicating the contract amount be decreased
by $64,145.50 for a new contract sum, including this change order, of $314,655.50. Also
submitted was the project completion affidavit indicating this new final cost of $314,655.50.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change
order number 1 (final) and the project completion affidavit were approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – MONROE CIRCLE DEMOLITION –
PROJECT NO. 123-048 (PO-0024348)
President Maradik advised that Mr. Kyle Ludlow, Engineering, has submitted the project
completion affidavit on behalf of Green Demolition Contractors, Inc., for the above referenced
project, indicating a final cost of $1,489,400. Upon a motion made by VP Molnar, seconded by
Mr. Miller and carried by roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – MIAMI HILLS TIF PROJECT-
WINDOWS AND SIDING – PROJECT NO. 122-027 (PO-0022202)
President Maradik advised that Mr. Zach Hurst, Engineering, has submitted the project
completion affidavit on behalf of H & H Renovations, Inc., for the above referenced project,
indicating a final cost of $1,584,305. Upon a motion made by VP Molnar, seconded by Mr.
Miller and carried by roll call, the project completion affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET – GINTZ DR. AND STEPHENSON MILLS PARKING LOT – PROJECT NO. 124-054
(PR-00035310)
In a memorandum to the Board, Mr. Patrick Sherman, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Also presented at this time for
approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr.
Miller and carried by roll call, the above request to advertise was approved, and the title sheet
was approved and signed.
ADOPT RESOLUTION NO. 21-2024 – A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS ADOPTING A WRITTEN FISCAL PLAN AND
ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION
AREA IN CLAY TOWNSHIP (FOX CREEK ANNEXATION AREA)
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
following resolution was adopted by the Board of Public Works:
RESOLUTION NO. 21-2024
A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF
SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND
ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN
ANNEXATION AREA IN CLAY TOWNSHIP
(FOX CREEK ANNEXATION AREA)
WHEREAS, there has been submitted to the Common Council of the City of South Bend,
Indiana, an Ordinance and a petition by all (100%) property owners which proposes the
annexation of real estate located in Clay Township, St. Joseph County, Indiana, which is more
particularly described at Page 13 of Exhibit “A” attached hereto; and
WHEREAS, the territory proposed to be annexed encompasses approximately 7.5 acres
of vacant land, which property is at least 12.5% contiguous to the current City limits, i.e., 57.9%
contiguous, generally located at the northwest corner of Hepler Street and Hickory Road (17023
Hepler Street). It is anticipated that the annexation area will be used for residential development,
primarily in the form of duplexes; and
REGULAR MEETING AUGUST 13, 2024 182
WHEREAS, the development will require a basic level of municipal public services of a
non-capital improvement nature, including street and road maintenance, street sweeping,
flushing, snow removal, and sewage collection, as well as services of a capital improvement
nature, including street and road construction, street lighting, a sanitary sewer system, a water
distribution system, and a storm water system and drainage plan; and
WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan
and establish a definite policy showing: (1) the cost estimates of services of a non-capital nature,
including street and road maintenance, street sweeping, flushing, and snow removal, and sewage
collection, and other non-capital services normally provided within the corporate boundaries; and
services of a capital improvement nature including street and road construction, street lighting, a
sanitary sewer extension, a water distribution system, and a storm water system to be furnished
to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the
organization and extension of those services; (4) that services of a non-capital nature will be
provided to the annexed area within one (1) year after the effective date of the annexation, and
that they will be provided in a manner equivalent in standard and scope to similar non-capital
services provided to areas within the corporate boundaries of the City of South Bend, regardless
of similar topography, patterns of land use, and population density; (5) that services of a capital
improvement nature will be provided to the annexed area within three (3) years after the
effective date of the annexation within the same manner as those services are provided to areas
within the corporate boundaries of the City of South Bend regardless of similar topography,
patterns of land use, or population density, and in a manner consistent with federal, state and
local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other
governmental entities whose jobs will be eliminated by the proposed annexation.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF
THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
Section I. It is in the best interest of the City of South Bend and the area proposed to be
annexed that the real property described more particularly at Page 13 of Exhibit “A” attached
hereto be annexed to the City of South Bend.
Section II. That it shall be and hereby is now declared and established that it is the policy
of the City of South Bend, by and through its Board of Public Works, to furnish to said territory
services of a non-capital nature, such as street and road maintenance, street sweeping, flushing,
and snow removal, within one (1) year of the effective date of the annexation in a manner
equivalent in standard and scope to services furnished by the City to other areas of the City
regardless of similar topography, patterns of land utilization, and population density; and to
furnish to said territory, services of a capital improvement nature such as street and road
construction, a street light system, a sanitary sewer system, a water distribution system, a storm
water system and drainage plan, within three (3) years of the effective date of the annexation in
the same manner as those services are provided to areas within the corporate boundaries of the
City of South Bend regardless of similar topography, patterns of land use, or population density.
Section III. That the Board of Public Works shall and does hereby now establish and
adopt the Fiscal Plan, attached hereto and incorporated herein as Exhibit “A”, and made a part
hereof, for the furnishing of said services to the territory to be annexed, which provides, among
other things, that the public sanitary sewer and water network is available with capacity
sufficient to service this area with costs for extensions, any improvements in sewer or water
capacity, and a City-approved drainage system to be paid for by the developer, all in compliance
with state and local law; that no additional street lighting will be necessary and any future
lighting especially of a decorative nature or with underground wiring will be at the
developer/owner’s expense; and that no new public streets will be required.
Section IV. To the extent required by the City, sidewalks should be provided by the
owner/developer along public streets and must comply with the Americans with Disabilities Act
(ADA) under the PROWAG standards.
Section V. It is required as a condition of annexation that any future alterations to the
property meet the City of South Bend’s building and zoning requirements.
Adopted the 13th day of August, 2024
REGULAR MEETING AUGUST 13, 2024 183
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Elizabeth A. Maradik
s/ Joseph R. Molnar
s/ Gary A. Gilot
s/ Murray L. Miller
s/ Brena N. Micou
ATTEST:
s/ Theresa Heffner, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/
Funding
Motion/
Second
License
Agreement
University of
Notre Dame du
Lac
Access to Traffic Signals
and Poles around Notre
Dame Property for
Security Cameras
N/A Molnar / Miller
Real Property
Transfer
Agreement
466 Works
Community
Development
Corporation
Request to Transfer City
Property at 206 E. Dayton
St. for Development of
Affordable Housing
N/A Molnar / Miller
Estoppel
Certificate
Catalyst Two,
LLC
Estoppel Certificate for
Technical Resource
Center
N/A Molnar / Miller
Sewer and
Water Service
Agreement
Green
Development
Ventures, LLC
Dedicated Improvements
Agreement Outlining the
Terms for Construction of
New Public Water Mains
and Sanitary Sewers for
Willowgate Trails Section
3 Project No. DP24-014
and Title Sheet
N/A Molnar / Miller
Real Property
Transfer
Agreement
South Bend
Heritage
Foundation Inc.
Transferring Property
from the City to the South
Bend Heritage Foundation
Inc. at 601-605 W.
Washington St. and 109-
111 N. Taylor St. for
Building a Six (6) Unit
Affordable and Market
Rate Housing Project
N/A Molnar / Miller
Amendment
No. 3 to
Owner-
Engineer
Agreement
American
Structurepoint,
Inc.
Adding Conceptual
Layout and Schematic
Design for South Bend
Medical Foundation
Demolition - Madison
Lifestyle District, New
Parking Project No. 123-
076
$155,740;
Total Adjusted
Amount
$629,250
(PO-0029313)
Molnar / Miller
Authorization
to Proceed
with Early
Release Work
Larson
Danielson
Construction
Co., Inc.
Package includes elements
like New Splashpad, Kid
Zone, New Restroom,
Splashpad Support
Building, and Decking
System for Second Story
at Four Winds Field
Renovation & Expansion
Project No. 123-046
$4,069,545
(PR-00034856)
Molnar / Miller
REGULAR MEETING AUGUST 13, 2024 184
Professional
Services
Agreement
Abonmarche
Consultants,
Inc.
Design, Bidding,
Construction, and
Engineering Services for
Potawatomi Park
Improvements, Phase I
Project No. 124-023
NTE $270,300
(PR-00035296)
Molnar / Miller
Professional
Services
Agreement
A&Z
Engineering,
LLC
Design, Bidding,
Construction, and
Engineering Services for
Lincoln Way E. & Miami
Intersection Improvements
Project No. 123-078
NTE $148,520
(PR-00035296)
Molnar / Miller
TABLED
Amendment
No. 1 to
Owner-
Engineer
Agreement
DLZ Indiana,
LLC
Finish Design and Bidding
Services for Kennedy Park
Improvements Project No.
123-008
$921,160; New
Adjusted Total
$1,357,660
(PO-0020654)
Molnar / Miller
Professional
Services
Agreement
Jones Petrie
Rafinski
Corporation
Traffic Signal
Improvements at Portage
Ave. and Cleveland Rd.
$29,000
(PR-00035315)
Molnar / Miller
Temporary
Use
Agreement
Housing
Authority of
South Bend
Authorization for Entry
Upon and The Temporary
Use at 628 W. Western
Ave. for City’s Contractor
to Use Small Portion for
Staging During Four
Winds Field Renovation &
Expansion Project No.
123-046
N/A Molnar / Miller
License
Agreement
St. Joseph
County Board
of
Commissioners
Installation of CCTV
Camera on City-Owned
Property at Portage Manor
Property at 3016 Portage
Ave. on Light Pole
N/A Molnar / Miller
APPROVAL OF LICENSE AND PERMIT APPLICATIONS
The following license and permit applications were presented for approval:
Applicant Description Date/Time Location Motion
Carried
Back 2 School
Parade/Boogie
Street Closure for
Special Event
August 10,
2024; 7:30
a.m. to 1:00
p.m.
W. Washington St.
between N. Summit
Dr. & S. Lake St.
Molnar /
Miller
Clark Birthday
Block Party
Street Closure for
Special Event
August 17,
2024; 3:00
p.m. to 11:00
p.m.
Haney Ave. between
Fellows St. &
Columbia St.
Molnar /
Miller
Farmer’s
Market Classic
Car Show
Street Closure for
Special Event
August 24,
2024; 6:00
a.m. to 3:00
p.m.
S. Eddy St. between
E Mishawaka Ave. &
Beyer Ave.
Molnar /
Miller
Near Northwest
Neighborhood
Arts Café
Street Closure for
Special Event
September 29,
2024; 9:00
a.m. to 8:00
p.m.
California Ave.
between Sherman
Ave. & Portage Ave.,
California to first
Alley on Cottage
Grove Ave.
Molnar /
Miller
South Bend
Community 5K
Peace Run
Street Closure for
Special Event
August 24,
2024; 8:00
a.m. to 12:00
p.m.
Notre Dame Ave.,
Northeast
Neighborhood near
Notre Dame
Molnar /
Miller
St. Joseph Street Closure for September 29, Participants Remain Molnar /
REGULAR MEETING AUGUST 13, 2024 185
County Crop
Walk
Special Event 2024; 7:00
a.m. to 5:00
p.m.
on Sidewalks Miller
Tim’s Birthday Street Closure for
Special Event
August 17,
2024; 12:00
p.m. to 8:00
p.m.
Golden Ave. between
Riverside Dr. &
Woodward Ave.
Molnar /
Miller
AB
Reflexology &
Massage
Massage
Establishment -
Renewal
2614 S. Michigan St. Molnar /
Miller
Rachael T
Massage &
Essential Oils
Massage
Establishment -
Renewal
616 E. Colfax Ave. Molnar /
Miller
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT - INTERSECTIONS AT
MAPLE RD. & PORTAGE AVE. AND LAUREL CREEK DR. & BRICK RD.
President Maradik stated an application for an encroachment and revocable permit has been
received from Field Pointe Subdivision for the purpose of allowing the replacement of the
existing signs for the subdivision to be placed in the right-of-way at intersections at Maple Rd. &
Portage Ave. and Laurel Creek Dr. & Brick Rd. The encroachment shall remain in the right of
way until the time as the Board of Public Works of the City of South Bend shall determine that
such encroachment is in any way impairing or interfering with the highway or with the free and
same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by
roll call, the encroachment and revocable permit was approved.
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – W. LASALLE AVE. &
N. WILLIMS ST. AND WESTERN AVE. & WILLIAMS ST.
President Maradik stated an application for an encroachment and revocable permit has been
received from Near West Side Neighborhood Association for the purpose of allowing installation
of new neighborhood signage to be placed in the right-of-way at W. Lasalle Ave. & N. Willims
St. and Western Ave. & Williams St. subject to association to maintain the signage and
landscaping as well as to have a minimum of five (5) feet separation from the utility box. The
encroachment shall remain in the right of way until the time as the Board of Public Works of the
City of South Bend shall determine that such encroachment is in any way impairing or
interfering with the highway or with the free and same flow of traffic. Upon a motion made by
VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable
permit was approved.
DENIAL OF REVOCABLE PERMIT FOR ENCROACHMENT - 1236 EDGEWOOD DR.
President Maradik stated an application for an encroachment and revocable permit has been
received from Mr. Patrick D. Sovinski for the purpose of allowing a carport to be placed in the
right-of-way at 1236 Edgewood Dr. Upon a motion made by VP Molnar, seconded by Mr. Miller
and carried by roll call, the encroachment and revocable permit was denied.
FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY
BETWEEN 100 BLOCK OF E. SAMPLE ST. AND OHIO ST. AND NORTH/SOUTH ALLEY
AND COMPLETE EAST/WEST ALLEY BLOCK
President Maradik indicated that Mr. Steven R. Woolley, has submitted a request to vacate the
above referenced alley for expanding the fence and adding a picnic break area. Ms. Maradik
advised the Board is in receipt of favorable recommendations concerning this vacation petition
from the Public Works Department, Fire Department, Police Department, and Community
Investment who all state the request does meet the criteria of I.C. 36-7-3-13 subject to the
approaches to be removed. Therefore, VP Molnar made a motion to send a favorable
recommendation to the Common Council, Mr. Miller seconded the motion which carried by roll
call.
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
following traffic control device request was approved:
NEW INSTALLATION: Honorary Street Sign - T’yon Horston Blvd.
LOCATION: Intersection of Johnson & Longley
REGULAR MEETING AUGUST 13, 2024 186
REMARKS: All Criteria Met
Lisa Echols, T’yons grandmother, spoke to the Board and let them know that she would
be honored to have a sign that she can see with his name on it. Even though it was a
tragic accident, she would be privileged to be able to have an honorary street name as a
tribute to him.
NEW INSTALLATION: Residential Parking Zone
LOCATION: 644 E. Monroe St. & 501 River Ave.
REMARKS: All Criteria Met
APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
President Maradik stated that the Board is in receipt of the following consents to annexation and
waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap
into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to
the below referenced properties, the applicants waive and release all rights to remonstrate against
or oppose any pending or future annexations of the properties by the City of South Bend:
A.Mr. Mason Rusk, 17181 Adams Rd., Granger, IN 46530
1. 51291 Christian Dr. – Water (Key No.71-03-15-177-006.000-008)
B.Ms. Heidi Uebelhor, 1718 Adams Rd., Granger, IN 46530
1. 51442 Christian Dr.– Water (Key No. 004-1007-009021)
C.Mr. Thomas Mauriello, 52448 Filbert Rd., Granger, IN 46530
1. 51447 Christian Dr.– Water (Key No. 004-1007-009005/71-03-15-175-
008.000-008)
D.Mr. Nathan Reasor, 22887 State Rd. 23, South Bend, IN 46614
1. 21701 Sandybrook Dr.– Water/Sewer (Key No. 71-03-15-178-008.000-008)
Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to
annexation and waivers of rights to remonstrate were approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bonds be
ratified pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/
Released Effective Date
Contractor Approved/Rel
eased
LaPorte Construction Co., Inc. Excavation Approved 08/01/2024
Quality Excavating Corp. Excavation Approved 08/06/2024
Bail Home Service Occupancy Approved 08/05/2024
Cross Excavating & Demolition,
LLC
Occupancy Approved 07/02/2024
Jerry Reed Excavating Occupancy Approved 07/17/2024
LaPorte Construction Co., Inc. Occupancy Approved 08/01/2024
Quality Excavating Corp. Occupancy Approved 08/06/2024
VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified.
Mr. Miller seconded the motion, which carried by roll call.
RATIFY PREAPPROVED CLAIMS PAYMENTS
VP Molnar stated the Board received notices of the following preapproved claim payments from
the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GBLN-84160, GBLN-
84450, GBLN-84485
07/16/2024 $3,284,842.43
City of South Bend Claims GBLN-84502, GBLN-
84748
07/24/2024 $8,335,683.86
City of South Bend Claims GBLN-85133 07/30/2024 $2,348,789.93
REGULAR MEETING AUGUST 13, 2024 187
Name Date Amount of Claim
City of South Bend Claims GBLN-84909, GBLN-
85185, GBLN-85284
07/30/2024 $763,177.25
City of South Bend Claims GBLN-85287, GBLN-
85477, GBLN-85501
07/31/2024 $6,053,808.57
Each claim is fully supported by an invoice; the person receiving the goods or services has
approved the claims; and the claims have been filed with the City Fiscal Officer and certified for
accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll
call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
Board Member Gary Gilot asked if when new Engineers are presenting projects to the Board if
they could introduce themselves prior because there are so many new faces, it would be nice to
get to know who they are.
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the
meeting at 9:58 a.m.
August 27, 2024