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Home My WebLink AboutAward Quote - Jefferson Alley Repair - Premium Concrete Services, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 27, 2024 Mr. Austin Redding Premium Concrete Services, Inc. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumservices.group; austin@premiumservices.group RE: Quotation Award – Jefferson Alley Repair – Project No. 124-048 Dear Mr. Redding: At its August 27, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $36,405.00. Please forward the following documents in one submittal by September 10, 2024 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 27, 2024 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com; gvanparys@rieth-riley.com; RE: Quotation Award – Jefferson Alley Repair – Project No. 124-048 Dear Mr. Alvarado: At its August 27, 2024 meeting, the Board of Public Works awarded the above referenced quotation to Premium Concrete Services, Inc. in the amount of $36,405.00. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 27, 2024 Mr. Dustin Hilary Milestone Contractors, L.P. 24358 SR 23 South Bend, IN 46614 akrueger@milestonelp.com; dhilary@milestonelp.com RE: Quotation Award – Jefferson Alley Repair – Project No. 124-048 Dear Mr. Hilary: At its August 27, 2024 meeting, the Board of Public Works awarded the above referenced quotation to Premium Concrete Services, Inc. in the amount of $36,405.00. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Lidya Abreha Project Engineer, Division of Engineering SUBJECT: Award: 124-048 Jefferson Alley Repairs DATE: August 16th, 2024 On August 13th, 2024, the Board of Public Works opened and read quotes for the above project. Three quotes were received from Premium Concrete Services Inc., Reith-Riley Construction Co. Inc., and Milestone Contractors, L.P. Premium Concrete Services Inc. Reith-Riley Construction Co. Inc. Milestone Contractors, L.P. Base Quote Total $33,705.00 $43,080.35 $130,000.00 Alternate No. 1 $2,700.00 $6,000.00 $9.900.00 Base Quote + Alternate No. 1 Total $36,405.00 $49,080.35 $139,900.00 This project has been deemed non-goal eligible with respect to MWBE subcontracting following review by the Office of Diversity and Inclusion, the Legal Department, and Engineering. The project cannot reasonably be subdivided as required by the Minority and Women Business Enterprise Inclusion Program Plan §8.B.2: §8.B.2 Non-Goal-Eligible Contracts If a contract is not goal-eligible, either because it is not able to be subdivided into commercially useful functions or because it does not contain any work described in the NAICS Codes in Attachment A, the Program Administrator will not set goals for that contract. For this project, the crews are small and are performing only one task (brick pavement spot repairs). There are no specialized sub-tasks like electrical or planting work that can be separated out as commercially useful functions. Engineering recommends the award of the base quote + alternate no. 1 to the lowest responsive and responsible bidder, Premium Concrete Services Inc. in the amount of $36,405.00. The Department of Public Works has appropriated sufficient funds from River West TIF and Storm Capital funds (Funding #324-10-102-121-442001, 667-06-605-517-442002 respectively). Please respond with any questions (EXT 5961). Enc. Quote Tabulation QUOTE TABULATION 124-048 2024 Jefferson Alley Repairs BASE QUOTE Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 MAINTENANCE OF TRAFFIC 1 LS $821.65 $821.65 $1,200.00 $1,200.00 $2,765.00 $2,765.00 $4,897.85 $4,897.85 2 MOB & DEMOB 1 LS $657.32 $657.32 $3,000.00 $3,000.00 $1,575.00 $1,575.00 $12,100.00 $12,100.00 3 CONCRETE CURB, REPLACEMENT 24 LFT $35.00 $840.00 $85.00 $2,040.00 $231.00 $5,544.00 $320.00 $7,680.00 4 PCCP FOR APPROACHES, 6-IN 22 SYD $120.00 $2,640.00 $152.00 $3,344.00 $290.50 $6,391.00 $970.00 $21,340.00 5 EXCAVATION, COMMON 16 CYD $220.00 $3,520.00 $514.00 $8,224.00 $363.50 $5,816.00 $1,020.00 $16,320.00 6 MILLING, 1"44 SYD $7.00 $308.00 $46.00 $2,024.00 $39.10 $1,720.40 $410.00 $18,040.00 7 HMA SURFACE, 9.5mm, TYPE B 14 TON $170.00 $2,380.00 $397.00 $5,558.00 $426.30 $5,968.20 $1,400.00 $19,600.00 8 HMA INTERMEDIATE, 12.5 mm, TYPE B 19 TON $155.00 $2,945.00 $290.00 $5,510.00 $329.25 $6,255.75 $900.00 $17,100.00 9 TRACK COAT 19 LFT $200.00 $3,800.00 $10.00 $190.00 $2.40 $45.60 $0.01 $0.19 10 JOINT ADHESIVE 196 LFT $2.00 $392.00 $2.00 $392.00 $6.30 $1,234.80 $0.01 $1.96 11 SIDEWALK, CONCRETE 19 SYD $165.00 $3,135.00 $117.00 $2,223.00 $303.40 $5,764.60 $680.00 $12,920.00 $21,438.97 $33,705.00 $43,080.35 $130,000.00 ALTERNATE NO. 1 Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 ALT. 1 STRUCTURE, DRYWELL, 1800 GAL 2 EA $8,000.00 $16,000.00 $1,350.00 $2,700.00 $3,000.00 $6,000.00 $4,950.00 $9,900.00 $37,438.97 $36,405.00 $49,080.35 $139,900.00 I hereby certify that the above truly and accurately represents quotes received for this project on August 13th, 2024 Lidya Abreha, Project Engineer Y BASE QUOTE + ALTERNATE NO. 1 TOTAL Non-Collusion Affadavit Y Milestone Contractors, L.P. Y BASE QUOTE TOTAL Reith-Riley Construction Co. Inc.Premium Concrete Services Inc. Premium Concrete Services Inc.Reith-Riley Construction Co. Inc.Milestone Contractors, L.P. Engineer's Estimate S:\Public Works\Projects\Projects by Year\2024 Projects\124-048 Jefferson Alley Repair\1 - Admin\1 - BPW Documents\124-048 Quote Tabulation August 27, 2024 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 27th Day of August 2024, by and between Premium Concrete Services, Inc., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-048 DESCRIPTION: JEFFERSON ALLEY REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $36,405.00; BASE QUOTE PLUS ALTERNATE 1 FUNDING: PR-00034695 The unit prices for this improvement were those prices as received and accepted by the Board on the 27th Day of August 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS PREMIUM CONCRETE SERVICES, INC. President Member Printed Name Member Member Signature Member Attest: Clerk August 27, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/9/2024 Name Scott Kreeger Department Public Works BPW Date 8/13/24 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Jefferson Alley Repair Project Number 124-048 (PR-34695) Funding Source River West TIF, Storm Capital Account No. 324-10-102-121-442001, 667-06-605-517-442002 Amount Terms of Contract Purpose/Description _______ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 8/16/2024 Name Lidya Abreha Department Public Works BPW Date 8/27/2024 Phone Extension 5961 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Premium Concrete Services Inc New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Jefferson Alley Repair Project Number 124-048 (PR-34695) Funding Source River West TIF, Storm Capital Account No. 324-10-102-121-442001, 667-06-605-517-442002 Amount $36,405.00 Terms of Contract Base Quote + Alternate No. 1 Purpose/Description _______ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: