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HomeMy WebLinkAboutSpecial Event - Tim's Birthday - August 17tiot T!f R< A APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR EVENT The following special event has been approved by the Special Events Committee. Imes Submitted by: Denise Miller Event name: Times Birthday Event Date: August 17 2024 Street Closure: Golden Ave bet Riverside/Woodward Closure Times: 12:00 t)m to 8:00 Sidewalk Closure: ❑ Yes 0 No Comments: Birthday celebration with family and friends. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS a Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member e�z 771 Joseph R. Molnar, Vice President Briana Micou, Member I ��V— Attest: Theresa M. Heffner, Clerk Date: August 13, 2024 • ATk _ . City of South Bend Special Event Application x 3 n, �. Neighborhood Event $25 application fee if filed 30 days or greater (up to 180 days) in advance of event. Please Brine Completed Application and Payment to: Public Works Service Center, 731 S. Lafayette Blvd- South Bend, IN Review the Instructions on the Special Events page before completing the application. Neighborhood Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - Applicant Information Date of Application: 6T L l" Z `t Organization Name: Applicant (Contact) Name: 1��� � C_(, A S �� Q '2N, S %� Applicant (Contact) Phone: CigU �7 4j �n �O$ctEmail: `p 'M� e Z `—� 9��'LA C'"��� Address: 8LZ (-1Clj 1_)F Q RUB_ City/State/ZIP: SOUTH N"Yrr L.s� 10 (Ato(o L(p Secondary Contact Name: \ ►A C Contact Phone: `L q b S �(p l � Contact Email A 1y\N _A E (-x 1 (,AoA Ma/� cow) Address: CLZ City/State/ZIP: S nIT� ���� • \� y�t� 1 (W _ Section B - Event Information I Event Name: ' �� S 1) �-1 � "•� � � EzpectedA[tendance: IS Requested Street Closure: 1 i \ V'ETZ__ S\ From (Cross Street): i c� L_'nGc13 R V Iz[ To (Cross Street): C)C>7 C-i oCD-!- Provide a brief description of the event: Date of Event Setup [mm/dd/yy]: Olp,� - ` 1 Z OZ Lyme: Z Begin Date of Event [mm/dd/yy]: Dg - 0- Zn2 f,"/rLime: End Date of Event [mm/dd/yyI:�ZCn" L l LZLZ Time:y �M Event Cleanup Completion [mm/dd/yyl: Time: Have all residents on the affected block have been notified and invited? ❑ yes [XNo Please attach a copy of the door hanger or letter used to notify residents in addition to signature attachment Number of households fronting the proposed street closure: Number of households represented by signatures on attached sheet: Will this event have music (live or other)? ❑ yes *No • Section C - Alcohol Will alcohol be served or sold? ❑ Yes �!kNo If Yes: The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco Commission. Application cannot be processed without a copy of this license. A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. Application cannot be processed without deposit. Deposit will be returned upon inspection of event area by the Board of Public Works. The applicant must submit a map or drawing of: Fencing around serving area Trash receptacles Events that will have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise. please list the names, phone numbers, and qualifications (e.g. Off -duty police officer. professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Security Company Information Company Name: Contact Phone: Address: • (b) Independent Security Information Name: Qualifications:_ Name: Qualifications: Name: Qualifications: Contact Name Email: City/State/ZIP: _ Contact Phone: Contact Phone: Contact Phone • Section D - Food Will your event have food sales (food vendors, caterers, food trucks. etc)? ❑ Yes (�No If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on -site and display these permits at the event. All applications and guidelines can be found on the St. Joseph County Health Department Food Service website at sichd.org,lfood-service. Please select food types: ❑ Food Vendor ❑ Caterer ❑ Food Truck ❑ Other: If a Food Truck, please list company name(s): Please describe how food will be cooked and served: Is is • Section E - Indemnity & Hold Harmless Aereement City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Date: 0 \' I I Z Event Date: O i )" I Z LI Event Name: I t n-1f I c' �Z N' A y Organization: Applicant(Contact)Name: ) -V—C\( 1VN' S t—kC)V—V—\ S. Applicant (Contact) Phone: L qO Pik 7 (D (D 4 � Alt. Phone: Email —Al \ Y%'1n % % /-) n e, r. �t \ - t: l\Wl Address: L�Z C�(�� R I1 City/State/ZIP: SDt7tla Event Location (Please describe): Length of Event (Dates/Times): 7)%— 0' Z `1 iI(. � V\ 16 '� ' ` • APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of- way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date4LA-: Pt7 Authorized Organizer Signature Printed Name and Title is • Section F - Permit & Agreement 1. Pursuant to Local Ordinance No. 10628-18. there is a $25.00 non-refundable fee for applications filed 30 days or greater in advance of the event date. Applications filed less than 30 days in advance of the event date will not be accepted. 2. All residents within the affected area must be notified of this event. The APPLICANT must obtain signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation distributed to all affected neighbors describing the event purpose, date, and time. 3. The APPLICANT is responsible, prior to the event, for determining if there are any affected residents that need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s) access or transportation to their property. 4. The cones will be delivered to the APPLICANT's address. The APPLICANT assumes full responsibility for clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. 5. Block parties must end by 8:00 p.m. 6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked Off. 7. The Special Events Committee reserves the right to deny any block party application based on traffic and speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major arterial. 8. The Special Events Committee reserves the right to deny any block party application based on information gathered from the South Bend Police Department or other sources. 9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the restricted area as needed. • 10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board of Public Works' policy adopted in Resolution No. 10628-18 on December,11, 2018. 11. Notification of approval/denial of this request will be issued by return of this form. upon signed authorization by the Board of Public Works. 12. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). • I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. 1 also understand that this application may be denied based on any false or incomplete information. Date: ©j' i 7 O Z L f Applicant Signature: Printed Name: SPECIAL EVENTS COMMITTEE APPROVAL Pr M Meam Mem"n • IL S Member Date 7/17/24, 11:32 A* Fa i fist Church - Google Maps • Google Maps Golden Ave between Riverside and Woodward �F° ^rage o oQv O m 9�e cP°e oo 5 Os�eF Parkovash Avr 0 ods0 % 0 a ye Mar oaasr 13 - 1 oro d' ao, O 9upfle Pasµ 4v 4gar70 Humholdt St H O%j,- lyNo effe Ave Toni, St ?¢ a Q h 5R�r Shnre oaasr �a Fo 0 a s• El aav O� m v a yJ yP yre f1'Norlh LyakeWa'gve O shore P rh!Llgr o, VIlane Ine Or wNor — yar i boo rysh 9r e � rre a ° sP,a ya ei,, '% 01 ers ore Shetterly �r ,as p. Park Q Vassar Ave Vassar Ave m 9�e eOr rt :rl C t N -..ru•,.i.uy i a Pao Riv S m a c k'o ersi o'e r1/ O a v E _ \de O° oVWa r p ag ve o a U Faith Baptist Church Brain Larc P. o,a u I' California Ave Riversioi ear California Ave Q w Q California Ave a e ' a 1 Q Gods Pwpuse Blue a with Bobs 4 I'.Intro ¢ e G _ e Go 0" le i E W Y Z Q Rea St Rex St LL Q Map data 'S2024 Google 200 it r https://www.google.com/maps/place/Faith+Baptist+Church/@41.689623,-86.2628255, l7zldata=14ml5ll m8l3m7l l sOx881132b1 ee07b5a5:Oxe7dcbc696cl a583dl2sGolden+Ave,+South+Bend +IN+4661... 1 /1 No NtIiA borS • Neighbor Signature Sheet - Neighborhood Special Event We have been informed. agree to. and request that the Special Events Committee of the City of South Bend authorize a block party in the area described as: from to Street Name Cross Street Cross Street Date of Event: 1. Signature 6. Signature Name Name Address Address Phone No. Phone No. Date Date 2. Signature 7. Signature Name Name Address Address 17 Phone No. Phone No. Date Date 3. Signature B. Signature Name Name Address Address Phone No. Phone No. Date Date 4. Signature 9. Signature Name Name Address Address Phone No. Phone No. Date S. Signature 10. Name VPhoneNo. Address Phone No. Date Date 0 • C] b149401 CITY OF SB SPECIAL EVE 7315 LAFAYETTE BLVD SOUTH BEND, IN 46601 0717,1024 11:37:58 MID: VAX9;000IX401 TIC: XWX371 CREDIT CARD VISA SALE Card # XXXXXXXXXXXX8266 Chip Card: VISA DEBIT AID: A0000000031:, u SEQ a: Batch s: OICE oval Cork 1( ' .. ptethod. Conta AMOUNT agree to pay above total arrant according to card issuer agreement. (%chant agreement if Credit Voucher) X VISA CARDHOLDER MERCHANT COPY