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Home My WebLink AboutChange Order No 1 - 2024 Brick Spot Repair Proj No. 124-041 - Acorn Landscaping, LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 13, 2024 Mr. Jeff Ritschard Acorn Landscaping, LLC 3680 W. Sample St. South Bend, IN 46619 dehoath@gmail.com; jeffritschard@yahoo.com RE: Change Order No. 1 – 2024 Brick Spot Repair – Project No. 124-041 Dear Mr. Ritschard: At its August 13, 2024 meeting, the Board of Public Works approved the above referenced Change Order be increased by $16,857, bringing the revised contract amount to $140,453. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Lidya Abreha, Project Engineer SUBJECT: Change Order #1 - Project No. 124-041 2024 Brick Spot Repair DATE: August 6th, 2024 Due to the addition of scope at 419 Cushing St, we require adjustments to our current agreement. The project amount increased by $16,857.00. This change order will include maintenance of traffic, removing and replacing brick pavement, curb replacement, 6” concrete platform sidewalk, and common excavation. Please see attached documents for more details. CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE:7/23/2024 PROJECT NO:124-041 PROJECT NAME:2024 Brick Spot Repair CONTRACT DATE:6/11/2024 CHANGE ORDER NO:1 SUBJECT OF CHANGE ORDER:PCR #1-MOT FOR 419 CUSHING PCR #2-BRICK REPLACEMENT AT 419 CUSHING PCR #3-CURB REPLACEMENT AT 419 CUSHING PCR #4-ADD CONCRETE PLATFORM TO 419 CUSHING PCR #5-REGRADING AT 419 CUSHING PCR #6-ADD CONCRETE APPROACH TO 419 CUSHING The original contract sum $ 123,596.00 Net change by previously authorized change orders $0.00 The contract sum prior to this change order $ 123,596.00 By this Change Order, the project amount is X Increased 16,857.00Decreased $ The new contract sum including this change order $ 140,453.00 This Change Order represents a total change of 13.64 % Total change for entire project 13.64 % Original contracted completion date/time 10/14/2024 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 10/14/2024 CONTRACTOR RECOMMENDED FOR APPROVAL Contractor Signature CONSTRUCTION MANAGER CITY OF SOUTH BEND Printed Name and Title BOARD OF PUBLIC WORKS Approved Date: Acorn Landscaping, LLC President Company Name 3680 West Sample Street Address Member South Bend, IN 46619 City, State, Zip Member Member Member Andrea Ritschard, Treasurer August 13, 2024 Project No:124-041 Project Name:2024 Brick Spot Repair Contractor: Acorn Landscaping, LLC Address 24551 Grant Rd City, State, Zip South Bend, IN 46619 Contract Date 6/11/2024 Notice to Proceed 7/10/2024 Sub Completion DAYS Sub Completion DATE Final Completion DAYS 96 Final Completion DATE 10/14/2024 Inspector Craig Sharp and Tiffany Bourland Project Description Perform spot repairs on brick streets and curb replacement in locations specified in the contract Original Contract Amount $123,596.00 Blog Web Address Item #Description Contract Quantity Unit Unit Price Total 1 MAINTENANCE OF TRAFFIC 1 LS $18,000.00 $18,000.00 2 BRICK PAVEMENT, REMOVE AND REPLACE 274 SY $368.00 $100,832.00 3 MANHOLE, ADJUST TO GRADE 4 LF $750.00 $3,000.00 4 CONCRETE, REMOVE 9 SY $196.00 $1,764.00 5 CO1 - MAINTENANCE OF TRAFFIC - 419 CUSHING 1 LS $2,100.00 $2,100.00 6 CO1 - BRICK PAVEMENT, REMOVE AND REPLACE - 419 CUSHING 9 SY $368.00 $3,312.00 7 CO1 - CURB REPLACEMENT - 419 CUSHING 16 LF $120.00 $1,920.00 8 CO1 - 6 FT CONCRETE PLATFORM - 419 CUSHING 13 SY $175.00 $2,275.00 9 CO1 - EXCAVATION, COMMON - 419 CUSHING 5 CYS $834.00 $4,170.00 10 CO1 - CONCRETE APPROACH, 6" - 419 CUSHING 7 SYS $440.00 $3,080.00 Contract Amount + Approved Change Orders $140,453.00 Version 06/01/2022 Page - 20 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME 2024 Brick Pavement Spot Repairs- 419 Cushing St. PROJECT NO. 124-041 Base Quote Item No. Description Quantity Unit Unit Price Total Amount 1 MAINTENANCE OF TRAFFIC 1 LS $ $ 2 BRICK PAVEMENT, REMOVE AND REPLACE 9 SYD $ $ 3 CURB, REPLACEMENT 16 LFT $ $ 4 6 FT CONCRETE PLATFORM 13 SYD $ $ 5 EXCAVATION, COMMON 5 CYS $ $ Base Quote Total $ Alternate No. 1 Item No. Description Quantity Unit Unit Price Total Amount 2 BRICK PAVEMENT, REMOVE AND REPLACE 7 SYD $ $ 5 EXCAVATION, COMMON 7 CYS $ $ Alternate No. 1 Total $ Firm: Address: City/State/Zip: Telephone Number: ( ) Fax Number: ( ) By (Signature) (Printed Name of Person Signing) 2,100 368 120 175 834 2,100 3,312 1,920 2,275 4,170 N/A N/A 440 3,080 13,777 3,080 Acorn Landscaping, LLC 3680 W Sample St. South Bend, IN 46619 574 288-6950 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-0032076 Line Number 2 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$16,857.00 Reason Code (if changed)None Financial Dimensions (fund-dept- division-subdivision-main account)408-06-602-503-436008 Project Code (if applicable)PROJ00000544 Description of change (include budget impact) 1-The amount is increased by $16,857.00 in order to aaccomodate an additional location (419 Cushing St) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. DFO CO - 2024 Brick Spot Repair Change Order 1 1 of 3 City of South Bend Department of Administration & Finance Change Order Request Form New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) DFO CO - 2024 Brick Spot Repair Change Order 1 2 of 3 City of South Bend Department of Administration & Finance Change Order Request Form Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) DFO CO - 2024 Brick Spot Repair Change Order 1 3 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 7/29/2024 Name: Lidya Abreha Department of Public Works – Engineering Division BPW Date: 8/13/2024 Phone Extension: 5961 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Acorn Landscaping, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2024 Brick Spot Repair Project Number 124-041 (PR-33529) Funding Source Local Road & Street Account No. 408-06-602-503-436008 Amount $16,857.00 Terms of Contract Purpose/Description Additional scope for 419 Cushing St. For Change Orders Only Amount of Increase Decrease $ 16,857.00 ($ ) Previous Amount $ 123,596.00 Current Percent of Change: Increase Decrease 13.64% ( %) New Amount $ 140,453.00 Total Percent of Change: Increase Decrease 13.64% ( %) Time Extension Amount: New Completion Date: