HomeMy WebLinkAboutRejection of Quote - 2024 Thermoplastic Striping Proj No. 124-025
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
August 13, 2024
Ms. Caroline Hughes
CE Hughes Milling Inc. dba Airmarking Co.
1544 N SR 25
Rochester, IN 46975
Caroline@airmarking.com; Nick@airmarking.com; Judy@airmarking.com
RE: Rejection of Quotes – 2024 Thermoplastic Striping – Project No. 124-025
Dear Ms. Hughes:
At its August 13, 2024 meeting, the Board of Public Works approved the rejection of all
quotes for the above referenced project due to quotes exceeding budget.
Thank you for quoting, and we hope you quote with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Lidya Abreha
Project Engineer, Division of Engineering
SUBJECT: Reject Project No. 124-025 Thermoplastic Striping
DATE: August 30th, 2024
On June 25th, 2024, the Board of Public Works opened and read quotes for the above project.
One quote was received from CE Hughes Milling Inc, DBA The Airmarking Company.
Airmarking Co.
Total Base Quote $106,340.00
I recommend rejection of this quote because the prices are significantly higher than the estimated
budget.
Please call with your questions.
Enc. Bid Tabulation
August 13, 2024
QUOTE TABULATION
124-025 2024 Thermoplastic Striping
Division 1: S Main St (W LaSalle Ave to W Sample St)
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost
1 TRAFFIC CONTROL 1 LS $4,360.00 $4,360.00 $3,500.00 $3,500.00
2 LINE, THERMOPLASTIC, SOLID, WHITE, 4IN 4,470 LFT $1.22 $5,453.40 $2.00 $8,940.00
3 LINE, THERMOPLASTIC, SOLID, YELLOW, 4IN 8,500 LFT $1.22 $10,370.00 $2.00 $17,000.00
4
PAVEMENT MESSAGE
MARKINGS, THERMOPLASTIC,
BIKE SYMBOL 4 EACH $500.00 $2,000.00 $500.00 $2,000.00
5
GROOVING FOR PAVEMENT
MARKINGS,
4 IN 12,970 LFT $0.87 $11,283.90 $1.50 $19,455.00
Division 2: S Dr MLK Jr Blvd (W LaSalle Ave to W Western
Ave)
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost
1 TRAFFIC CONTROL 1 LS $5,334.00 $5,334.00 $3,500.00 $3,500.00
2 LINE, THERMOPLASTIC, SOLID, WHITE, 4IN 4,730 LFT $1.22 $5,770.60 $2.00 $9,460.00
3 LINE, THERMOPLASTIC, SOLID, YELLOW, 4IN 6,200 LFT $1.22 $7,564.00 $2.00 $12,400.00
4
GROOVING FOR PAVEMENT
MARKINGS,
4 IN 10,930 LFT $0.87 $9,509.10 $1.50 $16,395.00
Division 1 Total
Division 2 Total $28,177.70
Airmarking Co.
$41,755.00
Engineer's Estimate
Engineer's Estimate Airmarking Co.
$33,467.30 $50,895.00
S:\Public Works\Projects\Projects by Year\2024 Projects\124-025 Thermoplastic Striping\1 - Admin\1 - BPW Documents\124-025 Quote Tabulation
QUOTE TABULATION
124-025 2024 Thermoplastic Striping
Division 3: Roundabout at the intersection of Portage Ave
& Lathrop St and at the intersection of Portage Ave &
Boland Dr
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost
1 TRAFFIC CONTROL 1 LS $2,211.00 $2,211.00 $4,500.00 $4,500.00
2 LINE, THERMOPLASTIC, SOLID, WHITE, 4IN 500 LFT $1.22 $610.00 $2.00 $1,000.00
3 LINE, THERMOPLASTIC, SOLID, YELLOW, 4IN 800 LFT $1.22 $976.00 $2.00 $1,600.00
4
LINE, THERMOPLASTIC,
DOTTED, WHITE, 8 IN 360 LFT $3.73 $1,341.00 $4.00 $1,440.00
5
PAVEMENT MESSAGE
MARKINGS, THERMOPLASTIC,
LANE INDICATION ARROW 8 EACH $207.50 $1,660.00 $200.00 $1,600.00
6
TRANSVERSE MARKINGS,
THERMOPLASTIC, YIELD LINE
CHEVRON 150 LFT $11.72 $1,758.00 $15.00 $2,250.00
7
GROOVING FOR PAVEMENT
MARKINGS,
4 IN 1,300 LFT $1.00 $1,300.00 $1.00 $1,300.00
Addendum 1 Acknowledgement
I hereby certify that the above truly and accurately represents quotes received for this project on June 25th, 2024
Lidya Abreha, Project Engineer
Y
Engineer's Estimate Airmarking Co.
Division 3 Total $9,856.00 $13,690.00
YNon-Collusion Affadavit
Division 1,2,3 Total $71,501.00 $106,340.00
S:\Public Works\Projects\Projects by Year\2024 Projects\124-025 Thermoplastic Striping\1 - Admin\1 - BPW Documents\124-025 Quote Tabulation
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 07/30/2024
Name: Department of Public Works – Engineering Division
BPW Date: 8/13/2024 Phone Extension: 5961
Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Air Marking Co.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2024 Thermoplastic Striping
Project Number PROJ00000402 (PR-34249)
Funding Source Local Road & Street
Account No. PR/PO #
Amount 251-423002 & 251-431000
Terms of Contract Base quote only
Purpose/Description The quote is rejected because the prices are significantly higher than the
estimated budget.
For Change Orders Only
Amount of
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Current Percent of Change:
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