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Home My WebLink AboutAward Quote - Curbing Repairs at Erskine Golf Course - DB Custom Curbs LLC1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 13, 2024 Mr. Daniel Basker DB Custom Curbs LLC 21607 Holly Berry Ct. South Bend, IN 46628 dbaskerl 961 kgmail.com RE: Quotation Award — Curbing Repairs at Erskine Golf Course Dear Mr. Basker: At its August 13, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $3,920. Please forward the following documents in one submittal by August 27, 2024 to my attention for Board of Public Works approval at lhensley&southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Rebecca Maenhout SUBJECT: Repair to Curbing at Erskine Golf Course DATE: 07/29/2024 In July 2024, the Department of Facilities and Grounds in Venues, Parks, & Arts requested quotes using a simple quote process, from qualified firms for Curb Restoration. Only two quotes were recieved. The quotes were as follows: Company Totals DB Custom Curbs $ 3,920.00 Robert Henry Corp. $ 12,051.00 The Department of Venues Parks & Arts has appropriated sufficient funds in PR-00034618. It is recommended to reward quote to DB Custom Curbs in the amount of $ 3,920.00. Please call with any questions. 21607 Holly Berry Ct. South Bend, IN 46628 574-229-9215 Estimate for Erskine Golf Course Repair: July 3, 2024 Curb Style: Parking Lot Height Random Rock Mold: Parking Lot Curb Pattern: Random Rock Color: Charcoal Gray w/Charcoal Gray Antique powder Stamp: #2 & #5 Impression: Rock Sealer: Free Fiber Mesh: Free Plasticizer: Free Footage: 107-feet' Est. Total: $3,300.00 (without cable) Est. Total: $3,920.00 (with cable) Rebecca Maenhout City of South Bend Venues Parks & Arts Facilities & Grounds Division 1020 High Street South Bend, IN 46614 Breakout Demolition & Prep: Haul out existing curb Cut out 2-3" of asphalt Haul away all material waste Trench down 2" to lock in curb Repair Work: Use Parking lot mold stamped & made to look rocky Park Dep. will bring 3-tons of stone (river rock) and place near the island. DB Custom Curbs will place the river rock in the island. Pre -river rock install. DB Custom Curbs will cut out 4x5' area (low spot) pour back in to match asphalt. The purchaser agrees to pay by cash/check upon completion of work specified above and agrees to the terms and conditions listed. Customer Signature: Date *Note: 107-ft. is a rough estimate. Will measure the total linial feet at completion. Terms & Conditions: Terms: 1. Payment in full is due upon completion of work 2. If no one is home and invoice is left, payment should be received within 5 business days. 3. Nonpayment of invoice will result in a lien against the installation property. 4. 50 % deposit is required at booking of installation. 5. A returned check fee of $30.00 will be accessed for all returned checks. 6. The minimum installation charge is $1000. Conditions: 1. If no one is available to supervise installation, customer agrees to comply with the following: a. Deviations from existing bed lines must be clearly indicated b. Sprinkler heads and cable wires must be clearly marked. IDS Custom Curbs, LLC will not be responsible for damage to unmarked sprinkler heads or cable wire. c. The preservation of existing edging must be clearly identified on agreement. DB Custom Curbs, LLC will not be responsible for loss of existing edging products in not indicated by homeowner on agreement or verbal com- munication to Crew Leader at time of installation. d. If installation will be governed by property lines, those lines must be clearly marked with spray paint, flags or other devices. DB Custom Curbs, LLC will not be responsible for the replacement of edging that has crossed property lines without clear indication of property boundaries. Resolution of dispute will fall solely on the homeowner. e. All special requests must be clearly indicated on agreement. 2. Customer agrees to allow installation crew to make minor adjustments to diagram indicated on agreement if needed to accommodate limitations presented by landscaping or other in designated area of installation. 3. Customer agrees that newly installed concrete is susceptible to damage during the first 24 hours. Damage to edging caused by weather will be repaired at not charge within a reasonable time frame. All other damage to edging will require a scheduled repair at an additional charge. 4. DB Custom Curbs, LLC warranties its materials against deterioration for a period of 1 year from the date of installation. This does not include definable damage, cracking or color variations. DB Custom Curbs, LLC is not responsible for cracking. Expansion joints are used as a preventative measure. Refer to care sheet for additional information regarding crack prevention. 5. When using white cement, DB Custom Curbs, LLC is not responsible for color variations due to impurities in the concrete mix or gray steel marks left by the finishing tools. 6. Weather conditions may effect scheduled installation date. 7. Homeowner association approval for the installation of concrete edging is the customer's responsibility. In addition, DB Custom Curbs, LLC is not responsible for the removal of any concrete edging not authorized by customer's homeowner association. Upon completion of installation, payment will be required in full regardless of homeowner association decision. Accepted By CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: August 13, 2024 This quote does not include any unforeseen floor prep including weak subfloors that may need removed or replaced. A 3% service charge is added to all credit card transactions BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 13th Day of August, 2024, by and between DB Custom Curbs LLC, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: CURBING REPAIRS AT ERSKINE GOLF COURSE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $3,920 FUNDING: PR-00030489 The unit prices for this improvement were those prices as received and accepted by the Board in July of, 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA DB CUSTOM CURBS LLC BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member �� Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: August 13, 2024 Printed Name Signature BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/29/2024 Name Rebecca Maenhout Department Public Works BPW Date 08/06/2024 Phone Extension 5996 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ® Mickey Lovy Check the Appropriate Item Type — Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. n Other: ❑ Amendment/Addendum ❑ Bid Award ® Quote Award ❑ C/O & PCA No. ❑ Traffic Control Information All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Title Sheet ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution Ease./Encroach Company or Vendor Name DB Custom Curbs ❑ Yes[:] If Yes, Approved by Purchasing New Vendor ® No Yes MBE/WBE Contractor ❑ WBE Completed E-Verify Form Attached ❑ No Project Name Repair to Curbing at Erskine Golf Course Project Number N/A Funding Source PR-00034618 Account No. 201-11-202-221-436000-- Amount $3.920.00 Terms of Contract Lump Sum Quote Purpose/Description A customer tripped on broken asphalt curbing at Erskine Golf Course and broke their wrist. This is to remove the curbing and replace with concrete, For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Increase % Decrease ( % Increase % Total Percent of Change: Decrease % Time Extension Amount: New Comaletion Date: