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Home My WebLink About08082024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. South Bend Police Department Towing Contract – ASAP Towing and Hamilton’s Towing 1. Description: Approve Contract with Two (2) Companies Selected for Towing Services for Three (3) Years Starting August 1, 2024 to July 31, 2027 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of July 18, and July 23, 2024 3. OPENING OF QUOTATIONS A. Wastewater Treatment Plant Server Room Fire Suppression System – Project No. 124-038 1. Funding: PR-00035314 B. Jefferson Alley Repair – Project No. 124-048 1. Funding: PR-00034695 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More 2023 or Newer Self-Propelled Spreader – Spec A 1. Company: Oxbo International Corporation 2. Amount: $651,119 (Unit Price of $703,042 Minus the Trade In of $58,485 Plus $6,562 3-year Extended Warranty) 3. Funding: PR-00030489 B. Drewry’s Brewery Cleanup, Phase II - Bottling House Demolition – Project No. 119-031D 1. Company: Green Demolition Contractors Inc. 2. Amount: $963,600; Base Bid Plus Alternates 1 & 2 3. Funding: PR-00034202 C. Leeper Ave. Bridge Repairs Deck Replacement – Project No. 124-008 1. Company: Milestone Contractors, L.P. 2. Amount: $486,328.10; Base Bid (Unit Pricing) 3. Funding: Fund 429 TIF - REDA CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Curbing Repairs at Erskine Golf Course 1. Company: DB Custom Curbs LLC 2. Amount: $3,920 3. Funding: PR-00034618 B. Erskine Golf Course Fence Repair 1. Company: Milestone Fence LLC 2. Amount: $8,900 3. Funding: PR-00031581 6. REJECTION OF BIDS/QUOTATIONS A. 2024 Thermoplastic Striping – Project No. 124-025 1. Description: Quote Exceeded Budget 2. Funding: PR-00034249 7. CHANGE ORDERS A. 2024 Brick Spot Repair – Project No. 124-041 1. Company: Acorn Landscaping, LLC 2. Change Order No.: 1 3. Increase Amount: $16,857 4. Percent of Increase: 13.64% 5. Revised Contract Amount: $140,453 6. Funding: PR-00033529 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2023 Locust Road Improvements from Assumption Dr. to SR 23 – Project No. 123-018 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($210,876.80); Additional Nine (9) Days 4. Percent of Decrease: (7.44%) 5. Total Percent of Change: (7.44%) 6. Final Contract Amount/Completion Date: $2,623,620.21; November 26, 2023 7. Funding: PO-0024692 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 B. Pure Green Farms Site Improvements – Project No. 121-056 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($64,145.50) 4. Percent of Decrease: (16.93%) 5. Total Percent of Change: (16.93%) 6. Final Contract Amount: $314,655.50 7. Funding: PO-0025184 9. PROJECT COMPLETION AFFIDAVITS A. Monroe Circle Demolition – Project No. 123-048 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $1,489,400 3. Funding: PO-0024348 B. Miami Hills TIF Project - Windows and Siding – Project No. 122-027 1. Company: H & H Renovations, Inc. 2. Final Contract Amount: $1,584,305 3. Funding: PO-0022202 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Gintz Dr. and Stephenson Mills Parking Lot – Project No. 124-054 1. Title Sheet 2. Funding: PR-00035310 11. RESOLUTIONS A. Resolution No. 21-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township (Fox Creek Annexation Area) 1. Description: Establishing Provision of Services for Fox Creek Annexation Area 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. License Agreement – University of Notre Dame du Lac 1. Description: Access to Traffic Signals and Poles around Notre Dame Property for Security Cameras CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 B. Real Property Transfer Agreement – 466 Works Community Development Corporation 1. Description: Request to Transfer City Property at 206 E. Dayton St. for Development of Affordable Housing C. Estoppel Certificate – Catalyst Two, LLC 1. Description: Estoppel Certificate for The Resource Center D. Sewer and Water Service Agreement – Green Development Ventures, LLC 1. Description: Dedicated Improvements Agreement Outlining the Terms for Construction of New Public Water Mains and Sanitary Sewers for Willowgate Trails Section 3 Project No. DP24-014 2. Title Sheet E. Real Property Transfer Agreement – South Bend Heritage Foundation Inc. 1. Description: Accepting Property from Redevelopment Commission at 601- 605 W. Washington St. and 109-111 N. Taylor St. for Building a Six (6) Unit Affordable and Market Rate Housing Project F. Amendment No. 3 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Adding Conceptual Layout and Schematic Design for South Bend Medical Foundation Demolition - Madison Lifestyle District, New Parking Project No. 123-076 2. Amount: $155,740; Total Adjusted Amount $629,250 3. Funding: PO-0029313 G. Amendment to Work Package – Larson Danielson Construction Co., Inc. 1. Description: Package includes elements like New Splashpad, Kid Zone, New Restroom, Splashpad Support Building, and Decking System for Second Story at Four Winds Field Renovation & Expansion Project No. 123-046 2. Amount: $4,054,788 3. Funding: PR-00034856 H. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design, Bidding, Construction, and Engineering Services for Potawatomi Park Improvements, Phase I Project No. 124-023 2. Amount: NTE $270,300 3. Funding: PR-00035296 I. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design, Bidding, Construction, and Engineering Services for Lincoln Way E. & Miami Intersection Improvements Project No. 123-078 2. Amount: NTE $148,520 3. Funding: PR-00035296 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 J. Amendment No. 1 to Owner-Engineer Agreement – DLZ Indiana, LLC 1. Description: Finish Design and Bidding Services for Kennedy Park Improvements Project No. 123-008 2. Amount: $921,160; New Adjusted Total $1,357,660 3. Funding: PO-0020654 K. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Traffic Signal Improvements at Portage Ave. and Cleveland Rd. 2. Amount: $29,000 3. Funding: PR-00035315 L. Temporary Use Agreement – Housing Authority of South Bend 1. Description: Authorization for Entry Upon and The Temporary Use at 628 W. Western Ave. for City’s Contractor to Use Small Portion for Staging During Four Winds Field Renovation & Expansion Project No. 123-046 M. License Agreement – St. Joseph County Board of Commissioners 1. Description: Installation of CCTV Camera on City-Owned Property at Portage Manor Property at 3016 Portage Ave. on Light Pole 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Back 2 School Parade/Boogie a) Date/Times: August 10, 2024; 7:30 a.m. to 1:00 p.m. b) Location: W. Washington St. between N. Summit Dr. & S. Lake St. c) Favorable Recommendations 2. Event: Clark Birthday Block Party a) Date/Times: August 17, 2024; 3:00 p.m. to 11:00 p.m. b) Location: Haney Ave. between Fellows St. & Columbia St. c) Favorable Recommendations 3. Event: Farmer’s Market Classic Car Show a) Date/Times: August 24, 2024; 6:00 a.m. to 3:00 p.m. b) Location: S. Eddy St. between E Mishawaka Ave. & Beyer Ave. c) Favorable Recommendations 4. Event: Near Northwest Neighborhood Arts Café a) Date/Times: September 29, 2024; 9:00 a.m. to 8:00 p.m. b) Location: California Ave. between Sherman Ave. & Portage Ave., California to first Alley on Cottage Grove Ave. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 5. Event: South Bend Community 5K Peace Run a) Date/Times: August 24, 2024; 8:00 a.m. to 12:00 p.m. b) Location: Notre Dame Ave., Northeast Neighborhood near Notre Dame c) Favorable Recommendations 6. Event: St. Joseph County Crop Walk a) Date/Times: September 29, 2024; 7:00 a.m. to 5:00 p.m. b) Location: Participants Remain on Sidewalks c) Favorable Recommendations 7. Event: Tim’s Birthday a) Date/Times: August 17, 2024; 12:00 p.m. to 8:00 p.m. b) Location: Golden Ave. between Riverside Dr. & Woodward Ave. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: AB Reflexology & Massage b) Location: 2614 S. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: Rachael T Massage & Essential Oils b) Location: 616 E. Colfax Ave. c) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: Field Pointe Subdivision a) Location: Intersections at Maple Rd. & Portage Ave. and Laurel Creek Dr. & Brick Rd. b) Description: Replacement of Existing Signs for Subdivision c) Favorable Recommendations 2. Applicant: Near West Side Neighborhood Association a) Location: W. Lasalle Ave. & N. Willims St. and Western Ave. & Williams St. b) Description: Installation of New Neighborhood Signage c) Favorable Recommendations Subject to Association to Maintain Signage/Landscaping and have Minimum Five (5) Ft. Separation from Utility Box 3. Applicant: Mr. Patrick D. Sovinski a) Location: 1236 Edgewood Dr. b) Description: Installation of Carport c) Unfavorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 7 14. STREET/ALLEY VACATIONS A. Applicant: Mr. Steven R. Woolley 1. Location: East/West Alley between 100 Block of E. Sample St. and Ohio St. and North/South Alley and Complete East/West Alley Block 2. Purpose: Expanding Fence; Picnic Break Area 3. Favorable Recommendations Subject to Approaches to be Removed and Meets All I.C. 36-7-3-13 Criteria 15. TRAFFIC CONTROL DEVICES A. New Installation – Honorary Street Sign 1. Location(s): Intersection of Johnson & Longley a) T’yon Horston Blvd. b) All Criteria Met B. New Installation – Residential Parking Zone 1. Location(s): a) 644 E. Monroe St. & 501 River Ave. b) All Criteria Met 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51291 Christian Dr. – Water B. 51442 Christian Dr. – Water C. 51447 Christian Dr. – Water D. 21701 Sandybrook Dr. – Water 17. RATIFY BONDS A. Excavation Bonds 1. LaPorte Construction Co., Inc., Approved effective August 1, 2024 2. Quality Excavating, Approved effective , 2024 B. Occupancy Bonds 1. Bail Home Service, Approved effective August 5, 2024 2. Cross Excavating & Demolition, LLC, Approved effective July 2, 2024 3. Jerry Reed Excavating, Approved effective July 17, 2024 4. LaPorte Construction Co., Inc., Approved effective August 1, 2024 5. Quality Excavating, Approved effective , 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 8 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-84160, GBLN-84450, GBLN-84485 a) Date: 07/16/2024 b) Amount: $3,284,842.43 2. Claim Nos.: GBLN-84502, GBLN-84748 a) Date: 07/24/2024 b) Amount: $8,335,683.86 3. Claim No.: GBLN-85133 a) Date: 08/30/2024 b) Amount: $2,348,789.93 4. Claim Nos.: GBLN-84909, GBLN-85185, GBLN-85284 a) Date: 08/30/2024 b) Amount: $763,177.25 5. Claim Nos.: GBLN-85287, GBLN-85477, GBLN-85501 a) Date: 08/31/2024 b) Amount: $6,053,808.57 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.