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HomeMy WebLinkAboutAmendment No 2 to OEA Design Srvs. Walker Field & Rum Vlg. Proj No. 123-058 – HWC Engineering, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 23, 2024 Mr. Cory J. Whitesell, PE HWC Engineering, Inc. 135 N. Pennsylvania St., Suite 2800 Indianapolis, IN 46204 cwhitesell@hwcengineering.com RE: Amendment No. 2 to Owner-Engineer Agreement Dear Mr. Whitesell: At its July 23, 2024 meeting, the Board of Public Works approved the above referenced amendment for additional design services for signage and wayfinding at Walker Field and Rum Village, Project No. 123-058 in an amount not to exceed $4,000 (hourly rate) with a new adjusted total of $308,000. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated September 12, 2023. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. __2__ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: September 12, 2023 b. Owner: Board of Public Works, City of South Bend c. Engineer: HWC Engineering, Inc. d. Project: Walker Field Restroom Connectivity 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: 1) Digital Artwork a) HWC will develop digital artwork for the park map feature to be submitted to the contractor during the shop drawing review phase of construction. b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: c. The responsibilities of Owner are modified as follows: d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: • Digital Artwork – Hourly, Not to Exceed $4,000.00 e. The schedule for rendering services is modified as follows: • To be completed by December 2024 f. Other portions of the Agreement (including previous amendments, if any) are modified as follows: [List other Attachments, if any] 5. Agreement Summary (Reference only) a. Original Agreement amount: $91,500.00________ b. Net change for prior amendments: $212,500.00________ c. This amendment amount: $4,000.00 (Hourly NTE)_ d. Adjusted Agreement amount: $308,000.00________ Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. OWNER: ENGINEER: City of South Bend, Indiana Board of Public Works HWC Engineering, Inc. By: By: Title: Title: Cory J. Whitesell, PE Director - Landscape Architecture & Planning Division Date Signed: Date Signed: July 3, 2024 July 23, 2024 July 23, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/18/2024 Name Patrick Sherman Department Public Works BPW Date 07/23/2024 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name HWC Engineering, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Walker Field Restroom Connectivity Project Number 123-058 Funding Source PO-0026221 Account No. 456-10-101-121-444000--PROJ00000455 Amount $4,000 Terms of Contract EJCDC Amendment Purpose/Description Additional design services for signage and wayfinding at Walker Field and Rum Village. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease ( %) New Amount $ Total Percent of Change: Increase Decrease ( %) Time Extension Amount: New Completion Date: