The URL can be used to link to this page

Home My WebLink AboutChange Order No 1 - Cleveland Rd & Ameritech Dr Intersection Improv. Proj No. 122-049 - Milestone ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 23, 2024 Mr. Kevin L. Cleek Milestone Contractors North, Inc 24358 SR 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Change Order No. 1 – Cleveland Road & Ameritech Dr. Intersection Improvements Project No. 122-049 Dear Mr. Cleek: At its July 23, 2024 meeting, the Board of Public Works approved the above referenced Change Order be increased by $150,781.90, bringing the revised contract amount to $1,431,781.90. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE:6/21/2024 PROJECT NO:112-049 PROJECT NAME:Cleveland Road & Ameritech Drive Intersection Improvements CONTRACT DATE:11/1/2023 CHANGE ORDER NO:1 SUBJECT OF CHANGE ORDER:PCR #1-Tree stump removal PCR #2-Upgrade traffic controller PCR #3-Install Gridsmart Camera System PCR #4-Brick Road Improvements The original contract sum $ 1,281,000.00 Net change by previously authorized change orders $0.00 The contract sum prior to this change order $ 1,281,000.00 By this Change Order, the project amount is X Increased 150,781.90Decreased $ The new contract sum including this change order $ 1,431,781.90 This Change Order represents a total change of 11.77 % Total change for entire project 11.77 % Original contracted completion date/time 7/26/2024 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 7/26/2024 CONTRACTOR RECOMMENDED FOR APPROVAL Contractor Signature CONSTRUCTION MANAGER CITY OF SOUTH BEND Printed Name and Title BOARD OF PUBLIC WORKS Approved Date: Milestone Contractors North, INC. Company Name Elizabeth A. Maradik, President 24358 SR 23 Address Breana N. Micou, Member South Bend, IN 46614 City, State, Zip Joseph R. Molnar, Member Gary A. Gilot, Member Murray L. Miller, Member Kevin Cleek Project Manager July 23, 2024 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Scott Kreeger, Senior Project Engineer SUBJECT: Change Order #1 - Project No. 122-049 Cleveland Road & Ameritech Drive Intersection Improvements DATE: June 25, 2024 At the start of construction, it was discovered the vertical alignment of Brick Road onto Cleveland Road was not adequate to allow trucks with low beds to properly maneuver onto Cleveland Road. Since the original scope of the project was to expand the edges of the roadway, it was determined the best course of action would be to fully reconstruct the road and properly match the grades. Additional work included the removal of a stump along Brick Road and the replacement of a TS2 cabinet. Please see attachments for more details. Project No: Date Requested:Date Submitted: Description of Work:Install 5' shoulder with asphalt millings on Brick Rd. between drives at intersection of Dylan Dr. Reason for Extra Work:Per COSB. Has Work Already Been Completed?yes When:22-Apr-24 THROUGH 22-Apr-24 MCLP Project No.239720 Cost Activity Code: Item:Quantity:???Units ?? Added 5 ' shoulder 1.00 LS 4,325.00$ -$ -$ Total $4,325.00 Unit Price Extra Days Requested - 5/1/2024 Change Order Request Milestone Contractors, L.P. 4/17/2024 Ameritech and Cleveland 99950-801 TM2024 NORTH South Bend April 1 2024 to March 31 2025 Page 1 Project No: Date Requested:Date Submitted: Description of Work:Install Gridsmart camera Supplied by City of South Bend Reason for Extra Work:Per Burke Engineering Has Work Already Been Completed?No When:THROUGH MCLP Project No.239720 Cost Activity Code: Item:Quantity:???Units ?? Gridsmart Camera install 1.00 LS 5,136.15$ -$ -$ Total $5,136.15 Unit Price Extra Days Requested - 4/11/2024 Change Order Request Milestone Contractors, L.P. 3/27/2024 Ameritech and Cleveland TM2024 NORTH South Bend April 1 2024 to March 31 2025 Page 1 Biditem Description Quantity Units Unit Price Bid Total 1 8,712.009.90SYS880.000MILL ASPH, 1-1/2 in. @ BRICK & DYLAN100 23,635.00163.00TON145.000HMA 9.5mm SURF(PG 70-22P) @ BRICK & DYLA101 10,760.85132.85SYS81.000PCCP DRIVE, 6 in.102 $43,107.85========>Bid Total 04/15/2024 BID TOTALS COSB Cleveland & Ameritech Dr. CO Project No: Date Requested:Date Submitted: Description of Work:Remove tree stump on Brick RD Reason for Extra Work:Per Burke Engineering. Has Work Already Been Completed?No When:THROUGH MCLP Project No.239108 Cost Activity Code: Item:Quantity:Units Remove tree stump 1.00 LS 2,706.00$ -$ 2,706.00$ Total $2,706.00 0 Unit Price Extra Days Requested - 3/14/2024 Change Order Request Milestone Contractors, L.P. 3/5/2024 238720 Tree stump removal quote Page 1 Project No: Date Requested:Date Submitted: Description of Work:Upgrade trffic controller to a TS2 in existing cabinet. Reason for Extra Work:Per Burke Engineering Has Work Already Been Completed?No When:THROUGH MCLP Project No.239720 Cost Activity Code: Item:Quantity:Units Upgraded traffic controller 1.00 LS 4,715.00$ -$ Total $4,715.00 Unit Price Extra Days Requested - 3/14/2024 Change Order Request Milestone Contractors, L.P. 3/5/2024 239720 Upgraded traffic controller Page 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/2/2024 Name Scott Kreeger Department Public Works BPW Date 7/23/24 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mikey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Cleveland Rd and Ameritech Dr Intersection Improvements Project Number 122-049 Funding Source Local Roads/Bridge, Local Streets Traffic Maint. Account No. 265-436008, 251-06-600-506-436010 Amount $150,781.90 Terms of Contract Purpose/Description _Change Order#1 – Tree stump removal, Brick Road Reconstruction, Installation of Gridsmart For Change Orders Only Amount of Increase Decrease $ 150,781.90 ($ ) Previous Amount $ 1,281,000 Current Percent of Change: Increase Decrease 11.77% ( %) New Amount $ 1,431,781.90 Total Percent of Change: Increase Decrease 11.77% ( %) Time Extension Amount: New Completion Date: