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Home My WebLink About07182024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of July 3, and July 9, 2024 2. OPENING OF BIDS A. Drewry’s Brewery Cleanup, Phase II - Bottling House Demolition – Project No. 119-031D 1. Funding: PR-00034202 3. OPENING OF QUOTATIONS A. Jefferson Alley Repair – Project No. 124-048 1. Funding: PR-00034695 4. AWARD BIDS AND APPROVE CONTRACTS A. 2024 Curb and Sidewalk Program – Project No. 124-009 1. Company: Selge Construction Co., Inc. 2. Amount: NTE $192,698.60 - Division 1, $200,780.20 - Division 2, 157,024.25 - Division 3, $287,278 - Division 5 3. Company: Rieth-Riley Construction Co., Inc. 4. Amount: NTE $68,745.30 - Division 4 5. Funding: PR-33969, 34020, 34021, 33022, 34029 B. 2024 Sewer and Manhole Rehabilitation – Project No. 122-019 1. Company: Visu-Sewer, LLC 2. Amount: $1,529,590.50 3. Funding: PR-00033672 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2024 Contracted Microsurfacing – Project No. 124-049 1. Company: Asphalt Restoration Services, LLC 2. Amount: $106,804.65; Base Quote Plus Alternate 1 3. Funding: PR-00034558 6. REJECTION OF BIDS/QUOTATIONS A. Sewer Repair - Bendix and Westmoor Intersection – Project No. 124-045 1. Description: Quote Exceeded Budget 2. Funding: PR-00034555 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. CHANGE ORDERS A. Cleveland Road & Ameritech Dr. Intersection Improvements – Project No. 122- 049 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $150,781.90 4. Percent of Increase: 11.77% 5. Revised Contract Amount: $1,431,781.90 6. Funding: PO-0026602 B. Wastewater Treatment Plant Compressor Building Masonry Improvements – Project No. 121-046 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $95,170 4. Percent of Increase: 20.9% 5. Revised Contract Amount/Completion Date: $550,770; June 30, 2024 6. Funding: PO-0020775 8. TITLE SHEETS A. Smilax Pump Station Replacement; SR2 Pump Station 1. Two (2) Title Sheets 2. Funding: St. Joesph County 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Walker Field Park Connectivity – Project No. 123-058 1. Title Sheet 2. Funding: PR-00034877 10. RESOLUTIONS A. Resolution No. 20-2024 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Anthony Pearson’s Firearm 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – United Consulting 1. Description: Design, Bidding, and Construction Services for Edison Water Treatment Plant Project No. 123-067 2. Amount: $1,004,700; New Adjusted Total $1,101,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 3. Funding: PR-00034790 B. Amendment No. 2 to Owner-Engineer Agreement – HWC Engineering, Inc. 1. Description: Additional Design Services for Signage and Wayfinding at Walker Field and Rum Village Project No. 123-058 2. Amount: NTE $4,000 (Hourly); New Adjusted Total $308,000 3. Funding: PO-0026221 C. South Bend Police Department Towing Contract – ASAP Towing and Hamilton’s Towing 1. Description: Two (2) Companies Selected for Towing Services for Three (3) Years Starting August 1, 2024 to July 31, 2027 D. Amendment No. 2 to Owner-Engineer Agreement – Donohue & Associates, Inc. 1. Description: Engineering Services for Fellows Booster Pump Station Project No. 121-070 2. Amount: NTE $419,500 (Hourly); New Adjusted Total $738,400 3. Funding: State Revolving Loan Fund PO-0012147 E. Amendment No. 1 to Professional Services Agreement – Larson Danielson Construction Company, Inc. 1. Description: Early Release of Approval Work for Four Winds Field Renovation and Expansion, Phase I Project No. 123-046 2. Amount: $11,180,400 3. Funding: PR-00034856 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: E. Monroe Block Party a) Date/Times: August 3, 2024; 2:30 p.m. to 7:30 p.m. b) Location: E. Monroe St. between Twyckenham Dr. & S. Sunnyside Ave. c) Favorable Recommendations 2. Event: Lake Reunion 2024 a) Date/Times: August 3, 2024; 10:00 a.m. to 6:00 p.m. b) Location: W. Washington St. between S. Falcon St. & Dundee St. c) Favorable Recommendations 3. Event: Riley Homecoming Parade a) Date/Times: September 6, 2024; 5:30 p.m. to 6:45 p.m. b) Location: Rolling Closures along E. Ireland Rd., to Miami St. to Jackson Field c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 B. Encroachments/Revocable Permits 1. Applicant: Greater New Vision Missionary Baptist Church Inc. a) Location: 1923 Lincolnway West b) Description: Installation of Canvas Awnings c) Favorable Recommendations 2. Applicant: Real Services Housing LLC a) Location: 2625 S. Michigan St. b) Description: Installation of Sign in Right-of-Way c) Favorable Recommendations but Preferred Solution is to Install Sign on Building 3. Applicant: YMCA of Michiana a) Location: 111 W. Jefferson Blvd. b) Description: Installation of Blade Sign Mounted to Side of YMCA c) Favorable Recommendations 13. STREET/ALLEY VACATIONS A. Applicant: Memorial Health Systems c/o Danch, Harner & Associates 1. Location: Block Bound by N. Main St., N. Dr. Martin Luther King Jr. Blvd., W. Madison St. and W. LaSalle Ave. 2. Purpose: Vacate North/South Alley East of Main St. between LaSalle Ave. and Madison St. for Preparations for Future Development 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria B. Applicant: Ms. Angela Arcineda 1. Location: 1022 N. Johnson St. 2. Purpose: Vacate Alley between 1022 and 1026 N. Johnson St. to Combine Parcels 3. Unfavorable Recommendations and Does Not Meet Two (2) of the I.C. 36-7- 3-13 Criteria 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 25530 Den Trail – Water/Sewer 15. RATIFY BONDS A. Contractor Bonds 1. GTO Masonry, LLC, Approved effective June 13, 2024 B. Excavation Bonds 1. Keith’s Lawns, Inc. d/b/a A1 Backhoe Service, Approved effective July 2, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 C. Occupancy Bonds 1. Arborcare, Inc., Approved effective July 15, 2024 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-82648 a) Date: 06/25/2024 b) Amount: $2,501,590.23 2. Claim Nos.: GBLN-82849, GBLN-82901 a) Date: 06/28/2024 b) Amount: $35,637.52 3. Claim No.: GBLN-82958 a) Date: 07/02/2024 b) Amount: $2,253,371.52 4. Claim Nos.: GBLN-83149, GBLN-83198 a) Date: 07/03/2024 b) Amount: $104,092.77 5. Claim Nos.: GBLN-83363, GBLN-83364, GBLN-83365 a) Date: 07/08/2024 b) Amount: $1,244,498.73 6. Claim Nos.: GBLN-83366, GBLN-83541 a) Date: 07/09/2024 b) Amount: $1,485,068.67 7. Claim Nos.: GBLN-83868, GBLN-83965, GBLN-84152 a) Date: 07/15/2024 b) Amount: $71,276.55 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.