HomeMy WebLinkAboutFinal Recommendation of Acceptance - Coal Line Trail IIB – INDOT & UCI Consultant
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
July 9, 2024
UCI Consultant
824 Lincolnway, Suite 3
LaPorte, IN 46350
cholth@usiconsultant.com
INDOT LaPorte District
315 East Boyd Blvd.
LaPorte, IN 46350
RE: Final Recommendation of Acceptance
To Mr. Christopher Holth:
At its July 9, 2024 meeting, the Board of Public Works approved the above referenced
agreement for the report of contract final inspection and recommendation for acceptance for
the Coal Line Trail, Phase IIB Project No. 122-035 in the amount of $3,508,535.51.
Enclosed please find the original of the agreement for your signature. Please sign and
return the original agreement to lhensley@southbendin.gov. Please retain a copy for your
records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
TO: Board of Public Works
FROM: Gemma Stanton, Project Engineer
SUBJECT: Final Acceptance for Coal Line Trail Phase 2B
DATE: 6/28/2024
Attached is the Recommendation of Acceptance for Phase 2B of the Coal Line Trail project. UCI
served as construction inspector for this project and performed a pre-final inspection with the
contractor and with Engineering. Engineering recommends acceptance of this project.
Thank you for your consideration of this request.
Please call with your questions at extension 9083.
12/08/2023
10/09/2023
Contract B -44292
Date Construction Substantially Completed: 12/08/2023
(The contract is sufficiently completed so that it can be used for its intended purpose.)
All Contract Work Complete Date
Pre-Final Inspection made by
on
Date Punch List Items Completed:
Sod Maintenance Expired on :
Final Inspection made by:
on
and all work was found to be satisfactory from Station to
Date Construction Signs and Temporary Traffic Control Devices Removed:
Pavement Markings (have) (have not) been placed in accordance with the IMUTCD manual or as
directed by the District Traffic Engineer.
Right-of-Way (is) (is not) clear of all encroachments.
Date of Last Work:12/08/2023
12/06/2023
12/08/2023
10/13/2023
00/00/0000Date Failed Material Replaced:
and all work was found to be satisfactory from Station
Pre-Final Inspection made by
on 12/06/2023
Date Punch List Items Completed:12/08/2023
Sod Maintenance Expired on :10/09/2023
00/00/0000Date Failed Material Replaced:
Final Inspection made by:
on 12/08/2023
(The date all items were complete, except punchlist and removal of traffic control devices.)
12/08/2023
Report of Contract Final Inspection and
Indiana Department Of Transportation
SMIC 639
Recommendation for Acceptance
RECOMMEND ACCEPTANCE
DISTRICT CONSTRUCTION ENGINEER
LOCAL PUBLIC AGENCY
*County or City signatures
when required (at least two).
* By:
* By:
* By:
Chris Holth, Carl Tungate, Jeremy Zalas, Adam Schell, Justin Sherman,
Kyle Ludlow
N/A
July 9, 2024
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 6/28/2024
Name Gemma Stanton Department PW
BPW Date 7/9/2024 Phone Extension 9083
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 16 and Final Traffic Control Resolution
Other: Final acceptance Ease./Encroach
Required Information
Company or Vendor Name INDOT (Contractor is Milestone)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Coal Line Trail Ph 2B
Project Number 122-035, PROJ 18, DES#2200199
Funding Source 324-444000
Account No. PO-25244
Amount $3,508,535.51
Terms of Contract
Purpose/Description Final acceptance.
For Change Orders Only
Amount of
Increase
Decrease
($ )
Previous Amount
Current Percent of Change:
Increase
Decrease
( %)
New Amount
Total Percent of Change:
Increase
Decrease
( %)
Time Extension Amount:
New Completion Date: