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Home My WebLink AboutRejection of Bids - CSO 22 Control Valve Replacement Proj No. 123-032 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 9, 2024 Mr. Matthew D. Cain HRP Construction, Inc. 5777 Cleveland Road P.O Box 266 South Bend, IN 46624 jeredb@hrpconstruction.com; cindyv@hrpconstruction.com RE: Rejection of Bids – CSO 22 Control Valve Replacement – Project No. 123-032 Dear Mr. Cain: At its July 9, 2024 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to the bids exceeding the available budget. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 9, 2024 Mr. Justin Butler Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Rejection of Bids – CSO 22 Control Valve Replacement – Project No. 123-032 Dear Mr. Butler: At its July 9, 2024 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to the bids exceeding the available budget. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of the Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Agenda Request – Reject Bids 123-032 CSO 22 Structure Improvements (PROJ00000433 / PR-00033373) DATE: July 1, 2024 The Board of Public Works opened public bids for Project No. 123-032 CSO 22 Structure Improvements at its meeting on June 11, 2024. HRP Construction and Selge Construction Company each submitted responsive and responsible bids. The Division of Engineering has reviewed the subject bids and found both contractors documentation to be complete. All responsible bidder ordinance documentation has been received and the bidders also met good faith efforts for MBE goals and WBE goals for the subject bids. However, both bids exceeded the available budget for the project. The Bids Ranked as follows: BID SUMMARY – BASE BID Bidder / Vendor BASE BID 1. Selge Construction Company, Inc. (Niles, Michigan) $3,510,520.50 2. HRP Construction, Inc. (South Bend, Indiana) $5,570,000.00 Recommendation – Reject All Bids and Return All Bid Bonds Public Works, Engineering, and Wastewater personnel have reviewed the subject bids along with engineering consultant Commonwealth Engineers. All reviewers came to the same conclusion that all bids exceeded the Engineer’s Estimate of Probable Construction Costs for the project and exceeded the City’s budget for the project. The project cannot be awarded. Public Works will continue to review the project for value engineering opportunities and will also consider including the project with the work for the Randolph-Sampson Primary Treatment Basin project. Public Works is also working to secure easements for the future project and will continue to work with the property owners to obtain easements for the CSO 22 Structure Improvements project. Funding for this project was provided through Sewage Works Capital – Wastewater Capital, Account 642-06-605-514-442005. For questions regarding the award recommendation, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. July 9, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 07-01-2024 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 07-09-2024 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy / Ron O'Connor Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name CSO 22 Structure Improvements Project Number 123-032 / PROJ00000433 / PR-00033373 Funding Source Sewage Works – Wastewater Capital Account No. 642-06-605-514-442005 Amount Terms of Contract Special Contract Provisions Purpose/Description Engineering and Wastewater have reviewed the bids for Project No. 123-032 CSO 22 Structure Improvements. All bids received exceeded the available budget for the project. Engineering and Wastewater recommend the Board of Public Works reject all bids. Engineering will consider revisiting this project during a future fiscal year and will not be rebidding this project in 2024. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: