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HomeMy WebLinkAboutOpening of Proposals - Towing Services for South Bend Police Department - Hamilton's TowingMy name is, Steven Hensley, I am the owner of, Hamilton's Towing, putting in my proposal for the City Towing Contract of South Bend. Your request for information will all be stated below with attached photos. 2: General Specifications a. Hamilton's Towing owns 5 DOT registered recovery vehicles, each having individual drivers that are available at all days and times. b. Communication between vehicles is done by cell phone. Each driver has a company paid for phone with them (as well as personal devices).Hamilton's will receive a call into our office, dispatch will then contact drivers by phone to send to pick ups. c. Indemnity and insurance limits ATTACHMENTA. d. Business References ATTACHMENT B Sean Conner, LKQ, (574)233-2277- stconner@lkgcorp.com Jason Vinson, IAA, (574)345-0001-jvinson@iaai.com e. Workman's compensation certificate ATTACHMENTA f. List of employees with access to storage yard and facility Steven Hensley (574)383-2071 Samantha Hensley(574)209-8048 Nancy Hamilton (574)850-5049 Trent Hensley(574)339-5199 Austin Powell (574)514-1273 Bailey Hopper (219)575-2019 G. Insurance Certificate ATTACHMENTA h. Company formal complaint form ATTACHMENT C 3: Equipment a. Each tow truck is equipped with a shovel, broom, trash container for clean-up, oil dryfor clean-up, safety chains and fire extinguisher. Drivers are equipped with a standard uniform of pants and OSHA approved safety vest as well as our recommended steel toe boots. ATTACHMENT D. 4: Storage Facility A. The address of the storage facility is 1733 S Michigan St. South Bend IN this facility can hold 100 vehicles ATTACHMENT E B. Sublot address is 3109 Gertrude St. South Bend IN this facility can hold 1,000 vehicles ATTACHMENT E b. There is indoor storage available at the Gertrude st. Sublot. c. There is an 8 ft metal fence surrounding Hamilton's Storage Facility on Michigan St. with a locking gate. There are cameras surrounding the storage facility, driveway, and inside of the office. There is an 8ft chain link fence surrounding the Gertrude St. Sublot. With cameras inside of the fenced in lot. ATTACHMENT E 5: Payment operations a. Hours of operation are Monday -Friday 8:OOam-5pm Saturdays 8am-12pm ATTACHMENT E b. Hours of operation are posted on the door and on the google search. c. When a vehicle is towed to our storage facility itwill be locked in our fenced in area. Customers willwalk in the office door and will be asked to provide their vehicle information, a valid license and proof of insurance they then will then provide payment. A Hamilton's employee willwalk into the storage area, match the paperwork to the vehicle and pull it into the unfenced drive to be driven off. The vehicle will not be released without proof of insurance and registration. If the vehicle is located at the Gertrude St. Sublot the customer will payfor the vehicle at Michigan St. and then meet an employee at the gate of the sublotwhere it will be driven off or licensed tow company can drive in and pull the vehicle out. 6: Pricing for Services ATTACHMENT F Hamiltons Towings Attachments Attachment A. Insurance Certificate HAMITOW-01 DAWNP ACORO CERTIFICATE OF LIABILITY INSURANCE DATDIYYYY) 6114/21412024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SU BROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (574) 255.6222 (AIC, No):(574) 264-2630 Dan Berry Insurance Agency Inc. 64101 Ironwood Road South Bend, IN 46637 ADD RIESS: businessQadbimail.com INSURERS AFFORDING COVERAGE NAIC i INSURER A: NorGUARD Insurance Company INSURED INSURER B: NSM Insurance Services LLC Hamilton's Towing, LLC Steven Hensley INSURER C: 1733 S Michigan St INSURER D: INSURE: South Bend, IN 46613 INSURERER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXPITR LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE i OCCUR K2GP528021 111/2024 1/1/2025 EACH OCCURRENCE $ 1,000,000 DAMAGETORENTED PREMISES Ea occurrence 100,000 $ MEDEXP An one erson $ 5,000 PERSONAL& ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY JET LOC OTHER' GENERAL AGGREGATE $ 2,000,000 PRODUCTS- $ 2,000,000 $ A AUTOMOBILE LIABILITYCOMBINED ANYAUTO OWNED SCHEDULED AUTOS ONLY X AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY K2GP528021 1/1/2024 1/1/2025 SINGLE LIMIT Ea accident 1,000,000 $ BODILY INJURY Per erson $ BODILY INJURY Per accident $ PROPERTYDAMAGE Per accident $ UMBRELLA LAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED I I RETENTION$ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECU I IVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA I I CB1038863 I 1/1/2024 1/1/2025 OTH- PERTUTE A ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ I E.L. DISEASE -POLICY LIMIT $ A On Hook Cargo K2GP528021 111/2024 1/1/2025 50,000 DESCRIPTION OF OPERATIONS LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Information Only y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 [2016103) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ATTACHMENTA DAMP ACOROs MVjYYM EVIDENCE OF PROPERTY INSURANCE DATE 611712024 THIS EVIDENCE OF PROPERTY INSURANCE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE ADDITIONAL INTEREST NAMED BELOW. THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTERTHE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE ADDITIONAL INTEREST. E , E,a : (574) 255-6222 AGENCY HO M. COMPANY Dan Berry Insurance Agency Inc. NorGUARD Insurance Company 54101 Ironwood Road South Bond, IN 46637 FUP.7L( Nn ,, 574 254-2630 App l'L businessodbimall.com CODE: I SUB C00E: CUOTTOMER ID s: HAMITO W-01 INSURED Hamilton's Towing, LLC LOAN NUMBER POLICY NUMBER Steven Hensley K2GP528021 1733 S Michigan St EFFECTIVE DATE IXPIRATION DATE South Bend, IN 46613 11112024 1/112025 CONTINUED UNTIL TERMINATED IF CHECKEO THIS REPLACES PRIOR EVIDENCE DATED: PROPERTY INFORMATION I,-ATj111 1h1IPT10N eh # t, Co Veh # , 2023 Ford F550, 1FDUF5HTSPEC51112 Ieh # 2, Co Yoh # , 2023 Ford F450, 1 FDUF4HT9PEC36502 eh # 3, Co Veh # , 2019 Ford F450, 1 FDUF4HT7KEE46332 SIT #4, Co Veh #, 2021 Ford F550, 1FDUF5HT5MEC76867 eh #5, Co Veh #, 2022 Ford F550, 1FDUF5HT4NEC72679 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. rnveoer_e IMenQUATInu .,moo, ,.-,. - 1 Y COVERAGE/PERILS I FORMS AMOUNT OF INSURANCE DEDUCTIBLE Liabiilty CSL Each Accident $1,000,000 Medical Payments Each Person $5,000 Uninsured Motorist CSL Each Accident $1,000,000 Underinsured Motorist CSL Each Accident $1,000,000 ComplOTC 1,000' Collision 1,000 REMARKS (Including Special Conditions) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ADDITIONAL INTEREST NAME AND ADDRESS ADDITIONAL INSURED LENDER'S LOSS PAYABLE LOSS PAYEE MORTGAGEE LOAN N Information Purpose Only AUTHORIZED REPRESENTATIVE ACORD 27 (2016103) 0 1993-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Attachment B Business Reference MGmail Sam anthaHensley <froggysauto l4@gmaiI.com> Hamilton's Towing Reference 1 message Sean Conner <stco nner@Ikgcorp.com> Fri. Jun 14. 2024 at R22 AM To: "froggysauto14@gmail.com" <froggysauto14a@gmail.com> To Whom It May Concern, My name is Sean Conner, I amthe Manager here at LKQ Pick Your Part cf South Bend. I am providing referencefor Hamilton's To wing; Hamilton'sTowing has been towing for our company exclusively for the past 7 years. On average Hamilton'stows around 60 vehicles a week for our location 7 days a week. Hamilton's is highly recommended by LKq, theyare very professional, accurate and reliablefor our company and our customer base. If you're needing more information, please reach out to me by email or you can call any ofthe numbers provided in signature below. Thank you, Sean Conner Plant Manager 11602 S Lafayette Blvd. South Bend, IN 46613 Self Service Auto Parts I LKQ Corporation stconner@lkqcorp.co m (4)574-233-2277 (M)269-591-1788 Store #1255 � P/CKYr9URPlNT To whom it may concern, Hamilton's Towing has been providing excellent and professional towing services for our South Bend location for several years now. We have found that trough Hamilton's leadership his team remains committed to fulfilling our needs and the needs of our insurance providers. I look forward to a continued business relationship with them. If you have any questions, please don't hesitate to reach out to me at 574-383-2545 or jvinson@iaai.com. Sincerely, Jason Vinson Branch Manager T 574.345.0001 I jvinson@iaai.com Attachment C Customer Compaint Form CUSTOMER COMPLAINT FORM Your Name: Date: Phone Number: Complaint Information Date of incident: Location of Incident: Please describe the incident in detail: Please provide witness names and numbers: Time of Incident: Was this issue resolved: Yes No Please explain your dissatisfaction with the resolutio n: ----------------------------- ATTACHMENT D EQUIPMENT ATTACHMENT E STORAGE LOTS 1733 S Michigan St ATTACHMENT E STORAGE LOT 3109 S Gertrude st. ATTACHMENT F PRICE SHEET HAMILTONS PRICE SHEET IMPOUND: $160.00 WINDOW WRAP: $25.00 SNATCH BLOCK: $25.00 FLOOR DRY: $25.00 TARP: $75.00 SKATES: $15.00 BED CRASH (extra clean up): $15.00 every 15 minutes WINCH OUT 1sT4FT FREE: $125.00 plus $3.50 per foot ADMINISTRATION: $40.00 STORAGE: $25.00 per day Employment Eligibility Verification USCIS o�x Department of Homeland Security Form I-9 De jj t7' OMB No. 1615-Oi)47 1,Yn 54G U.S. Citizenship and Immigration Services Expires 07/3112026 START HERE: Employers must ensure the form instructions are available to employees when completing this form. Employers are liable for failing to comply with the requirements for completing this form, See below and the Instructions. ANTI -DISCRIMINATION NOTICE: All employees can choose which acceptable documentation to present for Form 1-9. Employers cannot ask employees for documentation to verify information in Section 1, or specify which acceptable documentation employees must present for Section 2 or Sunnlement B. Reverification and Rehire. Treating employees differently based on their citizenship, immigration status, or national origin may be illegal. Section 1. Employee Information and Attestation: Employees must complete and sign Section 1 of Form 1-9 no later than the first day of employment, but not before accepting a job offer. Last Name (Family Name) First Name (Given Name) \ien Middle Initial (if any Other Last Names Used (if any) Address (Street Number nd Name) vv . 1[-:a 1 r�t. Apt. Number (if any) Cit or Town e� Po; State � ZtP Code I q k 3 Date of Binh (mm/ddfyyy } U.S. Social Security Number f 2 71 Cf t-) iv Employee's Email Address irri t j4 QTiY1414 Employee's Telephone Number 7 Lit 3, z+✓i 1 am aware that federal law provides for imprisonment and/or fines for false statements, or the use of false documents, in connection with the completion of this form. I attest, under penalty of perjury, that this information, including my selection of the box attesting to my citizenship or immigration Status, is true and correct. Chec no of the following boxes Co attest to your citizenship or immigration status (See page 2 and 3 of the instructions.): 1. A citizen of the United States ❑ 2. A noncitizen national of the United States (See Instructions.) 3. A lawful permanent resident (Enter USCIS or A -Number.) ❑ 4. A noncitizen (other than hem Numbers 2. and 3. above) authorized to work until (exp. date, if any) If you check Item Number 4., enter one of these. USCIS A -Number oe Form I-94 Admission Number olz Foreign Passport Number and Country of Issuance Signature of Employee Tcday's Date (mmldd/yyyy) If a preparer and/or translator assisted you in completing Section 1, that person MUST complete the Preparer and/or Translator Certification on Page 3. Section 2. Employer Review and Verification: Employers or their authorized representative must complete and sign Section 2 within three business days after the employee's first day of employment, and must physically examine, or examine consistent with an alternative procedure authorized by the Secretary of DHS, documentation from List A OR a combination of documentation from List B and List C. Enter any additional documentation in the Additional Information box, see Instructions. List A OR List B AND List C Document Title tf)f CL Issuing Authority t Document Number (if any) -� - ti - Expiration Date (if any) Document Title 2111 any/ Additional Information Check here if you used an afternative procedure authorized by DHS to examine documents. Issuing Authority Document Number (if any) Expiration Dale (if any) Document Title 3 (if anyl Issuing Authority Document Number (if any) Expiration Date (f an Certification: I attest, under penalty of perjury, that (1)1 have examined the documentation presented by the above -named employee, (2) the above -listed documentation appears to be genuine and to relate to the employee named, and 13) to the best of my knowledge, the employee is authorized to work in the United States. First Day of Employment (mm/ddlyyyy): Last Name, First Name and Title of Employer or Authorized Representative Signature of Employer or Authorized Representative Today's Date (mnVddlyyyy) Employer's Business or Organization Name Employers Business or Organization Address, City or Town, State, ZIP Code For reverificatlon or rehire, complete Supplement,13Reverifleat(on and Rehire on Page 4. Form 1-9 Edition 08/01/23 Page I of When the prospective Contractor is unable to certify to any of the statements below, it shalt attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF -1 -I iC✓w - ) ) SS: S ^,Jose COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Nan -Debarment Affidavit Non Lan Form the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non-Collmion Non-Deba l Affidavit Non hw Fo Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (LC. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products trade in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true {and' 0� correct. ` Dated this day of 27 Np fl\i ) f 0n TOJ'A Contt-actor/Biddef (Firm) Signature of Contractor/Bidder or Its Agent S4eL�A F1kSky OvJncf Printed Name and Title Subscribed and swootoy b�effooree m� �e this -y of , 20�T My Commission Expires 111 Notary Public County of Residence Ppyp� CAITUNSHELER, Nun -Collusion Non -Debarment Affidavit Non Lan Form o 1G Notary Public SEAL . A Resident of St. Joseph County, IN '�nFam`�a` Commission No. NP0764012 My Commission Expires 09128/2030