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Home My WebLink About07092024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 9, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of June 25, 2024 2. OPENING OF BIDS A. 2024 Curb and Sidewalk Program – Project No. 124-009 1. Funding: Division 1 - PR-00033969, Division 2 – PR-00034020, Division 3 - PR-00034021, Division 4 – PR-00034022, Division 5 – PR-00034029 B. 2024 Sewer and Manhole Rehabilitation – Project No. 122-019 1. Funding: PR-00033672 3. OPENING OF QUOTATIONS A. Studebaker Museum Skylight Replacement – Project No. 124-019 1. Funding: PR-00034498 B. Sewer Repair - Bendix and Westmoor Intersection – Project No. 124-045 1. Award 2. Funding: PR-00034555 C. 2024 Contracted Microsurfacing – Project No. 124-049 1. Funding: PR-00034558 4. OPENING OF PROPOSALS A. Towing Services for South Bend Police Department 1. Funding: No Cost to the City 5. AWARD BIDS AND APPROVE CONTRACTS A. Wastewater Treatment Plant CNG Compressor Upgrade – Project No. 119-109R 1. Company: Koontz Wagner Services, LLC 2. Amount: $1,545,000 (Base Bid) 3. Funding: PR-00027076 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Demolition of Kelly’s Pub – Project No. 124-033 1. Company: Indiana Earth, Inc. 2. Amount: $48,725 3. Funding: PR-00034189 B. Tree Lawn/Sidewalk Repair - Howard Park 1. Company: The Robert Henry Corporation 2. Amount: $5,360 3. Funding: PR-00034306 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 9, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. REJECTION OF BIDS/QUOTATIONS A. CSO 22 Control Valve Replacement – Project No. 123-032 1. Description: Bids Exceeding Available Budget 2. Funding: PR-00033373 B. East Bank Trail Over Leeper Ave. Deck Replacement – Project No. 124-008 1. Description: Bids Exceeding Available Budget 2. Title Sheet 3. Request to Re-Advertise 4. Funding: PR-00033344 8. CHANGE ORDERS A. City of South Bend Wayfinding Signage Program, Phase III – Project No. 123- 013 1. Company: Geograph Industries, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $1,199 4. Percent of Increase: 0.64% 5. Revised Contract Amount: $187,234 6. Funding: PO-0029007 B. LaSalle Park Improvements – Project No. 121-015 1. Company: HRP Construction 2. Change Order No.: 2 3. Increase Amount: $33,043; Additional Thirty-Eight (38) Days 4. Percent of Increase: 1.33% 5. Total Percent of Change: 19.24% 6. Revised Contract Amount/Completion Date: $2,508,882.62; July 15, 2024 7. Funding: PO-0024048 C. Liberty Tower TIF Project - Parking Garage – Project No. 123-054R 1. Company: RAM Construction 2. Change Order No.: 1 3. Increase Amount: $398,738.75 4. Percent of Increase: 34.07% 5. Revised Contract Amount: $1,568,958.75 6. Funding: PO-0029080 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 9, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 9. RESOLUTIONS A. Resolution No. 19-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing Review Criteria for Requests to Vacate Public Ways and Public Places 1. Description: Approve Process for Street/Alley Vacations 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement Authorizing Public Property Entry – American Environmental Corporation 1. Description: Authorizing Entry at Alleyway between 1125 Mishawaka Ave. and 1141 Mishawaka Ave. for Drilling Purposes B. Final Recommendation of Acceptance – Indiana Department of Transportation & Milestone Contractors 1. Description: Report of Contract Final Inspection and Recommendation for Acceptance for Coal Line Trail, Phase IIB Project No. 122-035 2. Amount: $3,508,535.51 3. Funding: PO-0025244 C. Real Property Transfer Agreement – Northwest Neighborhood Revitalization Organization Inc. 1. Description: City Transferring Ownership of 839 South Bend Ave. to Use as a Small Pocket Park Space Maintained by the Organization D. Amendment No. 8 to Owner-Engineer Agreement – SmithGroup Inc. 1. Description: Additional Design Services for Seitz Park Renovation Including Gintz Dr. and Stephenson Mills Parking Lot Project No. 117-093 2. Amount: $53,949; New Adjusted Total $1,344,405 3. Funding: PO-0006606 E. Amendment No. 2 to Owner-Engineer Agreement – Troyer Group 1. Description: Additional Design Services for LaSalle Park Neighborhood Improvements Project No. 121-015 2. Amount: $3,000; New Adjusted Total $47,500 3. Funding: PR-00034497 F. Amendment No. 2 to Professional Services Agreement – Arcadis US, Inc. 1. Description: Develop Engineering Plans for Hydraulic Improvements at the Wastewater Treatment Plant, Upsizing Secondary Clarifier and Primary Effluent Channel Expansion Project No. 119-069 2. Amount: $130,220 3. Funding: PO-0000413 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 9, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 G. Guaranteed Energy Savings Contract – Veregy LLC 1. Description: Ratify the Award of Request for Qualifications for Guaranteed Energy Savings Contract for WWTP Solar and Energy Upgrades per Common Council Resolution No. Project No. 124-015 2. Amount: Highest Scoring Contractor H. Amendment No. 1 to Owner-Engineer Agreement – WDi Architecture, Inc. 1. Description: Adding Nuclear Testing to Determine Amount of Saturated Insulation for SBFD Central Fire Station Roof Replacement Project No. 124- 032 2. Amount: $4,600; New Adjusted Total $49,800 3. Funding: PO-0031387 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: March for Jesus a) Date/Times: August 17, 2024; 9:30 a.m. to 12:30 p.m. b) Location: Brief Crossings at Intersections; Eddy St., S. Greenlawn Ave., Southwood Ave., S. 20th. St., Northside Blvd., S. Logan St., S. Ironwood Dr., Southwood Ave., S. 20th. St., E. South St., E. Mishawaka Ave. c) Favorable Recommendations 2. Event: McGee Birthday Bash a) Date/Times: July 20, 2024; 3:00 p.m. to 9:00 p.m. b) Location: Thomas St. between McPherson St. & Napier St. c) Favorable Recommendations 3. Event: Westside BBQ & Craft Festival a) Date/Times: July 28, 2024; 8:00 a.m. to 7:00 p.m. b) Location: Prast Blvd. between Bendix & Ardmore c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: North Central Indiana Food Bank a) Location: 702 Chapin St. b) Description: Installation of Sign located in Right-of-Way c) Favorable Recommendations Subject to Vacation of Right-of-Way Containing Signage CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 9, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 12. STREET/ALLEY VACATIONS A. Applicant: Mr. Robert Gundeck 1. Location: 1st. East/West Alley, South of Prairie between Glen St. & North/South Alley 2. Purpose: Extend Back Yard for Family Use 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 525 ½ Cushing Street b) All Criteria Met 14. RATIFY BONDS A. Contractor Bonds 1. Five Star Concrete & Construction LLC, Released effective May 31, 2024 2. Frickson Construction Services, Approved effective July 1, 2024 3. Frickson Construction Services, Released effective June 20, 2024 4. GTO Masonry LLC, Released effective June 25, 2024 5. Knoebel Construction, Inc., Released effective June 21, 2024 B. Excavation Bonds 1. American Environmental Corp., Approved effective June 26, 2024 2. Stantec Consulting Services Inc., Approved effective June 6, 2024 C. Occupancy Bonds 1. American Environmental Corp., Approved effective June 26, 2024 2. Five Star Concrete & Construction LLC, Released effective May 31, 2024 3. Frickson Construction Services, Approved effective July 1, 2024 4. Lafayette Parentco LLC, Released effective July 9, 2024 5. Stantec Consulting Services Inc., Approved effective June 6, 2024 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-81486, GBLN-81522, GBLN-81753 a) Date: 06/10/2024 b) Amount: $212,352.14 2. Claim No.: GBLN-82086 a) Date: 06/18/2024 b) Amount: $4,446,437.94 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 9, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 3. Claim Nos.: GBLN-81754, GBLN-82262, GBLN-82290 a) Date: 06/21/2024 b) Amount: $757,808.25 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.