HomeMy WebLinkAboutAward Quote - Snow Route Sign Installation Division 2 Project No. 123-077 - Demlon LLCELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A.GILOT MURRAY L. MILLER BRIANA N. MICOU
1316COUNTY-CITY BUILDING
227W.JEFFERSON BOULEVARD
SOUTH BEND,INDIANA 46601-1830
PHONE 574/235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER,MAYOR
BOARD OF PUBLIC WORKS
June 25, 2024
Mr. Marcus Ward
Demlon LLC
201 E. Broadway St.
South Bend, IN 46601
demlonllc@gmail.com
RE: Quotation Award – Snow Route Sign Installation, Division 2 – Project No. 123-077
Dear Mr. Ward:
At its June 25, 2024 meeting, the Board of Public Works awarded the above referenced
quotation to you in the amount of $22,500.
Please forward the following documents in one submittal by July 9, 2024 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
3)One (1) signed original of the Contract (enclosed); and
4)Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO:Theresa Heffner, Clerk
Board of Public Works
FROM:Chana Roschyk, Project Engineer
SUBJECT:Award Project No. 123-077.
Snow Route Sign Installation Division
DATE:June 20, 2024
Quotes were received and accepted On May 31, 2024, for the above project, which consisted of
Snow Route Sign Installation Division .
The Quotes ranked as follows:
Snow Route Sign Division
Quoter Amount
1. Demlon LLC $ 22,500.00
2. Legacy Consulting & Renovation $ 25,000.00
3. OUTDOOR CARE AND CUSTOM CREATIONS ,LLC $ 4 ,000.00
4. GROM SOLUTIONS LLC $ 45,615.00
I recommend award of a contract to the lowest responsive / responsible Quoter, Demlon LLC in
the amount of $ 22,500.00.
Sufficient funds have been appropriated from PR- 0003318 .
Thank you for your consideration of this recommendation.
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 25th Day of June, 2024, by and between Demlon
LLC, (the “Contractor”), and the Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in
the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid
Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 123-077
DESCRIPTION:SNOW ROUTE SIGN INSTALLATION – DIVISION 2
COMPLETION DATE:SEE SPECIFICATIONS
AMOUNT: $22,500
FUNDING: PR-00033189
The unit prices for this improvement were those prices as received and accepted by the Board on
the 31st Day of May, 2024.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS DEMLON LLC
President Member Printed Name
Member Member Signature
Member Attest: Clerk
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date:06/20/2024
Name:Chana Roschyk Department of Public Works – Engineering Division
BPW Date: June 25,2024 Phone Extension: 5922
Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name Darius Lipsey
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing
Check the Appropriate Item Type –Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Demlon LLC
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 123-077 Snow Route Sig Installation Division
Project Number 123-077
Funding Source PR- 0003318
Account No.PR- 0003318
Amount $22,500
Terms of Contract
Special Contract Provisions
Purpose/Description This quote is for the installation of 50 snow route signs division .
For Change Orders Only
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